User guide

QCing Items
www.iprotech.com Ipro eCapture User Guide 6-95
877-324-4776 Q1 2014
About metadata
Select Generate metadata summary images for each Word document,
then select the individual types of metadata to capture under Document
metadata Summary Options:
• Document Properties
• Revisions
•Comments
•Routing Slips
• Linked Content - The data collected will include hyperlinks and OLE
linked files. If any linked content exists in a document, a QC flag will be
added.
A separate page entitled Document Properties is generated and is placed at
the end of each Microsoft Word document. For example, The Document Prop-
erties page may contain the following data:
Title, Author, Company, Attached Template, Page count, Paragraph Count, Line
Count, Word Count, Character Count (spaces excluded), and Character Count
(spaces included).
Who creates the metadata? The native program (such as Microsoft Excel
or Outlook) creates the metadata and maintains it with the native file (the
letter or e-mail).
What does Ipro eCapture do with this data? When a document is pro-
cessed, the metadata is collected from the document and stored in the data-
base.
How is metadata useful? It gives you valuable information as to “Who
knew what, and when.” It can tell you who wrote a document and who
edited it last. It also shows you a file’s revision number, the character count,
and many other pieces of information about a file.