www.dtco.vdo.
TIS-Web Quick Reference Guide Imprint The information contained in this documentation is subject to change without prior notice. In doing so, Continental Trading GmbH does not enter into any obligation. The description is based on the information available at the time this documentation was printed. We reserve the right to change the technical details in the descriptions, information and illustrations in this manual.
TIS-Web Quick Reference Guide Document History Document History Date Chapter/ Page Topic, revision, action taken 10/2008 Page II Internet address modified (imprint). Page 5 Chapter entitled "New functions" added. Page 6 Brief summary revised. Page 9 Steps for logging on modified. Page 18 Note relating to download reminders added. Page 43 Chapter entitled "Reminders" added. Page 51 Note relating to printing tachograph charts added. Page 60 Chapter entitled "Driver Availability" added.
TIS-Web Quick Reference Guide Table of contents Requirements and security .................................................... 2 New functions ......................................................................... 5 Brief summary ......................................................................... 6 Logging on and off ................................................................. 9 Logging on ....................................................................................................
TIS-Web Quick Reference Guide Requirements and security Requirements and security TIS-Web 3 • Edition 12/2008 System requirements Hardware Pentium 4 with 1 GB RAM Operating system Windows ®2000 and later, with relevant current Service Pack Transmission speed at least ADSL / VDSL Internet browser Microsoft® Internet Explorer® Version 6 and later Runtime components Microsoft® Visual C++ 2005 Chip card reader X11-140-002-004 (incl.
TIS-Web Quick Reference Guide Condition Requirements and security You must have administrator rights or be entitled to install programs in order for TIS-Web to create the "VKISCInt" folder on your computer. You can then limit the permissions for this folder by assigning Full control to the System entry and to the relevant TIS-Web user only. To do this, right-click on the folder to open the folder's shortcut menu, click on Properties and then click on the Security tab.
TIS-Web Quick Reference Guide Access data Tip Requirements and security If you do not have TIS-Web access data, contact your VDO service partner to agree on the contractual terms and conditions for the user level (service level) you require. You will then receive the access data immediately.
TIS-Web Quick Reference Guide New functions New functions The current version of TIS-Web has been expanded by the following functions: Reminders You can now be reminded about driver card/mass memory download deadlines - and about driver cards which are about to expire. Just click on Download for a summary in table form which will provide you with site-related information about all your upcoming download deadlines. TIS-Web 3 • Edition 12/2008 If you want to bring a download deadline forward (e.g.
TIS-Web Quick Reference Guide Brief summary Brief summary What TIS-Web can do The following summary will give you a first impression of what you can do with TIS-Web's comprehensive data transfer options: DLD SR DLD WR WL DTCO Outdoor use DLK or DC MTCO Driver area DLK or DC WLAN GPRS data transfer Office Service provider (GPRS) Chart Analyser DLK DC GPRS DC DLD Remote Server https: USB cable TIS-Web 3 • Edition 12/2008 OutdoorTerminal Downloadterminal MCR Chip card reader DLK II ht
TIS-Web Quick Reference Guide Settings Download Brief summary • • You can modify TIS-Web to suit your company’s specific requirements if, for instance, you wish to – make settings for driver and vehicle activity evaluation, – enter public holidays or – restrict individual users' access to specific site data. To download files you can either – insert the driver card into the chip card reader, – connect the Downloadkey to your computer or – select a folder where download files are saved.
TIS-Web Quick Reference Guide Important Brief summary This Quick Reference Guide gives you an overview of TIS-Web functions and how to use them. You will then be able to log in to TIS-Web and carry out the first steps, e.g. downloading a driver card. TIS-Web 3 • Edition 12/2008 Please refer to the Help for further information on functions, steps to be taken and various dialogue boxes and text boxes.
TIS-Web Quick Reference Guide Logging on and off Logging on Logging on and off TIS-Web 3 • Edition 12/2008 Logging on To use TIS-Web, you must Important • always log in using your own access data. • start Microsoft® Internet Explorer as an Administrator (right mouse button), if you are using the Microsoft® Vista™ operating system.◄ You have received your access data from your service partner (e.g.
