VECTRON SYSTEMS User manual
Vectron POS Modular 3 Your Vectron dealer Stamp Date: 15.12.2007 © 2005 - 2007 by Vectron Systems AG Subject to error and modification Manufacturer Vectron Systems AG Willy-Brandt-Weg 41 D-48155 Münster www.vectron.
Vectron POS Modular Contents 1 2 3 4 5 Introduction.................................................................9 Elektromagnetic compatibility............................10 Notes on safety.........................................................11 Instructions for use.................................................12 Disposal........................................................................13 6 6.1 6.2 6.3 6.4 6.4.1 6.4.2 6.5 Vectron POS Modular.............................................
9.3 9.4 9.4.1 9.4.2 9.5 9.5.1 9.5.2 9.5.3 9.6 9.6.1 9.6.2 9.6.3 9.7 9.8 9.9 Vectron POS Modular Reports..................................................................................37 Input and output...............................................................39 Input of amounts...............................................................39 Screen windows...............................................................39 Making a sale..............................................................
Vectron POS Modular 13 EU declaration of conformity............................. 57 14 UL certification........................................................ 58 Supplement................................................................................ 59 Important notes for the connection of scales........................59 Piktographs........................................................................................ 60 Glossary....................................................................
Vectron POS Modular 1 9 Introduction We very much appreciate your purchase of the Vectron POS Modular. You have decided in favor of a high-quality product, which will support you in your daily work. This system distinguishes itself by numerous connection possibilities, which make the Vectron POS Modular suitable for nearly every field of application. The special design allows the Vectron POS Modular to be used as single station system as well as as server in ECR networks.
Vectron POS Modular Note This manual does not contain information concerning the extensive programming of the Vectron POS Modular. This requires detailed specialist knowledge and therefore lies in the responsibility of your trained Vectron dealer. Please address all further questions to your Vectron dealer from whom you purchased this POS system. He will be glad to assist you. Vectron Systems AG 2 Elektromagnetic compatibility • This is a Class A product.
Vectron POS Modular 3 11 Notes on safety When operating your Vectron POS system please follow these instructions: • Only by means of proper positioning and maintenance, as well as proprietary operation according to the reference instructions, the safety and health of individuals and of animals and property, will not be endangered. • Improper installation, maintenance, or operation may result in injury to the user and damage to the devices.
4 Vectron POS Modular Instructions for use Please follow these instructions: • Only operate the POS system with the dealer installed peripherals. • Do not insert any foreign objects into any openings on the devices. • The power supply Vectron PS10 must be plugged into a properly grounded outlet. • The POS system may not be exposed to direct sunlight. Ensure there is sufficient airflow around the device to allow for adequate cooling. • Protect the POS system from dust and humidity.
Vectron POS Modular 5 13 Disposal The manufacturer assumes a unilateral obligation to take back waste electric and electronic equipment that has been used for commercial purposes, consistent with Art. 9 of European Union Directive 2002/96/EC, last changed by European Union Directive 2003/108/ EC. It applies: • The manufacturer takes back waste electric and electronic equipment that was produced by or on behalf of the company and guarantees a proper recycling of this equipment.
Vectron POS Modular 6 15 Vectron POS Modular The Vectron POS Modular is an extendable POS system with high performance and numerous options for application. Its 64-Bit-technology and the battery-buffered RAM accelerate data access, guarantee fast data processing and avoid data loss in case of power failure. Thanks to the wide range of peripherals the POS Modular easily adapts to any environment and always remains state-of-the art.
Vectron POS Modular Note The Vectron POS Modular is available with different equipment. Please check the correct delivery on receipt. In case of incorrect delivery please contact your Vectron dealer. Your local dealer will supply the system and install it. You may then start working immediately. 6.
