Specifications

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GENERAL REQUIREMENTS FOR PROPOSALS
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE
FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part,
by OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your proposal package is complete.
ACCESS TO RECORDS
In special circumstances, vendor may be required to allow duly authorized representatives of Harris County, the Harris
County Hospital District or the state and federal government access to contracts, books, documents, and records necessary to
verify the nature and extent of the cost of services provided by vendor. Vendor must keep records within Harris County or
note in proposal that records will be available within the boundaries of Harris County to those representatives within twenty-
four (24) hours of request by the County.
ACH VENDOR PAYMENT (Automated Clearinghouse)
Harris County offers ACH vendor payment services for all vendors providing products or services. Instructions and authorization
agreement forms are provided at www.hctx.net/auditor/
.
ADDENDA
When specifications are revised, the Harris County Purchasing Department will issue an addendum addressing the nature of
the change. Offerors must sign and include it in the returned proposal package.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County
Commissioners Court or other applicable governing body.
AWARD
Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or
all proposals. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror may appear
before the Commissioners Court, Hospital District Board of Managers, the Juvenile Board or other applicable governing
body and present evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his
intent to appear.
BONDS
If this bid requires submission of proposal guarantee and performance and payment bonds, there will be a separate page
explaining those requirements. Proposals submitted without the required proposal bond or cashier's checks are not
acceptable.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY
EXCLUSION
The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance
programs under Executive Order 12549, "Debarment and Suspension." Additionally, contractor warrants and represents by
execution of this Contract that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any
Federal programs, including but not limited to the following: Department of Health and Human Work (DHHS), Office of
Inspector General (OIG) - List of Excluded Individuals & Entities (LEIE); U.S. General Work Administration (GSA) –
Excluded Parties List System (EPLS); All States (50) Health & Human Work Commission Medicaid OIG Sanction List;
Government Terrorist Watch List (OFAC / Patriot Act); Department of Commerce, Bureau of Industry and Security,
Denied Persons List; and Department of Homeland Security, Immigration and Customs Enforcement (ICE) Most Wanted.
The Contractor further agrees to include this certification in all contracts between itself and any subcontractors in connection
with the services performed under this Contract. Contractor also certifies that contractor will notify Harris County in
writing immediately if contractor is not in compliance with Executive Order 12549 during the term of this contract.
Contractor agrees to refund Harris County for any payments made to the contractor while ineligible.