Gigaset S4 professional HiPath Cordless Office User Guide A31003-G2100-U113-2-7619
Our Quality and Environmental Management Systems are implemented according to the requirements of the ISO9001 and ISO14001 standards and are certified by an external certification company. Copyright © Unify GmbH & Co. KG 04/2014 Hofmannstr. 51, 81379 Munich/Germany All rights reserved. Reference No.
Safety notes 3 Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of electronic equipment. • Do not use the handset in wet rooms! Devices are not splash-proof. • A transmitter signal is emitted by your handset. Please observe safety procedures for your area. Note: The ringing tone, signal tones and speakerphone talking (speakerphone mode) are played over the loudspeaker.
Operating instructions Operating instructions These operating instructions describe your handset and its functions on your communications system. All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following: • The function is not configured for you or your handset - please contact your system administrator.
Overview of handset 5 Overview of handset 1 2 16 3 4 5 15 6 14 13 7 8 12 9 11 10 1 Earpiece inset 10 Microphone 2 Display 11 Mute key 3 Display keys 12 Hash key 4 Control key 13 Number keys 5 Speakerphone key 14 On-hook and on/off key 6 Talk key 15 Message key 7 Headset connection 16 Volume key 8 Star key 9 R key How to use the keys: Æ Page 10
Contents Contents Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 WEEE mark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 7 Making calls – the basic functions . . . . . . . . . . . . . . . . . . . . . . 32 Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Conducting calls – with multiple users . . . . . . . . . . . . . . . . . . . 65 Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 9 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Taking care of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Description of controls 10 Description of controls Function keys The following function keys are available: key Name Use On-hook and on/off key • • • • End a call Cancel functions Go back to the next menu level up Turn the handset on or off Talk key • • • • Answer a call Dial a phone number Open the redial list Access telephone system functions Speakerphone key f • • • • Answer a call Dial a phone number Toggle between handset to speakerphone mode Access telephone system functions Message lis
Description of controls R key Briefly pressing the R key enables the following functions in the different operating states: • When dialing: Insert a pause (for example, between the prefix and the phone number, or when checking a mailbox) • During a call: End a call • In consultation call: End consultation call • With a consultation call, when initiating a conference or when transferring a call: End call to mailbox Control key The control key is assigned different functions depending on the operating s
Description of controls 12 Display keys The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status. Back Save Current functions of the display keys Display keys Some important display keys are: Icon Use Options OK Û Open menu (varies depending on the situation).
Description of controls Menu icons in the main menu v uvts The main menu of the handset is opened by pressing the right key on the control key. The menu icons are selected by pressing the top, bottom, right or left of the control key. Alternatively you can press one of the number keys , e. g. 4 for "Alarm Clock" or O for "Settings". Menu entries only available in expert mode are marked with an • icon. To change see Æ Page 29.
Description of controls Icon Ï 14 Name Use Settings Configure handset: • Date/Time • Audio Settings – Handset Volume – • Advisory Tones – Ringtones(Handset) • Display – Screensaver – Large Font – Colour Schemes – • Backlight • Language • Registration – Register Handset – De-reg.
Putting the Handset into Operation Putting the Handset into Operation Removing the protective cover Remove the protective cover from the display before putting the handset into service. Inserting the batteries The handset is supplied with the approved batteries. The batteries are not charged. They are charged in the handset.
Putting the Handset into Operation 16 2. Opening the battery compartment Press your index finger into the recess and pull the battery cover upward. 3. Inserting the batteries Insert the batteries making sure the poles are facing the correct direction (see schematic diagram). The poles are indicated in or on the battery compartment. 3 4. Closing the battery compartment Insert the battery cover first with the lateral recesses on the tip of the inside of the housing.
Putting the Handset into Operation Charging and using the batteries To charge the batteries, insert the handset into the charging shell with the keypad facing forwards. Attention: Only use the relevant approved power supply units for operating the charging shell (for order numbers see Æ Page 101). The charging status is indicated by the charge status display.
