Octopus F50 Octophon F620 SIP Key Module for Octophon F620 SIP Operating Instructions ================!"§==
Important information Important information For safety reasons, the telephone should only be supplied with power: • using the original power supply unit. Part number: L30250-F600-C14x (x: 1=EU, 2=US, 3=UK) or • in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard. Q Never open the telephone or a key module. Should you encounter any problems, contact the responsible administrator. Use only original Siemens accessories.
Important information Location of the telephone • • • • • The telephone should be operated in a controlled environment with an ambient temperature between 5°C and 40°C. To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm. Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the telephone.
Contents Contents Important information . . . . . . . . . . . . . . . . . . . . . . . . . .2 Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 General information. . . . . . . . . . . . . . . . . . . . . . . . . . . .8 About this manual . . . . . .
Contents Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call via the loudspeaker (speakerphone mode) . . . . . . Switching from handset to speakerphone mode . . . . . . . . . . . . . . . . . Switching from speakerphone mode to the handset . . . . . . . . . . . . . .
Contents Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68 Deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Activating/deactivating "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . Allowing "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Security . . . . . . . . . . . . . . . . . .
Contents Web interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administrator Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . User Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . User menu . . . . . . . . . . .
General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following reasons: • The function is not configured for you or your telephone. Please contact your system support representative.
General information Voice recording . ~ / @ Activate recorder (ready to record) Deactivate recorder Start recording Stop recording Service The Telekom service department can only help you if you experience problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you. For queries regarding connection of the telephone, please contact your network provider.
Getting to know the Octophon Getting to know the Octophon The following sections describe the most frequently used operating elements and displays. The user interface of your Octophon F620 1 2 3 4 5 7 6 10 1 You can make and receive calls as normal using the handset. 2 The tilt-and-swivel display provides intuitive support for telephone operation (two lines with up to 33 characters each). 3 The function keys allow you to call up the most frequently used functions during a call (e.g.
Getting to know the Octophon Ports on the underside of the phone Power supply unit (if necessary) PC Network switch Local cable type Handset Properties of your Octophon F620 LCD display, 24 x 2 characters Full-duplex speakerphone function 10/100 Mbps Ethernet switch Æ page 12 Wall mounting 11
Getting to know the Octophon Using network ports more efficiently The Octophon F620 has a built-in 10/100 Mbps Ethernet switch. This means that you can connect a PC to the LAN directly via the phone. The option for connecting the telephone and PC must first be activated on the telephone by administrator. Network switch Octophon F620 PC Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly.
Getting to know the Octophon Line keys Function keys Key Function when key is pressed s End (disconnect) call. , Saved number redial (last number dialed). r Button for fixed call forwarding (with red LED key). Key Function when key is pressed N Open the phone's main menu (with red LED key). O Open the menu for voicemail or missed calls (with red LED key). Audio keys Key Function when key is pressed the microphone also for speakerphone mode/ p Activate/deactivate with red LED.
Getting to know the Octophon 3-way navigator Remove the protective film from the ring around the 3-way navigator before using the phone. With this control, you can manage most of your phone's functions, as well as its displays. Using the function Press the $ key. Functions when key is pressed In idle mode: • Open the idle menu Æ page 17 In lists and menus: • Scroll down Press the % key. Press the i key.
Getting to know the Octophon Dialpad You can only use the digits 1 to 9 and 0 as well as the * and # characters when dialing a number. To delete digits, select the "back" function on the navigator, and confirm with i. In situations where text input is possible, for example, when entering the user password, you can also use the dial keys to enter text in addition to the digits and special characters mentioned. To do this, press the numerical keys repeatedly.
Getting to know the Octophon Multi-function keys Key Function during text input ) Type special characters Function when held down Activate/deactivate ringtone between uppercase Activate the telephone lock ( Toggle and lowercase Alphabetic labelling of dial keys is also useful when entering vanity numbers (letters associated with the phone number's digits as indicated on the telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376). Text editor Additional options are available in the text editor.
Getting to know the Octophon Display Your Octophon F620 comes with a tilt-and-swivel black-and-white LCD display. Adjust the tilt and contrast to suit your needs (Æ page 74). Idle mode If there are no calls taking place or settings being made, your Octophon F620 is in idle mode. Press the O button to go back, for example, to the idle display from a call list (Æ page 19). The idle display can be accessed again from the Program/Service menu (Æ page 20) with the N key. Example: Time 10:29 B 220870 SO . .
