USER MANUAL DIGITAL MULTIFUNCTIONAL SYSTEM 1856/2256 Copy/Print/Scan/Fax A3
> Preface Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read this Operation Guide before using the machine. We recommend the use of our own brand supplies. Please use our genuine toner containers, which have passed rigorous quality control testing. The use of non-genuine toner containers may cause failure.
Contents Preface ..................................................................................................................................... i Overview ................................................................................................................................ vi Machine Features ................................................................................................................. vii Guides Provided with the Machine ..................................................
3 Preparation before Use ........................................................ 3-1 Using the Operation Panel ................................................................................................ 3-2 Operation Panel Keys ................................................................................................ 3-2 Operation Method ...................................................................................................... 3-3 Display for Originals and Paper ....................
7 System Menu and Client Tool .............................................. 7-1 Default Settings on the Machine (System Menu) ............................................................ 7-2 System Menu Settings ............................................................................................... 7-3 Report ........................................................................................................................ 7-5 System ...........................................................
Character Entry Method ................................................................................................... 10-4 Using the Keys ......................................................................................................... 10-4 Selecting Type of Characters ................................................................................... 10-5 Characters That Can be Entered Using the Numeric Keys ...................................... 10-5 Entering Symbols .........................
> Overview Overview This machine has copy and print functions equipped as standard and can save scanned images on your computer. A fax function is available as an option. Input Data Original Electronic data Operations from your PC Fax data Client Tool You can check the status and configure the scan settings of the machine from Client Tool installed on your computer.
> Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Operation on the Machine on page 5-1. Optimize your office workflow Access to frequently used functions with just one touch (Program) Copy both sides of an ID card on a single sheet (ID Card Copy) Interrupt other running jobs and execute your copy job immediately (Interrupt Copy) You can preset frequently used functions.
> Machine Features Optimize your office workflow Separate each page of a scanned document into a single file (File separation) You can create a single file for each page of a document. A single file is created and saved for each page of the original that was scanned. A three-digit serial number such as abc_001.pdf or abc_002.pdf is attached to the end of the file name. Reserve FAX transmission (Standby Transmission) You can reserve the next transmission by scanning an original during communication.
> Machine Features Save energy and cost Print multiple originals onto one sheet (Duplex / Combine) You can print originals on both sides of the paper. You can also print multiple originals onto one sheet. Combine (page 5-16) Duplex (page 5-13) Send a FAX to reduce the communication cost (FAX Delayed Transmission) You can reduce the communication cost with this function. The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.
> Machine Features Strengthen security Use functions more efficiently Print documents while concealing their contents from others (Print Box) Forward the received file (Memory Forwarding) Specify an image file format (File format) You can temporarily save a printer document in a Print Box of your computer. You can automatically forward the received FAX to another FAX. The destination can be specified depending on the time period. You can select from various file formats when storing images.
> Guides Provided with the Machine Guides Provided with the Machine The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance. Printed guides Start using the machine quickly Quick Guide Explains how to use basic functions of the machine. Safety Guide For safe use of the machine Provides safety and cautionary information for installation and use of the machine.
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents 1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information. 2 Installing and Setting up the Machine Explains part names, cable connections, installation of the software, and other matters related to administration of the machine.
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents to jump to the corresponding page. Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page. NOTE Indicates supplemental explanations and reference information for operations.
> About the Operation Guide (this Guide) Conventions used in operation procedures Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.
> About the Operation Guide (this Guide) Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation. The following icons are used to indicate original and paper placement orientations on the message display.
> Menu Map Menu Map (The names displayed on the message display are used here. These may differ from the referenced titles.) Density (page 5-13) Original Image (page 5-13) Duplex (page 5-13) Combine (page 5-16) ID Card Copy (page 5-9) Paper Selection (page 5-18) Collate/Offset (page 5-19) Zoom (page 5-20) Original Size (page 5-21) Orig. Orientation (page 5-21) Mixed Size Orig.
> Menu Map Print Box (page 4-13) Status Print Job Status (page 6-2) Send Job Status (page 6-2) Scheduled Job (page 6-2) Print Job Log (page 6-6) Send Job Log (page 6-6) Scanner (page 6-12) Printer (page 6-12) FAX (refer to FAX Operation Guide*1) Toner Status (page 6-13) Paper Status (page 6-13) Report Report Print Menu Map (page 7-5) Status Page (page 7-5) Network Status (page 7-5) Service Status (page 7-5) Admin Rpt Set. (refer to FAX Operation Guide*1) Result Rpt Set.
> Menu Map Admin/Accounting Admin. Setting (page 2-11) Job Account. Set. Job Accounting (page 8-4) Account. Report (page 8-20) Total Accounting (page 8-19) Each Job Account (page 8-19) Account. List (page 8-5) Default Setting (page 8-17) Unknown ID Job (page 8-16) Common Settings Language (page 7-10) Default Screen (page 7-9) Sound Buzzer (page 7-11) FAX Speaker (refer to FAX Operation Guide*1) FAX Monitor (refer to FAX Operation Guide*1) Display Bright. (page 7-11) Quiet Mode (page 7-11) Orig.
> Menu Map Common Settings Date Setting Date/Time (page 7-17) Date Format (page 7-17) Time Zone (page 7-17) Summer Time (page 7-17) Timer Setting Err. Clear Timer (page 7-17) Sleep Timer (page 7-17) PanelReset Timer (page 7-17) Interrupt Clear (page 7-17) Power Off Rule (page 7-18) Power Off Timer (page 7-18) Auto Err.
> Menu Map FAX (refer to FAX Operation Guide*1) Edit Destination (refer to FAX Operation Guide*1) Adjust/Maint. Density Adj. (page 7-21) Backgrnd Density (page 7-21) Print Density (page 7-21) Correct. Bk Line (page 7-21) Service Setting Drum Refresh (page 7-21) *1 FAX is an option.
1 Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................................................................................................................................................. Safety Conventions in This Guide ........................................................................................................... Environment ..........................................
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80% However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight. • Avoid locations with vibrations. • Avoid locations with drastic temperature fluctuations.
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Legal and Safety Information > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.
Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008/R2, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
Legal and Safety Information > Notice Energy Saving Control Function To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used. Sleep The device automatically enters Sleep when 1 minute has passed since the copy function was last used.
2 Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ........................................................................................................................................................ 2-2 Machine Exterior ......................................................................................................................................
Installing and Setting up the Machine > Part Names Part Names Machine Exterior 1 2 9 3 4 5 10 11 6 12 7 13 1 Document Processor (DP) 8 Operation Panel 2 Original Width Guides 9 Cassette 1 3 Original Table 10 Front Cover 4 Original Eject Table 11 Power Switch 5 Slit Glass 12 Handles 6 Original Size Indicator Plates 13 Inner Tray 7 Platen Optional Equipment (page 10-2) 2-2 8
Installing and Setting up the Machine > Part Names 14 15 16 17 18 19 20 21 22 23 14 Paper Width Adjusting Tab 15 Paper Length Guide 16 Paper Width Guide 17 Cleaning Cloth Compartment 18 Original Stopper 19 Right Cover 1 Lever 20 Right Cover 1 21 Paper Width Guide 22 Multi Purpose Tray 23 Support Tray Section of the Multi Purpose Tray 2-3
Installing and Setting up the Machine > Part Names Connectors/Interior 1 2 3 5 4 1 USB Interface Connector 2 Option Interface Slot 1 3 Toner Container 4 Toner Container Lever 5 Waste Toner Box 2-4
Installing and Setting up the Machine > Part Names With Optional Equipments Attached 1 2 6 3 4 5 8 9 7 1 Original Cover 2 Document Processor (DP) 3 Cassette 2 4 Cassette 3 5 Cassette 4 6 Duplex Unit 7 Right Cover 2 8 Right Cover 3 9 Right Cover 4 Optional Equipment (page 10-2) 2-5
Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the necessary cables for your environment when connecting the machine to other devices including a PC. When Connecting the Machine to the PC via USB MFP USB When Connecting the Machine to the PC on the Network *1 MFP Network Network Network *1 The optional Network Interface Kit is required.
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-9) 1 Connect the cable to the machine. 1 Connect the USB cable to the USB interface connector located on the left side of the body. 2 Connect the other end of the cable to the PC. 2 Power on the machine.
Installing and Setting up the Machine > Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-9) 1 Connect the cable to the machine. 1 Connect the LAN cable to the network interface connector. 2 Connect the other end of the cable to the hub. 2 Power on the machine and configure the network. Network Setup (page 2-15) Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet.
Installing and Setting up the Machine > Power On/Off Power On/Off Power On 1 Turn the power switch on. IMPORTANT When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch. Power Off IMPORTANT When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning off the power switch while the machine is operating may cause it to malfunction. 1 Turn the power switch off.
Installing and Setting up the Machine > Administrator User Name and Password Administrator User Name and Password If you are setting a function that requires administrator rights, you must enter your login user name and login password. The factory default login user name and login password are set as shown below. Login User Name Admin*1 Login Password Admin*1 *1 Upper case and lower case letters are distinguished (case sensitive). You can change the default login user name and login password.
Installing and Setting up the Machine > Administrator User Name and Password Administrator Setting Change the login user name and login password for the administrator. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys.
Installing and Setting up the Machine > Administrator User Name and Password 3 Enter a new login user name using the numeric keys and press the [OK] key. Login User Name: Admin 1 2 ABC Text NOTE Refer to Entering Characters on page 10-6 for details on entering characters. 4 Press the [►] key. 5 Press [Edit]. Detail: Login Password: 2/ 2 Edit 6 Enter a new login password using the numeric keys and press the [OK] key.
Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, and energy saving functions as needed. NOTE For settings that are configurable from System Menu, refer to System Menu and Client Tool on page 7-1. Setting Date and Time Follow the steps below to set the local date and time at the place of installation.
Installing and Setting up the Machine > Default Settings of the Machine 2 Configure the settings. 1 Press the [▲] or [▼] key to select [Time Zone], and press the [OK] key. Date Setting: 01 Date/Time 02 Date Format 03 Time Zone 1 2 Exit 2 Press the [▲] or [▼] key to set the time zone, and press the [OK] key. 3 Press the [▲] or [▼] key to select [Summer Time], and press the [OK] key.
Installing and Setting up the Machine > Default Settings of the Machine Network Setup The optional Network Interface Kit can be installed on the machine. It enables network printing on the Windows, Macintosh, UNIX and other platforms. This section explains the procedure of IPv4 and Bonjour settings for TCP/IP settings. For other network settings, refer to the Network Setting on page 7-6. IPv4 Setting Set up TCP/IP (IPv4) to connect to the Windows network.
Installing and Setting up the Machine > Default Settings of the Machine 4 Press the [▲] or [▼] key to select [TCP/IP Settings], and press the [OK] key. Network Setting: 01 TCP/IP Settings 02 Secure Protocol 03 LAN Interface Exit 1 2 5 Press the [▲] or [▼] key to select [IPv4 Setting], and press the [OK] key. TCP/IP Settings: 01 TCP/IP 02 IPv4 Setting 03 IPv6 Setting Exit 2 1 2 Configure the settings.
Installing and Setting up the Machine > Default Settings of the Machine 6 Press the [▲] or [▼] key to select [Subnet Mask], and press the [OK] key. IPv4 Setting: 02 Auto-IP 03 IP Address 04 Subnet Mask 1 2 Exit 7 Use the numeric keys or press the [▲] or [▼] key to set the subnet mask. Subnet Mask: 0. 0. 0. 0 You can set any value between 000 and 255. The entry method is the same method as the IP address. 8 Press the [OK] key.
Installing and Setting up the Machine > Default Settings of the Machine Bonjour Settings Configure the settings for Bonjour. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [System], and press the [OK] key. Status/Sys. Menu: 02 Report 03 Counter 04 System Exit 1 2 NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10.
Installing and Setting up the Machine > Default Settings of the Machine 2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key. Bonjour: 01 Off 02 *On 1 2 IMPORTANT After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON. Restart Network (page 7-9) NOTE The network can be configured from the PC by using Embedded Web Server RX. Refer to the Embedded Web Server RX User Guide.
Installing and Setting up the Machine > Default Settings of the Machine Setting Energy Saver Function To use the Energy Saver function, configure the following settings: • Sleep and Sleep Timer (page 2-20) • Power Off Timer (page 2-22) Sleep and Sleep Timer Sleep To enter Sleep, press the [Energy Saver] key. All indicators on the operation panel will go out to save power except the [Energy Saver] indicators. This status is referred to as Sleep.
Installing and Setting up the Machine > Default Settings of the Machine 3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key. Common Settings: 09 Error Handling 10 Date Setting 11 Timer Setting Exit 1 2 NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10. The factory default login user name and login password are set as shown below.
Installing and Setting up the Machine > Default Settings of the Machine Power Off Timer If the machine is not used while in sleep mode, the power automatically turns off. The Power Off Timer is used to set the time until the power turns off. The factory setting for the time until the power turns off is 1 hour. To change the preset power off time, refer to Power Off Rule on page 7-18 and Power Off Timer on page 7-18.
Installing and Setting up the Machine > Default Settings of the Machine 2 Set the power off rule. 1 Press the [▲] or [▼] key to select the condition to be set, and press the [OK] key. Power Off Rule: 01 FAX 02 USB Cable 03 NIC Exit 1 2 [FAX] is displayed when the optional FAX Kit is installed. [NIC] is displayed when the optional Network Interface Kit is installed. 2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.
Installing and Setting up the Machine > Default Settings of the Machine 3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key. Common Settings: 09 Error Handling 10 Date Setting 11 Timer Setting Exit 1 2 NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10. The factory default login user name and login password are set as shown below.
Installing and Setting up the Machine > Installing Software Installing Software Install appropriate software on your PC from the Product Library disc. When Using the Machine as the Shared Printer Printing from the PC on the network becomes possible by connecting the PC (Host PC), which is connected to the machine via USB, to the PC on the network (Client PC). You need to configure the following settings.
Installing and Setting up the Machine > Installing Software Software on Product Library Disc (Windows) You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is set as the standard installation method. For items that cannot be installed by using [Express Install], install them by using [Custom Install]. For how to use [Custom Install], refer to Custom Install on page 2-29.
Installing and Setting up the Machine > Installing Software Installing Software in Windows The following procedure is an example for installing the software in Windows 7. You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] automatically detects connected machines and installs the required software. Use [Custom Install] if you want to specify the printer port and select the software to be installed. 1 Insert the Product Library disc.
Installing and Setting up the Machine > Installing Software Express Install 1 Install using [Express Install]. 1 2 3 4 NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a USB or network cable and that it is turned on and click (Reload). • If the Windows security window appears, click [Install this driver software anyway]. 2 Finish the installation.
Installing and Setting up the Machine > Installing Software Custom Install 1 Install using [Custom Install]. 1 Select [Custom Install] tab. Select the device to be installed, and click the arrow button to move it to the “Products to Install” list. 1 2 3 The following buttons are available. : This button is used to switch the display between icon and text display. : This button is used to select multiple items.
Installing and Setting up the Machine > Installing Software 3 Select the utility to be installed, and then click the arrow button to move it to the "Products to Install" list. 1 2 4 Click [Install]. NOTE If the Windows security window appears, click [Install this driver software anyway]. 2 Finish the installation.
Installing and Setting up the Machine > Installing Software NOTE Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the Printer Driver User Guide on the Product Library disc. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.
Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. Click [Start] button on the Windows and then select [All Programs], [(name of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.
Installing and Setting up the Machine > Installing Software Setting the Shared Printer and FAX If the computer connected to the machine (Host PC) via USB is also connected to the computer on the network (Client PC), printing from the computer on the network is enabled by setting the machine as the shared printer and FAX. This section explains how to operate the device on the Host PC and on the Client PC respectively by using the setting example on Windows 7.
Installing and Setting up the Machine > Installing Software Installing Software in Mac Computer Only the machine's printer functionality can be used by a Mac computer. NOTE • Installation on Mac OS must be done by a user logged on with administrator privileges. • When the optional Network Interface Kit is installed, connection can be established by using Bonjour. If connecting by Bonjour, enable Bonjour in the machine's network settings.
Installing and Setting up the Machine > Installing Software 4 Configure the printer. 1 Display the window. 1 2 2 Click the IP icon for an IP connection and then enter the IP address and printer name. 1 2 The number entered in "Address" will automatically appear in "Name". Change if needed. 3 For a Bonjour connection, click the default icon and select the printer for which Bonjour appears in Connection. 3 Select the options available for the machine and click [Continue].
Installing and Setting up the Machine > Installing Software 4 The selected machine is added.
Installing and Setting up the Machine > Installing Software Setting Client Tool Client Tool gives you quick access to common machine features and settings, plus the current status of all supported machines. You can also use Client Tool to order toner, download printer drivers and open the company website. Client Tool has the following functions. Function Description Reference Page Print Access to printing preferences and machine driver properties.
Installing and Setting up the Machine > Installing Software 3 Configure the settings. 1 Select the box number (1 to 30). 2 Set a name for the Print Box. Up to 16 characters can be entered. This name is displayed when you select a Print Box on the machine operation panel. 3 Set the PIN Code as required. Select the checkbox to assign a PIN code to and enter a 4digit numeric value.
Installing and Setting up the Machine > Installing Software 3 Check the host name and IP address. Screen example Host Name: pc30-PC, DHCP: No, IP Address: 192.168.1.133 2 Configure the settings. When connecting the machine to the PC on the network, configure the following settings in addition to configuration of Setting Up the Print Box (page 2-37). 1 Click [Connection Settings]. 2 Select [Network] and enter the host name or IP address for the computer with the Print Box to be used. 3 Click [OK].
Installing and Setting up the Machine > Installing Software 4 Change the location of the folder used as Print Box as required. To select the folder, click [Browse] to open "Browse for Folder". 5 Click [Save]. For other settings of Print Box, refer to Print Box Settings on page 7-32. For how to use Print Box, refer to Using Print Box on page 4-8.
Installing and Setting up the Machine > Installing Software Setting Up the Scan Destination When saving scan data in a folder other than "My Documents", Scan Destination needs to be configured in advance by using Client Tool. 1 Start Client Tool. Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client Tool] to start Client Tool. NOTE In Windows 8, select [Search] in charms, [Apps], and then [Client Tool]. 2 Display the screen.
Installing and Setting up the Machine > Installing Software 3 Specified folder where the scanned image will be saved. To select the folder, click [Browse] to open "Browse for Folder". 1 2 3 4 Click [Save]. When Connecting the Machine to the PC on the Network When connecting the machine to the PC on the network, configure the host name or IP address of the PC in use. When using DHCP, configure the host name. If DHCP is not used, configure the IP address. 1 Making a note of the host name or IP address.
Installing and Setting up the Machine > Installing Software 3 Check the host name and IP address. Screen example Host Name: pc30-PC, DHCP: No, IP Address: 192.168.1.133 2 Configure the settings. When connecting the machine to the PC on the network, configure the following settings in addition to configuration of Setting Up the Scan Destination (page 2-41). 1 Click [Connection Settings]. 2 Select [Network] and enter the host name or IP address for the computer with the Print Box to be used.
Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. 1 Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Program and File Search]. Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears. NOTE In Windows 8, click [Search] in charms, and then [Settings], and enter "Scanner" in the search box.
Installing and Setting up the Machine > Checking the Counter Checking the Counter Press the [Status/System Menu/Counter] key to check the number of sheets printed and scanned. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Counter], and press the [OK] key. Status/Sys. Menu: 01 Status 02 Report 03 Counter Exit 2 1 2 Check the counter. Press the [▲] or [▼] key to select the item you want to check, and press the [OK] key.
Installing and Setting up the Machine > Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX. For details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide. NOTE • The optional Network Interface Kit is necessary when connecting the machine to the PC on the network.
Installing and Setting up the Machine > Embedded Web Server RX Accessing Embedded Web Server RX 1 Display the screen. 1 Launch your Web browser. 2 In the address or location bar, enter the machine's IP address or the host name. Examples: https://192.168.48.21/ (for IP address) https://MFP001 (if the host name is "MFP001") The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.
3 Preparation before Use This chapter explains the following operations. Using the Operation Panel ................................................................................................................................. 3-2 Operation Panel Keys .............................................................................................................................. 3-2 Operation Method ............................................................................................................
Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the following screens. Status / Report / Counter/ System / Admin/ Accounting / Common Settings / Copy / Printer / FAX*1 / Edit Destination*1 / Adjust/Maint. Displays the density setting screen. Displays the function menu for copy and FAX.*1 Displays the original image setting screen. Increments or decrements numbers, or selects menu in the message display.
Preparation before Use > Using the Operation Panel Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings. Ready to copy. 1 Copies: A4 A4 100% Zoom Paper Normal screen Setting menus Status/Sys.
Preparation before Use > Using the Operation Panel Display for Originals and Paper The copy screen displays the selected paper source. Ready to copy. 1 Copies: A4 A4 100% Zoom Paper Original size Original orientation Paper orientation Paper size Paper source Help Screen If you have difficulty operating the machine, you can check how to operate it using the operation panel. When [Help] is displayed on the message display, press [Help] to display the Help screen. The Help screen shows machine operation.
Preparation before Use > Loading Paper Loading Paper Paper can be loaded in the one standard cassette and the multi purpose tray. A paper feeder is also available as an option. (Refer to Optional Equipment on page 10-2.) For the paper load methods for each cassette, refer to the page below. PF-480 5 1 No.
Preparation before Use > Loading Paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. 1 Bend the whole set of sheets to swell them in the middle. 2 Hold the stack at both ends and stretch it while keeping the entire stack swelled. 3 Raise the right and left hands alternately to create a gap and feed air between the papers. 4 Finally, align the papers on a level, flat table.
Preparation before Use > Loading Paper Loading in the Cassettes The standard cassette can hold plain paper, recycled paper or color paper. Cassette 1 hold up to 300 sheets of plain paper (80 g/m²). For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 10-9. For the paper type setting, refer to Media Type Set. (Media Type Settings) on page 7-15. IMPORTANT • The cassettes can hold paper with weight between 64 - 105 g/m².
Preparation before Use > Loading Paper 3 Adjust the cassette size. 1 Holding the paper width adjusting tab, move the paper width guides to fit the paper. Paper sizes are marked on the cassette. IMPORTANT Make sure that the width guides are flush against the paper. If there is space between the guides and the paper, set the width guides again. 2 Squeeze the ends of the bottom of the paper length guide and move the guide to fit the length of the paper. Paper sizes are marked on the cassette.
Preparation before Use > Loading Paper IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the cassette. (Refer to Precaution for Loading Paper on page 3-6.) • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below).
Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4. For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 10-9. For the paper type setting, refer to Media Type Set. (Media Type Settings) on page 7-15.
Preparation before Use > Loading Paper 2 Adjust the multi purpose tray size. 3 Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray. Precaution for Loading Paper (page 3-6) IMPORTANT • When loading the paper, keep the print side facing down. • Curled paper must be uncurled before use. • Straighten the top edge if it is curled.
Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Load the paper with the print side facing down. For the procedure for printing, refer to the Printer Driver User Guide. Example: When printing the address. Open the flap. Close the flap. Return postcard (Oufukuhagaki) Cardstocks (Hagaki) Portrait form envelopes Landscape form envelopes IMPORTANT • Use unfolded return postcard (Oufukuhagaki).
Preparation before Use > Loading Paper Specifying Paper Size and Media Type The default paper size setting for cassette 1 and for the optional paper feeder (cassettes 2 to 4) is [Auto], and the default media type setting is [Plain]. For the multi purpose tray, the default paper size setting is [A4], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
Preparation before Use > Loading Paper 4 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Set.], and press the [OK] key. Orig./Paper Set.: 01 Custom Orig.Size 02 Custom PaperSize 03 Cassette 1 Set. Exit 1 2 NOTE [Cassette 2] to [Cassette 4] are shown when the optional paper feeder is installed. 2 Specify the paper size. 1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Size], and press the [OK] key. Cassette 1 Set.
Preparation before Use > Loading Paper 3 Specify the media type. 1 Press the [▲] or [▼] key to select [Cassette 1 (to 4) Type], and press the [OK] key. Cassette 1 Set.: 01 Cassette 1 Size 02 Cassette 1 Type 1 2 Exit 2 Press the [▲] or [▼] key to select the media type, and press the [OK] key.
Preparation before Use > Loading Paper 2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key. Status/Sys. Menu: 04 System 05 Admin/Accounting 06 Common Settings Exit 1 2 3 Press the [▲] or [▼] key to select [Orig./Paper Set.], and press the [OK] key. Common Settings: 04 Display Bright. 05 Quiet Mode 06 Orig./Paper Set. Exit 1 2 4 Press the [▲] or [▼] key to select [MP Tray Set.], and press the [OK] key. Orig./Paper Set.: 02 Custom PaperSize 03 Cassette 1 Set. 04 MP Tray Set.
Preparation before Use > Loading Paper Use the numeric keys or press the [▲] or [▼] key to enter the paper length, and press the [OK] key. Size Entry(Y): (98 - 297) 297 mm 1 2 Use the numeric keys or press the [▲] or [▼] key to enter the paper width, and press the [OK] key. Size Entry(X): (148 - 432) 432 mm 1 2 2 Press the [Back] key. 3 Specify the media type. 1 Press the [▲] or [▼] key to select [MP Tray Type], and press the [OK] key. MP Tray Set.
4 Printing from PC This chapter explains the following topics: Printing from PC ................................................................................................................................................. 4-2 Printer Driver Print Settings ..................................................................................................................... 4-5 Printer Driver Help ............................................................................................................
Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. NOTE • To print the document from applications, install the printer driver on your computer from the supplied Product Library disc. • In some environments, the current settings are displayed at the bottom of the printer driver. • When printing the cardstock or envelopes, load the cardstock or envelopes before performing the following procedure.
Printing from PC > Printing from PC 2 Select the [Basic] tab. 3 Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered. Registering the Original Size (page 4-3) To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type. 4 Click [OK] to return to the Print dialog box. 3 Click [OK].
Printing from PC > Printing from PC 8 Click [MP tray] in the "Source" menu. 9 Select the type of paper in the "Media type" menu. 2, 7 1 8 9 4 5 3 6 NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.
Printing from PC > Printing from PC Printer Driver Print Settings The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the Product Library disc. 1 3 2 No. 1 Description [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. 1 2 • Click [?] in the upper right corner of the screen and then click the item you want to know about. • Click the item you want to know about and press the [F1] key on your keyboard. Changing the Default Printer Driver Settings (Windows 7) The default printer driver settings can be changed.
Printing from PC > Printing from PC Canceling Jobs If a print job remains on a PC, you can cancel the job by following the steps below. 1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer. 2 Click the file for which you wish to cancel printing and select [Cancel] from the "Document" menu.
Printing from PC > Using Print Box Using Print Box Print Box is a function to temporarily save a printer document in the box on a PC and execute printing at the machine. A job is not printed until you operate the machine, and this prevents the printed papers from being taken by someone. With a PIN code assigned to the Print Box, you can further strengthen security.
Printing from PC > Using Print Box Flow of Print Box operation when the machine and a PC are connected on the network Confirm the connection Network Network Perform the Express Install Setup Installing Software (page 2-25) Configure the Print Box settings on the Client Tool Box number / Name / Connection setting / PIN Code / Destination folder Setting Up the Print Box (page 2-37) Save the document to a Print Box from the printer driver Operation Saving Document to a Print Box (page 4-12) Print
Printing from PC > Using Print Box Use the Preset Print Box Save the print data in the preset Print Box. Box 01 is set by default. When selecting Box 01 from the GX Driver and printing, printing can be executed only by selecting Box 01 in the operation panel. 1 2 Select [Box 01] from the GX driver and then execute printing. (Refer to Saving Document to a Print Box on page 4-12.) Select [Box 01] to be printed at the machine when needed. (Refer to Printing Document from Print Box on page 4-13.
Printing from PC > Using Print Box When Connecting the Machine to the PC on the Network *1 If the machine is connected to the PC on the network, multiple Print Boxes can be used on the PC linked to the network. 1 Configure the Print Box on the PC on the network by using Client Tool. (Refer to Setting Up the Print Box on page 2-37.) 2 Select the Print Box from the PC and execute printing. (Refer to Saving Document to a Print Box on page 4-12.) A print job is saved in a Print Box.