Vectron POS Modular 17 Fig. 1: Vectron POS Modular with „Addimat“ operator lock 6.3 Licenses The basic license does not release all interfaces and functions. It enables the following ports: • • • • • • • One VGA-port Six serial ports One parallel port Two USB-ports One PS/2-port Network port Two ports for cash drawers Furthermore, the basic license is restricted to a graphical resolution of 800 x 600 pixels (SVGA) and does not allow a touch screen operation of the POS system.
6.4 Vectron POS Modular Hardware features In the following you will get some technical information on the hardware applied in the Vectron POS Modular. 6.4.1 Ports At the bottom of the POS Modular there are numerous ports for the connection of external devices to the POS system (see fig 3). • Up to two ports (3,5 mm jack plug) for external operator locks (depending on the hardware equipment). • Six serial ports (RS232) for the connection of e.g.
Vectron POS Modular Parallel port VGA port 19 Network USB Function Ext. power supply A B Ext. operator lock Serial port USB Host Drawers On-/Off switch Keyboard & Mouse Fig. 2: Ports of the Vectron POS Modular Except for the ports for external operator locks and VGA all ports are mounted directly on the main board (on-board) of the Vectron POS Modular.
6.4.2 Vectron POS Modular Pin assignments VGA-port (HD 15, f) 5 1 10 6 15 11 PIN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Assignment RED GREEN BLUE n/c GND RED_RTN GREEN_RTN BLUE_RTN n/c GND n/c SDA HSYNC VSYNC SCL Ports for ext.
Vectron POS Modular 21 Serial ports (RJ-45) 8. . . 1 PIN 1 2 3 4 5 6 7 8 Assignment DSR (in) RxD (in) + 5 V (max. 500 mA) TxD (out) n/c DTR (out) + 24 V (max. 100 mA)* GND *) This tension must be manually enabled per Jumper. Please contact your Vectron Systems dealer.
Vectron POS Modular USB-ports 4 1 4 2 3 3 2 1 USB Function USB Host PS/2-port (PC-keyboard and mouse) 5 3 1 2 6 4 PIN 1 2 3 4 5 6 Assignment KeyData MouseData GND + 5V KeyClock MouseClock 10/100BaseT Network port (RJ-45) 8. . .
Vectron POS Modular 23 Drawer ports (RJ-11) PIN 1 2 3 4 5 6 Assignment A GND Drawer 1 Open Sensor + 24 V Drawer 3 + 24 V Assignment B GND Drawer 2 Open Sensor + 24 V Drawer 4 + 24 V External power supply (DIN-socket) Shell 3 5 2 PIN 1 2 3 4 5 Shell Assignment GND GND +5V/4A GND + 24 V / 0,6 A Frame GND 4 1 For the power supply of the Vectron POS Modular please use exclusively the supplied Vectron PS10. Attention! Using a different power supply can damage or destroy the POS system.
6.5 Vectron POS Modular Technical data Software • • • • • • 100,000 65,535 1,000 65,535 200 100 PLUs* departments* operators* guest checks or customers* cash registers per network* printers per network* *) The indicated values are maximum values, which can only be reached with special programming and optimum hardware equipment. Please contact your Vectron dealer to assist you with your special requirements.
Vectron POS Modular 25 Dimensions (in inches) Modular US Weight: approx. 2480 g resp.
Vectron POS Modular 7 27 Starting Place the Vectron POS Modular on a stable and even surface. The set-up area must guarantee that the cash register is protected from bad influences such as high or low temperatures, high air humidity or splash. Please refer to the technical data for all relevant data concerning the set-up area. Please use exclusively the delivered Vectron PS10 for the power supply of the Vectron POS Modular. Attention! 7.
7.2 Vectron POS Modular System start 1. Connect the monitor to the power supply network and switch it on. 2. Connect the PS10 of the POS Modular to the power supply network. The monitor is now illuminated and the POS system carries out a self test, during which various values are displayed, e.g. hardware version, software version, serial number and available memory. Loading ... Starting drivers ... Checking system integrity ... / Hardware version 6.8.1.1 : Software version 4.1.0.0 : S/W serial no.