TIS-Web Quick Reference Guide Logging on and off Logging on A message may appear telling you that a secure connection is being established. You can confirm this with [OK]. 3 Login page: Entering access data Enter your access data (Account, User and Password) and click on [-> Sign On]. TIS-Web 3 • Edition 12/2008 Always log in using your own access data.◄ Important The Switchboard will open – from this page you can access the Services you have registered for; see following section.
TIS-Web Quick Reference Guide Logging on and off Switchboard TIS-Web 3 • Edition 12/2008 Switchboard 1 Summary of TIS-Web Services In the Services list you will find all the TIS-Web applications that you have registered for and for which your service partner has provided you with access data. You can use the Switchboard at any time to change to another Service.
TIS-Web Quick Reference Guide Logging on and off Switchboard TIS-Web 3 • Edition 12/2008 A message may appear with details about the secure connection that is being established. You can confirm this with [Yes]. * Data protection When you start TIS-Web 3 for the first time, you must agree with the data protection agreement. Read the data protection agreement, then select the I have read and agree to the Legal Agreement for TIS-Web data protection check box. Click on [Continue].
TIS-Web Quick Reference Guide Logging on and off Getting to know the TIS-Web page Getting to know the TIS-Web page TIS-Web is a Web Service for archiving and evaluating digital (driver card and DTCO data) and analogue tachograph data (tachograph charts). In archiving your digital tachograph data, you are complying with your country's archiving laws. So that the Web Service always works perfectly, data that has already been archived will be deleted from your Web archive.
TIS-Web Quick Reference Guide Logging on and off Getting to know the TIS-Web page • 2 Tabs to return to the Switchboard if you want to – change to another service, – log off after completing all your tasks in TIS-Web or – obtain information on the status of your TIS-Web application. Theme-associated functions are assigned to the various tabs. You can change to a different tab from any page. TIS-Web 3 • Edition 12/2008 The tabs give you access to the modules containing further functions, e.g.
TIS-Web Quick Reference Guide Logging on and off Getting to know the TIS-Web page This applies to all TIS-Web pages TIS-Web 3 • Edition 12/2008 Symbol Description Navigating in a list Use the tab stop key (TAB key) to move between cells in a row; the arrow keys enable you to move up and down or left and right. Scroll bar Moves the entries in an area to the left or right to display information or select functions, even with a large display and editing area.
TIS-Web Quick Reference Guide Logging on and off Account and Service information Account and Service information Account information You'll find information about your account at [Switchboard] > [Change Password]. Information about the Service You'll find information on the status of your TIS-Web application in the display and editing area of the Switchboard. Change Password TIS-Web 3 • Edition 12/2008 You want to change your password. To do this, click on Switchboard and [Change Password].
TIS-Web Quick Reference Guide Logging on and off Logging off TIS-Web 3 • Edition 12/2008 Logging off Always close TIS-Web correctly by using [Switchboard] and clicking on [Log Out]. 1 Switching to the Switchboard In the heading area, click on [Switchboard]. You'll return to the Switchboard. 2 Logging off In the heading area, click on [Log Out]. You will be prompted whether or not you want to log off TIS-Web. Click on [Yes] to terminate the connection with the TIS-Web Server.
TIS-Web Quick Reference Guide Download Logging off TIS-Web 3 • Edition 12/2008 Download If you want to archive digital tachograph data or enter analogue tachograph data, you can start downloading or entering your data right away via the four tool buttons. You can, for example, Important TU00-0881-0055502 • download driver card data to TIS-Web and archive it using a chip card reader; see the Chapter entitled "Download - Example: Driver Card" on page 20.
TIS-Web Quick Reference Guide Important Download Logging off You should check the Settings of both functions before you download a driver card or a vehicle's mass memory data (Downloadkey or other storage media). You can, for example, • specify the download file format for downloading or transferring data. • specify how you want the program to deal with the data of unknown drivers or vehicles during import of download files.
TIS-Web Quick Reference Guide Download Download - Example: Driver Card Download - Example: Driver Card In this section you will find a description of how to download data from a driver card using a connected chip card reader. To download data from a driver card, the chip card reader must be connected to your computer via a USB interface and the relevant driver must be installed.