Putting the Handset into Operation 18 Permitted batteries The following batteries are approved for use with the handset. Nickel Metal Hydride (NiMH) battery GPI International LTD 700 mAh AAA UNION SUPPO Batt. 650 mAh AAA SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA Fitting the attachment clip Press the attachment clip onto the back of the handset so that the tabs on the sides engage in the recesses on the phone.
Putting the Handset into Operation Connecting a USB data cable You can connect a standard USB data cable with a mini B jack to the back of your handset to connect the handset to a PC Æ Page 90. • Remove belt clip (if attached) Æ Page 15. • Remove battery cover Æ Page 16. • Connect the USB data cable to the USB port (1).
Putting the Handset into Operation Setting the handset display language If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s display texts can only be set by the administrator. v uvÏ Opening the main menu Open the handset’s main menu.
Setting up the handset 21 Setting up the handset You can change the standard settings of the handset if you are not happy with them. Setting the volume During the call You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys. The corresponding volume can be set regardless of whether you are making the call using the earpiece or in speakerphone mode. p You are on a call. ø Press the side volume keys to open the Handset Volume menu.
Setting up the handset Advisory tones Note: Can be set only when the menu item is visible. To change see Æ Page 29.
Setting up the handset 23 Setting the volume s t Volume [ Select the menu item and confirm. You can choose between five ringtone volumes and the crescendo call (volume increases in stages). Volume For internal calls and appointments: For external calls: Back s t For internal calls and appointments For external calls [ Save Select the required menu item. uv Define settings. Save Press the display key.
Setting up the handset Setting ringing tones and pictures with resource directory The resource directory of the handset manages sounds which you can use as a ringtone and images (CLIP images and screensavers) which you can use as a caller image or screensaver; Prerequisite: Caller ID (CLIP).
Setting up the handset 25 Sounds st The sound marked is played immediately. Switching between the sounds. How to set the volume while playing: Options s t Loudspeaker Vol [ uv Save Press the display key. Select the menu item and confirm. Adjust the volume. Save setting. Renaming/deleting image/CLIP images/sound You have selected an entry. v u v · Resource Di- [ rectory s t Screensavers Caller Pictures Sounds [ st Options s t Rename s t Delete Entry [ Open the handset’s main menu.
Setting up the handset Activating or deactivating the ringer * * Deactivating the ringer Hold down the key until a confirmation tone is emitted. The ó icon appears on the display. Activating the ringer Hold down the key until a confirmation tone is emitted. Activating or deactivating the warning tone Instead of a ringtone you can activate a warning tone. When a call arrives, you will hear a short beep instead of the ringer setting.
Setting up the handset 27 Setting the date and time Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock. The handset date and time are automatically set when you set up a call to another station. If your communication system does not support this function, you can set the date and time manually. either: uvÏ st v Settings Date/Time Open the handset’s main menu. [ Select the menu icon and confirm. [ Select the menu item and confirm.
Setting up the handset uv s uv View Activation: Activating or deactivating. Selection: Move the cursor down one line. Select the required entry. Digital Clock and Analog Clock respectively displays the time as a screensaver across the full display. The selected screensaver is displayed. or Save Save the settings. Color scheme Four color schemes are saved on your handset. By selecting a color scheme you define the colors to be used for the font, menu items and background.
Setting up the handset 29 Setting the conversion list for vCard transfer Note: Can be set only when the menu item is visible. To change see Æ Page 29. Phone numbers are usually specified as follows in e-mail programs, such as, Microsoft Outlook: +49 (05251) 820776. The handset however cannot use this format to dial the number. If the number above is a local landline number, it is then changed as followed when dialed e. g. 0820776.
Setting up the handset Resetting the defaults Note: Can be set only when the menu item is visible. To change see Æ Page 29. This function allows you to reset your handset to the defaults, e. g. if you want to pass it on to someone else or reset it.