Printing from PC > Using Print Box Saving Document to a Print Box Use the procedure below to save a document in the Print Box created on the PC. Print Box can be selected from [Box 01] to [Box 30]. To use the other boxes or to change the default box name, configure the settings on Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-22. In addition, a PIN code can be set for a Print Box. Since the PIN code must be entered when printing at the machine, security is enhanced.
Printing from PC > Using Print Box Printing Document from Print Box Print a document saved in a Print Box. NOTE • All documents saved in the selected Print Box are printed. • Client Tool must be running on the computer from which printing from Print Box is executed. • After being printed, the documents in the Print Box are deleted. 1 Start Client Tool on the Host PC. Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client Tool] to start Client Tool.
Printing from PC > Using Print Box 4 Press the [Start] key. Printing starts. If you have assigned a PIN code to the Box with Client Tool, enter the PIN code using the numeric keys and press the [OK] key.
5 Operation on the Machine This chapter explains the following topics: Loading Originals ............................................................................................................................................... 5-2 Placing Originals on the Platen ................................................................................................................ 5-2 Loading Originals in the Document Processor (Option) .......................................................................
Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Original size Put the scanning side facedown. Ready to copy. 1 Copies: A4 A4 100% Zoom Paper Align it flush against the original size indicator plates with the back left corner as the reference point. * When selecting the copying function NOTE • For details on original size, refer to Original Size on page 5-21.
Operation on the Machine > Loading Originals Loading Originals in the Document Processor (Option) The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Detail Weight Document Processor 1-sided: 45 to 120 g/m² 2-sided: 50 to 120 g/m² Sizes Maximum: Ledger/A3 Minimum: Statement-R/A5-R No.
Operation on the Machine > Loading Originals 1 Adjust the original width guides. 2 Place the originals. Original size Ready to copy. 1 Copies: A4 A4 100% Zoom Paper * When selecting the copying function Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE • For details on original size, refer to Original Size on page 5-21. • For details on original orientation, refer to Orig.
Operation on the Machine > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. 2256 NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. 1 Press the [Copy] key. 2 Place the originals. Original size Ready to copy. 1 Copies: A4 A4 100% Zoom Paper Paper size Check the original size and the paper size. NOTE • For loading instructions, refer to Loading Originals on page 5-2. • For selecting the paper source, refer to Paper Selection on page 5-18. 3 Select the functions. Select the copier functions to use.
Operation on the Machine > Copying 4 Use the numeric keys to enter the copy quantity. 5 Press the [Start] key. Specify the desired number up to 999. Copying starts.
Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes. You can change the delay until interrupt copying is canceled. Change the delay as required.
Operation on the Machine > Copying ID Card Copy Use to copy the front and back sides of a license or other ID card on one sheet of paper. 1 Configure the settings. 1 Press the [ID Card Copy] key. 2 Press the [▲] or [▼] key to select [On], and press the [OK] key. ID Card Copy: 01 *Off 02 On 2 1 2 Place the originals. Align with the ID Card marks on the Original Size Indicator Plates. NOTE For loading instructions, refer to Loading Originals on page 5-2. 3 Select the functions.
Operation on the Machine > Copying 5 Press the [Start] key. One side of the card is scanned. 6 Turn the original over. Align with the ID Card marks on the Original Size Indicator Plates. Turn over the card. Put it on same place. Job No.: 0001 Page(s): 1 Cancel Press Start key. Job No.: Page(s): Cancel 0001 1 (Displayed alternately) 7 Press the [Start] key. The front and back sides of the card are copied on one sheet of paper.
Operation on the Machine > Copying Using Various Functions To configure the settings for functions, press the key of the function you want to configure. You can also press the [Function Menu] key to select from other functions displayed on the message display. Operation Method (page 3-3) 1 Selects the item displayed or changes the numeric value. Cancels the current menu setting to return to the menu one level higher. 2 Confirms the selected setting. For details on each function, see the table below.
Operation on the Machine > Copying Key Function Description Reference page Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. page 5-18 Collate/Offset Offsets the output by page or set. page 5-19 Zoom Adjusts the zoom to reduce or enlarge the image. page 5-20 Original Size Specify the original size to be scanned. page 5-21 Orig.Orientation Select the orientation of the original document top edge to scan correct direction.
Operation on the Machine > Copying Density Adjust density. Press the [▲] or [▼] key to select [Darker +3] to [Lighter -3]. Original Image Select original image type. Item Description Text+Photo Best for mixed text and photo documents. Photo Best for photos taken with a camera. Text Sharply renders pencil text and fine lines. Duplex Produces two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books.
Operation on the Machine > Copying Two-sided to Two-sided Produces two-sided copies from two-sided originals. The optional duplex unit and document processor are required. NOTE Original Copy The paper sizes supported in Two-sided to Two-sided mode are A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Letter, Letter-R, Executive, Statement-R, Oficio II, 216 × 340 mm and Folio. Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available.
Operation on the Machine > Copying Item 2-sided>>2-sided Orig. Binding Value Description ― Press the [OK] key to copy the original with the default setting. For the default settings, refer to Function Default on page 7-18. Left/Right, Top Press [Detail] to display the [Orig. Binding] screen. Select the binding direction of originals, and press the [OK] key. Finish. Binding Left/Right, Top Select the binding orientation of copies, and press the [OK] key. Orig.
Operation on the Machine > Copying Combine Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Item Solid Line Dotted Line Value Positioning Mark Description Off ― Disables the function. 2 in 1 ― Press the [OK] key to copy the original with the default setting. For the default settings, refer to Function Default on page 7-18.
Operation on the Machine > Copying Layout image Value 2 in 1 Image L to R T to B R to L 4 in 1 Right then Down Down then Right Left then Down Down then Left NOTE • The paper sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R and 16K. • When placing the original on the platen, be sure to copy the originals in page order.
Operation on the Machine > Copying Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Specifying Paper Size and Media Type on page 3-13). Item Value Description Auto The paper matching the size of the original is selected automatically. Cassette 1 (to 4) *1 Feed paper from cassette 1 (to 4). MP Tray Feed paper from the multi purpose tray. MP Tray Set.
Operation on the Machine > Copying Collate/Offset Offsets the output by page or set. Value Off Image ― Description Disables the function. Collate Only Scans multiple originals and delivers complete sets of copies as required according to page number. Offset Each Page When offsetting is used, printed copies are produced after rotating each page by 90 degrees. NOTE To use offsetting, the same size of paper as the selected paper tray must be loaded in a different orientation in a different paper tray.
Operation on the Machine > Copying Zoom Adjust the zoom to reduce or enlarge the image. The following zoom options are available. Item Value Description 100% Reproduces the original size. Auto Adjusts the image to match the paper size. A3: 141% A4 A5: 70% Standard Zoom Metric 100% 400% Max. 90% Folio>>A4 200% A5>>A3 75% 11×15" >>A4 141% A4>>A3 A5>>A4 70% A3>>A4 A4>>A5 127% Folio>>A3 50% 106% 11×15">>A3 Reduces or enlarges at preset magnifications.
Operation on the Machine > Copying Original Size Specify the original size to be scanned. Item Description Auto Have the size of original detected automatically. A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, 216 × 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Statement, 11 × 15", Oficio II, 8K, 16K-R, 16K, Hagaki, Oufukuhagaki, Custom*1 Select from standard sizes. *1 For instructions on how to specify the custom original sizes, refer to Custom Orig.Size on page 7-12.
Operation on the Machine > Copying Mixed Size Orig. (Mixed Size Originals) Scans multiple sheets of the same width using the document processor. NOTE The optional document processor is required. Value Description Off Disables the function. On Enables Mixed Size Originals. EcoPrint EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. Value Description Off Disables the function. On Enables EcoPrint.
Operation on the Machine > Copying Margin Add margins (white space). In addition, you can set the margin width and the back page margin. NOTE The default setting for margin width can be changed. For details, refer to Margin on page 7-19. Item Value Description Off ― Disables the function. On ― Press the [OK] key to copy the original with the default setting. For the default settings, refer to Function Default on page 718. Metric: -18 mm to +18 mm (in 1 mm increments) Inch: -0.75 to +0.75" (in 0.
Operation on the Machine > Copying Border Erase Erases the black border that forms around the image. The following modes are available. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book. You can specify the widths individually to erase the borders around the edges and in the center of the book.
Operation on the Machine > Copying Continuous Scan Scans a large number of originals in separate batches and then produce as one job. To scan the next original, press the [Start] key. After scanning all originals, press [End Scan]. Copying begins. Value Description Off Disables the function. On Enables Continuous Scan. Auto Rotation Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different.
Operation on the Machine > Copying Program By registering sets of frequently used functions as a single program, you can simply select the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. NOTE • Only copying functions can be registered and recalled as programs. The fax function can be registered or recalled when the optional FAX Kit has been installed.
Operation on the Machine > Copying 3 Press the [▲] or [▼] key to select [Add], and press the [OK] key. Menu: 01 Add 1 2 NOTE When the screen for selecting job type appears, press the [▲] or [▼] key to select [Copy] and press the [OK] key. 4 Enter a program name using the numeric keys and press the [OK] key. Program Name: Program 1 1 2 Common Settings ABC Text The program is registered. Character Entry Method (page 10-4) NOTE • Up to 32 characters can be entered.
Operation on the Machine > Copying 3 Press the [▲] or [▼] key to select [Recall], and press the [OK] key. Menu: 01 Recall 02 Add 03 Edit Name 2 1 2 Execute the program. Place the originals and press the [Start] key. Overwriting Program Programs can be changed with the same procedures as those for registering programs. When selecting the program number to be registered, select the program to be changed and overwrite the program number. Refer to Registering Program on page 5-26.