TIS-Web Quick Reference Guide Download Download - Example: Driver Card Removing the driver card When the download process is complete, you will be prompted to remove the driver card from the card reader. The dialogue box will close automatically when you remove the card - or you can click on [Close].
TIS-Web Quick Reference Guide Tip Download Download - Example: Downloadkey You'll find further information about downloading driver cards in the TIS-Web Help, which you can call up at any time via [Help].
TIS-Web Quick Reference Guide 2 Selecting files Download Download - Example: Downloadkey Select the files to be transferred by selecting the corresponding check box. Clear the check boxes for the files that are not to be transferred. By default, all new files are selected for transfer. Tip 3 Transferring files If you only wish to select a few data records, clear the [Select All] check box and select the check boxes next to the files you wish to transfer.◄ Click on [OK].
TIS-Web Quick Reference Guide ** Printing the Transfer Receipt Download Download - Example: Downloadkey If you want a receipt for the data transfer, click on [Receipt]. The receipt lists which user downloaded data to the named folder at a specific time. This receipt - like all reports - can be printed out or exported. Use the "X" button (top right) to close the receipt. Finishing download Click on • [Finish] to finish the download from the Downloadkey, then on • [Close] to close the dialogue box.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts Symbol Source Description Driver card data This symbol indicates that data is being downloaded from the driver card. Mass memory data This symbol indicates that data is being downloaded from a digital tachograph. VDO-specific data This symbol indicates that this data will only be used for evaluation (vehicle reports) and that it cannot be archived. Transfer status Transfer successful.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts Capturing handwritten tachograph chart entries TIS-Web 3 • Edition 12/2008 You want to capture the data of the first tachograph chart: 1 Capturing of a tachograph chart On the Download tab, click on [Chart Analyser]. A dialogue box opens in which you can enter the handwritten entries from the centre field of the chart.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts 5 Details on Port Operations Enter (if it's entered on the chart) the time the vehicle drove on to and off the ferry or train. This entry shows (in association with the adherence to rest times), that this vehicle movement will not be evaluated as a rest time interruption. 6 Switching to driver activities Click on [Next] when you have copied the handwritten entries.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts TIS-Web 3 • Edition 12/2008 Capturing tachograph chart activities (digitalised) 7 Selecting the first activity Rotate the chart until the guide line marks the beginning of the first activity (start of time recording). 8 Selecting the activity (incl. keyboard) Click on the button corresponding to the first activity.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts 8 Selecting the next activity Click on the button that corresponds to the activity. The time between the first and this activity will be automatically captured. 9 Optional entries (incl. keyboard) Enter the kilometres driven and the related consumption if they correspond to the activity. TIS-Web calculates the sums of both values.
TIS-Web Quick Reference Guide 13 Checking activities Download Download - Example: Capturing tachograph charts Of course you can also click on Archive Management > Working Time > Drivers to check in the Year Overview whether or not analogue tachograph data has been saved (colour-highlighted: blue); see the Chapter entitled "Working Time Overview - Example: Drivers" on page 47.
TIS-Web Quick Reference Guide Download Download - Example: Capturing tachograph charts Importing tachograph charts from TIS-Office If you want to copy a lot of tachograph charts to TIS-Web, you can use TIS-Office (stand-alone version) and its Scanner module. While TIS-Web does not allow for a scanner to be connected, master records and tachograph data can be copied from TIS-Office.
TIS-Web Quick Reference Guide Download Download - Example: Computer Download - Example: Computer Important Before you start transferring the tachograph data, we recommend that you specify a default path for transferring download files; to do this, click on Settings > General. If the drive has not been changed, you can enter "C:\Programs\Terminal Download\Downloaded Files" for a connected Downloadterminal, for example. The default path for TIS-Web is "C:\VKISClnt\Downloads".
TIS-Web Quick Reference Guide Tip ** 2 Download Download - Example: Computer Click on Settings > General under Transfer File From Computer to specify the folder that will be automatically selected.◄ Data that has already been transferred Data that has already been transferred is displayed in a separate list - you can download this data again if you have e.g. changed the settings for unknown drivers/vehicles. Selecting files Select the files to be transferred by selecting the corresponding check box.
