User guide

Chapter 7, Creating Export Series and Export Jobs
7-70 Ipro eCapture User Guide www.iprotech.com
Q1 2014 877-324-4776
M (Metadata Fields): These fields were retrieved from documents during
processing.
E (External Fields): These fields are from export jobs originating from Ipro
Allegro or from the Ipro eCapture Import Wizard.
U or G (User Defined Fields): These comprise two types: User [U] and/or
Group [G]. These fields are created via the Insert Custom Fields function. The
User fields will export the field label and the value you may optionally enter.
Otherwise the value may be blank. The Group fields are space-delimited com-
binations of System (S) and/or Metadata (M) field types.
When the Data Extract Export wizard is initiated, the process jobs to be
exported are selected first. The fields available for export are based on a stan-
dard list of metadata fields combined with the metadata retrieved during pro-
cessing. In versions 1.2 and earlier, these fields were called Standard and
Extended Metadata fields with separate selection options. Starting with version
1.3, they are now combined with no differentiation between them.
The available fields listview is populated using this list of Metadata fields, along
with the Ipro eCapture system fields which are available for all exports. In
addition *DateOnly* and *TimeOnly* fields are parsed from date fields and
included in the Metadata fields.
Starting with version 2.0, three additional Metadata fields were
added. They are: Last Access Date, Last Access Date*DATE ONLY*,
and Last Access Date*TIME ONLY*. Last Access Date is a volatile sys-
tem field. The first time that Ipro eCapture discovers a directory of
loose files, Last Access Date will be valid. However, subsequent dis-
covery jobs, run on the same set of files, will get the date the Ipro
eCapture last “touched” the file on the initial discovery job. We highly
recommend that you should not use the Last Access Date metadata
fields. Because there isn’t a legitimate value for any file Ipro eCapture
extracts, this field will be populated for loose files only. In addition, e-
mails that Ipro eCapture extracts, attachments, embedded files, and
files extracted from archives will not have this value populated.