User`s guide

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Entering and
Publishing
Alternate Phone
Numbers
You may list alternate phone numbers to some of your contacts in Lync. You can choose
to publish some of the numbers for your colleagues. Depending on their Privacy
Relationship with you, they can see and call your mobile device or other phone. For
example: Your home phone number is only visible to your contacts with a Friends &
Family designation, whereas your mobile phone number is visible to contacts in the
Friends & Family and the Workgroup Privacy Relationships.
To enter additional phone numbers:
1. Click the Options button.
The Lync Options environment opens.
2. Click on the Phones side-bar tab.
3. Add phone numbers as you see fit.
4. Ensure the ‘Include in my contact card’ checkbox is marked next to each phone
number.
Remember, those who do not have access will not be able to see personal numbers.
Note: It could take up to 24 hours for other users to see phone number changes.
Creating Contacts, Creating Groups, and Changing the View
Creating
Contacts
Your Lync window can store a large set of contacts to enable you to contact them
conveniently. You can add anyone from the IU Global Address List (GAL) or your
Outlook Personal Contact List by searching by name or e-mail address.
In addition, every time you are involved in a peer-to-peer call or IM session, the contact is
stored in the Conversations environment.
There are several ways you may create contacts, described below.
Adding a
Contact from
the Search
Field
If you are adding an IU entity or a contact in your personal Outlook Contact List, you can
type the name directly in the main Lync window’s Search field. This is the most
straightforward method.
1. Click in the search field. There are two types of searches: by Skill and by Name.
a. If you are searching for contacts possessing a particular skill, type in that
particular skill.
b. Then click on the Skill tab below the Search text field.
Or:
a. For a person with IU username, you may type either their e-mail username
or their name. Either syntax for a full name—[Firstname Lastname] or else
[Lastname, Firstname]—will work.
b. Click on the Name tab below the Search text field.