User manual Digital Multifunctional Colour System 206ci/256ci Copy / Print / Scan / Fax A3
Introduction Thank you for your purchase of this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine. We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
Contents 1 Preface .....................................................................................................1-1 Notice ................................................................................................................................... 1-2 Safety Conventions in This Guide .............................................................................. 1-2 Environment ...............................................................................................................
Checking the Equipment's Serial Number .......................................................................... 3-10 Checking the Counter ......................................................................................................... 3-11 Login/Logout ....................................................................................................................... 3-12 Login .....................................................................................................................
Interrupt Copy ..................................................................................................................... 4-20 5 Printing .....................................................................................................5-1 Printing from Applications ..................................................................................................... 5-2 Printing Data Saved on the Printer .......................................................................................
Checking Job History ........................................................................................................... 8-6 Sending the Log History ....................................................................................................... 8-7 Setting the Destination ............................................................................................... 8-8 Automatic Log History Transmission ..........................................................................
Solving Malfunctions .......................................................................................................... 10-8 Responding to Messages ................................................................................................. 10-14 Clearing Paper Jams ........................................................................................................ 10-26 Jam Location Indicators .........................................................................................
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Quick Guide Be sure to read Precautions for Use before using this machine. To make copies It copies. Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc. To print It prints. You can print via a network or print a PDF file directly from USB memory.
To send documents It sends. You can send scanned images via a network. Or, you can also store scanned images in USB memory. Administrator tasks What you want to do Send to Folder (SMB) Send as E-mail Connecting Cables Saving Documents to USB Memory Plug the USB memory Network Setup (LAN Cable Connection) Create a shared folder on the destination computer...6-7 Setup Editing Destination (Address Book/ Adding One Touch Keys)*...6-17 Loading Originals...3-7 Operation * Sending...
To send a FAX It faxes. As well as sending a FAX via the telephone lines, you can also send a FAX via a network. NOTE For more information on setting up and sending a FAX, refer to the FAX Operation Guide. Administrator tasks What you want to do Send a FAX FAX directly from a computer Connect the modular cord for the telephone line to this machine.
Menu Map Copies (page 4-3) Paper Selection (page 3-42) Zoom (page 4-5) Density (page 3-51) Duplex (page 4-8) Combine (page 4-12) Collate/Offset (page 3-44) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Paper Output (page 3-43) Staple (page 3-49) Color Selection (page 3-60) Original Image (page 3-53) EcoPrint (page 4-15) Hue Adjustment (page 4-16) Color Balance (page 4-17) Sharpness (page 3-54) Background Density Adj.
One Touch Key (page 6-19) Address Book (page 6-17) Ext. Address Book (refer to Embedded Web Server RX User Guide.
Job Box (page 5-7) Removable Memory Menu Store File File Format (page 3-58) 2-sided/Book Original (page 3-37) Scan Resolution (page 3-52) Density (page 3-51) File Name Entry (page 3-63) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Storing Size (page 7-15) Color Selection (page 3-60) Original Image (page 3-53) Sharpness (page 3-54) Background Density Adj.
Print Job Status (page 8-3) Send Job Status (page 8-4) Store Job Status (page 8-5) Scheduled Job (page 8-5) Print Job Log (page 8-6) Send Job Log (page 8-6) Store Job Log (page 8-6) Scanner (page 8-11) Printer (page 8-12) FAX (page 8-12) Removable Memory (page 8-12) Toner Status (page 8-13) Paper Status (page 8-13) Staple (page 8-14) xiii
Quick Setup Wizard (page 3-26) FAX Setup (page 3-26) Energy Saver Setup (page 3-26) Network Setup (page 3-26) Language (page 9-5) Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5) Font List (page 9-5) Network Status (page 9-5) Service Status (page 9-6) Accounting Report (page 9-6) Sub Address Box List (refer to Fax Operation Guide) FAX List (Index) (refer to Fax Operation Guide) FAX List (No.
Cassette/MP Tray Settings (page 9-8) Common Settings (page 9-9) Cassette 1 (to 3) (page 9-8) Paper Size (page 9-8) Multi Purpose Tray (page 9-8) Paper Size (page 9-8) Media Type (page 9-8) Media Type (page 9-8) Default Screen (page 9-9) Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9) Key Confirmation (page 9-9) Job Finish (page 9-9) Ready (page 9-9) Warning (page 9-9) Key Confirmation (USB Keyboard) (page 9-9) FAX Speaker Volume (refer to Fax Operation Guide) FAX Monitor Volume (refer to Fax
Function Defaults (page 9-12) File Format (page 9-12) Original Orientation (page 9-12) Collate/Offset (page 9-12) File Separation (page 9-12) Scan Resolution (page 9-12) Color Selection (Copy) (page 9-12) Color Select.(Send/Store) (page 9-12) Original Image (page 9-12) Background Density Adj.
Copy (page 9-15) Auto Paper Selection (page 9-15) Auto % Priority (page 9-15) Reserve Next Priority (page 9-15) Auto Image Rotation Action (page 9-15) Send (page 9-16) Dest. Check before Send (page 9-16) Entry Check for New Dest.
User Login/Job Accounting User Login Settings (page 9-34) User Login (page 9-36) Local User List (page 9-38) Simple login settings (page 9-47) Simple Login (page 9-47) Simple Login Setup (page 9-47) Local User Authorization (page 9-42) Group Authorization Set.
System (page 9-19) Network (page 9-19) Host Name (page 9-19) TCP/IP (page 9-19) TCP/IP (page 9-19) IPv4 Settings (page 9-19) IPv6 Settings (page 9-20) Protocol Detail (page 9-21) WSD Scan (page 9-22) WSD Print (page 9-22) Enhanced WSD (page 9-22) Enhanced WSD (SSL) (page 9-22) IPSec (page 9-22) Secure Protocol (page 9-22) SSL (page 9-22) IPP Security (page 9-22) HTTP Security (page 9-22) LDAP Security (Ext.
Date/Timer (page 9-24) Date/Time (page 9-24) Date Format (page 9-24) Time Zone (page 9-24) Auto Panel Reset (page 9-24) Panel Reset Timer (page 9-24) Low Power Timer (page 9-24) Auto Sleep (page 9-24) Sleep Level (page 9-25) Sleep Timer (page 9-25) Auto Error Clear (page 9-25) Error Clear Timer (page 9-25) Interrupt Clear Timer (page 9-25) Unusable Time (refer to Fax Operation Guide) Adjustment/ Maintenance (page 926) Density Adjustment (page 9-26) Copy (page 9-26) Background Density Adj.
1 Preface This chapter explains the following topics: Notice ................................................................................................................................................................. 1-2 Safety Conventions in This Guide ........................................................................................................... 1-2 Environment ..............................................................................................................................
Preface > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Preface > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight.
Preface > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Preface > Legal and Safety Information Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/ or other countries.
Preface > Legal and Safety Information Open SSL License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Preface > Legal and Safety Information 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Preface > Legal and Safety Information 12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.
Preface > Legal and Safety Information Energy Star (ENERGY STAR®) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ENERGY STAR® is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming.
Preface > About this Operation Guide About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents 1 Preface Includes information about operating precautions, trademarks, and this manual. 2 Preparation before Use Provides information about part names, connecting cables, and setting up and configuring the machine. 3 Common Operations Explains overall machine operation, including loading paper and originals and logging in and out.
Preface > About this Operation Guide Job types for which each function can be set are shown with icons. Icon This function can be set while copying a document. Ready to copy. (Full Color) Copy 10:10 Zoom Ready to print from Box. Print Density 100% Duplex Collate Favorites Collate Cancel Print Screen This function can be set while sending a document. This function can be set while saving a file to USB memory. Scan to USB 10:10 Ready to send. Send Ready to store in Box. Store File Dest.
Preface > About this Operation Guide Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
Preface > About this Operation Guide 1-14
2 Preparation before Use This chapter explains the following topics: Part Names ........................................................................................................................................................ 2-2 Machine ................................................................................................................................................... 2-2 Operation Panel .................................................................................................
Preparation before Use > Part Names Part Names Machine 1 3 4 5 2 6 9 7 10 8 11 1 Document Processor 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Operation Panel 6 Inner Tray 7 Front Cover 8 Cassette 1 9 USB Memory Slot (A1) 10 Right Cover 1 11 Handles 12 Job Separator Tray 2-2 12
Preparation before Use > Part Names 13 14 15 16 17 18 19 20 21 13 Original Width Guides 14 Original Table 15 Cleaning Cloth Compartment 16 Original Loaded Indicator 17 Toner Container (Black) 18 Toner Container (Magenta) 19 Toner Container (Cyan) 20 Toner Container (Yellow) 21 Waste Toner Box 25 22 24 23 22 Paper Width Guide 23 Paper Length Guide 24 Multi Purpose Tray 25 Paper Width Guide 2-3
Preparation before Use > Part Names 31 26 28 27 29 30 33 33 34 26 Option Interface Slot 2 27 Network Interface Connector 28 USB Interface Connector (A2) 29 USB Port (B1) 30 Option Interface Slot 1 31 Scanner Lock 32 Main Power Switch 33 Handles 34 Cassette Heater Switch 2-4 32
Preparation before Use > Part Names 36 37 35 40 38 39 35 Top Cover 36 Tray Extension 37 Document Finisher Tray 38 Staple Cover 39 Staple Cartridge Holder 40 Bridge Unit Cover 2-5
Preparation before Use > Part Names Operation Panel Displays the System Menu/Counter screen. Displays the Interrupt Copy screen. Displays the Status/Job Cancel screen. Displays the Copy screen. Ends operation (logs out) on the Administration screen. Displays the Favorites / Application screen. Displays the screen for sending. Puts the machine into Low Power Mode. Displays the Document Box screen. Displays the FAX screen. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
Preparation before Use > Part Names Touch Panel Displays available functions. Ready to copy. (Full Color) Copy Paper Selection Zoom Auto Duplex Configures more advanced function settings. Density 100% Functions Normal 0 Combine 1-sided>>1-sided Displays the time and number of copies. 10:10 Copies Off Shortcut 1 GB0001_04 Displays the status of the equipment as well as necessary operation messages. Collate/ Offset Collate Shortcut 2 Displays Favorites. Favorites Displays shortcuts.
Preparation before Use > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Preparation before Use > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Connection Environment Function Necessary Cable Connect a LAN cable to the machine. Printer/Scanner/Scanner (TWAIN/WIA) LAN (10Base-T, 100Base-TX, or 1000BASE-T Shielded) Connect a USB cable to the machine. Printer USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.
Preparation before Use > Connecting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner. 1 Power Off. Check that the indicators are off. 2 Connect the machine. 1 Connect the LAN cable to the network interface located on left side of the body. 2 Connect the other end of the cable to the hub. 3 Set up the machine. Configure the network settings. For details, refer to Machine Setup Wizard on page 2-24.
Preparation before Use > Connecting Cables Connecting USB Cable The equipment can be connected with a USB cable and used as a printer in an environment where there is no network. 1 Power Off. Check that the indicators are off. 2 Connect the machine. 1 Connect the USB cable to the appropriate interface located on the left side of the body. 2 Connect the other end of the cable to the PC.
Preparation before Use > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.
Preparation before Use > Power On/Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes. 1 Press the Power key. Main Power indicator Check that the indicators are off. Verify that the Power key light has gone out and that the Main Power indicator is lit up. 2 Turn the main power switch off.
Preparation before Use > Installing Software Installing Software Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. Software on DVD (Windows) Express Mode or Custom Mode can be selected for the installation method. The software that can be installed and the printer port selection method vary depending on which method is selected.
Preparation before Use > Installing Software NOTE Installation on Windows must be done by a user logged on with administrator privileges. Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing. Refer to Low Power Mode and Auto Low Power Mode on page 2-22 and Sleep and Auto Sleep on page 223. The optional Fax Kit is required in order to make use of fax functionality. WIA driver cannot be installed on Windows XP.
Preparation before Use > Installing Software 3 Install using Express Mode. 1 Select the print system to be installed. If the machine is set to acquire an IP address automatically, select the “Use host name for port name” checkbox. 1 2 3 4 2 Customize the print system name if the print system is connected via a network. 1 2 3 Start installing. NOTE The machine cannot be detected unless it is on.
Preparation before Use > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. 2 Uninstall the software. Click on the Start in the Task Bar and then select All Programs, (name of offer company), (name of product), and Uninstall Printing System Library to display the Uninstall Wizard.
Preparation before Use > Installing Software Installing Printer Driver in Macintosh The machine's printer functionality can be used by a Macintosh computer. NOTE Installation on MAC OS must be done by a user logged on with administrator privileges. When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about the configuration method, refer to Printer on page 9-17. If connecting by Bonjour, enable Bonjour in the machine's network settings.
Preparation before Use > Installing Software 4 Configure the printer. 1 Display the window. 2 1 2 Click the IP icon for an IP connection and then enter the IP address and printer name. 1 2 The number entered in "Address" will automatically appear in "Name". Change if needed. 3 3 Select the options available for the machine and click Continue. 1 2 4 The selected machine is added.
Preparation before Use > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. 1 Display the screen. 1 Select Start button of the Windows display, All Programs, (Brand Name) and then TWAIN Driver Setting. TWAIN Driver screen appears. 2 Click Add. 2 Configure TWAIN Driver. 1 Enter the machine name. Select this machine from the list. 2 4 5 3 Set units of measurement. Enter the machine's IP address or host name. When using SSL, select the checkbox beside SSL.
Preparation before Use > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. 1 Display the screen. 1 Click the Windows Start button and enter Scanner in Program and File Search. Click View scanners and cameras in the search list. The Scanners and Cameras screen appears. 2 Select the same name as this machine from WIA Drivers, and press the Properties. 1 2 2 Configure WIA Driver.