Setting up the handset 31 Default settings Setting Tones and signals Auto Answer Select Base Lighting Screen Picture Character Set Language Bluetooth Explanation/notes Ringer volume Levels Default state 5 5 Ringer melody, external Ringer melody, internal Warning tone Handset volume Volume in speakerphone mode Appoint. Melody Volume Key tones, audible each time a key is pressed. Warning tone, audible approximately five minutes before the battery runs out.
Making calls – the basic functions Making calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that • you make within the range of a communication system, for example, within your company, • you make between networked communication systems, for example, to different company locations. External calls are calls that you conduct with users of the public telephone network.
Making calls – the basic functions 33 Activating/deactivating the handset a Press the on-hook key until the activation or deactivation is confirmed by a signal. PIN If the default PIN has not been changed (0000), the handset is ready for operation as soon as it is switched on. If a PIN was set, it must be entered before the handset can be operated. Please enter PIN: o Enter the PIN [ Confirm your entry. The handset is ready to use.
Making calls – the basic functions First seize the line, then dial c or d o Handset in idle status: Press and hold down the Talk key or press the Speakerphone key. Enter the required phone number. The user will be called. Typing errors cannot be corrected. If you make a typing error: Press the On-hook key. either: p The user answers. Conduct the call. or: Feature not available. The user is busy or rejects the call.
Making calls – the basic functions 35 Manual number redial c s t If applicable, Show The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once. Handset in idle status: Press the Talk key briefly. The redial list is displayed. Select the required telephone number. If you want to see details on the selected phone number: Press the display key. either: c or d Press the Talk or Speakerphone key briefly. The connection is set up.
Making calls – the basic functions Callback This function enables you to call a user who does not answer or whose line is busy. The Callback function enables you to contact him as soon as he hangs up or re-uses his telephone. Please note that a line is signaled as busy when it is being called by another user. You can continue to use your handset without restriction when a callback has been booked. You can also send a callback request as a message Æ Page 80.
Making calls – the basic functions 37 Enquiry You interrupt your call to consult with a user (including external users) and then resume the original call. p You are on a call. Activating and conducting an enquiry/consultation call S or Enquiry Activate consultation. The current call is placed "on-hold" so that the first user waits. o Enter the phone number for the consultation call. p The number is dialed. The user answers. The consultation starts.
Making calls – the basic functions Answering or rejecting a call Answering a call Your handset rings Æ Page 26. The caller information appears on the display. The name and/or telephone number of the caller can be displayed. The following options are available for answering a call: k c or d The handset is in the charging shell: Remove the handset from the charging shell (only works if "Auto Answer" is active, Æ Page 26. The handset is not in the charging shell. Press the Talk key or Speakerphone key.
Making calls – the basic functions 39 Forwarding calls This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally anytime by means of your handset.
Making calls – the basic functions After leaving the radio network The name of the base flashes on the display. The handset tries again to synchronize with the base. The intervals between synchronization attempts increase on account of the integrated power saving function. You can switch off your handset to save the batteries.
Making calls – enhanced functions 41 Making calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialing, you can hear the ringtone, for example, without having to lift the handset to your ear. Speakerphone mode can be used effectively up to a background noise level of 50 dB (A), e.g. office environment.
Making calls – enhanced functions Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset to the port on the side. The headset must have a jack (2.5 mm). The earpiece inset and microphone functions are activated on the headset once it is connected. Cordless headset You can use a cordless, Bluetooth headset with your handset.
Making calls – enhanced functions 43 Conducting calls via the Bluetooth headset Activating the Bluetooth headset during a call If the handset is in dial or call mode (see Æ Page 34 for information on setting up a call), the Bluetooth headset can assume the earpiece inset and microphone functions. Press the Talk key on the Bluetooth headset (see the user manual supplied with your headset). Accepting a call on the Bluetooth headset The headset uses a call tone to signal an incoming call.