Operation on the Machine > Copying Deleting Program Use the procedure below to delete a program. 1 Display the screen. 1 Press the [Program] key. 2 Press the [▲] or [▼] key to select a program number (01 to 10) to delete, and press [Menu]. Select program: 01 Program 01 02 Program 02 03 Program 03 Menu 2 1 2 Delete the program. 1 Press the [▲] or [▼] key to select [Delete], and press the [OK] key. Menu: 02 Add 03 Edit Name 04 Delete 1 2 Press [Yes] in the confirmation screen.
Operation on the Machine > Copying Select Key Settings Commonly used copying functions can be registered to the Select key. Functions can be easily configured by pressing the Select key. The following functions are available: • Paper Selection • Collate/Offset • Zoom • Original Size • Orig. Orientation • Mixed Size Orig.
Operation on the Machine > Copying Canceling Jobs You can cancel jobs by pressing the [Stop] key. If [Cancel] is displayed on the message display, jobs can be canceled by pressing [Cancel]. Printing... Job No.: Page(s): Copy(s): Cancel 0001 999 1/999 The copy job is canceled.
Operation on the Machine > Scanning Scanning You can scan originals using the machine and save the scanned images on your computer. The following three types of scan are available.
Operation on the Machine > Scanning Select the use case Confirm the connection Flow of Scan operation when the machine and a PC are connected on the network Network Network Scan from the application Select the Scan Destination during scanning Specify the Scan Destination in advance and perform scanning PDF / E-mail / Folder Perform the Express Install Installing Software (page 2-25) Setup Create the folder for storing the scanned data in the PC Configure the Destination setting on the Client T
Operation on the Machine > Scanning Scan the Image by Selecting the Destination (Quick Scan) Select the scan method and destination for each job by using Client Tool. When Connecting the Machine to the PC via USB Perform a scan by operating the computer (Host PC) connected to the machine via USB. If the shared folder in the computer (Client PC) on the network is selected for the destination, an image can be saved on the computer that is not connected to the machine via USB.
Operation on the Machine > Scanning Scan the Image to the Specified Destination Use the Preset Scan Destination (When Connecting the Machine to the PC via USB) If originals are scanned after selecting [Local PC] as the destination, an image is saved in "My Documents" in the computer (Host PC) connected to the machine via USB. If Client Tool is activated on the Host PC, originals can be scanned only by operating the machine. 1 2 Scan the originals at the machine.
Operation on the Machine > Scanning Scanning using TWAIN Make the image processing application read the scanned image. (Refer to Scanning using TWAIN on page 5-41.
Operation on the Machine > Scanning Scan the Image to the Specified Destination It is easy to scan from the operation panel on the machine. Before using this function, you need to preset the destination folder where to save scanned image and image quality using Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-22. Use the Preset Scan Destination Save the scanned image in the preset scan destination. My Documents is set for the destination.
Operation on the Machine > Scanning 4 Press the [Start] key. Scanning starts. NOTE Ready to scan. Local PC Dest. • If [Local PC] is selected as the destination, an image is saved in "My Documents" in the computer (Host PC) connected to the machine via USB. Windows Vista/Windows 7/Windows 8: C:\Users\\My Documents Windows XP: C:\Document and Settings\\My Documents • When the scan ends, the folder in which an image is saved opens on the Host PC.
Operation on the Machine > Scanning 2 Press the [Scan] key on the machine. 3 Place the originals. Loading Originals (page 5-2) 4 Select the destination number. 1 Press [Dest.]. Ready to scan. Folder 01 Dest. 2 Press the [▲] or [▼] key to select a destination number (01 to 30) to recall, and press the [OK] key. Destination: 01 *Folder 01 02 Folder 02 03 Folder 03 1 2 NOTE The name set by using Client Tool appears. [----------------] appears for the destination for which no name is set.
Operation on the Machine > Scanning Scan the Image by Selecting the Destination (Quick Scan) Execute scanning from Client Tool. NOTE You need to configure the settings of Quick Scan and TWAIN using Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-22. 1 Place the originals on the machine. Loading Originals (page 5-2) 2 Execute scanning on the Host PC. 1 Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client Tool] to start Client Tool.
Operation on the Machine > Scanning Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way. 1 Place the originals. Loading Originals (page 5-2) 2 Display the screen. 1 Activate the TWAIN compatible application software. 2 Select the machine using the application and display the [TWAIN] dialog box.
Operation on the Machine > Scanning Canceling Jobs You can cancel jobs by pressing the [Stop] key. If [Cancel] is displayed on the message display, jobs can be canceled by pressing [Cancel]. Scanning... Job No.
Operation on the Machine > How to use the FAX Function How to use the FAX Function By installing the optional FAX Kit in the machine you can use the fax function. This section describes the basic method for sending a FAX. For more information on using the FAX, refer to the FAX Operation Guide*1. *1 FAX is an option. 1 Press the [FAX] key. Ready to send. 2013/08/08 10:10 200x200 Resltion Off Duplex The base screen for fax appears. 2 Place the originals.
Operation on the Machine > How to use the FAX Function 4 Specify the transmission destination. FAX No. Entry 0123456789 Chain Detail Enter the fax number of the receiving system using the numeric keys. NOTE The destination can be set by using the Address Book and One Touch Keys. For details, refer to FAX Operation Guide*1. *1 FAX is an option. 5 Select the functions. Select the FAX functions to use. For details, refer to FAX Operation Guide*1. *1 FAX is an option. 6 Press the [Start] key.
6 Checking the Status This chapter explains the following topics: Checking Job Status .......................................................................................................................................... 6-2 Checking Job History ......................................................................................................................................... 6-6 Pause and Resumption of Jobs .........................................................................................
Checking the Status > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens You can check the status of jobs being processed or waiting on the message display. The following job statuses are available.
Checking the Status > Checking Job Status 2 Select the job you want to check. 1 Press the [▲] or [▼] key to select the job you want to check, and press [Menu]. Print Job Status: 0001 doc001 0002 doc002.doc 0003 Microsftwor Pause Menu 1 2 2 Press the [▲] or [▼] key to select [Detail], and press the [OK] key. Menu: 01 Cancel Job 02 Detail 1 2 Jobs Detail Status is displayed. 3 Check the status. Press the [►] key to view the next screen. Press the [◄] key to return to the previous screen.
Checking the Status > Checking Job Status Item Sender Info. Description If the name of the sender is provided when receiving a FAX, the name is displayed. If only the number of the sender is provided, the number is displayed. If there is no information about the sender or if a FAX is not received, [----] appears. When the sender Information is displayed in a short form, press [Detail] to see the complete sender Information. Press the [OK] key to return to the previous screen.
Checking the Status > Checking Job Status Item Description Job Type [FAX] is displayed. Original Pages Number of original pages Color/B & W [Black & White] is displayed. Destination The destination is displayed. Destination (page 6-4).
Checking the Status > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The following job histories are available. Screen Print Job Log Send Job Log Job histories to be displayed • Copy • Printer • Printing from Print Box • FAX reception*1 • Job Report/List • Scan (only for TWAIN) • FAX*1 *1 Displayed only when the optional FAX Kit is installed. Displaying Job History Screen 1 Display the screen.
Checking the Status > Checking Job History 2 Select the job you want to check. Press the [▲] or [▼] key to select the job you want to check, and press [Detail]. Print Job Log: 0008 Copy 0009 Copy 0010 Microsftwor Detail 1 2 A job result icon is displayed on the extreme right of each job. 3 • : The job has been completed. • : An error has occurred. • : The job has been canceled. Check the job history. Press the [►] key to view the next screen. Press the [◄] key to return to the previous screen.
Checking the Status > Checking Job History Send Job Log Item Result Description Result of job [OK]: The job has been completed. [Error]: An error has occurred. [Cancel]: The job has been canceled. Accepted Time Accepted Time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form, press [Detail] to see the complete job name. Press the [OK] key to return to the previous screen.
Checking the Status > Pause and Resumption of Jobs Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys. Menu: 01 Status 02 Report 03 Counter Exit 2 1 2 Press [Pause]. Status: 01 Print Job Status 02 Send Job Status 03 Scheduled Job Pause Printing is paused.
Checking the Status > Canceling the Jobs in Printing/Waiting Canceling the Jobs in Printing/Waiting Cancel the printing jobs in printing/waiting. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys. Menu: 01 Status 02 Report 03 Counter Exit 1 2 3 Press the [▲] or [▼] key to select [Print Job Status], [Send Job Status] or [Scheduled Job], and press the [OK] key.
Checking the Status > Canceling the Jobs in Printing/Waiting Send Job Status or Scheduled Job Status 1 Press the [▲] or [▼] key to select the job to be canceled, and press [Cancel]. Send Job Status: 0123456789 0010 0011 1234567890 ... 0012 2345678901 ... 2 Menu Cancel 1 NOTE A job can be canceled by pressing [Menu], selecting [Cancel Job] and then pressing the [OK] key. 2 Press [Yes] in confirmation screen.
Checking the Status > Checking Device Status Checking Device Status Configure the devices or check their status. NOTE For checking the FAX status, refer to the FAX Operation Guide*1. *1 FAX is an option. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys. Menu: 01 Status 02 Report 03 Counter Exit 2 1 2 Check the status. Press the [▲] or [▼] key to select [Scanner] or [Printer].
Checking the Status > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner and paper on the message display. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys. Menu: 01 Status 02 Report 03 Counter Exit 2 1 2 Check the status. Press the [▲] or [▼] key to select [Toner Status] or [Paper Status], and press the [OK] key.
