Getting Started Guide for the VSX Series 1
Contents System Basics .................................................................................... 4 Using the Remote Control........................................................................................................... 4 Calling and Answering......................................................................... 6 Answering a Video Call .............................................................................................................6 Placing a Video Call ...............
Using the SoundStation VTX 1000 Conference Phone in Video Calls .. 19 Placing a Video Call with the SoundStation VTX 1000 Conference Phone ....................................19 Adding Sites to a Video Call Using the SoundStation VTX 1000 Conference Phone ........................ 19 Muting the Audio in a Call that Includes a SoundStation VTX Conference Phone ........................... 20 Adding Video to a SoundStation VTX 1000 Conference Phone Audio-only Call ..............................
Getting Started Guide for the VSX Series When you attend a meeting using the Polycom® VSX™ system, you’ll see that it’s very much like any other meeting you attend in a conference room. With a VSX system, you can meet with people anywhere in the world, without any travel required. The VSX systems are easy to use. It’s easy to place calls, create your own directory of numbers, change the way calls are answered, and customize what you see on the screen.
VSX7400s Series Handset Place or end a call Adjust the camera; navigate through menus Return to the Place a Call (home) screen Increase or decrease the sound you hear from the far sites Mute the sound you‘re sending to the far sites Zoom the camera image in or out Turn automatic camera tracking to presets on or off Select a camera or other video source Open the directory to make a call or work with an entry Confirm your current selection; perform functions on highlighted items Return to the previous scree
CALLING AND ANSWERING Calling and Answering Answering a Video Call The VSX system can answer incoming calls in one of these ways: o The system prompts you to answer the calls manually. o The system answers incoming calls automatically. When a call comes in, you hear a ringing sound, and you may see a message that includes the number of the person calling. If the person is listed in the system directory, you’ll also see the person’s name.
GETTING STARTED G UIDE FOR TH E VSX SERIES Calling by Entering a Name or Number To place a call by entering a name or number: 1. In the dialling field, enter the dialling information. Depending on the capabilities of your system and the system you are calling, the dialling information will look like one of these samples: ƒ 10.11.12.13 (IP address) ƒ 2555 (extension) ƒ stereo.polycom.
CALLING AND ANSWERING Calling from the Contacts or Speed Dial List You may be able to access calling information for specific sites using the Speed Dial or Contacts list on the Place a Call screen. To place a call using the Speed Dial or Contacts list: 1. Select Speed Dial or Contacts from the Place a Call screen. 2. Scroll to the entry you want to call. 3. Press Call to place the call. Calling from the Directory The directory is a list of names and numbers that’s stored locally on the VSX system.
GETTING STARTED G UIDE FOR TH E VSX SERIES Types of Video Calls You Can Make Depending on your system configuration, you may be able to make calls using ISDN, IP, SIP, or V.35. The VSX 6000 allows only IP calls. The following table lists some possible call combinations. From« ISDN You can call« By dialing« ISDN Phone number IP Phone number of the far-site gateway and the extension (E.164 address) of the far site.
CALLING AND ANSWERING Placing Audio-only Calls and Adding Audio-Only Sites You may be able to use your VSX system to place an audio-only call, or you can add an audio-only call to a video conference. This lets you: o Use your system in the same way as a telephone. o Add audio-only participants to your video calls. o Add video calls to your audio-only calls.
GETTING STARTED G UIDE FOR TH E VSX SERIES Adding a Video Call to an Audio-Only Call If you are already in an audio-only call, you can add a video call to your call. To add a video call after your audio-only call connects: 1. On the Place a Call screen, enter the number you want to call. 2. Press Call to place the call. Ending an Audio-Only Call To hang up from an audio-only call: 1. Press Hang Up on the remote control. 2. Select the audio-only site from the Hang Up screen to hang up the call.
To select a near-site or far-site camera or other video source: 1. If you are in a call, press Near or Far to select either a nearsite or far-site camera or other video source. The icon on the screen indicates which you can select: If you see this, you can control a near-site camera or video source If you see this, you can control a far-site camera or video source 2. Press Camera on the remote control.