Preparation before Use > Energy Saver function Energy Saver function Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and Main Power indicators. This status is referred to as Low Power Mode. If print data is received during Low Power Mode, the machine automatically wakes up and starts printing.
Preparation before Use > Energy Saver function Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the touch panel lights up and printing starts. When using the optional fax, received data is printed out while the operation panel remains unlit. To resume, press the Power key.
Preparation before Use > Machine Setup Wizard Machine Setup Wizard The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. 10:10 System Menu/Counter. Machine setup 1. Date/Time 2. Network This wizard will help you set up your machine. < Back Next > GB0889_00 To continue, press [Next >].
Preparation before Use > Embedded Web Server RX (Settings for E-mail) Embedded Web Server RX (Settings for E-mail) Embedded Web Server RX is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. This section explains how to access Embedded Web Server RX and configure e-mail settings. For details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide.
Preparation before Use > Embedded Web Server RX (Settings for E-mail) Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: • The network environment used to connect this machine to the mail server: A full-time connection via a LAN is recommended.
Preparation before Use > Embedded Web Server RX (Settings for E-mail) Item 3 Description Login Password When Other is selected for Authenticate, the password set here will be used for authentication. The maximum length of the login password is 64 characters. SMTP Security Enables or disables the SMTP Security. When this protocol is enabled, either SSL/TLS or STARTTLS must be selected. To enable SMTP security, the SMTP port may have to be changed according to the server settings.
Preparation before Use > Embedded Web Server RX (Settings for E-mail) 2-28
3 Common Operations This chapter explains the following topics: Loading Paper .................................................................................................................................................... 3-2 Before Loading Paper .............................................................................................................................. 3-2 Loading Paper in the Cassettes ................................................................................................
Common Operations > Loading Paper Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on page 11-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. 1 Bend the whole set of sheets to swell them in the middle. 2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.
Common Operations > Loading Paper Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following paper sizes are supported: Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, B4, A4, A4-R, A5-R, B5, B5-R, Folio, 216 × 340 mm, 8K, 16K-R, and 16K. NOTE You should not use inkjet printer paper or any paper with a special surface coating.
Common Operations > Loading Paper 2 Load paper. 1 2 IMPORTANT Load the paper with the print side facing up. Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the level indicator (see the figure). When loading the paper, keep the side that was closest the package seal facing up. The paper length and width guides must be adjusted to the paper size.
Common Operations > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K-R and 16K. Be sure to use the multi purpose tray when you print on any special paper.
Common Operations > Loading Paper ? 2 Load paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT Load the paper with the print side facing down. Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper.
Common Operations > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. NOTE Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.
Common Operations > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.
Common Operations > Loading Originals ? 2 Load Originals. With the side to be scanned face up, insert the leading edge of the original all the way into the document processor. If the original is two-sided, insert with the front side face up. IMPORTANT Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure). Confirm that the original width guides exactly fit the originals.
Common Operations > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. XXXXXXXXX 7.2 NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Common Operations > Checking the Counter Checking the Counter Check the number of pages printed and scanned. 1 Display the screen. System Menu/Counter. System Menu 10:10 Quick Setup Wizard Language 2 Report Counter GB0054_00 1 Use [ ] or [ ] to scroll up and down. Check the counter. System Menu/Counter. Counter 10:10 Printed Pages Scanned Pages GB0584_00 1/1 < Back Select the job you wish to check. [Printed Pages] System Menu/Counter.
Common Operations > Login/Logout Login/Logout If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password. NOTE The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 206ci 2000 2000 256ci 2500 2500 You will be unable to login if you forget your login user name or login password.
Common Operations > Login/Logout 3 Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2500 Login Password Menu GB0723_01 Keyboard **** Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.
Common Operations > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions. The functions created by the external software, such as File Management Utility, are also displayed here.
Common Operations > Favorites Favorites Select the job type. Select the job type. Add - Job Type 10:10 Select how to recall the function. Add - Function Type Copy 10:10 Program Send Wizard 1/1 Cancel GB0763_00 1 Next > 1/1 2 FAX Cancel < Back GB0764_00 3 GB0977_00 NOTE Press [Favorites] in the Application screen to return to the Favorites screen. Next > When you select the wizard mode 10:10 1 Address Book 3 Ext. Address Book Select the functions.
Common Operations > Favorites Check the settings. Check the settings and change or add information as needed. [Name] Select the item that you want to change. Add - Confirmation 10:10 Name Sending Job - E-mail Job Type Multi Sending 2 1 Name Input: 6 Limit: 32 E-mail ABC A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m p Auto Owner Admin Cancel < Back Save 3 Cancel .
Common Operations > Favorites [Function Type] Select the item that you want to change. Add - Confirmation Destination Address Book Functions 2 Function Type Wizard Wizard 2/2 1 Cancel < Back Save Register the favorite. Select the item that you want to change.
Common Operations > Favorites Editing and Deleting Favorites This section describes how to edit name and permission of the registered favorites and how to delete favorites. 1 Display the screen. Select the function. Favorites ID Card Copy 10:10 Paper Saving Copy Scan to PC (Address Entry) 1/1 Scan to E-mail (Address Book) Menu Application Edit or delete a favorite. To edit a favorite 1 Select the favorite you wish to edit.
Common Operations > Favorites [Permission] Document Box. Permission 10:10 Favorites:E-mail TX Destination Address Book Functions 2 Function Type Wizard Cancel Private 1 < Back Shared 2/2 Save 1/1 2 Cancel GB0305_01 Shared GB0781_02 Permission 10:10 OK Configures permission settings for favorites to determine how they are shared with other users. 3 Register the favorite.
Common Operations > Favorites Using Favorites Call up settings from a favorite. 1 Display the screen. 2 Select a favorite. Select the function. Favorites ID Card Copy 10:10 Paper Saving Copy Scan to PC (Address Entry) Scan to PC (Address Book) Scan to E-mail (Address Entry) Scan to E-mail (Address Book) Menu Application GB0056_00 1/1 10:10 Off Adjust the density. Density 4 in 1 2 in 1 10:10 Lighter Normal Darker GB0008_99 Set Combine.
Common Operations > Application Application The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available. For details, consult your sales representative or dealer. For application settings, refer to Favorites/Application on page 9-16. 1 Display the screen. Select the function.
Common Operations > Shortcuts Shortcuts Frequently used function screens can be registered as shortcuts so that they can be called up easily. Registering Shortcuts You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box. The following types of shortcuts are available: Private Shortcut Private shortcuts are only available for use by the logged in user. They can only be set while using user login administration.
Common Operations > Shortcuts 4 Select the function. Select the functions. Add - Functions 10:10 Paper Selection Zoom 1/5 Density Cancel < Back GB0792_00 Duplex Next > Select the function screen to display with the shortcut. 5 Enter the shortcut name. Add - Name 1 Input: 10 Limit: 24 Shortcut 1 A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m Cancel 2 < Back p . GB0057_04 ABC Next > Up to 24 characters can be entered.
Common Operations > Shortcuts Editing and Deleting Shortcuts Change shortcut number/name or delete shortcut. 1 Display the screen. Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Common Operations > Shortcuts 3 Register the shortcut. 10:10 Edit - Confirmation Number Shortcut 1 Name Shortcut 1 Functions Zoom 2 1 Cancel < Back Save GB0797_00 1/1 To delete 10:10 10:10 Add/Edit Shortcut 2 Add 1 Edit Delete Private Shortcut 1 Private Shortcut 2 1/1 1/1 Delete Shared Shortcut 1 Close Cancel OK GB0798_00 GB0790_01 Shared Shortcut 2 3 Select the shortcut you wish to delete.
Common Operations > Quick Setup Wizard Quick Setup Wizard Make the following basic settings as instructed by the Wizard: Energy Saver Setup Network Setup Configures sleep mode and low-power mode. 1. Sleep Mode Sleep Mode - Auto Sleep, Sleep Mode - Sleep Timer, Sleep Mode - Sleep Level 2. Low Power Mode Low Power Mode - Low Power Timer Configure network settings. 1.Network Network - Obtain IP Address Network - IP Address Network - Subnet Mask Network - Default Gateway FAX Setup* 1.
Common Operations > Quick Setup Wizard 2 Select a function. System Menu/Counter. Quick Setup Wizard 10:10 FAX Setup Energy Saver Setup 1/1 GB0840_00 Network Setup < Back Configure the function. 10:10 System Menu/Counter. FAX Setup 1. Dialing/RX Mode 2. Local FAX Info. Sound Volume Rings Output Redial This wizard will help you set the basic settings to use the fax. End GB0841_00 3. 4. 5. 6. Next > Start the wizard. Follow the instructions on the screen to configure settings.
Common Operations > Help Screen Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. Ready to copy. (Full Color) Paper Selection A4 Plain A4 Plain A4 Plain A4 Plain Cancel OK GB0004_00 Auto 10:10 How to read the screen Help titles Ready to copy.
Common Operations > Canceling Jobs Canceling Jobs Cancel any print or send job being executed. 1 Press the Stop key. 2 Cancel a job. When there is a job is being scanned Canceling... Job No.: 0001 10:10 Job Name: doc00000120101010101010 GB0222_01 Scanned Pages Cancel Canceling… will be displayed, and the current job will be canceled. When there is a job printing or on standby The job will be canceled. Job Cancel 0095 10:10 doc0000952010092810...
Common Operations > Using Various Functions Using Various Functions This section describes common functionality that can be configured for copying, sending, and the document box. 1 Display the screen. Press the key of each function. When using USB memory, plug it into the USB memory slot (A1). Press [Yes] on the displayed screen. When printing from USB memory, select the file to be printed and press [Print].
Common Operations > Using Various Functions Common Functionality Functionality related to originals What do you want to do? Reference Page Specify the original size. Original Size X page 3-32 Specify the original orientation to scan in the correct direction. Original Orientation X page 3-34 Scan mixed size originals. Mixed Size Originals X page 3-35 Automatically scan 2-sided originals. 2-sided/Book Original X page 3-37 Scan a large number of originals separately and then produce as one job.
Common Operations > Using Various Functions Original Size Copy Send Specify the original size to be scanned. Auto Automatically detects the size of the original. Metric Select from A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, or 216 × 340 mm. Inch Select from Ledger, Letter-R, Letter, Legal, Statement-R, Statement, 11 × 15", or Oficio II. Others Select from 8K, 16K-R, 16K, Hagaki, Oufukuhagaki, or Custom* Size Entry Enter the size.
Common Operations > Using Various Functions [Metric], [Inch], or [Others] Ready to copy. (Full Color) Original Size Auto Ready to copy. (Full Color) 10:10 1 Metric Inch 2 10:10 Original Size - Metric A3 A4 1/4 A4 Size Entry OK Cancel GB0025_00 A5 OK Cancel Use [ ] or [ < Back GB0026_00 Others OK ] to scroll up and down. Select the original size. [Size Entry] Ready to copy.
Common Operations > Using Various Functions Original Orientation Copy Send Select the orientation of the original document top edge to scan correct direction. Scan to USB To use any of the following functions, the document's original orientation must be set. Margin • Combine • Staple (option) When placing originals on the platen Top Edge on Top Top Edge on Left When placing originals on the document processor Top Edge on Top 1 Top Edge on Left Display the screen.
Common Operations > Using Various Functions Mixed Size Originals Copy Send Scans all sheets in the document processor, even if they are of different sizes. Scan to USB Supported Combinations of Originals • B4 and B5 • Ledger and Letter (A3 and A4) • Ledger and Letter-R (Folio and A4-R) NOTE When mixing the original sizes as using the following combination: Folio and A4-R, make sure to set Original Auto Detect to [On] for [Folio]. For more information, refer to Original Auto Detect on page 9-9.
Common Operations > Using Various Functions Select the function. Ready to copy.
Common Operations > Using Various Functions 2-sided/Book Original Send Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided Set when using a 2-sided sheet original that will be bound on the left or right. Book Set when using a book original such as a magazine or book that is bound on the left. Other Settings 2-sided/ Book Original 1-sided Set when using a 1-sided sheet original.
Common Operations > Using Various Functions 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Send 10:10 Ready to send. Send 2-sided/Book Original Check Recall 10:10 Ready to send. Functions Dest. : 1-sided 2 Sending Size Address Book Ext Address Book 1 Scan Resolution Folder FAX Functions Favorites 300x300dpi Close Use [ Scan to USB Ready to store in Box.
Common Operations > Using Various Functions 2 Select the type of original. Ready to send. 2-sided/Book Original - Others 10:10 2-sided/Book Original 1-sided 1 2 Ready to send. 2-sided/Book Original - 2-sided/Book Original 10:10 1-sided 2-sided (Binding Left/Right) 1/1 1/2 2-sided (Binding Top) < Back OK Cancel Use [ ] or [ GB0011_00 Cancel GB0014_00 Book (Binding Left) OK ] to scroll up and down. 3 Select the original orientation.
Common Operations > Using Various Functions Continuous Scan Copy Send Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. 1 Scan to USB Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Press [Functions] and then [Continuous Scan]. Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Common Operations > Using Various Functions Finish scanning. Place the originals and press Start key. Job No.:0003 Job Name:doc00000320101010101010 10:10 Scanned Pages Cancel Finish Scan Start copying, sending, or storing.
Common Operations > Using Various Functions Paper Selection Copy Select the cassette or multi-purpose tray that contains the required paper size. Print from USB NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Cassette/MP Tray Settings on page 9-8). 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Press [Paper Selection]. Ready to copy.
Common Operations > Using Various Functions Paper Output Copy Set paper output to document finisher or job separator tray. Places pages face down in the inner tray. Finisher Tray* Places pages face down in the optional document finisher tray. Job Separator Tray Places pages face down in the job separator tray. If the optional document finisher has been installed, [Inner Tray] will change to [Finisher Tray]. NOTE To change default destination, refer to Paper Output on page 9-13 for details.
