Specifications

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indirectly from work performed under terms of this proposal. Certification of such coverage must be provided to the
County upon request.
INSPECTIONS & TESTING
Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and
requirements and needs of the using department. If an offeror cannot furnish a sample of a proposed item, where applicable,
for review, or fails to satisfactorily show an ability to perform, the County can reject the proposal as inadequate.
INVOICES AND PAYMENTS
Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the
purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is
otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or
services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts
providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for
goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social
security number as applicable. This information must be on file with the Harris County Auditor’s office. Failure to provide
this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service.
MAINTENANCE
Maintenance required for equipment proposed should be available in Harris County by a manufacturer-authorized
maintenance facility. Costs for this service shall be shown on the Pricing/Delivery Information form. If Harris County opts
to include maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence
only upon expiration of applicable warranties and should be priced accordingly.
MATERIAL SAFETY DATA SHEETS
Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide
to the County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the
Act. Failure of the offeror to furnish this documentation will be cause to reject any proposal applying thereto.
NAME BRANDS
Specifications may reference name brands and model numbers. It is not the intent of Harris County to restrict these bids in
such cases, but to establish a desired quality level of merchandise or to meet a pre-established standard due to like existing
items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County
shall act as sole judge in determining equality and acceptability of products offered.
NEW MILLENIUM COMPLIANCE
All products and/or services furnished as part of this contract must be compliant for the present year and forward. This
applies to all computers including hardware and software as well as all other commodities with date sensitive embedded
chips.
POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a proposal for services on a Harris County project of
which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint
venturer or was in any other manner associated by ownership to any party that was a designer or other previous contributor.
If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict of
interest, no matter when the conflict is discovered by Harris County. Potential bidders are advised that they may have
disclosure requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do
business with the County to disclose any gifts valued in excess of $250 given to any County Official or the County Official’s
family member, or employment of any County Official or the County Official’s family member during the preceding twelve
(12) month period. The disclosure questionnaire must be filed with the Harris County Clerk. Refer to Texas Local
Government Code, Chapter 176 for the details of this law.
Contractor shall not use funds to directly or indirectly pay any person for influencing or attempting to influence any public
employee or official in connection with the awarding of any contract or the extension, continuation, renewal, amendment or
modification of any contract.Additionally, pursuant to 31 U.S.C.A. § 1352 (2003), if at any time during the contract term
funding to contractor exceeds $100,000.00, contractor shall file with the County the Federal Standard Form LLL titled
“Disclosure Form to Report Lobbying.”