Getting to know the Octophon Icons in the idle display In the first line, the time, weekday and date are displayed in addition to icons for different situations and options: Icon Explanation The ringtone is deactivated. The phone lock is activated. The "Do not disturb" function is activated. Your attention will be drawn to events in the second line: Icon Explanation You received new voice messages. New entries have been added to the call lists. Local call forwarding is active.
Getting to know the Octophon Records Entries in the call list and messages in your mailbox system (if configured) are known as records. The LED on the O key flashes to signal new missed calls or messages Æ page 13. Press the O key and use the navigator to select the required submenu. • Messages • Calls You can use the navigator to navigate through the menus as described on Æ page 14.
Getting to know the Octophon Program/Service menu You can make local settings here. Press the N key and confirm the User menu. If configured, enter and confirm your personal user password. You can use the navigator to navigate through the menus as described on Æ page 14. Once the admin password has been entered, the Admin menu is available to the relevant administrator. User settings In the User menu, settings options are provided that allow you to adapt the telephone to your individual requirements.
Getting to know the Octophon Interrupting editing in the menu You can interrupt editing in the menu, for example, to call someone or to answer a call. Then press the N key. This takes you back to the point in the menu from which you exited. This is only possible for a limited period, however, which is defined by administrator using the inactivity timeout setting. If the configured time expires, you need to re-enter your password when opening the menu and manually go to the required point in the menu.
Getting to know the Octophon Control and monitoring function A control or monitoring function can be activated on your phone for service purposes by remote maintenance. Control function Administrator has the option to activate and deactivate features of the phone via remote maintenance. During maintenance, the handset, microphone, loudspeaker and headset are deactivated. You are additionally informed on the display that the control function is active.
Basic functions Step by step Basic functions Please read the introductory chapter "Getting to know the Octophon" Æ page 10 carefully before performing any of the steps described here on your phone. Answering a call The Octophon rings with the tone signal set when an incoming call is received. The call is also visually signalled on the call display. If transmitted, calling party information (name, phone number) appears on the display.
Basic functions Step by step Answering a call via the handset The phone is ringing. The caller is displayed. ^ Lift the handset. if nec. + or - Set the call volume. Answering a call via the loudspeaker (speakerphone mode) The phone is ringing. The caller is displayed. Accept? l Confirm the option shown. The n key lights up. or n Press the key shown. The key lights up. The speakerphone function is activated. if nec. + or - Set the call volume.
Basic functions Step by step Switching from handset to speakerphone mode Take note of the two different processes and activate your preferred setting as appropriate Æ page 82. Prerequisite: You are conducting a call via the handset and the microphone and loudspeaker functions have been activated by administrator. Open listening in standard mode n and \ Hold down the key and replace the handset. Then release the key and proceed with your call.
Basic functions Step by step Switching from speakerphone mode to the handset Prerequisite: You are conducting a call in speakerphone mode. ^ Lift the handset. The n key is no longer lighting. Open listening You can let other people in the room join in on the call. Let the other party know that you have turned on the loudspeaker. Prerequisite: You are conducting a call via the handset. Activating n Press the key shown. Deactivating n Press the illuminated key.
Basic functions Step by step Activating/deactivating the microphone To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. Prerequisite: You are conducting a call. Deactivating the microphone p Press the key shown. The key lights up. Activating the microphone p Press the illuminated key. Ending a call s Press the key shown. or Disconnect? m Select and confirm the option shown.
Basic functions Step by step Group call for a team Your administrator can incorporate multiple telephones in a team. If your telephone belongs to a team, you can also accept calls intended for other members of this team.
Basic functions Step by step Listening to voicemail To use this function, you need to have a voice mailbox set up on your communication platform for voicemails (see Æ page 19). The message key O flashes to indicate new messages and the F icon appears on the display. The LED only extinguishes when all new messages have been picked up and there are no missed calls. Picking up messages O Press this key when the phone is in idle mode. The menu for data records opens.
Basic functions Step by step Making calls If you allowed the option "Busy When Dialing" Æ page 63, you will not be interrupted by an incoming call. In this case, the caller hears the busy signal. Off-hook dialing ^ Lift the handset. j Enter the station number. Dial Confirm or wait until the dial delay expires (see Æ page 61). or Redial {1} ##? l Confirm the option shown. ## represents the last number dialed. The connection is set up.