Checking the Status > Checking from Client Tool Checking from Client Tool You can check the current status of the machine from the Client Tool. 2 1 No. Item Description 1 Machine status Show a 3D image of the selected machine and its current status. Click the machine status. 2 Supplies Show the toner status. Device Overview Show the machine settings.
7 System Menu and Client Tool This chapter explains the following topics: Default Settings on the Machine (System Menu) ............................................................................................... 7-2 System Menu Settings ............................................................................................................................. 7-3 Report ....................................................................................................................................
System Menu and Client Tool > Default Settings on the Machine (System Menu) Default Settings on the Machine (System Menu) Configure settings related to overall machine operation. Press the [Status/System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed. Operation Method (page 3-3). 1 Selects the item displayed or changes the numeric value. Cancels the current menu setting to return to the menu one level higher. 2 Confirms the selected setting.
System Menu and Client Tool > Default Settings on the Machine (System Menu) System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Item Description Reference Page Status Check job statuses and histories, machine statuses, and the remaining amount of paper and toner. Pausing or canceling of jobs can also be executed.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Description Reference Page FAX Configure settings for fax functions. For details, refer to the FAX Operation Guide*1. ― Edit Destination Configure settings for Address Book. For details, refer to the FAX Operation Guide*1. ― Adjust/Maint. Adjust printing quality and conduct machine maintenance. page 7-21 *1 FAX is an option.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Report Print reports to check the machine settings and status. Report Print Report Report Print If the system menu is operated without a login (account ID is not entered) while job accounting is enabled, the account ID must be entered before the report can be printed. Item Report Print Description Menu Map Prints Menu Map to check the settings of the machine.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Admin Rpt Set. (Admin Report Settings) / Result Rpt Set. (Result Report Settings) Report Admin Rpt Set. Result Rpt Set. Configure settings for fax functions. For details, refer to the FAX Operation Guide*1. *1 FAX is an option. System Configure machine system settings. Network Setting Configure network settings. NOTE This function is displayed when the optional Network Interface Kit is installed.
System Menu and Client Tool > Default Settings on the Machine (System Menu) TCP/IP Settings Item Description IPv6 Setting Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On Manual Settings Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item TCP/IP Settings Protocol Detail SMTP Description Select the settings for Protocol Detail. Select whether to send E-mail using SMTP. Value: Off, On WSD-PRINT Select whether to use WSD Print.*1 Value: Off, On LPD Select whether to receive documents using LPD.*1 Value: Off, On RAW Port Select whether to receive documents using Raw Port.*1 Value: Off, On IPP Select whether to receive documents using IPP.
System Menu and Client Tool > Default Settings on the Machine (System Menu) LAN Interface System Network Setting Item LAN Interface Description LAN Interface Specify the settings for the LAN interface to be used. Value: Auto, 10Base-Half, 10Base-Full, 100Base-Half, 100Base-Full IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. Restart Network System Network Setting Item Restart Network Description Restart Network Restarts the network. I/F Block Set.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Admin/Accounting Admin/Accounting Configure settings related to machine management. Administrator Setting (page 2-11) Job Accounting (page 8-1) Unknown ID Job (page 8-16) Common Settings Configure overall machine operation. Language Common Settings Language Item Language Description Select the language displayed on the message display.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Sound Common Settings Sound Item Sound Description Buzzer Set options for buzzer sound during the machine operations. Key Confirmation Emit a sound when a key is pressed on the operation panel. Value: Off, On Job Finish Emit a sound when a print job is normally completed. Value: Off, On, FAX RX Only*1 Ready Emit a sound when the warm-up is completed. Value: Off, On Warning Emit a sound when errors occur.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Orig./Paper Set. (Original/Paper Settings) Common Settings Orig./Paper Set. Item Orig./ Paper Set. Custom Orig.Size Description Set up frequently-used custom original size. To register a custom original size, enter the desired size. The custom size options are displayed on the screen to select original size.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Orig./ Paper Set. Auto Detect Orig. Description Select whether to automatically detect originals of special or non-standard size. NOTE For Auto Detect Orig., this change is available for some countries. A6/Hagaki As A6 and Hagaki are similar in size, select either one of them for automatic detection. Value: A6, Hagaki Folio Select whether to enable automatic detection of Folio.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Cassette 1 (to 4) Set. (Cassette 1 (to 4) Settings) Common Settings Orig./Paper Set. Cassette 1 (to 4) Set. To fix the type of paper to be used in cassettes 1 or the optional paper feeders (cassettes 2 to 4), specify the paper size and media type. Item Cassette 1 (to 4) Set. Cassette 1 (to 4) Size Description Auto Paper size is automatically detected and selected.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Media Type Set. (Media Type Settings) Common Settings Orig./Paper Set. Media Type Set. The following settings can be selected.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Preset Limit Common Settings Preset Limit Item Description Preset Limit Restrict the number of copies that can be made at one time. Value: 1 to 999 copies Measurement Common Settings Measurement Item Description Measurement Select inch or metric for the unit for paper dimensions.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Date Setting Common Settings Date Setting Configure settings related to the date and time. Item Date Setting Date/Time Description Set the date and time for the location where you use the machine. Value: Year (2000 to 2037), Month (01 to 12), Day (01 to 31), Hour (00 to 23), Minute (00 to 59), Second (00 to 59) Setting Date and Time (page 2-13) Date Format Select the display format of year, month, and date.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Timer Setting Power Off Rule Description Select whether to turn off the power automatically for the following function: • FAX *1 • USB Cable • NIC *2 Value: Off, On Power Off Timer Select whether to turn off the power automatically after a period of inactivity. Value: 1 hour, 2 hours, 3 hours, 4 hours, 5 hours, 6 hours, 9 hours, 12 hours, 1 day, 2 days, 3 days, 4 days, 5 days, 6 days, 1 week Auto Err.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Function Default Border Erase Description Set the default width to be erased as a border. Value Metric: 0 to 50 mm (in 1 mm increments) Inch: 0 to 2" (in 0.01" increments) NOTE To specify border erase widths around original, set the value in [Border]. To specify border erase widths in the middle of original, set the value in [Gutter]. Margin Set the default margin.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Copy Copy Configure settings for copying functions. Item Copy Paper Selection Description Set the default paper selection. Value: Auto, Def. PaperSource AutoPaperSelect. If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. Value MostSuitableSize: Selects paper size based on the current zoom and the size of the original.
System Menu and Client Tool > Default Settings on the Machine (System Menu) Edit Destination Edit Destination Configure settings for Address Book. For details, refer to the FAX Operation Guide*1. *1 FAX is an option. Adjust/Maint. (Adjustment/Maintenance) Adjust/Maint. Adjust printing quality and conduct machine maintenance. Item Adjust/ Maint. Density Adj. Copy Description Adjust density. Adjust copy density. Adjustment can be made in 7 levels.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Default Settings on the PC (Client Tool) Various machine settings can be configured from a computer using Client Tool. Install Client Tool from the provided Product Library disc. NOTE For the detailed functions of Client Tool, refer to Client Tool User Guide.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Screen Overview The screen overview of the Client Tool is as follows. 1 2 3 4 5 6 7 8 No. Item Description Reference Page 1 Machine list The list at the top of Client Tool screen includes all of the supported machines installed on your computer. You can select a machine from this list to view its properties and select available options, such as configuration and maintenance.
System Menu and Client Tool > Default Settings on the PC (Client Tool) No. 4 Item Scan Description Configure TWAIN and Quick Scan settings. Reference Page — Scan to PDF, Scan to E-mail and Scan to Folder can also be executed from this tab. 5 6 Preferences Open "TWAIN Driver" screen. Set the default value for the TWAIN scan. page 7-29 Quick Scan Settings Open "Quick Scan Settings" screen. page 7-29 Scan to PDF This is one of the Quick Scan function.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Configuring the Administrative Settings Configure the administrative settings on [Configuration] of the [Device] tab. Configure screen has the followings tabs. • [Device Defaults] tab: Select inches or millimeters as the unit of measurement for page sizes, watermark, poster, and gutter settings in the printer driver. • [Communication] tab: Enter the Read community and Write community up to 16 characters.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Scan Destination Settings Configure the Scan Destination settings on [Scan Destination] of the [Device] tab. IMPORTANT To reflect settings in the machine, the [Reset] key on the operation panel of the machine needs to be pressed. NOTE Scan, Print Box, and device monitoring will be disabled while the [Scan] window is open. Item Description Destination number Select the destination number (1 to 30) to be registered.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Density Description Select the density. Value: Lighter (-3), Lighter (-2), Lighter (-1), Normal (0), Darker (+1), Darker (+2), Darker (+3) To automatically set the density depending on the density of originals, select the [Auto] checkbox. (This item can be set only if [Monochrome] is set for Scan color.) Resolution Select fineness of scanning resolution.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Destination folder Description Specified folder where the scanned image will be saved. To select the folder, click [Browse] to open "Browse for Folder". The default settings are shown below: C:\Users\\My Documents (on Windows Vista/Windows 7/Windows 8) C:\Document and Settings\\My Documents (on Windows XP) Reset Reset the destination to default values. Save Save your settings.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Quick Scan/TWAIN Settings Configure the Quick Scan/TWAIN settings on [Preferences] or [Quick Scan Settings] of the [Scan] tab. Item Description Preferences Change the TWAIN scan settings. This setting is effective for Quick Scan only. Quick Scan Settings Change the settings for Scan to PDF, Scan to E-mail and Scan to Folder. TWAIN Settings 1 10 6 2 7 3 8 4 9 5 11 14 12 13 No.