Making calls – enhanced functions Automatic redial c s t Options s t Automatic Redial [ The phone number is automatically redialed ten times at 20-second intervals. Speakerphone mode is automatically activated, the Speakerphone key flashes. The function is deactivated after ten unsuccessful attempts and when a call is made in the interim. Press the Talk key briefly. The redial list is displayed. Select the required telephone number. Press the display key. Select the menu item and confirm.
Making calls – enhanced functions uv [ sto 45 Mark the icon of the required number type as which the number should be inserted. Confirm your entry. Enter the remaining contact information, such as the first name and surname. For further information, see Æ Page 49 and Æ Page 50. System speed dialing Your system administrator can save up to 1000 external phone numbers as system speed dialing destinations in your communication system.
Making calls – enhanced functions System speed dialing, individual You can save up to ten external phone numbers as speed dialing destinations for your handset in your communication system. These speed dialing destinations are dialed using a 2-digit code (*0 to *9). Please note that you may need to save an external code in front of the phone number. This function can also be called by entering the code Æ Page 96.
Making calls – enhanced functions 47 System telephone directory If the system administrator has entered a name for at least one internal user or system speed dialing destination, then you can use the system telephone directory for dialing purposes. Calling the system telephone directory c or d Phonebk Press and hold down the Talk key or press the Speakerphone key. Call the system telephone directory. The first entry appears.
Making calls – enhanced functions Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communication system, you can query it with your handset. This LDAP telephone database contain considerably more entries than the phonebook of your communications system or the phonebook of your handset. The LDAP telephone database is installed on an LDAP server.
Making calls – enhanced functions 49 If no entries were found If no entries were found, you can extend the search range by deleting some of the characters entered. > < Change search string? [ Select the menu item and confirm. You can now change your search entry. If too many entries were found The hit list is not displayed in full if more than 50 entries matching your search query were found. We recommend narrowing down the search by entering more characters.
Making calls – enhanced functions Saving an entry s t New Entry s [ o s t ... Open the phonebook. Select the menu item and confirm. The input window opens. Enter the relevant information, see above. Jump to the next line. etc. Functions for text input: # X * Save a Switches mode from abc to Abc, from Abc to 123 and from 123 to abc If predictive text is off: press the key briefly. If predictive text is on: press and hold down the key. Deletes the letter to the left of the cursor.
Making calls – enhanced functions 51 Dialing an entry with the speed dialing digit You can call up an entry, to which you assigned a speed-dial number by pressing the speed-dial number, and dial the assigned number Æ Page 89. o Press and hold down the required speed-dial number. The assigned number is dialed. Viewing an entry s s t or o Show [ Open the phonebook. Browse to the required entry or enter the first letter of the entry.
Making calls – enhanced functions Deleting an entry or phonebook s s t Options Open the phonebook. Select the required entry. Press the display key. either: s t Delete Entry [ Select the menu item and confirm. The telephone number is deleted. or: s t Delete List [ Yes a Select the menu item and confirm. A security check question appears. Confirm the security check question. The phonebook is deleted. Press the on-hook key several times to end the operation.
Making calls – enhanced functions 53 Sending a list/entry s s t Options Open the phonebook. Select the required entry. Press the display key. either: s t Copy All [ Select the menu item and confirm. or: s t Copy Entry [ Select the menu item and confirm. then: o Enter a phone no. The following phone numbers are possible: • 1... 98 – the list or entry is sent directly to the recipient’s handset.
Making calls – enhanced functions Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are numbers of an ISDN multi-device connection. They are used for specific addressing of terminals, so for example a fax machine has it’s own number. Before selecting an external connection, you can directly assign a configured multiple subscriber number. This then appears on the called party’s display. c or d Menu This function can also be called by entering the code Æ Page 96.
Making calls – enhanced functions 55 Using the handset as a second line You can use your handset for an outgoing call as if it were another line (temporary phone). c or d Menu This function can also be called by entering the code Æ Page 96. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < * 508=Temporary [ Select the menu item and confirm. o Enter the internal phone number for the relevant line.