Common Operations > Using Various Functions Collate/Offset Copy Offset the output by page or set. Print from USB Collate Scan multiple originals and deliver complete sets of copies as required according to page number. Offset Without Document Finisher (Option) When you use offsetting, printed copies are produced after rotating each set (or page) by 90°. NOTE To offset without a document finisher, load the same size paper into a second paper source with a different orientation.
Common Operations > Using Various Functions 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Press [Collate/Offset]. Ready to copy. (Full Color) Copy 10:10 Copies Zoom Density 100% Duplex 1-sided>>1-sided Normal 0 Combine Collate/ Offset Off Collate Favorites Functions Select the function. Ready to copy.
Common Operations > Using Various Functions Margin Print from USB Copy Add margins (white space). In addition, you can set the margin width and the back page margin. Margin Width Input units Margin Width Inch Models -0.75 to 0.75" (in 0.01" increments) Metric Models -18 mm to 18 mm (in 1-mm increments) Margin on the Back Side When duplex copying, you can also specify the margin on the back side.
Common Operations > Using Various Functions Enter the margin width. 1 Ready to copy. (Full Color) Margin Off 10:10 On Cancel GB0038_00 2 OK 2 Ready to copy. (Full Color) Margin - Settings Ready to copy. (Full Color) Margin - Margin 10:10 Margin Left: 6mm 1 10:10 L/R(-18 - +18) Back Page T/B(-18 - +18) mm Same as Front Page mm 1/1 Original Orientation < Back OK 2 3 Cancel OK Press the text box and use [-]/[+] to enter a value. Specify the margin on the back side. 1 Ready to copy.
Common Operations > Using Various Functions [Manual] Ready to copy. (Full Color) Margin - Back Page 10:10 Ready to copy. (Full Color) Margin - Back Page Auto 10:10 L/R(-18 - +18) Manual T/B(-18 - +18) mm mm Cancel 2 GB0041_00 1 OK Cancel 3 < Back GB0042_00 1/1 OK Press the text box and use [-]/[+] to enter a value. Select the original orientation. Ready to copy.
Common Operations > Using Various Functions Staple Print from USB Copy Staple documents. In addition, you can specify the staple position. NOTE Stapling requires the document finisher. The following stapling options and orientations are available. Original Orientation: Top Edge (Back Edge) Original Orientation: Left Top Edge (Left top corner) Cassette Paper Load Direction Cassette Paper Load Direction Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen.
Common Operations > Using Various Functions Select the staple position. [1 staple] or [2 staples] Ready to copy. (Full Color) Staple 10:10 1 staple 2 staples Others 2 staples Cancel GB0032_00 Off OK [Others] 1 Ready to copy. (Full Color) Staple 10:10 1 staple 2 staples Others 2 staples Cancel GB0032_00 Off OK 2 Select the staple position. Ready to copy. (Full Color) Staple - Others 10:10 Staple Off 1 2 Ready to copy.
Common Operations > Using Various Functions Density Copy Send Adjust density using 7 levels. 1 Scan to USB Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Scan to USB Ready to copy. (Full Color) Copy Copies Paper Selection Zoom Density 100% Normal 0 Duplex Combine 1-sided>>1-sided PDF Off 2-sided/ Book 1-sided Collate/ Offset Density Collate Favorites Functions 10:10 File Format Normal 0 GB0001_01 Auto Ready to store in Box.
Common Operations > Using Various Functions Scan Resolution Send Select fineness of scanning resolution. Scan to USB The selectable resolution is [200x100dpi Normal], [200×200dpi Fine], [200×400dpi Super], [300×300dpi], [400×400dpi Ultra], or [600×600dpi]. NOTE The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen.
Common Operations > Using Various Functions Original Image Send Copy Select original image type for best results. Text+Photo Best for originals which contain a mixture of text and photos. Photo Best for photographs. Text Sharply renders pencil text and fine lines. Graphic/Map* Best for graphics and maps. Printer Output* Best for documents printed on this machine originally. Text (for OCR)** For documents to be read by OCR. This function is displayed while copying.
Common Operations > Using Various Functions Sharpness Copy Send Adjust the sharpness of the image. Scan to USB When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Blur].
Common Operations > Using Various Functions Background Density Adjust Copy Send Remove dark background from originals, such as newspapers. This feature is used with full color and auto color. Background Density Adjust is disabled if Auto Color detects black and white originals. Off Do not use this function. Auto Adjusts the density automatically based on the original. Manual Manually adjust the density. 1 Scan to USB Display the screen.
Common Operations > Using Various Functions Prevent Bleed-through Copy Send Hide background colors and image bleed-through when scanning thin original. 1 Scan to USB Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Press [Functions] and then [Prevent Bleed-through]. Ready to copy. (Full Color) Copy 10:10 Ready to copy. (Full Color) Functions Copies 10:10 Color Balance Auto Zoom Off Density 100% Sharpness Normal 0 0 Background Density Adj.
Common Operations > Using Various Functions Zoom Send Reduce or enlarge original to send or store size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. Scan to USB NOTE Select Sending / Storing Size, when you reduce or enlarge original. Refer to Sending Size on page 6-40 and Storing Size on page 7-15. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Press [Functions] and then [Zoom]. Ready to send.
Common Operations > Using Various Functions File Format Send Specify the image file format. In addition, you can adjust the image quality level. PDF Saves or sends a PDF file. You can specify the format that comply with PDF/A. TIFF Saves or sends a TIFF file. JPEG Saves or sends a JPEG file. Each page will be saved individually. XPS Saves or sends a file in XPS. Others Select from PDF, TIFF, JPEG, and XPS. Image Quality Set the image quality from [1] to [5] (Low Quality - High Quality).
Common Operations > Using Various Functions Select the file format. [PDF], [TIFF], [JPEG], or [XPS] 10:10 Ready to send. File Format TIFF XPS Others JPEG Cancel GB0082_00 PDF OK [Others] 1 10:10 Ready to send. File Format TIFF XPS Others JPEG Cancel GB0082_01 PDF Next > 2 Select the file format. 10:10 2 File Format PDF Image Quality 1 10:10 Ready to send.
Common Operations > Using Various Functions Color Selection Copy Scan to USB Send Select the color mode setting. Print from USB Auto Color* Automatically recognizes whether a document is color or black and white, and then scans the document. Auto (Color/Gray)** Automatically detects whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale.
Common Operations > Using Various Functions Job Finish Notice Copy Send Send e-mail notice when a job is complete. Scan to USB Print from USB User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE PC should be configured in advance so that E-mail can be used. Email can be sent to a single destination. 1 Display the screen.
Common Operations > Using Various Functions Select the e-mail address from an external address book. Ready to copy. (Full Color) Job Finish Notice - Settings 10:10 Address Book Ext. Address Book 1/1 Address Entry Cancel GB0064_00 OK My Address Next > For details on the External Address Book, refer to Embedded Web Server RX User Guide. Enter the e-mail address directly. Ready to copy. (Full Color) Job Finish Notice - Settings 10:10 2 Job Finish Notice - Address Entry Input:11 Limit: 128 abc@def.
Common Operations > Using Various Functions File Name Entry Copy Send Add a file name. Additional information such as Job No. and Date and Time can also be set. You can check a job history or job status using the job name, date and time, or job number specified here. 1 Scan to USB Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen. 2 Copy/Send Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Common Operations > Using Various Functions Priority Override Copy Suspend the current job and give a new job top priority. The suspended job resumes after the other job is finished. Print from USB NOTE This function is not available if current job was an override. Priority override may not be available depending on the status of the current print job and memory usage. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30, display the screen.
4 Copying This chapter explains the following topics: Basic Operation ................................................................................................................................................. 4-2 Copying Functions ............................................................................................................................................. 4-4 Zoom .........................................................................................................................
Copying > Basic Operation Basic Operation 1 Press the Copy key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. 2 Place the originals For details, refer to Loading Originals on page 3-7. 3 Selecting color mode 4 Auto Color Automatically recognizes whether a document is color or black & white and then scans the document. Full Color Scans all documents in full color. Black & White Scans all documents in black & white.
Copying > Basic Operation 5 Entering the copy quantity NOTE Press the Clear key to change the copy quantity. 6 Start copying Press the Start key to start copying.
Copying > Copying Functions Copying Functions Copy screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Specify the paper size and type. Paper Selection X page 3-42 Reduce or enlarge the original. Zoom X page 4-5 Adjust the density. Density X page 3-51 Copy on both sides of the paper. Duplex X page 4-8 Combine 2 or 4 originals into 1 sheet.
Copying > Copying Functions Zoom Adjust the zoom to reduce or enlarge the image. Auto A3: 141% A4 A5: 70% Adjusts the image to match the paper size. Standard Zoom Adjusts the image to match present sizes. Model Inch Models Zoom Level (Original Copy) Auto Model Metric Models Zoom Level (Original Copy) Auto 400% (Max.) 400% (Max.
Copying > Copying Functions Zoom Entry Specify the image size in 1% increment between 25% - 400% of the original. 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Copies Zoom Density 100% Duplex Normal 0 Combine 1-sided>>1-sided Collate/ Offset Off Collate Favorites Functions Select the function. [Auto] Ready to copy.
Copying > Copying Functions [Zoom Entry] Ready to copy. (Full Color) Zoom 100% 1 Ready to copy. (Full Color) Zoom - Zoom Entry 10:10 Auto 10:10 (25 - 400) Standard Zoom % Next > Enter the magnification.
Copying > Copying Functions Duplex Print 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the original binding orientation and desired final binding orientation. 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2-sided to 1-sided. 2-sided>>2-sided Prints 2-sided to 2-sided. Others Duplex 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided.
Copying > Copying Functions NOTE The paper sizes supported in 2-sided to 2-sided are Ledger, Letter-R, Letter, Legal, Executive, Statement-R, Oficio II, A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio and 216 × 340 mm. The following sizes of originals and paper are supported in Book to 2-sided mode. Original: Ledger, Letter-R, A3, A4R, A5-R, B4, B5-R and 8K. Paper: Letter, A4 and B5. The following sizes of originals and paper are supported in 2-sided to 1-sided and Book to 1-sided.
Copying > Copying Functions 2 Select the desired Duplex option. Ready to copy. (Full Color) Duplex - Duplex 10:10 Duplex 1-sided>>1-sided 1 Cancel < Back GB0010_00 1/1 OK Ready to copy. (Full Color) Duplex - Duplex 10:10 2 1-sided>>1-sided 1-sided>>2-sided 1/2 2-sided>>1-sided Cancel GB0024_00 OK 2-sided>>2-sided OK Use [ ] or [ ] to scroll up and down. If you choose a 2-sided sheet or book, proceed to Step 3. If you choose duplex, proceed to Step 4.
Copying > Copying Functions 6 Select the original orientation. Ready to copy. (Full Color) Duplex - Original Orientation 10:10 Ready to copy. (Full Color) Duplex - Duplex Duplex Top Edge on Top 2-sided>>2-sided Binding in Original Top Edge on Left Left/Right 1 10:10 1/1 1/1 2 Binding in Finishing Left/Right < Back OK Cancel If the original is placed on the platen, replace the original and press the Start key. After scanning all originals, press [Finish Scan] to start copying.
Copying > Copying Functions Combine Combine 2 or 4 original sheets into 1 copied page. You can select the page layout or the type of boundary lines around the pages. 2 in 1 Copies 2 originals onto each page. 4 in 1 Copies 4 originals onto each page. Other Settings Combine 2 in 1 (L to R/T to B) Copies 2 originals onto each page. 2 in 1 (R to L/B to T) 4 in 1 (Right then Down) Copies 4 originals onto each page.
Copying > Copying Functions 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Copies Paper Selection Zoom Density 100% Normal 0 Duplex Combine 1-sided>>1-sided Collate/ Offset Off Collate Favorites Functions Select the function. [2 in 1] or [4 in 1] Ready to copy. (Full Color) Combine 10:10 Off 2 in 1 4 in 1 Cancel GB0016_00 Others OK [Others] 1 Ready to copy.
Copying > Copying Functions 3 Sets the boundary line type. 10:10 Combine 2 1 2 in 1 (L to R/T to B) Border Line Ready to copy. (Full Color) Combine - Border Line 10:10 None Solid Line None 1/1 1/1 Original Orientation Dotted Line Top Edge on Top OK Cancel < Back GB0017_01 Positioning Mark OK Cancel GB0019_00 Ready to copy. (Full Color) Combine - Others OK 4 Select the original orientation. 10:10 Ready to copy.
Copying > Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion when high quality print is not required. 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Copying > Copying Functions Hue Adjustment Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. Original Adjust yellow to more green, adjust blue to more magenta Adjust yellowish-red to more yellow, adjust bluish-cyan to more blue NOTE This feature is used with full color and auto color copying. These adjustments are especially useful on rich color images. 1 Display the screen.
Copying > Copying Functions Color Balance Adjust the strength of cyan, magenta, yellow, and black. Less Magenta Original More Magenta NOTE This feature is used with full color and auto color copying. 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Ready to copy. (Full Color) Functions Copies 10:10 Color Balance Paper Selection Zoom Auto Off Density 100% 2 Sharpness Normal 0 0 3/5 Background Density Adj.
Copying > Copying Functions Saturation Adjust the color saturation of the image. Grayish Original Vivid Results in paler color. Results in more vivid color. NOTE This feature is used with full color and auto color copying. 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Copying > Copying Functions Auto Image Rotation When original and paper source size are the same, but their orientation is different, rotate image 90 degrees. 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. (Full Color) Copy 10:10 Ready to copy.