Vectron POS Modular 29 Modular US Note Your registration surface may differ completely from the picture above. This depends on the programming of the POS Modular. Please contact your Vectron dealer. Your Vectron POS Modular is now ready for operation.
Vectron POS Modular 8 31 LED-Signals At the front blind of the Vectron POS Modular you see the type tag and five diodes (LED). The latter show different operating- and error modes. „Power“-LED (green) The „Power“-LED indicates whether the POS Modular is supplied with operating voltage. LED on................................................. POS system has operating voltage and is switched on. LED off................................................ POS system has no operating voltage or is switched off.
Vectron POS Modular „Error“-LED (red) The „Error“-LED indicates a severe malfunction of the POS Modular. In this case you should seek the advice trained service staff. LED blinks......................................... severe malfunction LED off................................................ no malfunction „Printer“-LED (green) The „Printer“-LED alone or in combination with other LEDs indicates whether the POS Modular prints or whether printer errors occured. LED blinks quickly.......................
Vectron POS Modular 9 33 Operation This chapter gives an overview on the functions of your Vectron POS Modular and an introduction into the basic operating procedures. Your Vectron dealer has programmed your POS system to meet your requirements. Some of your operating procedures may therefore differ from those described in this manual. Please ask your Vectron dealer who will be glad to explain the functions installed for you. Note 9.
9.1.2 Vectron POS Modular Sign in without key Sign in without key is possible in case you have been assigned a operator number and the sign in by key is not compulsory. Enter this operator number and press the key or . If required, enter your secret number and confirm with . 9.1.3 Sign out For sign out there are also various possibilities: • • • • by removal of the key by holding the key to the lock again by closing the receipt by pressing the key or . 9.
Vectron POS Modular 9.2.2 35 Close and re-open a GC By pressing the key or the guest check is closed. Depending on the programming, the order is now printed on different printers, e.g. at the counter or in the kitchen. The POS system is now open for other orders. If you want to open the GC again, e.g. to enter additional orders, you only have to open the GC again (see again). 9.2.3 Paying a guest check To finalize a GC, open it again (see above). The balance is displayed.
Vectron POS Modular Proceed as described above but before pressing the key or enter the number of the GC to which the PLUs are to be transferred. Close with key or . 9.2.5 Guest check move Rather than splitting single PLUs from one check to another, “Check Move” allows the entire check to be moved to another guest check. The operators must be vested with the according authorization. Proceed as follows: 1. Open the G.C. to be moved. If the G.C.
Vectron POS Modular 9.3 37 Reports The Vectron POS System offers numerous possibilities to combine the bookings of a certain period or operator in a report. You can select all reports via the key or or via special keys and print them afterwards. It is also possible to read reports by means of the PC program Vectron Commander and to process them on the computer. Note It depends on the programming and on the operators’ authorization which reports can be called.
Vectron POS Modular Cashier invoices Shows the invoices that were created by each cashier in the reporting period. • An X-report creates a subtotal invoice with the guest check still open for service • A Z-report creates a final invoice and closes the guest check Open GCs Lists all guest checks that have not yet been paid. Invoices Shows the invoices that were created in the reporting period.
Vectron POS Modular 39 Due to the amount of data, the printing of invoices, operator reports and journals may take quite some time. 9.4 Input and output 9.4.1 Input of amounts Amounts are generally entered into the POS system with two decimals. The dot can also be omitted. For ten Dollars enter “1000” or “10.00”, for 3.95 Dollars “395” or “3.95”. 9.4.2 Screen windows Depending on the programming different windows are available on the screen. The most important will be explained here.
9.5 Vectron POS Modular Making a sale The usual procedure for a Vectron POS Modular is as follows: • PLUs or prices are entered • The sale is invoiced and passed to the customer • The customer pays The details of each of these steps are explained in the following. An operator must be signed-in (see above). 9.5.1 Input of PLUs There are different ways to enter PLUs: • Enter the PLU number, followed by the key or • Press the direct PLU-key (e.g. ) • Scan the bar code of the PLU 9.5.