GETTING STARTED G UIDE FOR TH E VSX SERIES Setting and Using Camera Presets Camera presets are stored camera positions that you can create ahead of time or during a call. Presets allow you to: o Automatically point a camera at pre-defined locations in a room. o Select a video source such as a VCR or DVD player, a document camera, or an auxiliary camera. If your system’s main camera supports electronic pan, tilt, and zoom movement, you can create up to 100 preset camera positions for the near site.
4. Press and hold a number to store the preset position. To store a double-digit preset, hold the second number down. Any existing preset stored at the number you enter is replaced. The system uses preset 0 as the default camera position. To delete all presets: 1. If a call is connected, press source. Near to choose a near-site video 2. Press Preset on the remote control. 3. Press Delete to delete all presets. You cannot delete just one preset.
To swap the views shown in the PIP and the main screen: 1. If the PIP is not showing, press display the PIP on screen. 2. Press PIP on the remote control to Camera and select the Swap PIP icon. During calls using a single monitor and the Dual Monitor Emulation feature (split-screen viewing), without content, you can use the PIP button to scroll through the following screen layouts: 1. Near and far sites, same size, side by side 2. Far site big, near site small 3.
Controlling What You Hear Adjusting Volume Use the remote control to raise or lower the volume of the sound you hear. Changing the volume affects only the sound you hear at your site. To adjust the volume: Press Volume. Muting the Microphone You can mute the microphone if you do not want the far site to hear you. For example, you might mute the microphone if you want to speak to someone privately. To mute or un-mute the microphone: Press Mute on the remote control.
Showing Content and Video Sources You may be able to show the following to the far sites: o Any information stored on a laptop or PC o A paper document or object placed on a document camera o A videotape or DVD You can share one type of content or one video source at a time, and you can switch to a different type of content or video source if you need to. Participants at other sites can also share content or video sources.
Using a VCR or DVD Player All VSX systems enable you to show different types of information to other sites in a call, such as through VCR, or DVD player. Before the call begins: 1. Make sure the VCR or DVD player is connected and powered on. 2. Insert the videotape or DVD. To start showing a videotape or DVD in a call: 1. Press Camera on the remote control. 2. Select a video source. 3. Press on the remote control. To stop showing a videotape or DVD in a call: 1. Press Camera on the remote control. 2.
Using the SoundStation VTX 1000 Conference Phone in Video Calls Your conference room may include a VSX video conferencing system integrated with a SoundStation VTX 1000 conference phone. This configuration lets you use the video conferencing system and the conference phone together to place and manage video and audio-only calls. If the system is configured correctly, “VSX OK” appears on the conference phone display.
Muting the Audio in a Call that Includes a SoundStation VTX Conference Phone You can use the mute button on the SoundStation VTX conference phone to mute the audio in video calls. To mute the audio in a call with the SoundStation VTX 1000 conference phone: >> Do one of the following: 1. Press the Mute button on the conference phone. 2. Press Mute on the remote control. The red indicator lights on the conference phone show when the audio is muted.
Ending a Call with Audio-Only Participants Your conference may include a mix of video participants and audio-only participants. If an audio-only participant hangs up during the call, you need to disconnect the call from the conference. This is the same as hanging up a telephone receiver in a regular phone call. To disconnect the audio-only call: 1. Press Hang Up on the remote control. 2. If the call is a multipoint call, select VTX Conference Phone from the Hang Up screen to clear the audio line.
VIDEO CONFERENCING TIPS Tips for Great Audio o Speak in your normal voice without shouting. o Ask the people at the other site if they can hear you. Have them introduce themselves so you can be sure that you can hear them. o Mute the microphone before moving it during a meeting. o Since the audio has a very slight delay, you may want to pause briefly for others to answer you or to make comments. o As with any meeting, try to limit side conversations.
Any problems? Equipment faulty? Need assistance or support? Contact For video-conferencing calling and equipment, contact Telstra Conferencing on 1800 011 080 Option 3,3, i.e • • • • • • Codec or Video Camera Visual Concert The Visual Conference Plasma Screen and Cart Document Camera or ELMO Conference Phone For all other equipment , contact the WCMICS Directorate, i.e.