Basic functions Step by step On-hook dialing The connection is set up with on-hook dialing via the loudspeaker (speakerphone mode). n Press the key shown. j Enter the station number. i Press or wait until the dial delay expires (see Æ page 61). or Redial {1} ##? l Confirm the option shown. ## represents the last number dialed. Entering the phone number first First enter the number. The loudspeaker key illuminates when you enter the first digit. j Enter the station number.
Basic functions Step by step Dialing using the hotline or warmline function Your administrator can configure a hotline or warmline for your phone. If you lift the handset of the phone or press the loudspeaker key, • with a hotline immediately or • with a warmline after a defined period of time, • a number specified by administrator is dialed. Examples: • The phone in the lift immediately dials the reception number.
Basic functions Step by step Redial Redialing from the call list , Press the key shown. You are automatically directed to the Dialed call list in the Calls menu (see Æ page 19). You are automatically directed to the Missed call list in the Calls menu if there are any new calls, see Æ page 19. If you press the key again, you are branched to the Dialed list. Niels, Bohr Dial 31.05. 07:06 f l Select and confirm the entry you want. Confirm the option shown.
Basic functions Step by step Consulting a second party You can call a second party while a call is in progress. The connection to the first party is placed on hold. Prerequisite: You are conducting a call. Consult? f Select and confirm the option shown. or Starting a conference Start Conference Select and confirm the connection in the context menu if you intend to set up a conference with the new user. j Enter and confirm the second party's phone number.
Basic functions Step by step Switching to the held party (alternating) Prerequisite: You are conducting a consultation call. Alternate? l Select and confirm the option shown. In the first display line, the phone number or name and the duration of the active connection are displayed. You can switch back and forth between two subscribers by repeatedly selecting and confirming "Alternate". Ending an alternate operation Disconnect & return? f Select and confirm the option shown.
Basic functions Step by step Connecting parties You can connect the first party with the party you consulted, clearing down your connection to both parties in the process. Prerequisite: You are conducting a consultation call Æ page 34 and call joining is allowed Æ page 36. Complete Xfer? f Select and confirm the option shown. The active and held calls are joined. You are disconnected from the call.
Basic functions Step by step Call forwarding You can forward calls for your phone to another phone. Prerequisite: The call forwarding function is programmed (Æ page 38). Three forwarding conditions can be programmed in the forwarding menu: • All Calls • Busy • On no reply Because of its direct impact, "All Calls" call forwarding has the highest priority followed by "No reply" and "Busy". If active, "All Calls" call forwarding is indicated on the graphic display when the phone is idle.
Basic functions Step by step Programming call forwarding Saving destination phone numbers for call forwarding You can save up to five destination phone numbers for call forwarding. These destination phone numbers can then be assigned to the different forwarding types. You can then enable one of the forwarding types (Æ page 40). r Press the key shown. Edit call forwarding f Select and confirm the option shown. You can also enter the call forwarding settings via the user menu (Æ page 45).
Basic functions Step by step Assigning a destination phone number to a call forwarding instruction z You can also configure this setting via the Web interface Æ page 89. r Press the key shown. Within three seconds: Edit call forwarding f Select and confirm the option shown. Destination = f Select the destination option for one of the following forwarding types: • All calls • Busy • No reply Confirm the destination selected. 089008844 l Select and confirm a destination number from the list.
Basic functions Step by step Activating and deactivating call forwarding z You can also configure this setting via the Web interface Æ page 89. Prerequisite: At least one destination phone number is programmed (Æ page 39). r Press the key shown. Within three seconds: Edit call forwarding f Select and confirm the option shown. Select the appropriate call forwarding type. All calls l Select and confirm the option shown. or Busy f Select and confirm the option shown.
Basic functions Step by step Activating call forwarding for all calls Use the r function key to activate call forwarding for all calls. Prerequisite: There is at least one forwarding destination programmed Æ page 38. r Press the key shown. Wait three seconds. or Accept l Confirm the option shown. The r key lights up. Call forwarding is activated. If the phone is idle, the call forwarding icon K appears in the second display line with the destination phone number.
Basic functions Step by step Calling back missed calls Calls received while you are absent are indicated by a message on the idle display (Æ page 18). The O function key also lights up. Missed calls are logged in the missed calls list. This list provides information on the missed call and lets you call back the number directly (call lists Æ page 19). O Press the key shown. Calls m Select and confirm the option shown. Missed l Select and confirm the option shown. Niels, Bohr Dial 42 30.