Copying > Interrupt Copy Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes. You can change the delay until interrupt copying is cancelled. Change the delay as required.
5 Printing This chapter explains the following topics: Printing from Applications .................................................................................................................................. 5-2 Printing Data Saved on the Printer ..................................................................................................................... 5-7 Private Print ..........................................................................................................................
Printing > Printing from Applications Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. You can print documents created on your computer once you install the printer driver from the included DVD (Product Library). Refer to Installing Software on page 2-14.
Printing > Printing from Applications 3 5 4 6 3 Select the Basic tab. 4 Click the Page Sizes button to select the paper size for the document data. 5 Click Print size and select the paper size to use for printing. 6 Click OK button to return to the Print dialog box. 3 Start printing. Click OK button. NOTE Click the tabs on the print settings screen and configure the print settings as necessary. For more information, refer to the Printing System Driver User Guide.
Printing > Printing from Applications Changing the default printer driver settings (Windows 7) The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. The procedure is as follows. 1 Click the start button, and then click Devices and Printers. 2 Right-click the printer driver icon of the machine, and click the Printer properties menu of the printer driver. 3 Click the Printing Preferences button on the General tab.
Printing > Printing from Applications Printer driver print settings screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printing System Driver User Guide on the DVD. 1 3 2 No. 1 Description Quick Print Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Printing > Printing from Applications Printer Driver Help The printer driver includes Help. To learn more about print settings, display the printer driver print settings screen and display Help using either of the methods explained below. 1 2 • Click the ? button in the upper right corner of the screen and then click the item you want to know about. • Click the item you want to know about and press the [F1] key on your keyboard.
Printing > Printing Data Saved on the Printer Printing Data Saved on the Printer Print data can be saved in the machine's Job Box and printed when needed. Private Print Private Print stores the print data which is printed by using the printer driver as a Private Print. Refer to the Printing System Driver User Guide on how to print a job as Private Print using the printer driver. NOTE RAM disk mode must be enabled. For details, refer to RAM Disk Setting on page 9-23. 1 Display the screen. Document Box.
Printing > Printing Data Saved on the Printer Print and delete the document. To print the document 1 Document Box. Job Box - Private Print 10:10 doc 4100908135138 doc 0100908134821 Menu Cancel < Back GB0653_01 1/1 Print NOTE The password entry screen will be displayed. Enter the password using the numeric keys. 2 Document Box. Copies 10:10 (1 - 999, ---) copy(s) 2 Cancel GB0003_00 1 OK Specify the number of copies to print as desired.
Printing > Printing Data Saved on the Printer Proof and Hold Proof and Hold stores the print data which is printed by using the printer driver as a Proof and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Proof and Hold Print job using the printer driver. NOTE RAM disk mode must be enabled. For details, refer to RAM Disk Setting on page 9-23. Setting the Number of Stored Jobs To maintain free space on the RAM disk, you can set the maximum number of stored jobs.
Printing > Printing Data Saved on the Printer Printing and Deleting the Document You can print and delete documents stored in the Proof and Hold box. 1 Display the screen. Document Box. Box 10:10 Job Box Removable Memory 1/1 2 GB0051_00 1 Document Box. Job Box Polling Box Private Print Sub Address Box 10:10 Proof and Hold 1/1 GB0650_00 3 2 Cancel Next > Select the creator of the document. Document Box.
Printing > Printing Data Saved on the Printer To delete Document Box.
Printing > Printing Data Saved on the Printer Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. Off Temporary documents are not automatically deleted. 1 hour Documents are deleted after 1 hour. 4 hours Documents are deleted after 4 hours. 1 day Documents are deleted after 1 day.
6 Sending This chapter explains the following topics: Basic Operation ................................................................................................................................................. 6-2 Preparation for Sending a Document to a PC .................................................................................................... 6-5 Making a note of the computer name and full computer name ................................................................
Sending > Basic Operation Basic Operation This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send e-mail. It is recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
Sending > Basic Operation 1 Press the Send key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. 2 Place the originals For details, refer to Loading Originals on page 3-7. 3 Selecting color mode Auto Color Automatically recognizes whether a document is color or black & white and then scans the document. Full Color Scans all documents in full color. Black & White Scans all documents in black & white.
Sending > Basic Operation 5 Selecting the functions Ready to send. Send 10:10 Dest. : BBB One Touch Key Check bbb@abc.com Address Book Press [Functions] to display the sending functions to use. For details, refer to Sending Functions on page 6-39. Ext Address Book GB0055_02 1/2 6 E-mail Folder FAX Functions Favorites Start sending Press the Start key to start sending.
Sending > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other versions of Windows. NOTE Log on to Windows with administrator privileges.
Sending > Preparation for Sending a Document to a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. 1 Display the window. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt. The Command Prompt window appears. 2 Check the domain name and user name. At the Command Prompt, enter "net config workstation" and then press [Enter]. Check the user name and domain name. Screen example: user name "james.
Sending > Preparation for Sending a Document to a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group. 1 From the Start menu, select Control Panel, Appearance and Personalization, and then Folder Options. Windows XP, click My Computer and select Folder Options in Tools.
Sending > Preparation for Sending a Document to a PC 2 Right-click the scannerdata folder and click Share and Advanced sharing. Click the Advanced Sharing button. 1 Make sure that the Sharing tab is selected. 2 In Windows XP, right-click the scannerdata folder and select Sharing and Security... (or Sharing). 2 Configures permission settings. 1 Select the Share this folder checkbox and click the Permissions button. 1 Make a note of the “Share name”.
Sending > Preparation for Sending a Document to a PC 3 1 3 2 Enter the user name that you made a note of on page 6-5 in the text box, and click the OK button. If the computer name that you made a note of on page 6-5 is the same as the domain name: If the computer name is not shown in [From this location], click the Locations button, select the computer name, and click the OK button.
Sending > Preparation for Sending a Document to a PC 6 1 Select Security. 2 Select the user you entered. 3 4 Make sure that checkmarks appear for the Modify and Read & execute permissions, and click the Close button. In Windows XP, click the Security tab and then click the OK button. Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. 1 Check file and printer sharing.
Sending > Preparation for Sending a Document to a PC 2 1 2 3 Select the File and Printer Sharing checkbox. 2 Add a port. 1 From the Start menu, select Control Panel, System and Security, and Check firewall status.
Sending > Preparation for Sending a Document to a PC 4 5 1 2 6 1 2 3 Select Specific local ports, and enter "139".
Sending > Preparation for Sending a Document to a PC 8 1 2 Make sure all checkboxes are selected. 9 1 2 Enter "Scan to SMB" in "Name" and click Finish. In Windows XP or Windows Vista 1 From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status (or Windows Firewall). If the User Account Control dialog box appears, click the Continue button. 2 Click the Exceptions tab and then the Add port... button. 3 Specify Add a Port settings.
Sending > Preparation for Sending a Document to a PC Register the shared folder in the address book Display the screen. 10:10 Ready to send. Send Dest. : 2 One Touch Key Check Recall Address Book Ext Address Book 1/2 E-mail 1 Folder FAX 10:10 Address Book (All) Functions GB0055_00 1 Favorites 001 Sales department 1 123456 001 Support department 123@456789.co... 001 Sales department 1 12345.com 001 Support department 11111.com 3 2 Menu Cancel < Back Adds a new destination.
Sending > Preparation for Sending a Document to a PC Enter the destination. Select the item that you want to change. Add - Confirmation Name 10:10 Sales department 1 FAX 1/2 E-mail Address Cancel < Back GB0078_02 SMB Save Select [SMB]. 1 Enter the destination information. 10:10 Host Name SMB 1 Host Name ABC Path 2 Input: 3 Limit: 64 abc A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m .
Sending > Preparation for Sending a Document to a PC 2 Confirm the connection status. 10:10 10:10 SMB Menu Host Name PC001 Path pc001\ scannerdata Search Folder from Network Search Folder by Host Name 2 1/2 139 1 abcdnet\ james.smith Menu Cancel GB0705_03 Login User Name 1/1 Connection Test OK GB0696_00 Port Close 3 Connected. appears when connection to the destination is correctly established. If Cannot connect. appears, review the entry.
Sending > Specifying Destination Specifying Destination Select the destination to which to send an image. Select the destination using either of the following methods. • Choosing from the Address Book (page 6-17) • Choosing by One Touch Key (page 6-19) • Entering a New E-mail Address (page 6-20) • Specifying a New PC Folder (page 6-21) NOTE When the optional fax kit has been installed, you can specify the fax destination. Enter the other party’s number using the numeric keypad.
Sending > Specifying Destination Destination Search 10:10 Searches by destination name. Address Book (All) 001 Sales department 1 123456 002 Support department 123@456789.co... 003 Sales department 1 12345.com Support department 11111.com Advanced search by type of registered destination (Email, Folder (SMB/FTP), FAX or Group). 004 Menu Cancel < Back GB0426_00 1/1 OK Displays details for individual destinations. You can specify a destination by address number by pressing the Quick No.
Sending > Specifying Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 6-36. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 10:10 Ready to send. Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail Folder FAX Functions 2 Favorites GB0055_00 1/2 Select the destination.
Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-mail address. NOTE Access the Embedded Web Server RX beforehand and specify the settings required for sending e-mail. For details, refer to Embedded Web Server RX (Settings for E-mail) on page 2-25. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 10:10 Ready to send. Send Dest.
Sending > Specifying Destination Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE Refer to Creating a Shared Folder, Making a Note of a Shared Folder on page 6-7 for details on how to share a folder. Be sure that SMB Protocol or FTP in the Embedded Web Server RX is On. For details, refer to the Embedded Web Server RX User Guide. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen.
Sending > Specifying Destination Select the folder specification method. Ready to send. Folder - SMB 10:10 Search Folder from Network Search Folder by Host Name 1/1 Enter Folder Path Cancel < Back OK GB1022_00 3 To search for a folder on a PC on the network, press [Search Folder from Network] or [Search Folder by Host Name]. If you pressed [Search Folder from Network], you can enter the Domain/Workgroup, and Host Name to search PCs on the network for the destination.
Sending > Specifying Destination Enter the destination information. Folder - Host Name 1 Input: 0 Limit: 64 PC001 ABC A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m 2 Cancel p . Next > GB0057_08 4 Enter the next information. Once you have entered one item, press [Next] to advance to the next item. For send to folder (SMB) Item Data to be entered Max. characters Host Name Host name or IP address of the PC to receive the data.
Sending > Specifying Destination 5 Confirm the information. Check the information. Change the information as needed by pressing the item in question. Ready to send. Folder - Confirmation 10:10 Use [ Host Name PC001 Path pc001\ scannerdata Port 139 Login User Name abcdnet\ james.smith ] or [ ] to scroll up and down. Cancel Menu < Back GB0128_00 1/2 OK When specifying a computer or server port number as the destination, press [Port] and enter the port number.
Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination. 1 Display the screen. 1 Referring to Specifying Destination on page 6-17, specify the destination. 2 Ready to send. Send 10:10 Dest. : BBB Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder FAX Favorites Functions Check and edit the destination. Deletes the selected destination. Ready to send. Check 10:10 AAA abcdefg BBB bbb@abc.com Adds a new destination.
Sending > Specifying Destination Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail addresses, folders, etc.) in a single operation. * Requires the optional fax kit. No.
Sending > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a Contact A maximum of 200 contact addresses can be registered. Each address can include the information such as destination name, E-mail address, FTP server folder path, computer folder path, and FAX No.
Sending > Registering Destinations in the Address Book 4 Enter the destination name. Add - Name 1 Input: 18 Limit: 32 Sales department 1 A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m 2 Cancel < Back p . GB0057_11 ABC Next > Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the destination. Select the item that you want to change.
Sending > Registering Destinations in the Address Book 2 Confirm the connection status. 10:10 10:10 SMB Menu Host Name PC001 Path pc001\ scannerdata Search Folder from Network Search Folder by Host Name 2 1/2 139 1 abcdnet\ james.smith Menu Cancel GB0705_03 Login User Name 1/1 Connection Test OK GB0696_00 Port Close 3 Connected. appears when connection to the destination is correctly established. If Cannot connect. appears, review the entry.
Sending > Registering Destinations in the Address Book 3 10:10 FTP Host Name abc Path abc Port 21 Login User Name abc Menu 6 Cancel GB0709_03 1/2 OK Enter the address number. Select the item that you want to change. Add - Confirmation 10:10 Address Number 1 FTP Address Number 10:10 (000 - 250) Auto < Back Save 3 2 Cancel OK GB0217_01 Cancel GB0078_03 2/2 Press [+], [-] or numeric keys to enter a particular Address Number (1-250). Address Number is an ID for a destination.
Sending > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Sending > Registering Destinations in the Address Book 4 Enter the group name. Add - Name 1 Input: 18 Limit: 32 Support department A/a Del. Q W E R T Y U I O A S D F G H J K L _ Z X C V B N M 2 Cancel < Back P ~ GB0057_16 ABC Next > Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Select the members (destinations). 1 Display the screen.
Sending > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Address Book (All) 001 Sales department 1 0123456 001 Sales department 1 abc 2 Menu Narrow Down Search (Name) 1/2 002 Support department 0234567 002 Support department BOX Cancel OK 1 GB0396_00 Sort (Name) GB0428_01 Menu 1/2 Search(No.) Close Use [ ] or [ ] to scroll up and down.
Sending > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. 10:10 Ready to send. Send Dest. : 2 One Touch Key Check Recall Address Book Ext Address Book 1/2 E-mail 1 Folder FAX 10:10 Address Book (All) Functions GB0055_00 1 Favorites 001 Sales department 1 123456 001 Support department 123@456789.co... 001 Sales department 1 12345.
