Specifications

74
Calendar
Creating a meeting entry
To create a reminder for an event at a specific time:
1. Press the Calendar key, then choose a date.
2. Press Options > New entry then Meeting (N). A new meeting panel appears.
3. Alternatively, with Calendar open at the Day view, scroll to the time when you
want the meeting to take place, then press the Middle Select key, when a yellow
line displays with the icon. Use the Up and Down scroll keys to select the
duration of the meeting, then press the Middle Select key again. A New
meeting panel appears.
4. Overtype the (Enter subject) field with a suitable description.
5. Enter the start and end times and dates, or select the All day event option.
6. Enter the Location.
7. Select an Alarm time for the event, if desired. The alarm can be set to one of a
number of fixed time intervals before the meeting, (ranging from a number of
days to 0 minutes), or the alarm can be turned off.
If an All day event is selected, the first option offered is to turn the alarm On or
Off. If On is selected, you can select a time and date for the alarm. The system
defaults to 12 pm of the previous day.
8. For a recurring meeting, set the recurrence time (Daily, Weekly, Biweekly
Monthly, OR Yearly). Enter the Repeat until date.
9. By default, the priority is set to Public, but Private or None can be selected using
the left or right scroll key.
Priority defines how the entry is handled during synchronization. Select Private
to hide the entry from viewers if the calendar is available online. Select Public to
make the entry visible to viewers, or select None, in which case the entry is not
copied to your computer.
10.Enter a meeting description, if desired.
11.Press Done to save the entry, or select Options > Save, and a confirmation
message is displayed.
Creating a meeting request
To c r eat e a n e w Calendar meeting request and invite other participants:
1. Press the
Calendar key and choose a date.
2. Press Options > New entry then Meeting request.
3. If you have a number of email accounts, select the relevant email account when
prompted.
4. A New meeting panel appears. Under the (Required) heading, press the
Middle Select key when the list of possible contacts appears. Scroll through the
list and select individual contacts using the Middle Select key to select
individuals. When the selection is complete, press OK to enter the names.
Alternatively, to add names from your contacts list, enter the first few characters,
then select from the proposed matches. To add optional participants, select
Options > Add optional participants.
5. Complete the remainder of the panel as described for “Creating a meeting entry”
on page 74.
6. Press Done to save the entry if you are not ready to send the meeting request.
7. Select Options > Send, which sends the meeting to a compatible device by
message, email, or Bluetooth.
Creating a new Calendar memo
To c r eat e a n e w Calendar memo:
1. Press the
Calendar key and choose a date.
2. Press Options > New entry then Memo.
3. A New memo panel appears. Enter the subject of the memo, then scroll down to
enter the memo details, if desired. The date of the selected day is displayed,
which you can change.
4. Set the priority as described for “Creating a meeting entry” on page 74.
5. Press Done to save the entry.
6. Select Options and Save, Delete, Send, or Edit an existing entry. Send enables
you to send the Memo to a compatible device via a message, email, or
Bluetooth.
Printing options are set up from the Options menu.
TIP: You can quickly create a new Meeting entry by pressing the N key
when the Calendar is displayed.