User`s guide
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To send the e-mail invitation using an e-mail client other than
Outlook, open your e-mail client; then click on the Copy All
Information button in the Join Information and Meetings Options
pop-up window. Paste the information into the body of an e-mail to
your invitees.
The additional party answers, if available.
You can invite many people to a conference at once by Ctrl-clicking multiple
contacts or clicking a Contact List Group header. For more information, see the
“Starting a Conference Call or IM to Everyone in a Contacts Group” section.
Starting a
Conference Call
to Everyone in a
Contacts Group
You may initiate a conference with an entire group of people at once, using your Contact
List groups.
To conference-call a group:
1. Right-click a group header in the Contact List.
2. Choose one of the conference options:
A new Conversation Window opens with all of the contacts in the group being
contacted by UniCom The participants are immediately called by phone. You
may choose to open a Conference by Instant Message, by Video Call, or share a
program or desktop with the group also.
Scheduling a
Conference Call
If you want to conduct a conference call, even with people who are unaffiliated
with IU, you can schedule a meeting from The IU Exchange Outlook client. When
you schedule a conference call, you generate an e-mail invitation that contains
information about how to join. When you and your invitees receive the invitation,
you all click a link in the message in order to enter the call. Depending on your
participants’ setup, they can participate in various ways:
If the scheduled meeting participants (both IU and non-IU) have Lync, they
can join in and take full advantage of chat, audio, video, and desktop
sharing.
If the participants want to join by phone, they can call a dial-in number
(that is local to IUB or IUPUI) and then talk using their chosen phone.
If the participants join via web browser (the Lync Web App), they are
automatically able to chat and share desktops. If these web invitees want to
participate by phone, they must supply a phone number in their conference
window. Those who join by web can direct the conferencing service to call