Specifications

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SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED)
• Provide a timeline indicating deliverables, vendor responsibilities and resources
needed from Harris County.
Mere reiterations of specifications are strongly discouraged, as they do not provide
insight into the vendor’s ability to meet the specifications.
Section III: Pricing Information – See PRICING/DELIVERY INFORMATION page for
instructions.
Section IV: Organizational Information/Qualifications
• Vendor’s history, background and principal officers
• Company organization chart
• Description of project team organization; names and resumes of team members
• References
Section V: Legal Documents – Include any standard agreement(s) and/or contracts(s) associated
with vendor’s response.
Section VI: Miscellaneous – State exceptions to any of the requirements in this RFP, if any.
Company brochures, marketing materials, or any other information vendor deems
appropriate to the RFP response may be included in this section.
Harris County will not be liable for any costs incurred by the vendor in preparing a response to this RFP.
Vendors submit proposals at their own risk and expense. Harris County makes no guarantee that any
products or services will be purchased as a result of this RFP, and reserves the right to reject any and all
proposals. All proposals and accompanying documentation will become the property of Harris County.
All proposals are open to negotiation.
The vendor is expected to examine all documents, forms, specifications, and all instructions. Failure to
do so will be at vendor’s risk.
At and after opening, proposals will NOT be part of the public record and subject to disclosure, but will
be kept confidential until time of award and execution of an agreement. When an award is made and an
agreement is executed, proposals are subject to review under the “Public Information Act”. To the extent
permitted by law, vendors may request in writing non-disclosure of confidential data. Such data shall
accompany the proposal, be readily separable from the proposal, and shall be CLEARLY MARKED
“CONFIDENTIAL”. For those portions identified as confidential by the vendor, Harris County must
rely on advice, decisions and opinions of the Attorney General of the State of Texas relative to the
disclosure of data or information.
EVALUATION PROCESS
All proposals will be examined by an evaluation committee consisting of various Harris County Juvenile
Probation personnel and Harris County Purchasing.
Proposals that do not conform to the instructions or which do not address all the services as specified may
be eliminated from consideration. However, Harris County reserves the right to accept such a proposal if
it is determined to be in the best interest of Harris County.