User guide

5. Using the Home Page
26
This status
icon…
Means…
In Room/Room Locked — The user is in their own room and the room is locked.
You cannot call them directly or join their room. They can leave their room and
join yours if they choose to.
In a PIN-protected Room — The user is in their own room and the room is PIN
protected. You cannot call them directly, but you can join their room if you have
their PIN code. They can leave their room and join yours if they choose to.
Offline — The user is not logged in. The Call Direct button is inactive. You cannot
place a direct call to them, but you can join their room, depending on its status.
Legacy — The conferencing system uses H.323 and SIP-based videoconferencing
solutions. There is no personal room.
JOINING A ROOM OR PLACING A CALL
Once you have found the user or room you want to call and that user or room is available, you can either join
a room or place a call directly to the user. You can also call a legacy system, which uses traditional H.323
and SIP-based videoconferencing technology.
Joining a Room
The Join Room button enables you to join a room to participate in a meeting. You can join a room for a
meeting you’re hosting or you can join another user’s room for a meeting they’re hosting. The Join Room
button becomes active when you select your own room or any private or public room that is not Full, Busy, or
Locked.
The steps for joining a room vary slightly depending on whether you are using the remote control or the
VidyoRemote; therefore, refer to the steps below that pertain to the device you’re using.
To join a room using the remote control:
1. Ensure that the user or room you want to call appears in the Contact Search field on the VidyoPortal
Home page.
2. Arrow to the Join Room button and press on the remote control.
Keep in mind that the Join Room button will be active only if you are allowed to join the room (that
is, the status of the room is Empty, Occupied, or PIN Protected).
If you are hosting the meeting, you see a list of participants on the right side of the page under In
My Room.