Sending > Registering Destinations in the Address Book 3 10:10 Address:Sales department 1 Name Sales department 1 FAX 1/2 E-mail Address Cancel < Back GB0786_00 SMB Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).
Sending > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding. 1 Display the screen. Use [ ] or [ System Menu/Counter.
Sending > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. Select the address. Address Book (All) 10:10 10:10 Menu 001 Sales department 1 0123456 002 Sales department 1 abc 003 Support department 0234567 004 Support department BOX 2 Narrow Down Search (Name) 1/2 < Back Next > GB0396_00 Cancel Sort (Name) GB0429_00 Menu 1/2 Search(No.) Close 1 Use [ ] or [ ] to scroll up and down.
Sending > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 Display the screen. Use [ ] or [ System Menu/Counter. System Menu ] to scroll up and down. 10:10 2 Internet Address Book/One Touch 4/5 User Login/Job Accounting 1 GB0054_03 Printer System Menu/Counter. Address Book/One Touch 10:10 Address Book One Touch Key 1/1 3 Address Book Defaults GB0411_00 Print List Edit or delete the destination.
Sending > Sending Functions Sending Functions Send screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Select the file format for images being sent. File Format X page 3-58 Specify the original size. Original Size X page 3-32 Specify the original orientation to scan in the correct direction. Original Orientation X page 3-34 Send mixed size originals.
Sending > Sending Functions Sending Size Select size of image to be sent. Same as Original Size Automatically sends the same size as the original. Metric Select from A3, A4, A5, A6, B4, B5, B6, Folio or 216 × 340 mm. Inch Select from Ledger, Letter, Legal, Statement, 11 × 15", or Oficio II. Others Select from 8K, 16K, Hagaki or Oufukuhagaki. Relationship between Original Size, Sending Size, and Zoom Original Size (page 3-32), Sending Size, and Zoom (page 3-57) are related to each other.
Sending > Sending Functions [Metric], [Inch] or [Others] Ready to send. Sending Size Same as Original Size 10:10 1 Metric Inch 2 Ready to send. Sending Size - Metric 10:10 A3 A4 1/3 A5 Others OK Cancel Use [ Select the desired size. 6-41 ] or [ < Back OK ] to scroll up and down.
Sending > Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. NOTE Three-digit serial number such as abc_001.pdf, abc_002.pdf... is attached to the end of the file name. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 10:10 Ready to send. Send 2-sided/Book Original Check Recall 10:10 Ready to send. Functions Dest.
Sending > Sending Functions E-mail Subject/Body Add subject and body when sending a document. NOTE The subject can include up to 60 characters, and the body can include up to 500 characters. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 10:10 Ready to send. Send Continuous Scan Check Recall 10:10 Ready to send. Functions Dest.
Sending > Sending Functions FTP Encrypted TX Encrypt images when using FTP. Encryption secures the document transmission. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to Secure Protocol on page 9-22. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 10:10 Ready to send. Send FTP Encrypted TX Check Recall 10:10 Ready to send. Functions Dest.
Sending > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan (page 9-22) is set to [On] in the network settings. For information on operating the computer, refer to the computer’s help or the operation guide of your software. Installing Driver Software (for Windows 7) 1 Display the window. 2 Install the driver.
Sending > WSD Scan Display the screen. 10:10 Ready to send. Send Check Recall One Touch Key Address Book FAX Favorites Functions Scan the originals. Procedure using this machine 1 Ready to send. WSD Scan 10:10 From Computer From Operation Panel Cancel GB0648_00 1/1 OK 2 Select the destination computer. Ready to send. 10:10 WSD Scan - PC PC 1 PC 2 1/1 PC 3 Reload Cancel < Back OK GB0649_00 4 1 2 GB0055_00 Folder Check WSD Scan Ext Address Book Functions Dest.
Sending > WSD Scan Procedure from Your Computer 1 Ready to send. WSD Scan 10:10 From Computer From Operation Panel Cancel OK GB0648_00 1/1 2 Use the software installed on the computer to send the images.
Sending > Scanning using TWAIN Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way. 1 Display the window. 1 Activate the TWAIN compatible application software. 2 Select the machine using the application software and display the TWAIN dialog box. NOTE For selecting the machine, see the Operation Guide or Help for each application software.
Sending > Scanning using TWAIN Item Imaging Advanced Detail Color Settings This setting specifies the type of color for the image. Resolution This setting specifies the dpi (dots per inch), or sharpness, for the image. Image Quality This setting specifies the overall image quality. Make sure your selection matches the original that you are scanning. Exposure Level This setting specifies the sharpness and clarity of the image.
Sending > Scanning using TWAIN 6-50
7 Document Box This chapter explains the following topics: What is Document Box? .................................................................................................................................... 7-2 Printing Documents Stored in Removable USB Memory ................................................................................... 7-3 Saving Documents to USB Memory (Scan to USB) ...........................................................................................
Document Box > What is Document Box? What is Document Box? A document box is a place in machine memory that can be used to store document data scanned from the machine, a print job from a computer, or fax data. The following types of document boxes are available. Removable Memory Box A USB memory stick can be connected to the USB port (A1) on the machine to print a saved PDF file. You can print PDF data directly from the USB memory without a PC.
Document Box > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: • PDF file (Version 1.5) • TIFF file (TIFF V6/TTN2 format) • JPEG file • XPS file • Encrypted PDF file PDF files you wish to print should have an extension (.pdf).
Document Box > Printing Documents Stored in Removable USB Memory 2 Display the screen. Document Box. Removable Memory 10:10 Document Box. Removable Memory 10:10 11-3-3.JPG ABC DEF 7-9-2.JPG 1/1 1/25 GHI Cancel Print Menu Cancel Print 1 When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory]. 2 Select and open the folder in which the file you wish to print is stored.
Document Box > Printing Documents Stored in Removable USB Memory Select the functions. Ready to print from Box. Print 10:10 Copies Paper Selection A4 Collate/ Offset Collate Functions Duplex 1-sided Cancel GB0097_00 5 Select the function to use for Document Box. Press [Functions] to display other functions. For details, refer to Functions for Document Box on page 7-10. 6 Start printing. Press the Start key to start printing. Remove the USB memory.
Document Box > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format. 1 Place the originals. For details, refer to Loading Originals on page 3-7. 2 Plug the USB memory. Plug the USB memory into the USB memory slot (A1). When the message Removable Memory is recognized. Displaying files.
Document Box > Saving Documents to USB Memory (Scan to USB) 3 Display the screen. Document Box. Removable Memory 10:10 ABC DEF 1/25 GHI Menu Cancel GB0089_00 JKL Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory]. 4 Select the folder. Document Box. Removable Memory 10:10 Document Box. Removable Memory 1 ABC 10:10 11-3-3.JPG DEF 7-9-2.
Document Box > Saving Documents to USB Memory (Scan to USB) 6 Start storing. Press the Start key to start storing. Remove the USB memory. For details, refer to Removing USB Memory on page 7-9.
Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memory can be removed. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Document Box. Box Job Box 10:10 Removable Memory 2 2 Sub Address Box Polling Box GB0051_00 1 1/1 Select [Remove Memory]. Use [ Document Box. Removable Memory 10:10 ] or [ ] to scroll up and down. Document Box.
Document Box > Functions for Document Box Functions for Document Box Print or Store file screen in Document Box shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. When printing from USB memory What do you want to do? Reference Page Specify the paper size and type. Paper Selection X page 3-42 Collate the output documents in page order. / Offset the output documents by set.
Document Box > Functions for Document Box Duplex Print a document 1-sided or 2-sided. Select the original binding orientation and desired final binding orientation. 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the left or right 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the top. 1 Display the screen. 1 Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen.
Document Box > Functions for Document Box Encrypted PDF Password Enter the preassigned password to print the PDF data. 1 Display the screen. 1 Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen. 2 Ready to print from Box. Print Ready to print from Box.
Document Box > Functions for Document Box JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. Paper Size Fit the image size to the selected paper size. Image Resolution Print at resolution of the actual image. Print Resolution Fit the image size to the print resolution. 1 Display the screen. 1 Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen. 2 Ready to print from Box. Print Ready to print from Box.
Document Box > Functions for Document Box XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files. 1 Display the screen. 1 Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen. 2 Ready to print from Box. Print Ready to print from Box.
Document Box > Functions for Document Box Storing Size Select size of image to be stored. Same as Original Size Store an image the same size as the original. Metric Select from A3, A4, A5, A6, B4, B5, B6, Folio or 216 × 340 mm. Inch Select from Ledger, Letter, Legal, Statement, 11 × 15" or Oficio II. Others Select from 8K, 16K, Hagaki or Oufukuhagaki. Relationship between Original Size, Storing Size, and Zoom Original Size (page 3-32), Storing Size, and Zoom (page 3-57) are related to each other.
Document Box > Functions for Document Box [Metric], [Inch] or [Others] Ready to store in Box. Storing Size Same as Original Size 1 10:10 Metric 2 Inch Ready to store in Box. Storing Size - Metric 10:10 A3 A4 1/3 A5 Others OK Cancel Use [ Select the desired size. 7-16 ] or [ < Back OK ] to scroll up and down.
8 Status / Job Cancel This chapter explains the following topics: Checking Job Status .......................................................................................................................................... 8-2 Details of the Status Screens ................................................................................................................... 8-3 Checking Job History ..............................................................................................................
Status / Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs. The following job statuses are available.
Status / Job Cancel > Checking Job Status Details of the Status Screens Print Job Status Screen Status/Job Cancel. Print Job Status 0089 10:10 doc0000892010092514... 5/23 5 Cancel 1 No. 1 2 Pause All Print Jobs 3 4 Item/Key — Close GB0182_00 1/1 6 Detail Icons that indicate the job type Copy job Printer job Job from Document Box FAX reception E-mail reception Report/List Data from removable memory 2 [Cancel] Select the job to be canceled from the list, and press this key. 3 [...
Status / Job Cancel > Checking Job Status Send Job Status screen Status/Job Cancel. Send Job Status 0005 10:10 0123456 Process 5 Menu 1 2 No. 1 Cancel 3 Close 4 Display/Key — GB0183_00 1/1 6 Detail Icons that indicate the job type Sending Job FAX Sending Job Folder (SMB/FTP) Sending Job E-mail Sending Job Application Sending Job Mixed (Multiple) 2 [Menu]* Pressing this key displays [Priority Override]. This function allows you to give a particular fax job priority.
Status / Job Cancel > Checking Job Status Store Job Status screen Status/Job Cancel. Store Job Status 0016 10:10 doc0000162010082913... Storing 4 Cancel 1 No. 1 2 Close 3 5 Display/Key — GB0184_00 1/1 Details Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX 2 [Cancel] Select the job you want to cancel from the list, and press this key. 3 [...] Press […] for the job for which you wish to display detailed information.
Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Status / Job Cancel > Sending the Log History Sending the Log History You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. 1 Display the screen. System Menu/Counter. System Menu 10:10 Quick Setup Wizard 2 Language 1/5 Report 1 GB0054_00 Counter System Menu/Counter.
Status / Job Cancel > Sending the Log History Setting the Destination Set the destination to which log histories are sent. 1 Display the screen. 1 Referring to Sending the Log History on page 8-7, display the screen. 2 System Menu/Counter. Report - Sending Log History System Menu/Counter. Sending Log History - Destination 10:10 10:10 Send Log History Auto Sending 2 1 Off 1/1 1/1 Destination E-mail: < Back Cancel OK Select the destination. Select from the Address Book. System Menu/Counter.
Status / Job Cancel > Sending the Log History Automatic Log History Transmission This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. 1 Display the screen. 1 Referring to Sending the Log History on page 8-7, display the screen. 2 System Menu/Counter. Report - Sending Log History 10:10 Send Log History Auto Sending Off 1/1 Destination E-mail: GB0578_00 Job Log Subject < Back 2 Select the function. System Menu/Counter.
Status / Job Cancel > Sending the Log History Setting E-mail Subject Set the subject automatically entered when sending log histories by E-mail. 1 Display the screen. 1 Referring to Sending the Log History on page 8-7, display the screen. 2 System Menu/Counter. Report - Sending Log History 10:10 Send Log History Auto Sending Off 1/1 Destination E-mail: abc@def.com GB0578_01 Job Log Subject < Back Enter an E-mail subject. Job Log Subject 1 Input: 8 Limit: 60 %printer ABC A/a Del.
Status / Job Cancel > Check of Device Status Check of Device Status Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. 1 Display the screen. Status/Job Cancel. Status 10:10 Print Job Log Send Job Log 2 Store Job Log GB0052_01 Scanner Pause All Print Jobs Status/Job Cancel. Status Use [ ] or [ and down.
Status / Job Cancel > Check of Device Status Printer Status/Job Cancel. Printer 10:10 Ready. GB0190_00 1/1 End Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. FAX (Option) Status/Job Cancel. FAX 10:10 Receiving... Menu Line Off GB0191_00 1/1 End • The information such as sending/receiving and dialing is displayed. • Press [Line Off] to cancel a fax in sending/receiving. For details, refer to the FAX Operation Guide.
Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. 1 Display the screen. Status/Job Cancel. Status 10:10 Running Printer 2 FAX Waiting 3/4 OK Paper Status No Paper GB0052_02 1 Toner Status Pause All Print Jobs Status/Job Cancel. Status Use [ ] or [ and down.
Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Staple Status Status/Job Cancel.
9 Setup, Registration, and User Management This chapter explains the following topics: System Menu ..................................................................................................................................................... 9-2 Operation Method .................................................................................................................................... 9-2 System Menu Settings ..................................................................................
Setup, Registration, and User Management > System Menu System Menu Configure settings related to overall machine operation. Operation Method The system menu is operated as follows: 1 Display the screen. 2 Configure the function. System Menu/Counter. System Menu 10:10 System Date/Timer 5/5 Adjustment/Maintenance System Menu/Counter. Date/Timer GB0054_04 Displays available functions. Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.
