Specifications

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POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a proposal for services on a Harris County project of which the
consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any
other manner associated by ownership to any party that was a designer or other previous contributor. If such a consultant or
contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict of interest, no matter when
the conflict is discovered by Harris County. Potential proposers are advised that they may have disclosure requirements
pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to
disclose any gifts valued in excess of $250 given to any County Official or the County Official’s family member, or employment
of any County Official or the County Official’s family member during the preceding twelve (12) month period. The disclosure
questionnaire must be filed with the Harris County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details
of this law.
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery
Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored
during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
drayage and other charges are to be prepaid by the contractor and included in the proposal prices. If there are any additional
charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and
attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing
prevails.
PROPOSAL FORM COMPLETION
Fill out and return to the Harris County Purchasing Department ONE (1) complete proposal form in an appropriately sized
envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEALED
PROPOSAL.” An authorized representative of the offeror should sign the Proposal Cover Sheet. The contract will be binding
only when signed by Harris County, funds are certified by the County Auditor and or the Hospital District, as applicable, and a
Purchase Order issued.
PROPOSAL RETURNS
Offerors must return all completed proposals to the Harris County Purchasing Department reception desk at 1001 Preston
Avenue, Suite 670, Houston, Texas before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS on the date specified. Late
proposals will not be accepted.
PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Department. The fastest, most reasonable delivery time shall be indicated by
the offeror in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery should
also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless otherwise
stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place
designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these
requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which must
be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be considered
cause to reject future deliveries and cancellation of the contract by Harris County without prejudice to other remedies provided
by law. Where delivery times are critical, Harris County reserves the right to award accordingly.
RECYCLED MATERIALS
Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the
sole judge in determining product preference application.