Enhanced phone functions Step by step Enhanced phone functions Incoming calls Deflecting a call Using call deflection Prerequisite: An incoming call is displayed or signalled. Deflect? m Select and confirm the option shown. 089008844 l If a destination phone number is stored (Æ page 43), you can select and confirm it. The call is deflected. or If you did not set a phone number when programming call deflection, you are now prompted to enter a destination phone number for call deflection.
Enhanced phone functions Step by step Default destination = f Select and confirm the option shown. j Enter and confirm the phone number to which the station should be deflected. Entering a destination phone number is not mandatory when call deflection is active. If you want to deflect an incoming call, you are prompted to enter a destination phone number if there is none stored. Save & Exit l Select the option shown and confirm twice. Rejecting a call You can reject an incoming call.
Enhanced phone functions Step by step Configuring call forwarding You can also enter the call forwarding settings via the Forwarding key (Æ page 38). z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Incoming calls Select and confirm the option shown. Forwarding? Select and confirm the option shown.
Enhanced phone functions Step by step Setting alerts Use the Call forward alerts menu to enable and disable visual and audible alerts for call forwarding (not possible with the Forwarding key). Alerts Select and confirm the option shown. Visual alerts = No f Select and confirm the option shown. Yes l Select "Yes" or "No" and confirm. or Audible alerts = No f Select and confirm the option shown. Yes l Select and confirm the option shown.
Enhanced phone functions Step by step Prerequisite: You placed a call on hold and replaced the handset. Retrieve held call? l Select and confirm the option shown to resume the call in speakerphone mode. or Disconnect? f Select and confirm the option shown to disconnect the call. The held call is signaled as an incoming call after a specified period of time. Activating and deactivating the hold reminder tone z You can also configure this setting via the Web interface Æ page 89. N Press the key shown.
Enhanced phone functions Step by step Setting the hold reminder time Use the "Hold reminder" function to set the time after which you want to receive an automatic reminder about a held call. The minimum value is 1, in other words, the reminder is output after one minute. The maximum value is 15 minutes. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Enhanced phone functions Step by step Music on hold If the Music on hold option is active, music is played back when you are placed on hold by another party. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown.
Enhanced phone functions Step by step Call waiting (second call) You can accept a second incoming call in the course of an ongoing call. The caller hears the on-hook signal while you hear a call-waiting signal tone. A bell appears on the display and next to it the phone number of the caller is shown. You can ignore or accept the second call. Before you accept the second call, you can end the first call or place it on hold for subsequent retrieval.
Enhanced phone functions Step by step Ignore? f Select and confirm the option shown. The caller still hears the on-hook signal. You can subsequently Accept, Reject, or Deflect the second call via the context menu.
Enhanced phone functions Step by step Deflecting a second call Prerequisite: You are conducting a call and call waiting is allowed (Æ page 53). Deflect? m Select and confirm the option shown. If a destination phone number is stored Æ page 43, you can select and confirm it. The call is deflected. or If you did not set a phone number when programming call deflection, you are now prompted to enter a destination phone number for call deflection. j Enter and confirm the destination phone number.
Enhanced phone functions Step by step Allowing call waiting z You can also configure this setting via the Web interface Æ page 89. If the Call waiting (second call) function is deactivated, a caller hears the busy signal if you are already conducting a call. Prerequisite: The option was programmed by your administrator. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown.
Enhanced phone functions Step by step Toggling associate Set the "Toggling associate" function to Yes if you want to connect to a second or pickup call by hanging up. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the User password. Configuration Select and confirm the option shown. Connected calls Select and confirm the option shown.
Enhanced phone functions Step by step Transferring a call You can transfer your current call to another party with or without consultation. Blind transfer Prerequisite: You are conducting a call. The options "Allow Call Transfer" and "Transfer on Ring" were selected (Æ page 56). Blind transfer call? f Select and confirm the option shown. j Enter the phone number of the second party to whom you want to transfer the call. Start transfer? f Confirm or wait until the autodial delay expires.
Enhanced phone functions Step by step If the party answers: Announce the call you want to transfer. Complete Xfer? f Select and confirm the option shown. If the party does not answer: You do not have to wait for the second party to answer before you can transfer the call. Replace the handset or, if speakerphone mode is active, press the illuminated n key to transfer the call. If the party does not answer, you will be called back by the first party.