Setup, Registration, and User Management > System Menu System Menu Settings System Menu include; Item Description Reference Page Quick Setup Wizard The Quick Setup Wizard configures Fax, Network and Energy Saver settings. 3-26 Language Select the language displayed on the touch panel. 9-5 Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. 9-5 Counter This counts the number of pages printed or scanned.
Setup, Registration, and User Management > System Menu Item Description Reference Page Favorites/Application Configure settings for Favorites/Application. 9-16 Internet Set the proxy for connection to the Internet from an application. 9-17 Address Book/One Touch Configures Address Book and One Touch Key settings.
Setup, Registration, and User Management > System Menu Language Item Language Description Select the language displayed on the touch panel. Value: English, Deutsch, Français, Español, Italiano, Nederlands, Русский, Português Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.
Setup, Registration, and User Management > System Menu Item Description Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Accounting Report Prints the accounting report, allowing you to check the accounts that have been registered on the machine. ACCOUNT.
Setup, Registration, and User Management > System Menu User Property Allows you to view information about logged in users and edit some of that information. For details on User Login, refer to User Login Administration on page 9-34. Item Description User Name Changes the name shown on the user list. Up to 32 characters can be entered. Login User Name Displays the login user name that is entered at login. Login Password Changes the password that is entered at login.
Setup, Registration, and User Management > System Menu Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray. Cassette1 (to 3) Item Paper Size Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). Value Auto: Automatically detect paper size. Select [Metric] or [Inch] for paper size. Metric: Select from A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio or 216 × 340 mm.
Setup, Registration, and User Management > System Menu Common Settings Configures overall machine operation. Default Screen Item Default Screen Description Select the screen appearing right after start-up (default screen). Value: Copy, Send, FAX, Document Box, Favorites/Application, Status Sound Item Buzzer Description Set options for buzzer sound during the machine operations. Volume Set the buzzer volume level.
Setup, Registration, and User Management > System Menu Paper Settings Item Custom Paper Size Description Set up frequently-used custom paper size. To register a custom paper size, press [On] and enter the desired size. The custom size option is displayed on the screen to select paper set in the multi purpose tray. Value Custom: Off, On Size Entry Inch models – X: 5.83 to 17" (in 0.01" increments), Y: 3.86 to 11.69" (in 0.
Setup, Registration, and User Management > System Menu Media Type Setting Select the media type you wish to change.
Setup, Registration, and User Management > System Menu Function Defaults Item File Format Description Select the default type of the files to be sent. Value: PDF, TIFF, JPEG, XPS Original Orientation Set the original orientation defaults. Value: Top Edge Top, Top Edge Left Collate/Offset Set the defaults for Collate/Offset. Value: Off, Collate Only, Offset Each Page, Offset Each Set File Separation Select the default file separation setting.
Setup, Registration, and User Management > System Menu Item E-mail Subject/Body Description Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. Value Subject: Up to 60 characters can be entered. Body: Up to 500 characters can be entered. FTP Encrypted TX Set the default value for document encryption during transmission. Value: Off, On NOTE: This setting is displayed when the secure protocol [SSL] setting is [On].
Setup, Registration, and User Management > System Menu Error Handling Item Duplexing Error Description Select what to do when duplex printing is not possible for the selected paper size and media type. Value 1-sided: Printed in 1-sided Display Error: Message to cancel printing is displayed. Finishing Error Select alternative actions when finishing (stapling or offsetting) is not available for the selected paper size or media type. Value Ignore: The setting is ignored and the job is printed.
Setup, Registration, and User Management > System Menu Keyboard Layout Item Keyboard Layout Description Change the layout of the touch panel keyboard used to enter characters. Value: QWERTY, QWERTZ, AZERTY USB Keyboard Type Item USB Keyboard Type Description Select the type of USB keyboard that you want to use. Value: US-English, US-English with Euro, French, German Offset One Page Documents Item Offset One Page Documents Description Set whether one-page documents are sorted.
Setup, Registration, and User Management > System Menu Send Configures settings for sending functions. Item Dest. Check before Send Description When performing sending jobs, display the confirmation screen of destinations after pressing the Start key. Value: Off, On Entry Check for New Dest. When adding new destination, display the entry check screen to check the entered destination.
Setup, Registration, and User Management > System Menu Item Menu Add Description You can install new applications. You can view detailed information on the selected application by pressing [Detail]. NOTE: To install the applications, insert the USB memory containing the application to be installed into the USB Port. If Removable Memory is recognized. Displaying files. appears, press [No].
Setup, Registration, and User Management > System Menu Item EcoPrint Description EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Value: Off, On Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. Value Off: A4 and Letter are not regarded as the same in size. On: A4 and Letter are regarded as the same in size. The machine will use whichever size is in the paper source.
Setup, Registration, and User Management > System Menu System Configures machine system settings. Network Configures network settings. Host Name Item Host Name Description Check the host name of the machine. TCP/IP Item TCP/IP Description Set up TCP/IP to connect to the Windows network.* Value: Off, On IPv4 Settings DHCP Set up TCP/IP (IPv4) to connect to the network. The IPv4 setting is available when selecting [On] for [TCP/IP].* Select whether or not to use the DHCP (IPv4) server.
Setup, Registration, and User Management > System Menu Item IPv6 Settings IPv6 Description Set up TCP/IP (IPv6) to connect to the network. The IPv6 setting is available when selecting [On] for [TCP/IP].* Sets whether to use IPv6. Value: Off, On Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6). The manual setting is available when selecting [On] for [IPv6].
Setup, Registration, and User Management > System Menu Item Protocol Detail NetBEUI Description The table below lists the network related function settings. The network related functions are available when [TCP/IP] is [On]. Selects whether or not to receive documents using NetBEUI.* Value: Off, On LPD Select whether or not to receive documents using LPD as the network protocol.* Value: Off, On SMTP (E-mail TX) Select whether or not to send e-mail using SMTP.
Setup, Registration, and User Management > System Menu WSD Scan Item WSD Scan Description Select whether or not to use WSD Scan.* Value: Off, On * After changing the setting, restart the system or turn the machine OFF and then ON. WSD Print Item WSD Print Description Select whether or not to use WSD Print.* Value: Off, On * After changing the setting, restart the system or turn the machine OFF and then ON. Enhanced WSD Item Enhanced WSD Description Set whether to use our proprietary web services.
Setup, Registration, and User Management > System Menu Item Description SMTP Security Select the communication protocol according to the type of security employed by the SMTP server. This setup is available when SSL is [On]. Value: Off, SSL/TLS, STARTTLS POP3 Security (User 1) Select the communication protocol according to the type of security employed by the POP3 server. This setup is available when POP3 is [On].
Setup, Registration, and User Management > System Menu Main Memory Item Main Memory Description Select the memory allocation scheme based on the application in which you are using the equipment.* Value: Printer Priority, Normal, Copy Priority * After changing the setting, restart the system or turn the machine OFF and then ON. Date/Timer Configures settings related to the date and time. Item Date/Time Description Set the date and time for the location where you use the machine.
Setup, Registration, and User Management > System Menu Item Sleep Level Description Select the Sleep level. Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver NOTE: If the optional Gigabit Ethernet Board is installed, Energy Saver cannot be specified.
Setup, Registration, and User Management > System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Density Adjustment Copy Description Adjust density. Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box. Adjustment can be made in 7 levels.
Setup, Registration, and User Management > System Menu Item Tone Curve Adjustment Description After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur. Use this function to correct color settings when the color of a finished copy does not match the original. NOTE: To perform tone curve adjustment, verify that either Letter or A4 paper is loaded into a cassette.
Setup, Registration, and User Management > System Menu Color Registration Procedure Normal registration and detailed settings are available for Color Registration. Color drift can be largely corrected through normal registration. However, if it is not resolved or to perform more detailed settings, use the detailed settings. NOTE To perform color registration, verify that either Letter or A4 paper is loaded into a cassette.
Setup, Registration, and User Management > System Menu Chart Example Color Registration Correction Chart MV MH-F I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 H F D B 0 2 4 6 8 I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 MH-R I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 CV CH-F I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 CH-R I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 YV YH-F I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 YH-R I G E C A 1 3 5 7 9 H F D B 0 2 4 6 8 Enter the appropriate value.
Setup, Registration, and User Management > System Menu 3 Select the chart to be corrected. System Menu/Counter. Normal - Registration 10:10 MH-F 0 MV 0 MH-R 0 CH-F 0 Cancel GB0643_00 1/3 Start 4 Press [+] or [-] to enter the values read from the chart. System Menu/Counter. Registration - MH-1 10:10 Cancel GB0644_00 (I - A, 0 - 9) OK Press [+] to increase the value from 0 to 9. To decrease, press [-]. By pressing [-], the value changes from 0 to alphabetic letters, going from A to I.
Setup, Registration, and User Management > System Menu Detailed Settings 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 System 2 Date/Timer 5/5 Adjustment/Maintenance System Menu/Counter. Adjustment/Maintenance GB0054_04 1 10:10 Correcting Black Line Off Display Brightness 3 3 2/4 GB0629_01 Color Registration Tone Curve Adjustment System Menu/Counter.
Setup, Registration, and User Management > System Menu Chart Example Enter the appropriate value. 1 Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center). 2 System Menu/Counter. Adjustment/Maintenance - Color Registration System Menu/Counter.
Setup, Registration, and User Management > System Menu 3 Select the chart to be corrected. System Menu/Counter. Detail - Registration 10:10 MH-1 0 MH-2 0 MH-3 0 MH-4 0 Cancel GB0643_01 1/6 Start 4 Press [+] or [-] to enter the values read from the chart. System Menu/Counter. Registration - MH-1 10:10 Cancel GB0644_01 (I - A, 0 - 9) OK Press [+] to increase the value from 0 to 9. To decrease, press [-]. By pressing [-], the value changes from 0 to alphabetic letters, going from A to I.
Setup, Registration, and User Management > User Login Administration User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator. First User Login Administration Follow these steps for the first user login administration.
Setup, Registration, and User Management > User Login Administration User Login Settings 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Internet Address Book/One Touch 2 4/5 User Login/Job Accounting 1 Printer GB0054_03 System Menu/Counter.
Setup, Registration, and User Management > User Login Administration Enabling/Disabling User Login Administration This enables user login administration. Select one of the following authentication methods: Local Authentication User authentication based on user properties on the local user list stored in the machine. Network Authentication User authentication based on Authentication Server. Use a user property stored in Authentication Server to access the network authentication login page.
Setup, Registration, and User Management > User Login Administration Enter a domain name. System Menu/Counter. User Login - Network Authentication Kerberos Host Name abc Network Authentication - Domain Name ABC 1 A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m .
Setup, Registration, and User Management > User Login Administration Adding a User This adds a new user. You can add Up to 100 users (including the default login user name). The table below explains the user information to be registered. User Name* Enter the name displayed on the user list (up to 32 characters). Login User Name* Enter the login user name to login (up to 64 characters). The same login user name cannot be registered. Login Password Enter the password to login (up to 16 characters).
Setup, Registration, and User Management > User Login Administration 1 Display the screen. 1 Referring to User Login Settings on page 9-35, display the screen. 2 System Menu/Counter. User Login/Job Acco... - User Login Setting 1 User Login 10:10 System Menu/Counter. User Login S... - Local User List Local Authentication Local User List 10:10 Admin Admin DeviceAdmin 2500 1/1 2 1/1 Simple login settings GB0435_00 Off < Back Enter the user information.
Setup, Registration, and User Management > User Login Administration Check the settings. Check the settings and change or add information as needed. [User Name] Select the item that you want to change. Add - Confirmation Login User Name user A ABC 1 Login Password ********** Account Name Others Cancel 2 Input: 6 Limit: 32 User A A/a Del.
Setup, Registration, and User Management > User Login Administration [E-mail Address] Select the item that you want to change. Add - Confirmation 10:10 E-mail Address E-mail Address ABC User 1 Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m . p 2/2 My Panel < Back GB0446_01 Local Authorization Cancel A/a Save 3 Cancel GB0057_30 Access Level 2 Input:11 Limit: 128 abc@def.com OK [Access Level] Select the item that you want to change.
Setup, Registration, and User Management > User Login Administration Local User Authorization Enables local user authorization. Job use can be prohibited for specific users. Set when adding a user (see page 9-38) or editing and deleting users (see page 9-44). 1 Display the screen. 1 Referring to User Login Settings on page 9-35, display the screen. 2 Select [Local Authentication] for the authentication method as explained in Enabling/ Disabling User Login Administration on page 9-36.
Setup, Registration, and User Management > User Login Administration My Panel Registers settings for individual users. Settings registered here can be applied simply by logging in. Set when Adding a User (see page 9-38) or Editing and Deleting Users (see page 9-44). Environments in which shortcut can be configured Language Select the language displayed on the touch panel. Default Screen Set the screen appearing right after the user logs in (default screen).
Setup, Registration, and User Management > User Login Administration Editing and Deleting Users User properties can be changed and users can be deleted. 1 Display the screen. 1 Referring to User Login Settings on page 9-35, display the screen. 2 System Menu/Counter. User Login/Job Acco... - User Login Setting 10:10 User Login Local Authentication Local User List 1/1 Simple login settings Local User Authorization GB0435_00 Off < Back Edit or delete a user.
Setup, Registration, and User Management > User Login Administration [Login Password] System Menu/Counter. User:User A 10:10 Login Password Login User Name User A ABC 1 Login Password ********** Account Name Others A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m . p 1/2 Cancel Save Cancel GB0057_29 User A GB0441_00 User Name 2 Input: 3 Limit: 64 *** Next > 3 Enter the same login password twice for confirmation purposes.