TIS-Web Quick Reference Guide ** * Printing the Transfer Receipt Download Causes of format errors If you want a receipt for the data transfer, click on [Receipt]. The receipt lists which user downloaded data to the named folder at a specific time. This receipt - like all reports - can be printed out or exported. Use the "X" button (top right of the dialogue box) to close the receipt. 4 Finishing download Click on [Finish] to finish the transfer.
TIS-Web Quick Reference Guide Download Causes of format errors Delete the downloaded data and start the download process again as soon as possible. Modify the Downloadkey configuration and/or the settings in TIS-Web - also refer to the Downloadkey "KeyTools" documentation.
TIS-Web Quick Reference Guide Archive Management Causes of format errors Archive Management Click on Archive Management for a summary of all driver and vehicle data functions.
TIS-Web Quick Reference Guide Archive Management Legal Archive TIS-Web 3 • Edition 12/2008 Legal Archive Click on Legal Archive for a summary of all your archived driver and vehicle files. Only driver card data or data from the digital tachograph is stored here. 1 Year Overview In the Year Overview you can see at a glance whether or not gaps in the archived data have occurred and immediately order the download of these files. You have total control at all times.
TIS-Web Quick Reference Guide Archive Management Legal Archive Legal Archive Overview - Example: Drivers TIS-Web 3 • Edition 12/2008 You want to check if a driver's archived data is complete. In the Legal Archive module, click on Drivers. 1 Selecting the site Select a different site - if necessary - to choose the drivers assigned to it. 2 Selecting the driver In the list on the left, click on a driver or select a driver from the Name list. The Year Overview for that driver is displayed.
TIS-Web Quick Reference Guide Archive Management Legal Archive Detailed view of archived files - Example: Drivers TIS-Web 3 • Edition 12/2008 You want a more detailed look at the archived data from a driver card... just select a site and the driver whose archived data you want to view. 1 Selecting the period In the Year Overview, click on • the entry of a day for which data have been archived to display the data for that day. • a month's name to display the data for that month.
TIS-Web Quick Reference Guide 2 Detailed view Archive Management Legal Archive In the detailed view, you can choose between: • Common Data, • Events and faults, • Control Activity Data, • Specific Condition and • Days (activities). For further information on the individual topics/items, please refer to the Help. TIS-Web 3 • Edition 12/2008 3 Print preview You can create a printout of an archived file and open the printable overview by clicking on [Print] in the detailed view.
TIS-Web Quick Reference Guide Archive Management Legal Archive Retrieval – Example: Legal Archive - Drivers Original files have to be restored from the archive due to an imminent inspection so that they can be made available for the control authority: TIS-Web 3 • Edition 12/2008 Click on [Retrieve]. The dialogue box for retrieving archived files opens. 1 Selecting the evaluation period Under Select date range, select the period for which the files are to be restored.
TIS-Web Quick Reference Guide ** Selecting the target Important 3 Retrieval Important Archive Management Legal Archive Under Clean archive, you can specify whether or not the restored files are to be deleted from the Legal Archive. The archived data will now be removed from the database and saved in the given target folder (original files). Only delete files from the Legal Archive if you are sure that you do not need them any more - if you're not sure, archive them again.
TIS-Web Quick Reference Guide Archive Management Reminders TIS-Web 3 • Edition 12/2008 Reminders The Reminders module enables you to display your site's (s') download reminders and expiring driver cards for any desired period. You can bring deadlines forward if they fall on a weekend or national holiday. 1 Selecting a site or group Select the Site or Group to which a driver or vehicle belongs. The reminder list is updated.
TIS-Web Quick Reference Guide 2 3 Selecting a filter Displaying information Archive Management Reminders Specify • All if you want to display all due download deadlines. • Only Driver Card if you want to display all driver card deadlines. • Only Vehicle Unit if you want to display all vehicle unit deadlines. • Only Driver Card Expiry if you want to display the data of all expiring driver cards. Move your mouse pointer over the symbol of a driver, vehicle or card.
