Specifications

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DIGITAL FORMAT
If offeror obtained the proposal specifications in digital format in order to prepare a response, the proposal must be submitted in
hard copy according to the instructions contained in this proposal package. If, in its proposal response, offeror makes any
changes whatsoever to the County's published proposal specifications, the County's proposal specifications as published shall
control. Furthermore, if an alteration of any kind to the County's published proposal specifications is only discovered after the
contract is executed and is or is not being performed, the contract is subject to immediate cancellation.
DISQUALIFICATION OF OFFEROR
Upon signing this proposal document, an offeror offering to sell supplies, materials, services, or equipment to Harris County
certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01,
et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the proposal made to any
competitor or any other person engaged in such line of business. Any or all proposals may be rejected if the County believes
that collusion exists among the offerors. Proposals in which the prices are obviously unbalanced may be rejected. If multiple
proposals are submitted by an offeror and after the proposals are opened, one of the proposals is withdrawn, the result will be
that all of the proposals submitted by that offeror will be withdrawn; however, nothing herein prohibits a vendor from submitting
multiple proposals for different products or services.
E-MAIL ADDRESSES CONSENT
Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris County
Flood Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any
agency of Harris County. This consent is intended to comply with the requirements of the Texas Public Information Act, Tex.
Gov’t Code Ann. §552.137, as amended, and shall survive termination of this agreement. This consent shall apply to e-mail
addresses provided by Vendor, its employees, officers, and agents acting on Vendor’s behalf and shall apply to any e-mail
address provided in any form for any reason whether related to this bid/proposal or otherwise.
EVALUATION
Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economical for
the County. It shall be based on all factors which have a bearing on price and performance of the items in the user environment.
All proposals are subject to negotiations by the Purchasing Department and other appropriate departments, with recommendation to
the appropriate governing body. Compliance with all requirements, delivery and needs of the using department are considerations
in evaluating proposals. Pricing is NOT the only criteria for making a recommendation. A preliminary evaluation by Harris
County will be held and appropriate proposals will be subjected to the negotiating process. Upon completion of the negotiations,
Harris County will make an award. All proposals that have been submitted shall be available and open for public inspection after
the contract is awarded except for trade secrets or confidential information contained in the proposals and identified as such.
FISCAL FUNDING
A multi-year lease or lease/purchase arrangement (if requested by the Special Requirements/Instructions), or any contract
continuing as a result of an extension option, must include fiscal funding out. If, for any reason, funds are not appropriated to
continue the lease or contract, said lease or contract shall become null and void on the last day of the current appropriation of
funds. After expiration of the lease, leased equipment shall be removed by the offeror from the using department without
penalty of any kind or form to Harris County. All charges and physical activity related to delivery, installation, removal and
redelivery shall be the responsibility of the offeror.
GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications
shall govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation
shall govern.
GOVERNING LAW
This request for proposal is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local
Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and
regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that
Harris County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney
concerning any portion of these requirements.