User`s guide

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them from the web interface if they have a phone number that is local to
IUB and IUPUI. For more information on audio options when joining the
Lync Web App, please see the section ‘Audio Conversations with the Lync
Web App.’
Scheduling a
Conference Call
using Outlook
You may schedule a conference call in Microsoft Outlook using the New Online
Meeting tool. You must have an updated version of Microsoft Outlook 2010.
1. Open your Calendar in Outlook.
2. On the Home tab and in the New group, click on the New Online Meeting
button.
A meeting request opens.
3. Type the e-mail addresses of the people you want to invite to the meeting in
the meeting request, in the ‘To’ field.
4. Add a subject in the subject line or the invitation and any additional details
in the body of the message.
Note: Do not alter any of the information created for the meeting invitation
in the body of the message.
5. At this point, you can utilize the Scheduling Assistant to ascertain the
availability of your invitees or await their response.
You can create a conference call in response to an e-mail.
1. Navigate to the e-mail. It could be an e-mail you received or one that you
sent; it can be addressed to many people or to just one.
2. In the Respond group under the Home tab on the Ribbon, click on the
Meeting button:
A meeting event is generated with clickable links to join the conference; it is
addressed to all persons addressed in the e-mail to which you are
responding with this meeting.