TIS-Web Quick Reference Guide TIS-Web 3 • Edition 12/2008 3 Selecting the date Archive Management Reminders In the calendar under Reschedule Reminder, select a new date and confirm it with [OK]. The modified reminder is saved and the dialogue box closes. Symbol Meaning of the symbols Description This signifies that the driver card is due for download. This signifies that the driver card is overdue for download. This signifies that the mass memory of a vehicle unit is due for download.
TIS-Web Quick Reference Guide Archive Management Working Time Working Time TIS-Web 3 • Edition 12/2008 You want to find out which driver has carried out which activities for a site, e.g. for payroll accounting, and you want to plan future schedules, e.g. your drivers' working days and holidays. In this module, you can view all activities in the Year Overview (digital and analogue tachograph data). You can edit digital and analogue tachograph data for evaluation.
TIS-Web Quick Reference Guide Archive Management Working Time Working Time Overview - Example: Drivers TIS-Web 3 • Edition 12/2008 You want • to display driver activities from analogue and digital tachographs, • edit driver activities from analogue and in part from digital tachographs for evaluation or • plan driver events like holidays. 1 Selecting the driver In the Working Time module, click on Drivers and select a driver from the list. You may have to change the site.
TIS-Web Quick Reference Guide 3 Detailed view of activities Tip Archive Management Working Time Move the mouse pointer over a day's entry to display the saved activities' details for that day. You'll find further information about the Year Overview in the Working Time module in the TIS-Web Help, which you can call up at any time via [Help].◄ Symbol Activity status Description Activities recorded by a tachograph have been saved. Other activities or events have been saved.
TIS-Web Quick Reference Guide Archive Management Working Time Working Time Overview - Example: Drivers TIS-Web 3 • Edition 12/2008 You want a more detailed look at a driver's activities... just select a site and the driver whose activities you want to view. 1 Selecting the period In the Year Overview, click on • the entry of a day to display the activities which have been saved for that day. • a month's name to display the activities for that month.
TIS-Web Quick Reference Guide 2 Detailed view Archive Management Working Time In the detailed view, you can choose between the following tabs: • Totals • Chart • Activity • Events and Faults • Info For more detailed information on individual descriptions, please refer to the Help. TIS-Web 3 • Edition 12/2008 Tip You can create a printout of a tachograph chart view. You can obtain a print preview by clicking on [Chart] and [Print].
TIS-Web Quick Reference Guide Archive Management Working Time Modifying activities TIS-Web 3 • Edition 12/2008 Important Changes made to activities have no effect on archived digital tachograph data. The archived data remains in original form.◄ You want to modify activities for evaluation, e.g. due to missing activities in charts or the wrong choice of driver for an activity entry (apart from driving time).
TIS-Web Quick Reference Guide TIS-Web 3 • Edition 12/2008 Important Archive Management Working Time On the Chart tab, you can click on [Print] to print out the currently displayed chart.◄ 3 Chart tab Click on Chart and select from the list the point in time when the activity you want to modify took place. 4 Details of activities Click on [Modify]. The dialogue box for driver activity details opens.
TIS-Web Quick Reference Guide 5 Modifying activities Archive Management Working Time Click on [Next] and modify the driver's activities. TIS-Web 3 • Edition 12/2008 Remember the following rules for modifying, adding and deleting activities: • Activities can be modified by clicking on Active, Passive or Rest. • Digitally recorded activities cannot be changed to Driving time. • Driving times cannot be added. • The periods (Start and Duration) cannot be changed.
TIS-Web Quick Reference Guide Archive Management Working Time Driver events You want to enter additional events that are not recorded by tachographs (e.g. sick days or holidays) and thus plan your resources better. Important Now you can also define additional vehicle events (e.g. vehicle cleaning and oil changes). These events are created at the same time as driver events; see the Help for more on this.
TIS-Web Quick Reference Guide Archive Management Working Time Driver Activity and Infringement Protocols TIS-Web 3 • Edition 12/2008 You can create a driver activity protocol or a driver infringement protocol in the Working Time module. * Selecting the report Right-click on a month to create a report for that month and select the report. The report will now be created - you can either print it out or export it.
