manual

ElEctronic Journal
61
archivE / DElEtE Journal
accEss instructions:
From the Electronic Journal screen, select the Archive/Delete Journal option by pressing <5> on the keypad.
DEscription:
The Archive/Delete Journal function allows the operator to specify the destination and date range for
archiving “audited” electronic journal records. The range is based on the date a record was stored. ALL
journal records that are marked as “audited” and prior to the specied date will be archived. If an external
storage device is not available, it is possible to archive the journal records to internal “ash” memory (see
the WARNING below).
1. archivE to- This option selects where the archived “audited” journal records will be saved. Press
the <1> key to select the destination of the archived le. The available options are “None (Delete)”,
“Internal Flash” or USB Device.
If an external storage device is not available, it is possible to archive the journal records to internal
“ash” memory (see WARNING below). The default value is “None (Delete)” where audited records
prior to the specied date will be deleted and no archive is created. Once deleted, the selected “audited”
records CANNOT be retrieved. This option can be used after all applicable records have been archived
to an external storage device and internal memory needs to be freed up on the main board.
2. archivE rEcorDs prior to- By default, the current date appears in the data entry eld. To specify
a different date, enter it in the format MMDDYYYY (for example, April 9, 2014 would be entered as
04092014). All journal entries that have been recorded before the specied date will be saved to an
archive le.
NOTE: The operator can view archived journal records using the “View Journal Archive” command.
** WARNING **
Avoid archiving to Internal Flash whenever possible. This will ll up available memory very quickly,
which may result in Error Code 151 - Electronic Journal Full.