Enhanced phone functions Step by step Allowing "Transfer on Ring" If this option is allowed, you can activate call transfer by replacing the handset even before the called party answers. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Outgoing calls Select and confirm the option shown.
Enhanced phone functions Step by step CTI calls Beep on auto-answer When you dial a number with a CTI application (e.g. Outlook) and auto-answer is activated, the phone switches automatically to speakerphone mode. If autoanswer is deactivated, the phone first rings and you have to press the loudspeaker key or lift the handset in order to set up the connection. This setting also defines whether or not incoming calls are automatically accepted.
Enhanced phone functions Step by step Beep on auto-reconnect You can reconnect a held call both via the CTI application and via the phone. A beep sounds when you toggle between an active call and a held call when the function is active. Prerequisite: The option was programmed by your administrator. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Enhanced phone functions Step by step Making calls Dialing a phone number from a list The following call lists are available in the "Calls" directory: • Missed • Dialed • Received • Forwarded For a detailed description of the call lists, see Æ page 19. O Press the key shown. Calls m Select and confirm the option shown. Dialed f Select and confirm the option shown. Niels, Bohr 30.05. 07:06am Select and confirm the appropriate list entry. The phone number associated with the list entry is dialed.
Enhanced phone functions Step by step Using autodial delay A number is automatically dialed after a set delay starting from the entry of the number's last digit. The autodial delay can be used: • when dialing in idle mode • during a consultation • when transferring an answered call. The delay can be reduced by performing one of the following activities: i • Pressing the i key. This always works. ^ • Lift the handset.
Enhanced phone functions Step by step Settings for autodial delay The setting does not affect automatic emergency number dialing. If you select Autodial delay, you must either confirm the "Dial" option, press the loudspeaker key or wait until the autodial delay expires to set up a call when dialing with the handset on hook. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password.
Enhanced phone functions Step by step Allowing "Busy When Dialing" If you activate this function, an incoming call received while you are performing dialing is rejected. The caller then hears the busy signal. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Outgoing calls Select and confirm the option shown.
Enhanced phone functions Step by step Conference This type of conference is also referred to as a threeparty conference. It involves up to three participants. Prerequisite: You are conducting a consultation call Æ page 34 or have accepted a second call Æ page 50, and the conference function is active Æ page 65. Setting up a conference Conference? Select and confirm the option shown in the menu. You are connected to both parties at once.
Enhanced phone functions Step by step Leaving a conference Prerequisite: The ”Allowing joining in a conference” Æ page 66 function is activated. Exit Conf? l Select and confirm the option shown in the menu. Both call partners remain connected. You are disconnected from the conference call. or ^ or n Replace the handset or, if you are in speakerphone mode, press the loudspeaker key. Both call partners remain connected. You are disconnected from the conference call.
Enhanced phone functions Step by step Allowing joining in a conference You can use this option to decide whether or not your call partners are allowed to join calls after you exit the conference call. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown.
Enhanced phone functions Step by step Call lists For a detailed description of the different call lists, see Æ page 19. Dial entry O Press the key shown. Calls m Select and confirm the option shown. Missed l For instance, select and confirm the list of missed calls. The list is sorted chronologically, with the most recent caller first. You can use the navigator to browse through the list. Niels, Bohr 13:22 Select and confirm the appropriate list entry. The phone number is dialed.
Privacy/security Step by step Privacy/security Deactivating the ringer You can deactivate your ringtone if you do not want to be disturbed by your phone ringing. ) Hold down the key in idle mode until the "Ringer off" icon appears on the display. or You can also deactivate the function using the option in the idle menu (Æ page 17). Ringer off f Select and confirm the option shown. Reactivating the ringer ) Hold down the key in idle mode until the "Ringer off" icon disappears from the display.
Privacy/security Step by step Allowing "Do not disturb" z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Incoming calls? Select and confirm the option shown. Handling? f Select and confirm the option shown. Allow DND = No f Select and confirm the option shown. Yes l Select and confirm the option shown.
Privacy/security Step by step Security User password Your User password protects your individual configurations, including your language settings. You can also use the User password to lock your telephone Æ page 72. The preset password "000000" corresponds to a blank password. In other words, the phone cannot be locked and the user menu is not password protected. (see also Æ page 71) z The User password can also be modified via the Web interface Æ page 89. N Press the key shown.