System Menu and Client Tool > Default Settings on the PC (Client Tool) No. 7 Item Original image Description Select original image type. Value: Text, Photo, Text+Photo 8 Destiny Select the density. Value: -3 (Lighter) to 3 (Darker) To automatically set the density depending on the density of originals, select the [Auto] checkbox. (This item can be set only if [Monochrome] is set for Scan color.) 9 Reverse image When this is selected, the image color reverses.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Quick Scan Settings 2 1 3 4 5 No. Item Description 1 Output name Assign a document name to scanned images. When multiple images are saved in the same folder, a three-digit incrementing number such as Scan_001, Scan_002... is appended to the end of the file name. Up to 16 characters can be entered. 2 File format Specify the image file format.
System Menu and Client Tool > Default Settings on the PC (Client Tool) Print Box Settings Configure the Print Box settings on [Print Box Destination] of the [Device] tab. A maximum of 30 Print Boxes can be created. IMPORTANT • When sending a print job from the Client PC via a network, Box, Destination folder and PIN Code set by Client Tool need to be assigned to each Client PC. • To reflect settings in the machine, the [Reset] key on the operation panel of the machine needs to be pressed.
8 Job Accounting This chapter explains the following topics: Overview of Job Accounting .............................................................................................................................. 8-2 To manage the job account from PC ....................................................................................................... 8-2 Enabling Job Accounting .............................................................................................................................
Job Accounting > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. 1 Enable job accounting. (Refer to page 8-4.) 2 Setting an account. (Refer to page 8-5.) 3 Enter the assigned account ID when performing the job. (Refer to Using Job Accounting on page 8-22.) 4 Count the number of pages copied, printed, scanned and faxed.
Job Accounting > Overview of Job Accounting When Using the Machine as a Network Printer *1 To manage the number of jobs to be printed from the PC on the network, you need to configure settings by using the printer driver on the PC. 1 Set Job Accounting for the PC on the network by using the printer driver. (Refer to Job Accounting for Network Printing on page 8-12.) 2 Execute printing. 3 Count the number of pages printed.
Job Accounting > Enabling Job Accounting Enabling Job Accounting Enable job accounting. Use the procedure below. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu: 03 Counter 04 System 05 Admin/Accounting Exit NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10.
Job Accounting > Setting an Account Setting an Account You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 30 individual accounts can be added. The following entries are required. Item Descriptions Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This prohibits printing/scanning or restricts the number of sheets to load.
Job Accounting > Setting an Account 5 Press [Menu]. Account. List: Menu 6 Press the [▲] or [▼] key to select [Add Account], and press the [OK] key. Menu: 01 Detail/Edit 02 Delete 03 Add Account 2 Enter the account information. 1 Enter the account name and press the [OK] key. Account Name: ABC Text NOTE Refer to Entering Characters on page 10-6 for details on entering characters. 2 Enter the account ID and press the [OK] key.
Job Accounting > Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Copy/Print Count on page 817. Press [Edit] to change the restrictions. • [Split] selected for Copy/Printer Count Item Print Restrict.Copier Descriptions Limits the number of sheets used for copying.
Job Accounting > Setting an Account Editing an Account This changes the registered account information. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu: 03 Counter 04 System 05 Admin/Accounting Exit NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10.
Job Accounting > Setting an Account Deleting an Account This deletes the account. 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu: 03 Counter 04 System 05 Admin/Accounting Exit NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-10.
Job Accounting > Setting an Account Job Accounting when Sharing the Printer When using the machine as the shared printer, printing from the computer (Client PC) on the network can be managed with job accounting by configuring job accounting for the computer (Host PC) connected to the machine via USB. Settings when Sharing the Printer When using the machine as a shared printer and managing the printing from the Client PC by using job accounting, configure the Host PC as follows. 1 Display the screen.
Job Accounting > Setting an Account 3 Select [Job accounting] and [Prompt for account ID] on the [Job Accounting] tab. 1 2 3 4 Click [OK]. NOTE • If [Prompt for account ID] is set, the screen for entering the Account ID appears when printing from the Client PC. When printing from the Client PC, refer to Password Protect Administrator Settings on page 8-22. • For other settings of job accounting, refer to Printer Driver User Guide.
Job Accounting > Setting an Account Job Accounting for Network Printing The number of jobs to be printed from the PC on the network can be managed by Job Accounting. NOTE The optional Network Interface Kit is required. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC. 1 Display the screen. 1 Click [Start] button on the Windows, and then click [Devices and Printers].
Job Accounting > Setting an Account Job Accounting for Scan Using Quick Scan/TWAIN The number of jobs scanned by using Quick Scan/TWAIN can be managed by Job Accounting. Setting TWAIN Driver To manage the number of jobs scanned by using Quick Scan/TWAIN, you need to configure the following settings by using the TWAIN Driver on the PC connected to the machine. 1 Display the screen. 1 Click [Start] button on the Windows and then select [All Programs], [Client Tool] and [Client Tool] to start Client Tool.
Job Accounting > Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the PC (Host PC) connected to the machine via USB. 1 Display the screen. 1 Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].
Job Accounting > Setting an Account Job Accounting for the FAX Transmitted from a PC The number of FAX jobs transmitted from the PC can be managed by Job Accounting. NOTE The optional FAX Kit is required. Setting FAX Driver To manage the number of FAX jobs transmitted from the PC, you need to configure the following settings by using the FAX Driver on the PC. 1 Display the screen. 1 Click [Start] button on the Windows, and then click [Devices and Printers].
Job Accounting > Setting an Account Unknown ID Job This specifies the behavior for handling the jobs sent with unknown account IDs (i.e., unsent IDs). The setting items are as follows. Item Descriptions Permit The job is permitted to be printed. Reject The job is rejected (not printed). 1 Display the screen. 1 Press the [Status/System Menu/Counter] key. 2 Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key.
Job Accounting > Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting item. Admin/Accounting Job Account. Set. Default Setting For details on each function, see the table below. Item Apply Limit Description This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken.
Job Accounting > Configuring Job Accounting Item Cnt by PaperSize Paper Size 1 (to 5) Description This counts the number of pages by paper size (e.g. Letter). In addition to paper size, media type can also be specified (e.g. count the letter-size color paper used). If you do not specify the media type, the number of used sheets will be counted for the specified sheet size, regardless of the media type. NOTE Paper size is available in five types, 1 to 5. These types are specified in accounting reports.
Job Accounting > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Admin/Accounting Total Accounting Each Job Account Job Account. Set. Total Accounting This counts the number of pages for all accounts and resets the counts for those accounts together at the same time.
Job Accounting > Configuring Job Accounting Account. Report (Accounting Report) The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When [Split] is selected for Managing the Copy/Printer Count ACCOUNT. REPORT For the count by paper size, the report will be printed by size. Use the procedure below to print a job accounting report. 1 Prepare paper.
Job Accounting > Configuring Job Accounting 3 Print the report. 1 Press the [▲] or [▼] key to select [Account. Report], and press the [OK] key. Job Account.Set.: 01 Job Accounting 02 Account. Report 03 Total Accounting Exit 2 Press [Yes] in confirmation screen. Accounting report is printed.
Job Accounting > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login 1 In the screen below, enter the account ID using the numeric keys and press the [OK] key. Account ID: Counter NOTE • If you entered a wrong character, press the [Clear] key and enter the account ID again.
9 Troubleshooting This chapter explains the following topics: Regular Maintenance ......................................................................................................................................... 9-2 Cleaning ................................................................................................................................................... 9-2 Toner Container Replacement .................................................................................................
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Original Cover/Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT Do not use thinner or other organic solvents.
Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, [Toner is low.] appears in the message display. Make sure you have a new toner container available for replacement. When the message display displays [Add toner.], replace the toner. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. NOTE • For the toner container, always use a genuine toner container.
Troubleshooting > Regular Maintenance 4 IMPORTANT Shake the toner container according to the procedure and place the container in position.
Troubleshooting > Regular Maintenance 8 9 CLICK! 10 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Troubleshooting > Regular Maintenance Waste Toner Box Replacement When replacing the toner container, replace the waste toner box as well. You also need to replace the waste toner box when [WasteTonerBox is full or not installed. Check the box.] is displayed on the message display. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Troubleshooting > Regular Maintenance 5 6 7 8 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions Reference Page The screen does not respond when the power switch is turned on. Check the power cord. Connect both ends of the power cord securely.
Troubleshooting > Troubleshooting Symptom Printouts are curled. Checkpoints Corrective Actions Is the paper damp? Replace the paper with new paper. Reference Page page 3-7 page 3-10 Cannot print. Printouts are totally too light. Is the machine plugged in? Plug the power cord into an AC outlet. ― Is the machine powered on? Turn on the power switch. page 2-9 Are the printer cable and network cable connected? Connect the correct printer cable and network cable securely.
Troubleshooting > Troubleshooting Symptom Checkpoints Corrective Actions Select appropriate density level. Reference Page Printouts are too dark even though the background of the scanned original is white. Have you changed the density? page 5-13 Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly). Is the original a printed photograph? Set the original image to [Photo]. page 5-13 Black dots appear on the white background when white original is scanned.
Troubleshooting > Troubleshooting Responding to Messages If a problem has occurred in the machine, you will be notified by the following display. • The [Attention] indicator on the operation panel is lit or flashing. • An error message appears in the message display of the machine's operation panel. If the [Attention] indicator is lit or flashing and an error message appears in the message display of the machine's operation panel, check the Client Tool or Status Monitor. Add toner.
Troubleshooting > Troubleshooting E Error Message Error occurred. Turn the power switch off and on. Checkpoints Corrective Actions ― System error has occurred. Turn the power switch OFF and then ON. Reference Page — I Error Message Checkpoints Corrective Actions Reference Page Incorrect account ID. Job is canceled. — The account ID was incorrect when processing the job externally. The job is canceled. Press the [OK] key. — Inner tray is full of paper. Remove the paper.