Making calls – enhanced functions Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called by entering the code Æ Page 96. c or d Menu > < Service? [ > < * 59=Pickup - direct- [ ed? Another telephone rings. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Select the menu item and confirm. Select the menu item and confirm. The called user is displayed.
Making calls – enhanced functions 57 Call charge display After a call has ended, the display shows the connection charges for the current call as standard. If the costs are to be displayed continuously during an outgoing call, this function must be requested from the carrier. Note: If a call is transferred, the costs are assigned to the telephone to which the call was transferred from this point onwards.
Making calls – enhanced functions Entrance telephone If the service engineer has set up an entrance telephone, you can speak to the door intercom and activate the door opener from your handset. If you are authorized to release a door, then a user can open the door by entering a five-digit code (for example, by means of a DTMF transmitter or installed keypads). Some of the functions described below can also be called directly by entering the relevant code Æ Page 96.
Making calls – enhanced functions 59 Activating the door release c or d Menu This function only works if it has been configured by the service engineer. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < * 89=Door release [ Select the menu item and confirm. o Follow the user guidance system from this point onwards.
Making calls – enhanced functions Activating control relays The service engineer can set up a maximum of 4 control relays that enable various equipment (for example, door opener) to be activated and deactivated. It is possible to access a specific control relay. Depending on the configuration, the control relays can be • activated and deactivated automatically, or • activated and deactivated automatically on the basis of a timer. Prerequisite: The service engineer has set up at least one switch.
Making calls – enhanced functions 61 Sending a signal to the network To enable ISDN-type services/ features to be started via analog lines (for example, call waiting when a line is busy, three-way conference calls, etc.), you must send a signal to the network before dialing the service code and/or phone number. This function can also be called by entering the code Æ Page 96. p Menu > < Service? You have an external connection. Call the system menu. [ Select the menu item and confirm.
Making calls – enhanced functions Deactivating call forwarding to a "trunk" c or d Menu > < Service? Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. > < Forward by Network [ Select the menu item and confirm. OFF? o Follow the user guidance system from this point onwards (enter a multiple subscriber number or DID and forwarding type). [ Confirm your entries. a Press the on-hook key several times to end the operation.
Making calls – enhanced functions 63 Using dual-tone multifrequency signaling Your handset operates on the basis of digital information transmission. However, certain applications, for example, answering machines, can only be operated using analog technology. For this you must send signals using the dual-tone multifrequency signaling (DTMF) process. Depending on how your system is configured (automatic tone dialing on or off to be configured by the service engineer) you must first switch to DTMF dialing.
Making calls – enhanced functions Picking up a specific parked call c or d Menu > < Service? Prerequisite: One or more calls have been parked. Your handset is in idle status. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. > < #56=Retrieve call? [ Select the menu item and confirm. o Enter the parking position number you have noted.
Conducting calls – with multiple users 65 Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either answers immediately or you will be automatically connected to him when he has finished his call. This function is only available if it has been configured by the service engineer. The user is busy.
Conducting calls – with multiple users Call waiting tone off/on You can suppress the call waiting tone for external calls. Deactivating the call waiting tone c or d Menu > < Waiting tone off? [ a Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Select the menu item and confirm. Press the on-hook key several times to end the operation.
Conducting calls – with multiple users 67 Override You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message. This function is only available when the code has been input and if it has been configured by the service engineer. p *L2 Override o The user is busy. Call the function. Enter the phone number of the busy user. The override is established.
Conducting calls – with multiple users or: Menu > < Transfer? [ a Call the system menu. Select the menu item and confirm. Press the On-hook key. The target user’s phone rings. He picks up the call by lifting the handset. You receive a recall: • immediately if you have made a mistake, • 45 seconds after the transfer if the required user does not answer. If you do not answer recalls, another telephone defined by the service engineer is called (intercept station).
Conducting calls – with multiple users 69 Toggling (switching between calls) The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or internal users. You can also withdraw from the calls and connect the two users with each other. You can also start a conference. p Menu Enquiry You are on a call. Call the system menu. Press the display key. The current call is placed "on hold" , the user waits.