Setup, Registration, and User Management > User Login Administration [Local Authorization] 10:10 System Menu/Counter. Local Authorization 10:10 E-mail Address Printer Off Access Level Printer (Full Color) Off Copy Off Copy (Full Color) Off Administrator 2/2 1 My Panel 2 1/2 Cancel GB0441_01 Local Authorization Save Cancel Use [ ] or [ OK ] to scroll up and down. [Local Authorization] is displayed when selecting [On] for [Local User Authorization].
Setup, Registration, and User Management > User Login Administration Simple Login The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. For details, refer to Adding a User on page 9-38. Simple Login Settings Enable simple login. 1 Display the screen. 1 Referring to User Login Settings on page 9-35, display the screen. 2 Select the authentication method as explained in User Login Settings on page 9-35.
Setup, Registration, and User Management > User Login Administration 2 10:10 System Menu/Counter. User Login/Job Acc... - Simple Login Settings User Login 2 Simple Login Local Authentication Local User List 1 10:10 On Simple Login Setup 1/1 1/1 Simple login settings GB0710_01 System Menu/Counter. User Login/Job Acco... - User Login Setting System Menu/Counter.
Setup, Registration, and User Management > User Login Administration Network user 10:10 System Menu/Counter. Add - Network User 2 1 Login User Name Login User Name Input: 3 Limit: 64 abc ABC Keyboard Login Password A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m . p < Back Next > 3 Cancel 10:10 System Menu/Counter.
Setup, Registration, and User Management > User Login Administration [User] 10:10 Select the item that you want to change. Add - Confirmation System Menu/Counter. User 1 User A User User A Password Login Off Icon Male 1 Local User Network User 1/1 < Back GB0645_00 Cancel 1/1 2 Save Cancel GB0740_00 Name 10:10 Next > Select the user to use for simple logins from [Local User] or [Network User]. [Password Login] 10:10 Select the item that you want to change.
Setup, Registration, and User Management > User Login Administration 2 System Menu/Counter. User Login/Job Acco... - User Login Setting 10:10 System Menu/Counter. User Login/Job Acc... - Simple Login Settings User Login 2 Simple Login Local Authentication 1 Local User List 10:10 On Simple Login Setup 1/1 1/1 Simple login settings GB0435_00 Off < Back < Back Edit or delete a user. To edit a user 1 Select the user whose information you wish to edit and press [Menu] and then [Edit].
Setup, Registration, and User Management > User Login Administration [Icon] 10:10 User A User User A Off Icon Male 1 2 Male 1 Male 2 Female 2 Soccer Tennis Basket Piano Guitar Trumpet Car Bicycle Female 1 1/1 1 Password Login 10:10 Cancel 1/2 GB0739_00 Name System Menu/Counter. Icon Save Cancel Use [ ] or [ OK ] to scroll up and down. 3 Register the user. System Menu/Counter.
Setup, Registration, and User Management > User Login Administration Group Authorization Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE To use the group authorization settings, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 936. Select [On] for LDAP in Protocol Detail on page 9-21.
Setup, Registration, and User Management > User Login Administration Storing in Box Select whether or not to reject usage of storing in the document boxes. Storing in Memory Select whether or not to reject usage of storing in the removable memory. 1 Display the screen. 1 Referring to User Login Settings on page 9-35, display the screen. 2 System Menu/Counter. User Login/Job... - Group Authorization Set.
Setup, Registration, and User Management > User Login Administration [Access Level] Select the access level. 10:10 Add - Access Level Administrator User Cancel Next > Check the settings. Check the settings and change or add information as needed. [Group ID] Select the item that you want to change. Add - Confirmation Group ID 1234567890 Group Name Group 01 Access Level Administrator Printer Off 10:10 System Menu/Counter.
Setup, Registration, and User Management > User Login Administration [Printer], [Printer (Full Color)], [Copy], [Copy (Full Color)], [Send], [FAX Transmission], [Storing in Box], [Storing in Memory] Select the item that you want to change. Add - Confirmation Group Name Group 01 Access Level Administrator Printer Off Cancel Off Reject Usage 1/3 1 < Back Save Off Copy Off Copy (Full Color) Off Send Off < Back Save Select the item that you want to change.
Setup, Registration, and User Management > User Login Administration Obtain Network User Property Set the required information to obtain the network user property from the LDAP server. NOTE To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9-36.
Setup, Registration, and User Management > User Login Administration [Port] System Menu/Counter. Obtain NW User... - LDAP Server Information 10:10 System Menu/Counter. Obtain NW User Property - Port 1 abc Port 389 Name 1 displayName (1 - 65535) 1/2 2 3 Cancel < Back GB0692_02 Name 2 OK Cancel GB0439_01 Server Name 10:10 OK [Name 1] and [Name 2] System Menu/Counter. Obtain NW User... - LDAP Server Information abc Port 389 Name 1 Name 1 ABC 1 A/a Del.
Setup, Registration, and User Management > Job Accounting Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 100 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security.
Setup, Registration, and User Management > Job Accounting Other users login for operations. Enter the account ID. 10:10 Enter the account ID.
Setup, Registration, and User Management > Job Accounting Job Accounting Settings 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. System Menu 10:10 Internet Address Book/One Touch 2 4/5 User Login/Job Accounting 1 Printer GB0054_03 System Menu/Counter. User Login/Job Accounting User Login Settings 10:10 3 Job Accounting Settings 1/1 Unknown ID Job GB0434_00 Reject < Back NOTE You can only change the settings by logging in with administrator privileges.
Setup, Registration, and User Management > Job Accounting Enabling/Disabling Job Accounting Enable job accounting. 1 Display the screen. 1 Referring to Job Accounting Settings on page 9-61, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings 10:10 Job Accounting Off Print Accounting Report 1/2 Total Job Accounting GB0461_00 Each Job Accounting < Back Enable job accounting. System Menu/Counter.
Setup, Registration, and User Management > Job Accounting Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login 1 Enter the account ID. Enter the account ID. 10:10 Check Counter GB0725_00 Enter the account ID. Login If this screen is displayed during operations, enter the account ID. NOTE If you entered a wrong character, press the Clear key and enter the account ID again.
Setup, Registration, and User Management > Job Accounting Adding an Account This section explains how to add a new account. The following entries are required. Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load. Refer to Restricting the Use of the Machine on page 9-68.
Setup, Registration, and User Management > Job Accounting 3 Check the settings. Check the settings and change or add information as needed. [Account Name] 10:10 Select the item that you want to change. Add - Confirmation Account ID 00000001 Print (Total) Off Print (Full Color) Off Cancel ABC 1 < Back 2 Input: 9 Limit: 32 A/a Del. q w e r t y u i o a s d f g h j k l @ z x c v b n m p 1/2 Save 3 Cancel .
Setup, Registration, and User Management > Job Accounting Editing and Deleting Accounts This changes the registered account information or deletes the account. 1 Display the screen. 1 Referring to Job Accounting Settings on page 9-61, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings 10:10 Use [ Accounting List ] or [ ] to scroll up and down. Default Setting GB0461_01 2/2 < Back Edit or delete an account.
Setup, Registration, and User Management > Job Accounting Restriction System Menu/Counter. Account:Section 01 10:10 Account Name Section 01 Account ID 00000001 Print (Full Color) Off 1 Counter Limit 1/1 1/2 Reject Usage Cancel Save System Menu/Counter. Account:Section 01 2 Cancel OK 10:10 Scan (Others) Off FAX Transmission Off Use [ ] or [ ] to scroll up and down. Cancel GB0478_01 2/2 Save For details, refer to Restricting the Use of the Machine on page 9-68.
Setup, Registration, and User Management > Job Accounting Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of pages available. Set when Adding an Account (see page 9-64) or Editing and Deleting Accounts (see page 9-66). The items that can be restricted differ depending on whether [Individual] or [Total] is selected for Copier/Printer Count on page 9-74.
Setup, Registration, and User Management > Job Accounting 1 Select the item to limit. [Total] selected for Copier/Printer Count 10:10 Account Name Section 01 Account ID 00000001 Select the item that you want to change. Add - Confirmation Scan (Others) Off FAX Transmission Off 10:10 2/2 Off Print (Full Color) Off Cancel Use [ ] or [ < Back GB0480_00 1/2 Print (Total) Save Cancel < Back GB0480_01 Select the item that you want to change.
Setup, Registration, and User Management > Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows. Printed Pages Displays the number of pages copied and printed, and the total number of pages used.
Setup, Registration, and User Management > Job Accounting View the number of pages. 10:10 System Menu/Counter. Total Job Accounting - Printed Pages Printed Pages Scanned Pages Copy (B & W) 111 Copy (Full Color) 222 Copy (Total) 333 Printer (B & W) 111 10:10 FAX TX Pages 0 FAX TX Time 0:00:00 Counter Reset 1/3 GB0463_00 1/1 End End Use [ To reset the counter System Menu/Counter. Job Accounting Set...
Setup, Registration, and User Management > Job Accounting Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered.
Setup, Registration, and User Management > Job Accounting Print reports. System Menu/Counter. User Login/Job...
Setup, Registration, and User Management > Job Accounting Job Accounting Default Setting Sets default settings related to job accounting. Display the screen. 1 Referring to Job Accounting Settings on page 9-61, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings 10:10 System Menu/Counter.
Setup, Registration, and User Management > Job Accounting Item Count by Paper Size Description This counts the number of pages used for specific paper sizes (for example, count the number of pages printed using A4 paper). You can specify five paper sizes (1 to 5). The number of pages used for the paper sizes specified here can be referenced under [by Paper Size] when counting page use. This information can also be printed in accounting reports.
Setup, Registration, and User Management > Job Accounting Unknown Login User Name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. 1 Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.
10 Troubleshooting This chapter explains the following topics: Toner Container Replacement ......................................................................................................................... 10-2 Waste Toner Box Replacement ........................................................................................................................ 10-4 Replacing Staples ........................................................................................................................
Troubleshooting > Toner Container Replacement Toner Container Replacement When the touch panel displays Toner is empty., replace the toner. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. NOTE For the toner container, always use a genuine toner container. Using a toner container that is not genuine may cause image defects and product failure. Return the exhausted toner container and waste toner box to your dealer or service representative.
Troubleshooting > Toner Container Replacement 2 Prepare the new toner container. 1 2 3 3 Install the new toner container.
Troubleshooting > Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box., replace the waste toner box. 1 Remove the old waste toner box. 1 2 2 Install the new waste toner box.
Troubleshooting > Replacing Staples Replacing Staples If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples. NOTE If the Staple Unit runs out of staples, contact your service representative or the place of purchase. 1 Remove the staple cartridge holder. After the cartridge holder returned to the original position, open the staple cover and remove the cartridge holder. 2 Remove the empty staple cartridge.
Troubleshooting > Cleaning Cleaning Clean the machine regularly to ensure optimum output quality. Caution For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the original holder, inside of the document processor, and the glass platen with a soft cloth dampened with alcohol or mild detergent. NOTE Do not use organic solvents or other strong chemicals.
Troubleshooting > Cleaning 2 Wipe the white guide.
Troubleshooting > Solving Malfunctions Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions Reference Page An application does not start. Is the Auto Panel Reset time short? Set the Auto Panel Reset time to 30 seconds or more.
Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions The background density is obtrusive. — Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly). Is the original a printed photograph? Set the original image to [Photo]. 3-53 Texts are not clearly printed. Did you choose appropriate image quality for the original? Select appropriate image quality. 3-53 Black or color dots appear on the white background when white original is scanned.
Troubleshooting > Solving Malfunctions Symptom Paper often jams. Checkpoints Corrective Actions Reference Page Is the paper loaded correctly? Load the paper correctly. 3-2 — Turn the orientation 180 degrees around in which the paper is positioned. 1-13 Is the paper of the supported type? Is it in good condition? Remove the paper, turn it over, and reload it. 3-2 Is the paper curled, folded or wrinkled? Replace the paper with new paper.
Troubleshooting > Solving Malfunctions Symptom Printouts have vertical lines. Checkpoints Corrective Actions Reference Page Is the slit glass dirty? Clean the slit glass. 10-6 — Run [Laser Scanner Cleaning]. 9-27 Dirt on the top edge or back of the paper. Check the machine interior. Open the right cover. If the machine interior is dirty with toner, clean it using soft, dry, lint-free cloth. — Part of the image is periodically faint or shows white lines.
Troubleshooting > Solving Malfunctions Symptom Part of the image is periodically faint or blurred. Checkpoints Corrective Actions Reference Page — Press the System Menu/Counter key, [Adjustment/Maintenance], [Service Setting], [MC] and decrease the adjustment value. Decrease the adjustment value 1 level at a time from the current value. If there is no improvement after the value is decreased by 1 level, decrease by 1 level again.
Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Perform Tone Curve Adjustment. is displayed. Over long periods of use, the effects of the ambient temperature and humidity can cause color output hues to vary slightly. Run [Tone Curve Adjustment]. 9-27 The color toner is empty.
Troubleshooting > Responding to Messages Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. A Message Acceptable staple count exceeded.* Checkpoints Corrective Actions Reference Page Is the acceptable staple count exceeded? For details, refer to Document Finisher (option) on page 11-22. Press [Continue] to print without stapling. — Activation error. — Turn the main power switch off and on.
Troubleshooting > Responding to Messages C Message Checkpoints Corrective Actions Reference Page Calibrating… — The machine is under the adjustment to maintain its quality. Please wait. — Cannot connect to Authentication Server.* — Set machine time to match the server’s time. 9-24 — Check the domain name. 9-34 — Check the host name. 9-34 — Check the connection status with the server.
