VidyoRoom™ Users Guide HD-220, HD-200, HD-100 And HD-50 System Version 2.1 Document Version 2.
Table of Contents 1 2 6 8 10 11 12 14 15 16 17 18 19 20 21 26 27 35 43 47 49 51 52 Document Overview Definitions The VidyoRoom Remote Control VidyoRoom On-Screen Icons Initial VidyoRoom Setup for HD-220 Rev A Initial VidyoRoom Setup for HD-220 Rev B Initial VidyoRoom Setup for HD-220 Rev C Initial VidyoRoom Setup for HD-200 Initial VidyoRoom Setup for HD-100 Rev. A Initial VidyoRoom Setup for HD-100 Rev. B Initial VidyoRoom Setup for HD-100 Rev. C Initial VidyoRoom Setup for HD-50 Rev.
Document Overview The VidyoRoom system is simple to use, easy to configure, and voice-activated with continuous presence. Flexible conference control options make it a snap to manage, using either the VidyoPortal™ or a remote control device. Welcome to Vidyo Video conferencing solutions that just work. Simply. Intuitively. Reliably. Inexpensively. From anywhere. The VidyoRoom HD-220 delivers 60 fps encoding/decoding and displays multiple HD participants.
Definitions As a new Vidyo user, it is helpful to have a basic understanding of the following terms that are used throughout this document: Multi-tenant terminology The following terms apply if you have a multi-tenant license: Tenant — Your organization, selection of users or a “user segment.” Tenant Name — Simple identifier within the system and among other tenants. Tenant URL — The tenant’s URL is the URL/FQDN that tenants use to access their virtual portal.
Definitions Voice-Only Calls Registered and guest users can participate in a VidyoConference by phone if the administrator enables this function. The MyRoom settings page provides a phone number to join a user’s room, as do the Control Meeting page and the home page when you select My Room. Also, when you invite a participant by email, the phone number and extension appear in the invitation message.
Definitions bandwidth limitation is per user, so changing the group a user belongs to might also affect their bandwidth limitation and the maximum number of participants that can be in their room. A default Group is set up with the system. It can be modified but not removed.
Definitions PIN Protected — You must enter a PIN number to join the room. The Join Room button is active, but you are denied access to the room without the correct PIN. user Status A user’s status determines whether you can place a direct call to them, join their room or invite them to attend a meeting. There are eight user statuses: Available — The user is available for a direct call, to join a room and to be invited to attend a meeting. The Call Direct button is active.
The VidyoRoom Remote Control The VidyoRoom comes with a remote control allowing quick key shortcuts to frequent VidyoRoom activities. It also provides the input mode/keyboard for typing information. Some controls behave differently depending on whether or not you’re in a conference. Not In Conference CONNECT Displays the onscreen keyboard. ARROWS / OK Use the arrow keys to navigate on-screen. The option you navigate to will be highlighted in green when activated.
The VidyoRoom Remote Control In Conference DISCONNECT Exits meeting ARROWS / OK Left/Right – pans camera Up/Down – tilts camera VOLUME / MUTE / SELFVIEW / ZOOM Volume — adjusts the sound level MUTE Mute — mutes your microphone or recording source SELFVIEW , @ - 1 2 3 Selfview — cycles through Selfview modes Single Screen Mode — picture-in-picture, docked, full screen and off Dual Screen Mode — picture-in-picture, docked and off (HD-200 and HD-220 only) Zoom — zooms your camera In/Out (if supported
VidyoRoom On-Screen Icons Various icons appear in the lower right-hand corner of the VidyoRoom’s screen to provide information on the call state and the currently selected options. Here’s a quick rundown on the icons you may encounter from time to time. Speaker Mute — Displayed when local speakers are muted (volume turned all the way down via remote control). Non-Preferred Mode Microphone Mute — Displayed when local microphone is muted mote control.
Recording — The conference is being recorded. (The optional VidyoReplay component must be installed.) Webcasting— The conference is being webcast. (The optional VidyoReplay component must be installed.) Secure — The audio and video streams between the VidyoRoom and endpoints is encrypted. Far End Camera Control — Displayed when you press C to enter Far End Camera Control Mode, (FECC) which allows you to remotely adjust the camera(s) on other VidyoRoom systems participating in the same conference.
Initial VidyoRoom Setup for HD-220 Rev A Power Button Adapter, Display Port/DVI 3. Primary 4. Video Device HDMI/DVI for Sony HDMI/HDMI for Minrray Sony EVI-HD7V (1080p@30fps) & Secondary Preferred Display OR Sony EVI-HD3V (720p@60fps) 2. Ethernet OR 5. Audio Device Minrray HDCAM90-S-VY (1080p@30fps) Yamaha PJP-20UR OR 4a. VISCA 4c. DB9-Connection USB to Serial Konftel 300 4b. Use only one audio device between the above 1.