Conducting calls – with multiple users Expanding a conference You can expand an existing conference to include up to five users. p Menu > < Add party? [ o p Menu > < Conference? [ You are connected with two or more partners in a conference call. Call the system menu. Select the menu item and confirm. Conference is placed "on hold", the users wait. Enter the phone number of the new user. The user is free and answers the phone. You announce the conference. Call the system menu.
Conducting calls – with multiple users 71 Disconnecting a party from the conference As the convener of the conference, you can disconnect users from the conference. p Menu > < View conf parties? [ > Mnu > < Remove party? [ You are connected with two or more partners in a conference call. Call the system menu. Select the menu item and confirm. The first party is displayed. Display the required party. Select the menu item and confirm. Select the menu item and confirm.
Group functions Group functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users who can be reached by means of a hunt group or group call phone number. Calls are signaled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call. Every user in the group can also remain available under his own phone number.
Group functions 73 a c or d Menu Press the on-hook key several times to end the operation. Leaving and re-joining all groups Press and hold down the Talk key or press the Speakerphone key. Call the system menu. either: > < Leave hunt group? [ Select the menu item and confirm. or: > < Join hunt group? [ Select the menu item and confirm. then: Group 1 Group 2 The list of groups is displayed. # Press the hash key. You have now left all groups. or: * Press the star key.
Group functions Other users Mnu > < Add another ext? Call the additional menu. [ Select the menu item and confirm. o Enter the required internal phone number. Save a Save the settings. Press the on-hook key several times to end the operation. Deleting users c or d Menu Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < * 81= [ Select the menu item and confirm.
Group functions 75 c or d Menu >< Logging off Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. > < UCD Menu? [ Select the menu item and confirm. > < #401=Log off? [ Select the menu item and confirm. Service? a Press the on-hook key several times to end the operation. Logging on/off temporarily You can log on or off at the system temporarily, for example, during break times.
Group functions Logging back on c or d Menu Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < UCD Menu? [ Select the menu item and confirm. > < #403= [ Select the menu item and confirm. Work off? a Press the on-hook key several times to end the operation. UCD night service UCD night service is a separate night service for call distribution. It is not affected by the system night service.
Group functions 77 Checking the number of waiting calls c or d Menu You can check the number of waiting calls for the group. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < UCD Menu? [ Select the menu item and confirm. > < * 405=Calls in [ Select the menu item and confirm. queue? a Press the on-hook key several times to end the operation.
Group functions c or d Menu Forwarding on Press and hold down the Talk key or press the Speakerphone key. Call the system menu. > < Service? [ Select the menu item and confirm. > < More functions: [ Select the menu item and confirm. > < * 501=Forward Line: [ Select the menu item and confirm. ON? o Enter a line number. either: > < 1=all calls? [ Select the menu item and confirm. or: > < 2=external calls only? [ Select the menu item and confirm.
Message functions 79 Message functions The message functions enable you to react to voice mail/ call back services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display).
Message functions Deactivating an advisory message c or d Menu > < Absence Text OFF? [ a Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Select the menu item and confirm. Press the on-hook key several times to end the operation. Sending/calling text messages You can send short messages to individual internal users or to groups of internal users. These must have a handset or telephone with display.
Message functions 81 Opening an incoming text message f >< Msg. from: ... Text An advisory message appears and the message key flashes when one or more text messages have been received for you. The date and time of incoming text messages are based on your communication system’s clock. Press the "message list" key. Call the additional menu. Mnu [ a Select the menu item and confirm. The text message is displayed. Press the on-hook key several times to end the operation.
Message functions Checking for a new voice-mail message either: f Press the message key. or: c or d Menu > < Display Messages? [ o a Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Select the menu item and confirm. Follow the user guidance system from this point onwards. Press the on-hook key several times to end the operation. Checking for an old text message c or d Menu > < Display Messages? [ > Msg. from: >< ...