Troubleshooting > Troubleshooting M Error Message Checkpoints Corrective Actions Reference Page Machine failure. Call service. ― An error has occurred in the machine. Make a note of the error code displayed on the message display, and contact your Service Representative. — Maximum Number of scanned pages. Job is canceled. ― Scanning cannot be performed any more due to insufficient memory of scanner. Press the [OK] key to cancel the job. — Memory is full. Job is canceled.
Troubleshooting > Troubleshooting R Error Message Checkpoints Corrective Actions Reference Page Remove original from document processor. Are there any originals left in the document processor? Remove originals from the document processor. — Replace all originals and press Start key. ― Remove originals from the document processor, put them back in their original order, and place them again. Press [Cancel] to cancel the job. — Restricted by Job Accounting. Job is canceled.
Troubleshooting > Troubleshooting W Error Message WasteTonerBox is full or not installed. Check the box. Checkpoints Corrective Actions Reference Page — The waste toner box is not installed correctly. Set it correctly. page 9-6 Is the waste toner box full? Replace the waste toner box.
Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, [Paper jammed] appears in the message display and the machine will stop. This section explains the procedures to remove the jammed paper. Paper jammed in cassette 1. JAM**** Shows the location of a paper jam. Help Shows the help messages. Refer to Help Screen on page 3-4. Jam Location Detailed paper jam positions are as follows. Paper jammed in cassette 1.
Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. • After clearing the paper jam, close the cassette and cover in the reverse procedure. CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
Troubleshooting > Troubleshooting 2 NOTE If you cannot remove the paper, do not forcibly pull it out. Refer to Inside Right Cover 1 on page 9-18.
Troubleshooting > Troubleshooting 4 Inside Right Covers 2 or 3 Procedures for handling a paper jam in Right Covers 2 and 3 are all the same. This section explains procedures using Right Cover 2 as an example.
Troubleshooting > Troubleshooting 3 NOTE If the original is difficult to remove, turn the dial (B). The original will scroll out to a position where it can be removed easily.
10 Appendix This chapter explains the following topics: Optional Equipment ......................................................................................................................................... 10-2 Overview of Optional Equipment ........................................................................................................... 10-2 Character Entry Method .............................................................................................................................
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine.
Appendix > Optional Equipment (1) DP-480 "Document Processor (Reverse Automatic)" PLATEN COVER TYPE H "Original Cover" Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor (Option) on page 5-3. When the document processor is not used, please use the PLATEN COVER TYPE H. (2) DU-480 "Duplex Unit" Installing the duplex unit allows you to produce two-sided copies.
Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys 1 4 6 3 2 5 Account Name: 7 ABC Text No. Display/Key Description 1 Message Display Displays entered characters. 2 [Clear] key Press to delete characters. 3 Numeric keys Press to enter characters and symbols. 4 Arrow keys Press to select the entry position, or select a character from the character list.
Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description ABC To enter alphabets. 123 To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] to select the type of characters you want to enter. Account Name: Account Name: ABC Text Symbols: !"#$%&'()*+,-.
Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) w x y z W X Y Z 9 ! ? (space) (Repeats from the first character on the left) 9 (During number entry) . , - _ ‘ 0 (Repeats from the first character on the left) 0 (During number entry) Press to change the character in the cursor position between upper case and lower case. “*” or “.” (During number entry) ! " # $ % & ' ( ) * + , - .
Appendix > Character Entry Method 2 Press the [*/.] key. [r] changes to [R]. Account Name: R ABC Text 3 Press the [►] key. The cursor moves to the right. Account Name: R ABC Text 4 Press the [#] key. Displays the symbol list. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€£¤¥§ Text 5 Press the [▲] or [▼] key to move the cursor and select [&]. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€£¤¥§ Text 6 Press the [OK] key. [&] is entered. Account Name: R& ABC Text 7 Press the [3] key four times. [D] is entered.
Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on page 10-16. Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers.
Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Appendix > Paper Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut to the standard size (or trade size) for a specific grade of paper.
Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray. Static electricity: During printing, paper is electrostatically charged so that the toner adheres.
Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used.
Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure. When printing onto labels, you must be liable for the print quality and possible trouble.
Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side. Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges gently a few times with a ruler.
Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications listed on page 10-8. The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars. Recycled Paper Recycled paper must conform to the specifications listed on page 10-8; however, its whiteness may be considered separately.
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice.
Appendix > Specifications Item Description Space Required (W × D) 32 5/8 × 20 3/4" (Using multi purpose tray) 829 × 527 mm Power Source 230 V Specification Model: 220-240 V Options 50/60 Hz 6.3 A Refer to Optional Equipment on page 10-2.
Appendix > Specifications Item Interface Description Standard USB Interface Connector: 1 (USB Hi-Speed) Option Network interface: 1 (10 BASE-T/100 BASE-TX) Page Description Language Hostbased (GDI) Scanner Functions Item Resolution Description B/W: 600 dpi, 400 dpi, 300 dpi, 200 dpi Color, Grayscale: 300 dpi, 200 dpi File Format TIFF (MMR/JPEG compression), PDF (MMR/JPEG compression/ high compression), JPEG, BMP Scanning Speed <600 dpi> 1-sided B/W 22 Images/min 2-sided B/W 8 Images/min <3
Appendix > Specifications Paper Feeder (300-sheet) (Option) Item Description Paper Supply Method Automatic Feeding (No.
Appendix > Glossary Glossary Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is performed if the last page has no data to be printed.
Appendix > Glossary Grayscale A computer color expression. Displayed images of this sort are typically composed of shades of gray, varying from black at the weakest intensity to white at the strongest, without any other colors. Gray levels are displayed in numerical levels: that is, white and black only for 1 bit; 256 gray levels (including white and black) for 8 bits; and 65,536 gray levels for 16 bits.
Appendix > Glossary Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0. The number of bits in the prefix indicates the length of the network address. The term "prefix" refers to something added to the beginning and, in this context, indicates the first section of the IP address.
Index Numerics 2 in 1 Layout 5-17 Default 7-19 4 in 1 Layout 5-17 Default 7-19 A Adjustment/Maintenance 7-21 Admin/Accounting Administrator Setting 2-11 Job Accounting 8-1 Unknown ID Job 8-16 Administrator Setting 2-11 Auto % Priority 7-20 Auto Detect Original Size 7-13 Auto Error Clear 7-18 Auto Form Feed Timeout 10-20 Auto Panel Reset 7-18 Auto Paper Selection 7-20, 10-20 Auto Rotation 5-25 Default 7-19 Auto-IP Settings 7-6 Automatic 2-Sided Copy Function 1-7 B Background Density 5-22, 7-21 Default 7-19
Default Gateway 10-20 Settings 7-6 Default Paper Source 7-13 Default Screen 7-10 Defaults 7-18 Density 5-13 Density Adjustment 7-21 Device 6-12 DHCP 10-20 Settings 7-6 DHCP (IPv6) 10-20 Settings 7-7 Display Brightness 7-11 Document Processor 2-2, 2-5, 10-3 How to Load Originals 5-3 Loading Originals 5-3 Originals Not Supported by the Document Processor 5-3 Originals Supported by the Document Processor 5-3 Part Names 2-2 dpi 10-20 Drum Refresh 7-21 Duplex 5-13 Duplex Paper Error 7-16 Duplex Unit 2-5, 10-3 E
LAN Cable Connecting 2-8 LAN Interface 7-9 Language 7-10 Legal Information 1-6 Legal Restriction on Copying 1-5 Legal Restriction on Scanning 1-5 Loading Originals Loading Originals in the Document Processor 5-3 Placing Originals on the Platen 5-2 Login Password 2-10 Login User Name 2-10 LPD Protocol Settings 7-8 M Manual Settings (IPv6) Settings 7-7 Margin 5-23 Default 7-19 Measurement 7-16 Media for Auto 7-13 Media Type Setting 7-12, 7-15 Mixed Size Originals 5-22 MP Tray Settings 7-12, 7-14 MP Tray Size
Power Management 1-7 Power Off 2-9 Power Off Mode 1-7 Power Off Rule 2-22, 7-18 Power Off Timer 2-22, 2-23, 7-18 Power On 2-9 Power Switch 2-2 PPM 10-21 Precautions for Use 1-3 Preprinted Paper 10-15 Preset Limit 7-16 Print Box 4-8 Flow of Operations of Print Box 4-8 Printing Document from Print Box 4-13 Saving Document to a Print Box 4-12 Settings 7-32 Print Density 7-21 Print Settings 4-5 Printer 7-20 Form Feed Timeout 7-20 Printer Driver 10-21 Help 4-6 Printing Print Settings 4-5 Printing from PC 4-2 Pri
Summer Time 7-17 Supplies Checking the Remaining Amount 6-13 Support Tray Section of the Multi Purpose Tray 2-3 Symbols 1-2 System 7-6 Interface Block Setting 7-9 Network Setting 7-6 System Menu 7-2 T TCP/IP 10-22 Settings 7-6 TCP/IP (IPv4) Settings 7-6 Setup 2-15 TCP/IP (IPv6) 10-22 Settings 7-7 Thick Paper 10-14 Time Zone 7-17 Timer Setting 7-17 Auto Error Clear 7-18 Auto Panel Reset 7-18 Error Clear Timer 7-17 Interrupt Clear 7-17 Panel Reset Timer 7-17 Power Off Rule 7-18 Power Off Timer 7-18 Sleep Tim
TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany Rev.1 2014.