Vectron POS Modular 41 to the customer. Enter the amount you get from the customer and press or . The change is displayed and the receipt is printed. If the customer pays the exact amount you can directly depress or without entering an amount. If the customer does not pay cash, press the respective media key, e.g. or instead of or . 9.6 Void and merchandise return Void and merchandise return are similar functions. Void serves to cancel entries.
9.6.3 Vectron POS Modular Merchandise return When working in a guest check, it is only possible to return those PLUs that have previously been sold on this guest check. When working in a cash sale, you may return any PLUs. To carry out a merchandise return press the key. The further procedure is identical with “Void”. 9.7 Change invoice format Your dealer has adapted the invoice format according to your requests. It may sometimes be necessary to change the format, e.g.
Vectron POS Modular 9.9 43 Final remark We hope that we were able to give you some helpful information about your Vectron POS system. Due to the numerous programming possibilities, the description had to be quite general and the information restricted to the main functions. Your Vectron dealer will gladly answer any of your questions. Please visit our Internet site (www.vectron.de). Here you get additional information and you can send us your questions by e-mail if necessary.
Vectron POS Modular 10 45 Service and Maintenance The Vectron POS Modular does not contain any components that can be serviced or repaired by the user. Please leave all maintenance and service to your Vectron dealer. Do not carry out any maintenance or service on your own. Only authorized service staff may open the housing. Danger! Unauthorized manipulations at the power supply Vectron PS10 may be extremely dangerous and lead to a loss of guarantee and liability claims. Modular 10.
Vectron POS Modular 10.2 Screen saver You can connect high-quality LCD screens with background lighting to the Vectron POS Modular. The tubes of the background lighting have a service life of approx. 30.000 hours. This service life is considerably reduced by a frequent switch on and off. An activated screen saver starts the switch on and off, therefore the interval for the activation of the screen saver should not be too short.
Vectron POS Modular 11 47 Accessories The application of high-quality components allows you to perfectly adapt the Vectron POS Modular to the various requirements. On the following pages we will present you required peripherals and other accessories for POS Modular. You can purchase all of these accessories from your Vectron dealer. He will be glad to assist you with connection and configuration of POS system and peripherals. 11.
Vectron POS Modular 11.1.2 External operator locks You can connect external operator locks type Addimat and Dallas iButton Magnet to the Vectron POS Modular with the respective expansion license. This is only useful if the POS Modular is not positioned within reach of the point of sale but e.g. is mounted below the counter. In this case you could hardly use an internal operator lock.
Vectron POS Modular 49 Order no. for external operator lock Addimat: 20050102 Fig.
11.2 Vectron POS Modular System accessories The following system accessories for the extension of the Vectron POS Modular are available: • Internal operator locks • SRAM-memory expansion 11.2.
Vectron POS Modular 51 For further information concerning the operator locks and their application please contact your Vectron dealer. 11.2.2 SRAM-memory expansion Standard equipment of the Vectron POS Modular is a two megabyte data memory. For memory expansion there are three modules available: two, four and eight megabyte. The data memory stores all customer-specific data. With the expansion you can process considerably more data.
Vectron POS Modular 12 53 Other Vectron products We would like to inform you about other Vectron products, which perfectly complete the Vectron POS Modular. 12.1 Stationary Vectron POS systems Complete stationary POS systems are the Vectron POS ColorTouch, POS Mini and POS Vario. They have integrated colour displays and keyboards (exception: POS ColorTouch, which is operated via touch screen). They are therefore particularly suitable when used as single station.
Vectron POS Modular The chart below shows the most important features of stationary and mobile systems. Modular Colour display Touch screen Int. customer displ. 64-Bit Processor SRAM, extendable DRAM FlashROM Network Ports • serial • parallel • USB • Cash drawers • PS/2 • Bluetooth Transponder Int.
