User Guide

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STOCK MANAGEMENT

GSS Store provides a comprehensive Stock Management System, including Period Stock

Discrepancy Reporting, through to complete Month End Analysis.

Stock taking for a given Location in GSS Store can be viewed as a staged procedure.

The purpose of which is to ensure that for a large stock take, such as at a year-end,

there is sufficient time for the count to be entered and analyzed. There is no

requirement for all the steps within stock taking to be completed within one day.

UPDATE CURRENT STOCK MOVEMENTS

Before you begin the stock check you need to make sure that all Sales, Deliveries and

Write Offs have been entered into GSS Store.

TAKE STOCK SNAPSHOT

A Stock Snapshot is a picture of the current stock holding at a known point in time.

When GSS Store takes a Stock Snapshot for a Location, it makes a copy of the current

stock value held for every item at that Location and stores it separately from the current

'live' stock.

PHYSICALLY COUNT STOCK ITEMS

GSS Store has a report specifically for the production of Stock Count Sheets. Using the

Stock Count Sheets, the stock should be counted and entered on the Stock Count

Sheets.

ENTER STOCK TAKE

After counting the stock items, the quantities of each item needs to be entered into GSS

Store

ANALYZE RESULTS OF STOCK COUNT

Once the Stock Count has been entered, you should print out the Stock Variance report

from the list of Product Reports. This report shows the difference and value of that

difference, in terms of both retail and cost values, between the Stock Snapshot and the

Stock Count. Any discrepancies can be investigated and if necessary, the Stock Count

entry re-entered.

UPDATE CURRENT STOCK

The final stage of stocktaking is to update the current stock. This procedure posts the

discrepancies found between the stock Snapshot and the stock count to the current 'live'

stock. Optionally, any items for which no count has been entered can have their stock

set to zero. Following this procedure the current 'live' stock will be correct as of the last

Stock Take.