Saf-T-Log ® Paperless HACCP Thermometer Operating Instructions
Saf-T-Log Paperless HACCP Thermometer Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Saf-T-Log Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Before you Begin . . . .
Introduction The Saf-T-Log is a thermocouple meter which records temperature readings on demand for later download to the PC. A list of items to be measured is created in checklist form using the Saf-T-Log software and subsequently downloaded to the Saf-T-Log handheld meter. The Saf-T-Log is capable of storing up to 7 checklists on the device.
Saf-T-Log Basics Auto-Off Auto-power off will occur 10 minutes after the last button press to conserve battery life. This may be disabled by entering the Instrument Menu. The Instrument Menu is entered by simultaneously pressing the Up () and Down () buttons and scrolling to the option “Change Auto-Off”. Press ‘Rec’ button to enter the function, scroll to the desired option “AutoOff ENABLED” or “AutoOff DISABLED” and pressing ‘Rec’ button to select.
Selecting Items In measurement mode, the Up () / Down () arrow buttons are used to scroll through the ‘Checklist Items’. The current ‘item name’ will be displayed in the Alpha/numeric portion of the LCD display. By holding down the Up () or Down () buttons the scrolling speed will increase. The corresponding temperature limits (HI) and (LO) are displayed in the upper left portion of the display. For Yes/ No items, ‘Yes or No’ will be displayed.
Software Synchronization Install the Saf-T-Log software onto your PC following the instructions in the Quick Start Guide. The Saf-T-Log software consists of two parts, the Saf-T-Log software and the Saf-T-Log Synchronization window. When the software is installed 2 icons are added to the computer desktop. An icon on the desktop is used to access the main Saf-T-Log software. A synchronization icon is placed in the system tray on the right hand end of the Windows taskbar.
Software Main The main Saf-T-Log software has the commands along the top menu bar and an area for editing the checklist below: The ‘New Checklist’ button opens a new Checklist. The ‘Open Checklist’ button opens an existing checklist for review and editing. The ‘Import Checklist from Saf-T-Log’ button imports all selected checklists from the Saf-T-Log. The ‘Save Checklist’ button saves the current Checklist.
Software Before You Begin Configure Click ‘Configure Saf-T-Log’ to assign a name or ID tag to each Saf-T-Log device. The serial number of the Saf-T-Log that is connected is displayed at the top of this window as well as the current instrument firmware version. A password can be created by clicking the ‘Password Protection’ button to lock users from accessing this window (call ThermoWorks for password reset instructions).
Software Before You Begin If for instance you select ‘Day’ (as seen left) to save reports, a new sub folder will be created whenever a report is saved on a new day. If ‘Checklist’ or ‘SAF-T device’ is used, the reports will be filed according to matching checklists or Saf-T-Log devices. Defaults for UK or US time format, °C or °F temperature units and time zone can also be adjusted here for new Checklists that may be created. Click ‘Save Settings’ to keep the changes. Click ‘Cancel’ to discard changes.
Software Getting Started - Creating your checklist Creating a New Checklist Click the ‘New Checklist’ button to open the editing window. The tabs on the left sidebar allow items and users to be added to the checklist as well as format the data report from temperature readings that will be downloaded. Creating Users In the ‘Users’ tab, click the plus (+) or double click ‘New User’ and type in the required name. Click the plus (+) to add another User up to a maximum of 25.
Software Getting Started For multiple checklist users, the maximum number of items per checklist is 250 and will be reduced as well by the length of characters for each item for a minimum of at least 125 items per checklist. A warning box may appear when trying to load a checklist with too many items. Reduce the character length or number of items and try to load the checklist again. The Item names can be sorted in ascending or descending order by clicking the ‘A to Z’ or ‘Z to A’ buttons.
Software Getting Started By default the report will contain all the available columns. Unwanted columns can be removed from the report by clicking and dragging to the ‘Columns NOT to include in report’ area. Column order may also be changed to suit. The temperature scale displayed on the Saf-T-Log will be the same scale that is selected in the column titled “Reading (°F)” by selecting the appropriate temperature units, °F or °C.
Software Getting Started Importing a Checklist from the Saf-T-Log Device To import an existing Checklist(s) that reside on the Saf-T-Log device, connect the Saf-T-Log unit to the PC and click ‘Import Checklist from Saf-T-Log’ to import the Checklists into the editing window. A selection box will appear to select the Checklists to import. The Checklists can now be edited and saved for future use.
Software Recording Temperatures and Yes/No Questions Once the appropriate Checklist has been stored onto the Saf-T-Log device, readings can be stored. Connect a suitable type K temperature probe to the Saf-T-Log device noting the correct polarity (+ or – ). Power the unit on. Using the ‘Up’ () and ‘Down’ () buttons, scroll to the desired item to be measured. For temperature items insert the tip of the probe into the desired medium and select ‘REC’ to store the reading.
Software Downloading Readings & Printing Reports Downloading Readings from Saf-T-Log Device After the Checklist readings are stored to the Saf-T-Log device for the current session, readings can be downloaded to the PC and a report generated, and/or printed. Bring the unit back to the PC where the Checklist file was created. Connect the Saf-T-Log to the PC using the supplied USB cable connected to the USB port on the Saf-T-Log device.
Software Downloading Readings & Printing Reports done by closing the ‘Add Notes and Corrective Actions’ window and the appropriate buttons will then be visible on the ‘Saf-T-Log Connect Status Window’. A new Checklist can be sent to the Saf-T-Log device without requiring the user to open the Saf-T-Log software. Editing and Printing Previously Downloaded Temperature Readings Click ‘Open/Edit/Print Saved Data’ to open an existing data report in the editing window.
Software Downloading Readings & Printing Reports Exporting Data to Excel The ‘Export Data’ button creates an Excel spread sheet containing the data from selected Saf-T-Log reports. The software takes the user through selection options using the ‘Next>’ button to progress through a series of steps. The data from more than one Saf-T-Log report can be combined into one Excel file. The first step is to select a directory where the report files are stored.
Maintenance Saf-T-Log Desktop Software & Firmware Updates Saf-T-Log updates and enhancements to software and the handheld unit are offered to customers free of charge and can be updated remotely for customer convenience. Updated features and instructions are found on the Saf-T-Log webpage (www.thermoworks.com/saftlog). Changing Batteries in Saf-T-Log Device A battery power indicator is located in the upper right corner of the display.