Initial VidyoRoom Setup for HD-220 Rev B Power Button Adapter, Display Port/DVI 3. Primary 4. Video Device DVI/DVI for Sony DVI/HDMI for Minrray Sony EVI-HD7V (1080p@30fps) & Secondary Preferred Display OR Sony EVI-HD3V (720p@60fps) 2. Ethernet OR 5. Audio Device Minrray HDCAM90-S-VY (1080p@30fps) Chat 150 OR 4a. VISCA 4c. DB9-Connection USB to Serial Yamaha PJP-20UR 4b. OR Konftel 300 Use only one audio device between the above Front VGA2USB (optional) 1.
Initial VidyoRoom Setup for HD-220 Rev C Power Button 5. Audio Device 4. Video Device Sony EVI-HD7V (1080p@30fps) 4a. VISCA Chat 150 4b. Preferred OR OR CAM CTRL Sony EVI-HD3V (720p@60fps) 4c. DB9- Connection USB to Serial Konftel 300 OR 2. Ethernet Use only one audio device between the above Minray HDCAM90-S-VY (1080p@30fps) VGA2USB (optional) Capture Card DVI/DVI for Sony DVI/HDMI for Minrray 3. Displays Secondary 1.
Initial VidyoRoom Setup for HD-200 Connecting Your VidyoRoom for Your HD-200 System Front 1. Power 7. VGA2USB (optional) 6. Yamaha PJP-25UR (optionaL) Back 4. Camera 5. VISCA 2. Ethernet 3. Primary Display 3. Secondary Display 1. Connect Power cable. 2. Connect Ethernet cable to ETH-1 and to your network. 3. Connect to TV using DVI to HDMI cable on TV-1. A second screen can be connected to TV-2. 4. Connect HD Camera using BNC Coax HD-SDI cable to CAMERA. (See illustration on page 9.) 5.
Initial VidyoRoom Setup for HD-200 HD Camera Kit Setup Power Supply System Select BNC Coax HD-SDI VISCA Serial Cable In order for the Sony EVI-HD1 Camera to Sync with your VidyoRoom HD-200, you need to set the System Select POT screw on the rear of the camera to #2. Connect Power Supply to power input. Connect VISCA cable to VISCA IN. Connect HD-SDI BNC Coax cable to HD OUT.
Initial VidyoRoom Setup for HD-100 Rev. A Power Button Connecting Your VidyoRoom for Your HD-100 Rev A System VGA HDMI to TV HDMI TM 3. Secondary Display D89-Connection USB to Serial 3. Primary Display SERIAL / USB CABLE VISCA ETH0 2. Ethernet LINE IN LINE OUT Chat 50 OR 4. Video Device Yamaha PJP-25UR DVI Use only one audio device between the above two CAMERA Sony EVI-HD3V VGA2USB (optional) 1.
Initial VidyoRoom Setup for HD-100 Rev. B Power Button Connecting Your VidyoRoom for Your HD-100 Rev B System HDMI 3. Secondary Display (For Data Share viewing only) D89-Connection USB to Serial 3. Primary Display 4b. 4c. 5. Audio Device VISCA 4a. 2. Ethernet Chat 50 OR 4. Video Device Yamaha PJP-20UR HDMI/DVI for Sony OR HDMI/HDMI for Minrray Sony EVI-HD3V Konftel 300 For 720p set to #3 Use only one audio device between the above OR 1.
Initial VidyoRoom Setup for HD-100 Rev. C 3. Primary Display HDMI Do Not Remove Do Not Remove Power button Connecting Your VidyoRoom for Your HD-100 Rev C System VGA 3. Secondary Display (For Data Share viewing only) 5. Audio Device 4a. VISCA CAM CTRL Audio Device 4b. 2. Ethernet Chat 50 4c. D89-Connection USB to Serial OR Chat 150 OR DVI/DVI for Sony Capture 4. Video Device Card Konftel 300 Use only one audio device between the above Sony EVI-HD3V DVI/HDMI for Minrray 1.
Initial VidyoRoom Setup for HD-50 Rev. A Power Button Connecting Your VidyoRoom for Your HD-50 Rev A System VGA HDMI to TV HDMI TM TM 3. Secondary Display (For data only) 3. Primary Display SERIAL / USB CABLE 5. Audio Device 4. Video Device ETH0 LINE IN LINE OUT 2. Ethernet Chat 50 Logitech Webcam Pro 9000 (preferred) OR Logitech Quickcam Pro 9000 OR Yamaha PJP-25UR Logitech Quickcam Orbit/ Sphere AF For detailed webcams list please visit Vidyo.com VGA2USB (optional) 1.
