Specifications

Page 7 of 61
PROPOSAL FORM COMPLETION
Fill out and return to the Harris County Purchasing Department ONE (1) complete proposal form in an appropriately sized
envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEALED
PROPOSAL.” An authorized representative of the offeror should sign the Proposal Cover Sheet. The contract will be
binding only when signed by Harris County, funds are certified by the County Auditor and or the Hospital District, as
applicable, and a Purchase Order issued.
PROPOSAL RETURNS
Offerors must return all completed proposals to the Harris County Purchasing Department reception desk at 1001 Preston
Avenue, Suite 670, Houston, Texas before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS on the date specified. Late
proposals will not be accepted for any reason.
PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Department. The fastest, most reasonable delivery time shall be indicated
by the offeror in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery
should also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless
otherwise stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or
place designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these
requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which
must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be
considered cause to reject future deliveries and cancellation of the contract by Harris County without prejudice to other
remedies provided by law. Where delivery times are critical, Harris County reserves the right to award accordingly.
RECYCLED MATERIALS
Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be
the sole judge in determining product preference application.
SCANNED OR RE-TYPED RESPONSE
If in its response, offeror either electronically scans, re-types, or in some way reproduces the County's published proposal
package, then in the event of any conflict between the terms and provisions of the County's published proposal package, or any
portion thereof, and the terms and provisions of the response made by offeror, the County's proposal package as published
shall control. Furthermore, if an alteration of any kind to the County's published proposal package is only discovered after the
contract is executed and is or is not being performed; the contract is subject to immediate cancellation.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be
held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby
declared that such remaining portions would have been included in these requirements and the specifications as though the
invalid portion had been omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning
any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and
workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this
statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial
trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item proposed.
SUPPLEMENTAL MATERIALS
Offerors are responsible for including all pertinent product data in the returned proposal package. Literature, brochures,
data sheets, specification information, completed forms requested as part of the proposal package and any other facts which
may affect the evaluation and subsequent contract award should be included. Materials such as legal documents and
contractual agreements, which the offeror wishes to include as a condition of the proposal, must also be in the returned
proposal package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire
proposal.