TIS-Web Quick Reference Guide Archive Management Company Data Company Data You can start downloading the digital tachograph data and add drivers and vehicles while transferring the data. Sites should be created beforehand. Alternatively, you can create your fleet before you archive data with TIS-Web and assign this data to the relevant drivers and vehicles. On the Archive Management> tab, click on Company Data and then select the desired function, i.e. to create or modify drivers, vehicles and sites.
TIS-Web Quick Reference Guide TIS-Web 3 • Edition 12/2008 2 Start Date and Finish Date Archive Management Company Data Modify - if necessary - the Start date. The tachograph data of a driver can only be archived and evaluated from the start date. Clear the No Finish Date check box if you want to set a finish date. The tachograph data of a driver can only be archived and evaluated up to the finish date. 3 Saving the data Confirm your modifications with [Save] and the subsequent message with [OK].
TIS-Web Quick Reference Guide Reports Reports - Example: Driver Reports Reports TIS-Web offers you a host of overviews and reports, giving you valuable decision support for your fleet management - with just a few clicks of your mouse button. Two examples of this are the options to let yourself be reminded when downloads are due and to check if data gaps are present during archiving. Reports - Example: Driver Reports TIS-Web 3 • Edition 12/2008 You want to e.g.
TIS-Web Quick Reference Guide 4 Generating a report Reports Reports - Example: Driver Reports Click on [Generate] to create the report. Depending on the number of drivers selected, report generation may take some time. You can print out the report or save it as a file. If a PDF printer driver is installed on your computer, you can save the reports as PDF files too. Proceed in the same way to generate reports for your vehicles.
TIS-Web Quick Reference Guide Driver Availability Reports - Example: Driver Reports TIS-Web 3 • Edition 12/2008 Driver Availability With TIS-Web. you can now calculate the remaining driving time from a specific point in time (e.g. before your driver departs on a trip). This avoids possible infringements against driving time and rest period regulations - so you know exactly the driving time your driver still has available until the next day, or his remaining weekly rest time.
TIS-Web Quick Reference Guide 3 Selecting the driver Driver Availability Reports - Example: Driver Reports In the list of Available Drivers, select the driver whose availability you want to calculate. Now click on [>] to add his name to the Selected drivers list. Click on Tip 4 Starting the calculation • [>>] to select all the available drivers. • [<] to deselect individual drivers. • [<<] to deselect all drivers.◄ Click on [Calculate].
TIS-Web Quick Reference Guide Settings Reports - Example: Driver Reports TIS-Web 3 • Edition 12/2008 Settings You can configure TIS-Web to suit your company's requirements to e.g. • define default folders. • define which data blocks are to be downloaded. • specify how unknown drivers/vehicles are to be dealt with. • assign specific sites to users. To do this, select Settings and click on the desired link there. The relevant page is displayed.
TIS-Web Quick Reference Guide Frequently asked questions Reports - Example: Driver Reports Frequently asked questions Keyword Topic: Logging on Administrator rights Why does the installation of the TIS-Web components fail? In most cases you don't have the required Administrator rights. You will need these on the computer you are using. Please contact your system administrator for assistance.
TIS-Web Quick Reference Guide Frequently asked questions Reports - Example: Driver Reports Continued Topic: Logging on Forced sign on Why does an extended login screen appear and not the TIS-Web home page? In this case, a connection to the TIS-Web Server with your login data is still active, e. g. after closing Microsoft® Internet Explorer inadvertently.
TIS-Web Quick Reference Guide Index Expiring driver cards..................................................... 43 A Access data .................................................................... 4 Account information – Information about the Service ................................ 16 Administrator rights ................................................... 2, 63 B TIS-Web 3 • Edition 12/2008 Brief summary................................................................. 6 – The steps involved .........
TIS-Web Quick Reference Guide Requirements for use ............................................. 2, 3, 4 TIS-Web 3 • Edition 12/2008 S Scroll bar....................................................................... 15 Security........................................................................... 4 Selecting a service.................................................. 11, 12 Selection pane .............................................................. 14 Settings.....................................
TU00-0881-0055502 | Edition 12/2008 VDO - A trademark of the Continental Corporation