Privacy/security Step by step Deactivating the user password You can deactivate the phone's password prompt if a password has already been configured. The deactivation of the password prompt does not affect the Web interface Æ page 89 or CTI applications that use a password prompt. The password "000000" must be entered here. If you deactivate the user password, you cannot lock the phone Æ page 72 and the user menu is not password protected. N Press the key shown. User Select and confirm the option shown.
Privacy/security Step by step Locking the phone You can lock your phone to protect it against unauthorised access. In this way, no one can make calls or change your user settings unless they know your user password. If an emergency number is entered on the phone by administrator, "Emergency call" appears on the display for selection when you have activated the lock. You can also enter the emergency number via the dialpad. You can only lock the phone if you set a user password (Æ page 70).
Privacy/security Step by step Unlocking the phone Unlock phone? Confirm the option shown. j Enter the User password and confirm. The phone is unlocked if the password is correct.
Individual phone configuration Step by step Individual phone configuration Display Adjusting the display to a comfortable reading angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. Setting contrast The display has multiple contrast levels that you can set according to your light conditions. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec.
Individual phone configuration Step by step Date and time This function allows you to select one of three different display modes for the date and manually set the time if necessary. z You can also configure these settings via the Web interface Æ page 89. Setting the time N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Time = 14:44 Select and confirm the option shown. f Select and confirm the option shown.
Individual phone configuration Step by step Setting daylight saving time Prerequisite: Auto DST is deactivated Æ page 77. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Select and confirm the option shown. Daylight saving = No f Select and confirm the option shown. The time set is displayed. Yes l Confirm the option shown.
Individual phone configuration Step by step Setting the difference between daylight saving and standard time Prerequisite: Auto DST is deactivated Æ page 77. Enter the difference to be used for daylight saving time. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Date and time? Difference (mins)=60 Select and confirm the option shown.
Individual phone configuration Step by step Time display format z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Time format = 24 hours m Select and confirm the option shown. The format set is displayed. 12 hours (AM/PM) f Select and confirm the time format (12- or 24-hour display).
Individual phone configuration Step by step Audio Volumes Use this selection to set the following volumes: • Loudspeaker • Ringer • Handset • Handsfree z You can also configure this setting via the Web interface Æ page 89. Example: Handset: N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Audio Select and confirm the option shown. Volumes? Select and confirm the option shown. Handset f Select and confirm the option shown.
Individual phone configuration Step by step Settings Ringtone If your administrator has loaded suitable files to the phone, you can select a realtone file in *.mp3 or *.wav format for the ringer tone. If no individual audio files are available the "pattern" ringtone is preset. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Audio Select and confirm the option shown. Settings? Select and confirm the option shown.
Individual phone configuration Step by step Pattern melody=4 f Select the required pattern melody1 between 1 and 8 (e.g. 4). You will immediately hear the corresponding Pattern melody. Confirm the selected Pattern melody. Save & Exit l Select the option shown and confirm twice. Ringer tone sequence z You can also configure this setting via the Web interface Æ page 89. Prerequisite: You have chosen the "pattern" ringtone, see Æ page 80. N Press the key shown.
Individual phone configuration Step by step Audio Select and confirm the option shown. Settings? Select and confirm the option shown. Room character = Normal f Select and confirm the room character in the context menu (for example, "Normal"). Save & Exit l Select the option shown and confirm twice. Opening listening mode Select the mode here that you prefer for open listening (see Æ page 25). z You can also configure this setting via the Web interface Æ page 89. N Press the key shown.
Individual phone configuration Step by step Key click You can select here whether a tone should be heard when a key is pressed. You can also decide whether this should apply for all keys or only those on the keypad. In addition, you can adjust the tone volume or disable the tone. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.
Individual phone configuration Step by step Setting the language and country Selecting a language Use this menu option to select the language for operator prompting. z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Language = Deutsch f Select and confirm the option shown. The language set is displayed.
Individual phone configuration Step by step You may choose from the following languages: 1. Bahasa Indonesia 2. Bahasa Malaysia 3. Brasileiro 4. Català 5. Ceština 6. Dansk 7. Deutsch 8. English 9. English(US) 10. Español 11. Français 12. Hrvatski 13. Italiano 14. Latviešu Valoda 15. Lietuviø Kalba 16. Magyar 17. Nederlands 18. Norsk 19. Polski 20. Português 21. Română 22. Slovenčina 23. Slovenski Jezik 24. Srpski Jezik 25. Suomi 26. Svenska 27. 28. Türkçe 29. 30. 31. 32. Русски 33. 34. 35.