Message functions 83 Caller list If you are unable to answer an external and/or internal call, this call request is stored in a caller list. If you belong to a hunt group or group call group, these call requests are also stored. Your handset can store up to 10 calls in chronological order. Every call is given a timestamp. The display starts with the latest call request still not called. When several calls are received from one caller, the number of calls is shown.
Additional functions Additional functions Handset alarm clock When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic number redial. Note: The alarm will only sound with the set melody if the handset is in idle status. During a call the alarm is signaled only by a short tone. Prerequisite: The date and time must be set. Setting the alarm uvì v Alarm Clock [ The handset is in idle status.
Additional functions 85 During the alarm: either: Press the display key. The alarm deactivates. Off or: Snooze Press the display key or any key. The alarm deactivates and is repeated after five minutes. The alarm is repeated twice and then permanently deactivated. Headset appointment function You can arrange your handset to remind you up to five appointments. The handset must be in idle status at the time of the appointment reminder.
Additional functions Confirming an appointment reminder call An appointment reminder call is signaled in the same way as an incoming call. Press the display key during the appointment reminder call. Off If you do not confirm the appointment reminder call, it will be stored in a missed dates list. Deactivating an appointment reminder uvá v Organizer s t Calendar Open the handset’s main menu. [ Select the menu icon and confirm. [ Select the menu item and confirm.
Additional functions 87 Displaying an unconfirmed appointment uvá v Organizer s t Missed Alarms If you do not confirm an appointment call, the icon and the number of new entries are displayed on the screen. This unconfirmed appointment must also be saved in a missed dates list. Open the handset’s main menu. [ Select the menu icon and confirm. [ Select the menu item and confirm. The date and time of the unconfirmed appointment are displayed.
Additional functions Deleting/ checking entered appointments c or d Menu > < Service? Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. > < #46=Timed remind- [ Select the menu item and confirm. er off? Reminder at ... Mnu Call the additional menu. either: > < Delete? [ Select the menu item and confirm. or: > < End? [ a Select the menu item and confirm. Press the on-hook key several times to end the operation.
Additional functions 89 o and if necessary. X Save a Enter the required text and correct individual characters as necessary using the "Delete" Display key. Save the settings. Press the on-hook key several times to end the operation. The new base station name is now displayed in idle status. The cordless system overwrites the "base name" display info as soon as an incoming or outgoing call is made.
Additional functions Speed access to functions You can program both display keys with functions. The function is launched by pressing the key. Configuring speed access ? Press and hold down the required display key. A list of functions that can be programmed on the key is displayed. The following functions are available for selection: • • • • • INT Alarm Clock Calendar Bluetooth Redial Call the function ? Press the required display key briefly. The function launches.
Additional functions 91 Bluetooth interface If you have installed a Bluetooth interface on your PC, you can also communicate with the PC application via the Bluetooth interface on your handset. Attention: A Bluetooth connection can be tapped. To transfer phonebook data between handsets or to the system without Bluetooth, see Æ Page 52. To connect a Bluetooth headset, see Æ Page 42. Phonebook transfer Prerequisite: The Bluetooth interface on the other handset Æ Page 92 must be active.
Additional functions s st Options s t Copy Entry s t Copy All [ Transferring data Open the phonebook. Select the entry. Press the display key. Select the menu item and confirm. or [ Select the menu item and confirm. s t vCard via Bluetooth: [ Select the menu item and confirm. s t Trusted Devices ... [ Select and confirm the target device or handset. The vCard data is sent to the target device. Now follow the instructions on your handset display.
Telephone blocking 93 Telephone blocking Handset telephone lock Note: Can be set only when the menu item is visible. To change see Æ Page 29. You can protect your handset against unauthorized access by entering a 4-digit numerical code to lock it. The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting. As soon as you have changed the PIN you will need to enter it when you turn on the handset. Enter the value "0000" again to deactivate the PIN.
