User Guide
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MAINTENANCE
The software package is designed to help you manage your business profitably, the key
to this is understanding your business and translating this into a product file. The first
consideration is the number of establishments you will be controlling using the system.
Each establishment is given a Location. The Location file controls the most basic of
information, such as the name of the site, the type of Point of Sale terminal connected
etc, this information is unique for each Location.
Other details such as the product file can be either Location unique for such details as
the retail price or details can be maintained simultaneously for all sites. It may be
necessary for example to control different price, suppliers etc. for each Location due to
regional differences.
There is a Location box displayed on the Product screen, allowing you to select which
Location, the record is saved to. i.e. by selecting Location 2 while editing a products
retail price you can determine that this information relates solely to Location 2.
The View Options tab, allows on multi-Location packages, to determine which fields are
unique and which fields are have changes updated across the Locations.
Once the software has been installed, the first thought must be how to organize the
data, the main components of any stock control system are the products you sell. These
saleable products consist of two parts; the retail information that is required to appear
on the Point of Sale terminal, i.e. price, description etc. The other consideration is how
the item is to be Purchased. What size box/bottle/barrel etc does the product arrive in
and how many saleable units are in that Stock Unit. This information can then be
organized into two levels of grouping for more comprehensive reporting.
It is recommended the information is created in the following order:
Basic Point of Sale and site Location details
• View Options
• Locations
• Hourly Table
• Cash Classifications
• Cash Table
• Staff Detail
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