Initial VidyoRoom Setup for HD-50 Rev. B Power Button Connecting Your VidyoRoom for Your HD-50 Rev B System HDMI VGA HDMI to TV TM 3. Primary Display SERIAL / USB CABLE 3. Secondary Display 5. Audio Device (For Data Share viewing only) ETH0 LINE IN LINE OUT Chat 50 2. Ethernet 4.
Initial VidyoRoom Setup for HD-50 Rev. C Power Button VGA HDMI Do Not Remove 3. Primary Display HDMI to TV TM Do Not Remove Connecting Your VidyoRoom for Your HD-50 Rev C System VGA 5. Audio Device 3. Secondary Display SERIAL / USB CABLE (For Data Share viewing only) ETH0 2. Ethernet Chat 50 4. 4.
Initial VidyoRoom Portal Setup Configuring the VidyoRoom System You can start configuring your VidyoRoom System simply by turning it on. The Account screen displays the default IP address of your VidyoPortal and the default user name (the model of your VidyoRoom) and password that came with your VidyoRoom. You must change these as described below to use your VidyoRoom. Note: To change the network settings for the VidyoRoom, see “Network” on page 29. Enter the VidyoPortal IP address or URL.
Overview of the VidyoRoom Home Page From the VidyoRoom home page, you can join a meeting, invite people to join your room and place a direct (point-to-point) call to a user. The VidyoRoom home page enables you to search for users and meeting rooms, view users’ status (personal status and room status), and set up a MyContacts list for easy access. You can also choose settings that determine the language the VidyoRoom displays, configure other options and log out of VidyoRoom.
Overview of the VidyoRoom Home Page For example, the following selected user is offline and her meeting room is empty: If the contact or room is available, you can place a direct call to the user by clicking the Call Direct button or join the room by clicking the Join Room button. Note: You can create a My Contacts list as a fast way to place calls to people you meet often with. For information, see “My Contacts” below.
Overview of the VidyoRoom Home Page My History The My History tab displays a list of users you recently placed a call to. You can select one of these contacts to join their room or start a direct call. You can also add the to your My Contacts list, as described above. Join Room My History list The Join Room button enables you to join a room to participate in a meeting. You can join your VidyoRoom for a meeting you host, or join a user’s room for a meeting they host.
Overview of the VidyoRoom Home Page Call Direct The Call Direct button starts a direct (point-to-point) call with one contact. When you select a contact from My Contacts, search results or history, this user’s current status appears on the right side of the VidyoRoom home page to indicate their availability. If they are available (online), arrow to the Call Direct button and click to start a call. The person you are calling sees an alert on their screen to notify them of the call.
Overview of the VidyoRoom Home Page Onscreen Keyboard You can use an on-screen keyboard for data entry in fields that display a keyboard icon and/or display the words “OK for Keyboard”. In any data entry field, such as the contact search field, click to display the onscreen keyboard. Use the up and down keys to navigate the keyboard and click to enter each character. When you are done entering information, select the Done button and click .
Using the VidyoRoom During a Meeting Upon starting or joining a meeting, the VidyoRoom will display a progress bar. Once you’ve entered a meeting, you may utilize the following functions to optimize your meeting: Toggle — Many participants may share their application screens, but you may only view one screen at a time. When shared applications are available from multiple participants, you may toggle between the multiple applications using the Toggle button on the remote control.
Settings Settings enables you to maintain and change your VidyoRoom settings. Account In the Portal field of the Account page, you specify the IP address or fully qualified domain name for your VidyoRoom system. In the Name field, you set the VidyoRoom username and in the Password field you set a password. These must be entered to log into the VidyRoom. Be sure to arrow to the Save button on-screen and press on the remote control.
Settings Network Your VidyoRoom is set to DHCP by default. This enables it to automatically obtain its IP address. To change your VidyoRoom’s network settings, select Use static IP address and enter your network’s settings appropriately: IP Address Subnet Mask Default Gateway Primary DNS Server You can also define a range of UDP ports for use with the VidyoRoom. To set this range, enter the appropriate values in the UDP Start and UDP End fields. Press button on the remote control.
Settings Proxy If you are using a VidyoProxy, you specify its IP address and port number in the Proxy page. A VidyoProxy routes all data signals through a single port in order to traverse a firewall. Arrow to Use VidyoProxy and click , then arrow to the Address and Port fields to specify the appropriate network values. Press the button on the remote control. Audio For most speakerphone systems, both the microphone and speaker volumes should be set to about 60% to start.