Telephone blocking Telephone lock code programming You can protect your handset against unauthorized access (thereby safeguarding personal data) by entering a 5-digit code to lock and unlock it. c or d Menu > < Service? To change a code, first enter the old code and then key in the new code twice. Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. > < * 93=Change PIN? [ Select the menu item and confirm.
Telephone blocking 95 Unlock handset c or d Menu > < Changeover off? Press and hold down the Talk key or press the Speakerphone key. Call the system menu. [ Select the menu item and confirm. o Enter the PIN code (5 digits, default "00000"). a Press the on-hook key several times to end the operation. Central telephone lock/locking/unlocking other handsets If you have the appropriate authorization, you can lock and unlock other handsets to prevent unauthorized use.
System functions System functions The system functions can be called up via the menu or directly by entering codes. Calling functions via the menu c or d Menu Press and hold down the Talk key or press the Speakerphone key. Call the system menu. either: > < Suppress call ID? [ Select and confirm the function. or: > < Service? [ Select the menu item and confirm. > < * 41=Temporary [ Select and confirm the function. MSN? or: > < Service? [ Select the menu item and confirm.
System functions 97 Functions and codes Functions Automatic call wait.term.on Automatic call wait.trm.off Waiting tone off Waiting tone on Call waiting Caller list – Call – Save phone number Advisory msg. on Advisory msg. off DND on DND off UCD: – Log on – Log off – Work on – Work off – Available – Not available – UCD night on – UCD night off – No.
System functions Functions Codes Suppress phone number Temporary phone number (MSN) Restore phone number Ringing group on Ringing group off Hunt group/join hunt group Hunt group/leave hunt group Control Relay On Control Relay Off Change PIN Recall to Network (flash) Language selection Changeover on Changeover off Directory (system, LDAP) Tel.
Appendix 99 Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service personnel. Error No display. Possible cause Handset is not switched on. Batteries are empty. You cannot dial a phone num- Handset is locked. ber. No reaction to keystroke. Keypad lock activated. De-crescendo tone sequence during input. The line "Base n" flashes (n= 1 - 4).
Appendix Error The following appears: Currently not accessible The following appears: Not possible or: Incorrect input or: Nothing stored The following appears: Not authorized The following appears: Not allowed The following appears: Not available The following appears: Do not disturb Possible cause Remedy Function is currently not avail- Wait and try again later. able. No connection available under the phone number dialed.
Appendix 101 Documentation These operating instructions can be found in PDF format at the following URL: http://www.unify.com To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. To view the operating manual in HTML format, you need a computer with a Web browser, for example, Microsoft Internet Explorer.
Appendix EU Directive The handset and the accessories listed conform to the following EU directive: 99/05/EC on Radio and Telecommunication Terminal Equipment Declaration of conformity Your handset is supplied for use within a specific country, which is displayed on the underside of the device. Country-specific features must be observed. The device complies with the basic requirements of the R&TTE Directive and therefore displays the CE symbol.
Index Index A Accessories ............................................................ 101 Activating .................................................................. 33 Advisory message .................................................... 79 Advisory tones .......................................................... 22 Alarm ........................................................................ 84 Allocating .................................................................. 67 Ambient conditions .......
Index D F Date, setting ............................................................. 27 DDIA with speed dialing ........................................... 45 Deactivating ............................................................. 33 Declaration of conformity ....................................... 102 Default state ............................................................. 30 Deleting entry .................................................................44, 52 phonebook ....................
Index 105 L P LDAP telephone database ....................................... 48 Leaving the radio network/re-registering .................. 40 Line seizure .............................................................. 34 Liquids .................................................................... 100 List, sending ............................................................. 52 Locking/unlocking telephone .................................... 94 Parking ................................................
SMS ......................................................................... 80 Sorting phonebook entries ....................................... 50 Sound pressure level, maximum ............................ 101 Speaker volume ....................................................... 21 Speakerphone key ................................................5, 10 Speakerphone mode ................................................ 41 Speed access to functions .......................................