Vectron POS Modular 55 12.3 Vectron POS PC Vectron POS PC brings the Vectron POS software to your PC. You only require a PC with Microsoft® Windows® operating system. The advantage of Vectron POS PC is that you can use the Vectron POS software simultaneously with E-Mail-, Office- and stock control programs. This allows data exchange within seconds. For further information on Vectron POS PC please refer to the Internet under www.vectron.de. 12.
Vectron POS Modular 13 57 EU declaration of conformity Manufacturer...................... Vectron Systems AG Willy-Brandt-Weg 41 48155 Muenster / Germany Device type.......................... Electronic cash register Type designation............... Vectron POS Modular The manufacturer declares that the above designated product complies with the fundamental standards of guideline 89 / 336 / EEC and 73 / 23 / EEC resp. 93 / 68 / EEC when used as directed.
14 Vectron POS Modular UL certification Vectron POS Modular is UL-certified according to the following indications: Certificate Number: Report Reference: Issue Date: 080806 - E249920 E249920, August 3rd, 2006 2006 August 8 Applied standards for safety: • UL 60950-1 Information Technology Equipment Safety - Part 1: General Requirements • CSA C22.2 No.
Vectron POS Modular 59 Supplement Important notes for the connection of scales 1. When connecting scales you have to heed the respective national regulations. Within the EU it applies: You require a test certificate for the respective combination of Vectron POS System, software and scales. The conditions mentioned therein must be fulfilled. 2. Check of certified software Proceed as follows to check that Vectron POS Modular runs the correct software: a) b) c) d) Switch off the POS system.
Vectron POS Modular Piktographs The Vectron POS Modular has installed a set of icons, which can be used in registration mode. The chart below lists the available icons.
Vectron POS Modular Icon Meaning Icon 61 Meaning GC split Side dishes Shift change Beer GC move Icecream Table map Fish Enter GC text Meat X-report Drinks Z-report Main courses Temp. invoice Dessert Subtotal Pizza Cash Spirits Cold drinks Starters Hot drinks Wine Modular The software of the POS Modular can also use self-created or edited icons of a second icon set. You can either display these icons on buttons or link them to a PLU.
Vectron POS Modular Glossary Background lighting................Serves to make visible the content of LCD-sreens even under bad light conditions. Bar code........................................Information is coded by means of a certain sequence and width of bars. Mainly used for packaging, contains specific product information, e.g. on content, price etc. The scan code is read with a special scanner. CE...................................................
Vectron POS Modular 63 Icons...............................................Icons are small pictographs, which on GUIs symbolize a function (file, program etc.). A touch or click on the icon calls the function LCD.................................................Liquid Crystal Display. A layer of liquid chrystals is given in between two foils. When a voltage passes through these chrystals, they change the angle of optical refraction LED.................................................
Vectron POS Modular RAM...............................................Random Access Memory = working memory ROM...............................................Read Only Memory = You can only read this memory and it keeps the data even if it is not supplied with power. Scanner.........................................Device for reading and forwarding bar codes. The scanner is connected to a computer or POS system. Screen saver................................Serves for protection of screens.
Vectron POS Modular 65 TFT.................................................Thin Film Transistor. Display technique which offers a higher contrast and a better image than customary flat screens. TouchScreen...............................Pressure-sensitive screen with input function Transponder...............................Device for wireless communication. Serves for contactless reading of incoming data and can write on the data carrier. Update..........................................Software-update USB.
Vectron POS Modular Document revision Date Modifications 29.12.2005 First creation and publication. 08.02.2006 Chapter 8 corrected. 22.05.2006 Monitor Vectron D80T added, Chapter 7 extended, Chapter 8 extended, Chapter 14 added, Chapter „Important notes for the connection of scales“ added (see supplement). 12.07.2006 Text concerning VGA cards corrected. 12.09.2006 Ext. operator lock EasyReader3 added, Chapter 15 added. 13.10.2006 Ext. operator lock EasyReader3 removed. 20.11.