Settings Video You use the video settings to control your display(s) and camera by setting the number of displays, the display resolution, camera mode and bandwidth. You can also compensate for backlighting and reset the camera. Each VidyRoom model has its own selection of settings, as shown in the following screens. Arrow to the appropriate setting and click to select it. NOTE: Dual Screen Mode in HD-100 &HD-50 is only for data sharing.
Settings HD-100 HD-50 Note: Note: An Administrator can set transmit and receive bandwidth limits for all users in any Group. This Group policy generally prevails. When a user is in a conference that includes a VidyoRoom, however, the Vidyoroom’s transmit bandwidth will override the Group policy. For example let’s say a Group policy is set at a maximum transmit and receive bandwidth of 1 Mbps for all members of the Group. The VidyoRoom, however, can transmit at 2 Mbps.
Settings Language The VidyoRoom System is available in nine languages. English German Japanese Spanish Italian Chinese French Portuguese Korean Finnish Polish Select your preferred language and press row to the Save button on-screen and press on the remote control, then aragain. My Room TM PIN To set your room to be PIN-protected, arrow to the box that says Use a PIN Code and press on the remote control.
Settings requirement, press pears.) on the remote control so that the checkmark disap- Then use the remote control buttons to enter/change your PIN. Participants will be prompted to type this PIN before being admitted to your VidyoRoom, so be sure to share your PIN with invited participants prior to the meeting. Arrow to the Save button on-screen and press on the remote control.
Settings the Enable settings access code checkbox and click tings Access Code field and enter an access code. Press the , then arrow to the Set‑ button on the remote control to save your settings. Restart VidyoRoom To restart the VidyoRoom, arrow to the Restart VidyRoom button and press It will take several seconds for the VidyoRoom to restart. About The about page displays version and release information for your model of VidyoRoom.
Web Configuration Pages Rather than configure your VidyoRoom onsite in the conference room in which it resides, you can also change VidyoRoom settings remotely via a web interface. In an internet browser, enter the IP address of your VidyoRoom followed by :88 (port number). A login screen will appear.
Web Configuration Pages Settings The Basics For more information about the different settings, please see pages 23-33. You can set these from the web configuration pages: The Account, Network, UDP Port Range and Proxy sections work just as they would for HD-220 & HD-200 any other server. Your choices on the Link Speed & Duplex dropdown menu, as you can see, are Auto/Auto, 100Mbps Duplex and 1Gbps.
Web Configuration Pages HD-100 Other Prefs If you’re using the IR receiver built into your display set the IR Receiver to Internal. If you’re using an external IR receiver set IR Receiver to External (Did we mention that a lot of this is self-explanatory?). Auto Answer is similarly self-explanatory. Set it to On if you want the VidyoRoom to answer calls automatically. Turning Join/Exit Tones On alerts you with a tone as participants join or leave a conference.
Web Configuration Pages HD-50 As you can see, the HD-50 has the same controls as its more capable siblings. The one thing it can’t do is 108o-30/60 as a Transmit Resolution In fact, it has one setting the other models don’t have, Anti Flicker. If your users use webcams that don’t have the anti-flicker feature you can enable it to handle the job for them.
Web Configuration Pages Note that the send resolution for the HD-50 is only available through the web configuration.
Web Configuration Pages Firmware You may be required from time to time to upgrade your VidyoRoom to a new version or recover to a previous working version. You may also need to upgrade your VidyoRoom in the event of a hardware malfunction or system failure. In this case, upgrading restores the VidyoRoom software to the last installed version. Note: When you upgrade your VidyoRoom, you lose all your network and other settings and must rec0nfigure the unit.
Web Configuration Pages When the upgrade process completes, reconfigure your account and network settings, as described in “Initial VidyoRoom Setup” on page 21. Note: The VidyoRoom can also be re-imaged via a command-line interface if your machine is not on a network or a system failure prevents you from using the web interface. Contact Vidyo for a tech note on this procedure. Certificate The Certificate tab is used to upload a certificate authority file, including a selfsigned certificate.
Web Configuration Pages Shutdown When you want to shut down the VidyoRoom the word Shutdown in the menu. The Shutdown will require you to re-enter your User Id and Password before it will allow you shut down the system by clicking the Shutdown button. About The About page lists your VidyoRoom model number, serial number (HD-200 only), and version. The following About page is from an HD-100. Other models are similar in appearance. Logout When you click Logout on the menu a confirmation dialog box opens.