Troubleshooting > Responding to Messages Message Cannot staple at the specified position. Checkpoints Corrective Actions Have you selected a position that cannot be stapled? Press [Paper Selection] to select the available paper. Reference Page — Press [Continue] to print without using Staple function. Cannot staple the following paper.* Did you select a paper size/type that cannot be stapled? Press [Paper Selection] to select the available paper.
Troubleshooting > Responding to Messages F Message Failed to send the file information. Checkpoints Corrective Actions Is the machine and the PC to which the scanned image is to be sent connected to the network? Check the network and SMB settings. Reference Page 2-8 - The network cable is connected. - The hub is not operating properly. - The server is not operating properly.
Troubleshooting > Responding to Messages I Message Checkpoints Corrective Actions Reference Page Incorrect account ID.* — The account ID was incorrect when processing the job externally. The job is canceled. Press [End]. — Incorrect Login User Name or Password.* — The login user name or password was incorrect when processing the job externally. The job is canceled. Press [End]. — Inner tray is full of paper. — Remove paper from the inner tray. Printing then resumes.
Troubleshooting > Responding to Messages M Message Machine failure. Maximum number of scanned pages. Checkpoints Corrective Actions Reference Page Is the expansion memory replaced? The memory is not installed correctly. Reinstall the memory. 11-3 — Internal error has occurred. Make a note of the error code displayed on the touch panel, and contact your Service Representative. — Is the acceptable scanning count exceeded? Only one copy of the scanned pages is available.
Troubleshooting > Responding to Messages P Message Checkpoints Corrective Actions Reference Page Paper is left. — Remove paper from the document finisher. — Paper jam. — If a paper jam occurs, the machine will stop and the location of the jam will be indicated on the touch panel. Leave the machine on and follow the instruction to remove the jammed paper. 10-26 Preparing to print. — The machine is under the adjustment to maintain its quality. Please wait. — Print overrun. — Warning.
Troubleshooting > Responding to Messages Message Removable Memory is full.* Checkpoints Corrective Actions — Job is canceled. Press [End]. Reference Page — Insufficient free space in the removable memory. Delete unnecessary files. Remove originals in the document processor. Are there any originals left in the document processor? Remove originals from the document processor. — Replace all originals and press [Continue].
Troubleshooting > Responding to Messages Message Staple is empty.* Checkpoints Corrective Actions Has any of the document finisher run out of staples? If the staples are depleted, the machine will stop and the location of staple depletion will be indicated on the touch panel. Reference Page 10-5 Leave the machine on and follow the instruction to replace the staple case. Press [Continue] to print without stapling. Press [Cancel] to cancel the job. Staple jam.
Troubleshooting > Responding to Messages U Message Checkpoints Corrective Actions Reference Page Unknown Toner Installed. Is the installed toner container our own brand? We will not be liable for any damage caused by the use of third party supplies in this machine. 10-2 Unknown Toner Installed. PC [C][M][Y][K] Does the installed toner container's regional specification match the machine's? Install the specified container. 10-2 W Message Checkpoints Warning low memory.
Troubleshooting > Responding to Messages Code 1104 Error Failed to send the e-mail. Corrective Actions Check the e-mail address. Reference Page 6-20 NOTE: If the address is rejected by the domain, you cannot send the e-mail. 1105 Failed to send via SMB. Select [On] of the SMB settings on the Embedded Web Server RX. 2-26 Failed to send the e-mail. Select [On] of the SMTP settings on the Embedded Web Server RX. Failed to send via FTP. Select [On] of the FTP settings on the Embedded Web Server RX.
Troubleshooting > Responding to Messages Code 3101 Error Corrective Actions Failed to send the e-mail. Check the authentication methods of both the sender and the recipient. Failed to send via FTP. Check the network. Reference Page — • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. 3201 Failed to send the e-mail. Check the SMTP user authentication method of the recipient. — 0007 — Turn the main power switch off and back on.
Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these procedures to remove the jammed paper. How to read the screen 10:10 Paper jam. Clear the paper jammed in cassette 1. Displays the processing method. Displays the current step. Press [Next >] to follow the instructions. < Back Returns to the previous step. Next > GE0001_00 JAM 0501 Advances to the next step.
Troubleshooting > Clearing Paper Jams Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Inside the Right Cover 1 Follow the steps below to clear paper jams inside the right cover 1. 1 2 Caution The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
Troubleshooting > Clearing Paper Jams 3 Cassette 1 Follow the steps below to clear paper jams in cassette 1. Inside the Right Cover 3 Follow the steps below to clear paper jams inside the right cover 3.
Troubleshooting > Clearing Paper Jams Cassette 2 or 3 Follow the steps below to clear paper jams in cassette 2 or 3. Optional Document Finisher Follow the steps below to clear paper jams in the optional document finisher.
Troubleshooting > Clearing Paper Jams Optional Document Finisher Staple Jam Follow the steps below to clear staple jams in the optional document finisher. 1 2 3 Bridge Unit Follow the steps below to clear paper jams in the bridge unit.
Troubleshooting > Clearing Paper Jams Document Processor Follow the steps below to clear paper jams in the document processor.
Troubleshooting > Clearing Paper Jams 10-32
11 Appendix This chapter explains the following topics: Optional Equipment .......................................................................................................................................... 11-2 Overview of Optional Equipment ............................................................................................................ 11-2 PF-470 Paper Feeder (single cassette) ..................................................................................................
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine.
Appendix > Optional Equipment PF-470 Paper Feeder (single cassette) An additional cassette identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1. PF-471 Paper Feeder (double cassette) Two additional cassettes identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1. DF-470 Document Finisher The document finisher holds a large quantity of finished copies.
Appendix > Optional Equipment 2 Remove the covers. 3 Replace the memory module. 1 Carefully push the two socket clamps straight up out of the socket, and remove the memory module. 2 Remove the memory module from its package. 3 With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. Ԛ ԛ IMPORTANT Before inserting a memory module in the machine, make sure that the machine is switched off.
Appendix > Optional Equipment IB-50 Gigabit Ethernet Board The Gigabit Ethernet Board provides a high-speed connection for the Gigabit-per-second interface. Since the kit was designed to work with TCP/IP and NetBEUI protocols, in the same way as the main unit, it fulfills the network printing demands on Windows, Macintosh, and UNIX environments. This expansion kit is also compatible with ThinPrint. USB Keyboard A USB keyboard can be used to enter information into the text fields on the operation panel.
Appendix > Optional Equipment Start using an application. 1 Select the desired application and press [Activate]. System Menu/Counter. System - Optional Function 10:10 1 IC CARD AUTHENTI... Activate GB0557_00 1/1 End 2 Displays details for individual applications. 2 Select [Official] and enter the license key using the numeric keys. System Menu/Counter. Activate 10:10 System Menu/Counter.
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu/Counter key, [Common Settings] and then [Keyboard Layout] to choose desired layout. QWERTY layout is used here as an example. You may use another layout following the same steps.
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: 2 Limit: 32 AB ABC A/a Del. Q W E R T Y U I O A S D F G H J K L _ Z X C V B N M Cancel P ~ < Back Next > GB0057_E02 Number/Symbol Entry Screen Add - Name Input: 3 Limit: 32 123 Symbol Del. 䯹 1 2 3 4 5 6 7 8 9 0 ! " # $ % & ' ( ) * + , - . / Cancel < Back 13 Next > GB0057_E03 No.
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name 1, 3 L ABC Input: 1 Limit: 32 8 List A/a 5 a w e r 6 t y 4 u i o s d f g h j k l @ z x c v b n m Del. Q W E R T Y U I 2 O A S D F G H J K L _ Z X C V B N M ~ Cancel < Back ABC P Next > Input: 5 Limit: 32 q A/a Cancel Del. 7p .
Appendix > Paper Paper This section explains the paper that can be used in the paper source. For the media type that can be used in the paper source, refer to Media Type Setting on page 9-11. Cassettes Supported paper sizes Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, 8K, 16K-R, 16K No.
Appendix > Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled. Supported Paper Use standard copy paper for regular copiers or laser printers.
Appendix > Paper Supported Paper Sizes Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°±0.2°.
Appendix > Paper Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is supplied, the electrostatic changeability of the paper, and how the toner adheres. Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to become damp, making the edges expand so it appears wavy.
Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used.
Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure. When printing onto labels, you must be liable for the print quality and possible trouble.
Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side. Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges gently a few times with a ruler.
Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11-11; however, its whiteness may be considered separately. NOTE Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. Coated Paper Coated paper is created by treating the surface of the base paper with a coating that provides higher printing quality than plain paper. Coated paper is used for particularly high quality printing.
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice.
Appendix > Specifications Item Description 206ci 256ci Weight (with toner container) Approx. 176 lb/Approx. 80 kg Space Required (W × D) 34-7/16×23-1/4", 874×590 mm (Using multi purpose tray) Power Source 120 V Specification Model:120 V (60 Hz, 12 A) 230 V Specification Model: 220 to 240V (50 Hz/ 60 Hz, 7.
Appendix > Specifications Printer functions Item Description 206ci Printing Speed 256ci Full color Black and White Full color Black and White Letter/A4 20 sheets/min 20 sheets/min 25 sheets/min 25 sheets/min Letter-R/A4-R 14 sheets/min 14 sheets/min 17 sheets/min 17 sheets/min Ledger/A3 10 sheets/min 10 sheets/min 13 sheets/min 13 sheets/min Legal/B4 10 sheets/min 10 sheets/min 13 sheets/min 13 sheets/min B5 20 sheets/min 20 sheets/min 25 sheets/min 25 sheets/min B5-R 14 s
Appendix > Specifications Document Processor Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Ledger/A3, Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²) Loading Capacity 50 sheets (50 to 80 g/m²) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m²) maximum Dimensions (W) × (D) × (H) 23-1/4×19-1/4×4-7/8" 590×489×123 mm Weight Approx. 15.4 lb or less/Approx.
Appendix > Specifications Document Finisher (option) Item Description Number of Trays 1 tray Paper Size (Non-stapling) Ledger, Legal, Oficio II, A3, B4, Folio, 216 × 340 mm, 8K: 250 sheets Letter, Letter-R, Executive-R, Statement-R, A4, A4-R, B5, B5-R, A5-R, 16K: 500 sheets Supported Paper Weight Maximum Sheets for Stapling 45 to 256 g/m² (Stapling: 90 g/m² or less) Ledger, Legal, Oficio II, A3, B4, 216 × 340 mm, 8K: 25 sheets Letter, Letter-R, A4, A4-R, B5, B5-R, 16K: 50 sheets (Paper weight 90 g/m
Appendix > Glossary Glossary Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically put paper out. However, no output is performed if the last page has no data to be printed. Auto-IP Auto-IP is a module that enables dynamic IPv4 addresses to be assigned to a device on startup. However, DHCP requires a DHCP server.
Appendix > Glossary dpi (dots per inch) A unit for resolution, representing the number of dots printed per inch (25.4 mm). EcoPrint Mode A printing mode that helps save toner. Copies made in this mode are thus lighter than normal. Enhanced WSD Our proprietary web services. Emulation The function to interpret and execute other printers' page description languages. The machine emulates operation of PCL6, KPDL, and KPDL (automatic).
Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
Appendix > Glossary Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0. The number of bits in the prefix indicates the length of the network address.
Index Numerics 2-sided/Book Original 3-37 A Address Book Adding a Contact 6-27 Adding a Group 6-31 Editing and Deleting 6-34 Adjustment/Maintenance Auto Color Correction 9-26 Background Density Adj.
Destination 6-17 Checking and Editing 6-25 Choosing by One Touch Key 6-19 Choosing from the Address Book 6-17 Dest. Check before Send 9-16 Entering a New E-mail Address 6-20 Entry Check for New Dest.
L Language 9-5 LAN Interface 9-23 LDAP Protocol Detail 9-21 LDAP Security 9-22 Legal Information 1-6 Legal Restriction on Copying 1-5 Legal Restriction on Scanning 1-5 Login 3-12, 9-63 Logout 3-13, 9-63 Low Power Mode 2-22 LPD Protocol Detail 9-21 M Machine Setup Wizard 2-24 Main Memory 9-24 Main Power Switch 2-4 Manual Setting (IPv6) 9-20 Margin 3-46 Measurement 9-14 Mixed Size Originals 3-35 Monotype Imaging License Agreement 1-8 Multi Purpose Tray 2-3, 11-25 Loading Paper 3-5 Paper Size and Media Type 9
Printer Settings Color Setting 9-17 Copies 9-18 CR Action 9-18 Duplex 9-18 EcoPrint 9-18 Emulation 9-17 Form Feed TimeOut 9-18 Gloss Mode 9-18 LF Action 9-18 Orientation 9-18 Override A4/Letter 9-18 Paper Feed Mode 9-18 Wide A4 9-18 Printing 5-1 Printing Speed 11-20 Priority Override 3-64 Q Quick Setup Wizard 3-26 R RA (Stateless) 11-25 Setup 9-20 Raw Port Protocol Detail 9-21 Recycled Paper 11-17 Regarding Trade Names 1-6 Replacing Staples 10-5 Report Print 9-5 Accounting Report 9-6 Font List 9-5 Network
USB Interface 2-4, 2-9 USB Keyboard Type 9-15 USB Memory Printing Documents 7-3 Removing 7-9 Saving Documents 7-6 USB Memory Slot 2-2 User Login Administration 9-34 Adding a User 9-38 Editing and Deleting 9-44 Enabling/Disabling 9-36 Group Authorization 9-53 Local User Authorization 9-42 My Panel 9-43 Obtain Network User Property 9-57 Simple Login 9-47 User Property 9-7 W Waste Toner Box 2-3 Replacement 10-4 WIA 11-26 Setting WIA Driver 2-21 WSD Print Setup 9-22 WSD Scan Setup 9-22 X XPS Fit to Page 7-14
Index-6
TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany First edition 2012.
