User`s guide

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How Do
Presence
States
Affect
Workflow?
Presence information helps you, your contacts, and IU colleagues to decide the best way to
communicate with each other at the current time.
When you initiate any communication with someone using Lync at IU (via voice, IM, or video
desktop sharing), you can see whether he or she is available to talk. In addition, you can set
Access Levels that allow only certain people to interrupt you when you are in “Do not disturb”
mode. For example, when your status is set to Do Not Disturb, no one can call or IM you.
Manually
Setting
Your
Presence
State
Presence state is indicated by a colored bar next to your name and picture as seen in other
people’s Contact Lists (or by the color of the “jellybean” in Name View).
In Picture View:
In Name View:
In Lync, you may set your Presence to:
If you have an IU Exchange account, the presence state will ordinarily be the same as your
Outlook Calendar Free/Busy status. You can manually override your status until it next changes
in your Outlook Calendar.
To set your status manually in Lync:
1. Press the Presence button. A drop-down menu appears.
2. Choose the presence state.
For more help on Presence States, see: "Quick Start: Use instant messaging and presence" at
http://office.microsoft.com/client/helppreview.aspx?AssetId=HA101832519&lcid=1033&NS=CO
MM14&Version=14&respos=0&CTT=1&queryid=5a5ebe2e6a0c41cfac3fa7934cbfbcc6