Product Specifications Application HD-220 A, B, C HD-200 HD-100 A, B, C HD-50 A, B, C H.264 Annex G (SVC) H.264 Annex G (SVC) H.264 Annex G (SVC) Video Primary Video Codec H.264 Annex G (SVC) Legacy Video Codec H.264 AVC, H.263+ via the VidyoGateway H.264 AVC, H.263+ via the VidyoGateway H.264 AVC, H.263+ via the VidyoGateway H.264 AVC, H.
Product Specifications Application HD-220 A, B, C HD-200 HD-100 A, B, C HD-50 A, B, C Audio Primary Audio Codec SPEEX Wideband 16Khz (32Khz sampling) Legacy Audio Codecs SPEEX Wideband 16Khz (32Khz sampling) G.711 (A-, μ -Law), G.722, via VidyoGateway G.711 (A-, μ -Law), SPEEX Wideband 16Khz (32Khz sampling) G.711 (A-, μ -Law), SPEEX Wideband 16Khz (32Khz sampling) G.711 (A-, µ -Law), G.722, via VidyoGateway G.722, via VidyoGateway G.
Product Specifications Physical HD-220 A, B, C HD-200 HD-100 A, B, C HD-50 A, B, C Form Factor Stand-alone Chassis, (Freestanding or 19” Rack-mountable) Stand-alone Chassis (Freestanding or 19” rack-mountable)1 Stand-alone Freestanding Chassis Stand-alone Freestanding Chassis Dimensions Height 14.56” (370mm) 3.6” (91mm) 13” (330mm) 13” (330mm) Width 3.44” (87.4mm) 17.4 (442mm) 3.5” (89mm) 3.5” (89mm) Depth 12.59” (320mm) 17.1 (434mm) 12.75” (324mm) 12.75” (324mm) Gross Weight 13.
Product Specifications Physical HD-220 A, B, C HD-200 HD-100 A, B, C HD-50 A, B, C Operating Temperature Range 10 to 35°C (50 to 95°F) 10 to 35°C (50 to 95°F) 10 to 35°C (50 to 95°F) 10 to 35°C (50 to 95 °F) Non-Operating Temperature -40 to 70°C (-40 to 158°F) -40 to 70°C (-40 to 158°F) -40 to 70°C (-40 to 158°F ) -40 to 70°C (-40 to 158°F ) Humidity Range 8% to 90% (non-condensing) 8% to 90% (non-condensing) 8% to 90% (non-condensing) 8% to 90% (non-condensing) Non-Operating Humidity Ran
1080p Configuration with the VidyoRoom HD220 Appendix Note: The VidyoRoom system must be version 2.0.3 or higher to support 1080p encode resolutions. To enable the 1080p/30fps transmit format for calls on the VidyoRoom HD220 system, you must properly configure both the camera and the room system. Prior to connecting the Sony EVI-HD3V or EVI-7V camera to the VidyoRoom, select the resolution desired and configure the camera to output that video format.
1080p Configuration with the VidyoRoom HD220 Appendix Note: After configuring the camera, reset it to activate the new video format setting. In the VidyoRoom system user interface, navigate to the Video settings option and enable the proper camera and display resolutions, as shown below: For the Display Resolution setting, select 1080p. Note: For optimal video quality in 1080p mode, set the Maximum Transmit (TX) bandwidth to a value greater than 2Mbps.
Regulatory Compliance Appendix Installation Instructions A. Elevated Operating Ambient – If installed in a closed or multi-unit rack assembly, the operating ambient temperature of the rack environment may be greater than room ambient. Therefore, consideration should be given to installing the equipment in an environment compatible with the maximumambient temperature (Tma) of 40° C. B.
Regulatory Compliance Appendix USA (FCC) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Rack Mounting the HD-220 Appendix Follow the steps in the order given to complete the installation process in a minimal amount of time. Please read this section in its entirety before you begin the installation procedure outlined in the sections that follow. Decide on a suitable location for the rack unit that will hold the HD-220 unit. It should be situated in a clean, dust-free area that is well ventilated. Avoid areas where heat, electrical noise and electromagnetic fields are generated.
Rack Mounting the HD-220 Appendix Installing the HD-220 into the Rack To mount the system into a rack, simply screw these brackets directly to the front of the rack (three screws for each bracket). Rack Mounting Considerations Ambient Operating Temperature If installed in a closed or multi-unit rack assembly, the ambient operating temperature of the rack environment may be greater than the ambient temperature of the room.
Rack Mounting the HD-220 Appendix Reliable Ground A reliable ground must be maintained at all times. To ensure this, the rack itself should be grounded. Particular attention should be given to power supply connections other than the direct connections to the branch circuit (i.e., the use of power strips, etc.).