Individual phone configuration Step by step Country settings Adapt your phone settings to suit the relevant countryspecific conditions (for example, transmission parameters). z You can also configure this setting via the Web interface Æ page 89. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Locality? Select and confirm the option shown. Country = Germany f Select and confirm the option shown. The country set is displayed.
Individual phone configuration Step by step Network information This overview in the user area of the Program/Service menu provides you with information about the IP address of the phone and the HTML address of the Web interface. It also provides real-time data about the network activity of the phone. N Press the key shown. User Select and confirm the option shown. if nec. j Enter and confirm the user password. Network information Select and confirm the option shown.
Individual phone configuration Step by step Resetting user data The following user-specific settings changed via the phone menu or the Web interface can be reset to factory settings. • Display contrast • Language setting • Audio settings – Volumes – Settings • Call lists – All entries are deleted Important: All data is reset without a warning tone. Initiating the reset N Press the key shown. User Confirm the option shown. if nec. j Enter and confirm the user password.
Web interface Web interface General You can configure a number of settings for your phone via the Web interface. Communication is via a secure HTTPS connection. Calling up the Web interface For more information on the IP address, the Web interface address, and how to connect the telephone to the network, refer to the section entitled "Network information" Æ page 87.
Web interface User Pages The Web interface homepage opens once you have entered and confirmed the phone's IP address: User menu User selection Phone information User login Highlighted entry (current page) Menu heading Menu entry 1. Click a menu heading to display the individual menu entries. Click the menu heading again to close the menu. 2. Click a menu entry to open the corresponding form. 3. Make the desired changes. 4. Click the corresponding button to save or discard your changes.
Web interface User menu All settings can be made via the user menu of the web interface as well as via the phone's user menu.
Web interface – Handling – Allow call waiting V Æ page 53 – Allow DND V Æ page 69 – Allow busy when dialing V Æ page 63 – CTI calls – Allow auto-answer V Æ page 58 – Allow beep on auto-answer V Æ page 58 – Allow beep on auto-reconnect V Æ page 59 – Connected calls – Allow call transfer V Æ page 56 – Allow call joining V Æ page 36 – Allow exit conferenceV Æ page 66 – Allow hold reminder V Æ page 47 – Hold reminder delay (minutes) V Æ page 48 – Allow music on hold V Æ page 49 – Allow conferences V Æ page 65 –
Fixing problems Fixing problems Caring for your telephone • • • • Never allow the telephone to come into contact with colouring, oily, or aggressive agents. Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).
Local user menu Local user menu Opening the user menu on the phone To open the user menu, press the N key. On the Settings tab, select the User menu option. You are prompted to enter the User password Æ page 70. Confirm this with OK. The options of the user menu are available. User menu display The majority of settings that can be made via the user menu on the phone can also be made via the Web interface Æ page 89.
Local user menu – Ringer3.wav? – Ringer4.wav? – Ringer5.wav? – Ringer6.
Local user menu – Back? – Transfer on ring = YesÆ page 57 – No? – Back? – Immediate dialing = Yes Not relevant – No? – Back? – Save & Exit – Exit (no save) – Incoming calls? – Deflecting? – Allow deflection = YesÆ page 43 – No? – Back? – Default destination = Æ page 43 – Save & Exit – Exit (no save) – Forwarding? – Settings? – All Calls = Off Æ page 38 – On? – Back? – Destination = Destination 1 to Destination 5 – Edit favourites? – Back? – Destination 1 – Destination 2 – Destination 3 – Destination 4 – Des
Local user menu – Destination 1 – Destination 2 – Destination 3 – Destination 4 – Destination 5 – Duration = 16 – Save & Exit – Exit (no save) – Alerts – Visual alerts = NoÆ page 46 – On? – Back? – Audible alerts = NoÆ page 46 – On? – Back? – Forwarding party = Display lastÆ page 46 – Display first? – Display last? – Back? – Save & Exit – Exit (no save) – Handling? – Allow call waiting = YesÆ page 53 – No? – Back? – Allow DND = YesÆ page 69 – No? – Back? – Busy when dialing = YesÆ page 63 – No? – Back? – Sa
Local user menu – Allow call transfer = YesÆ page 56 – No? – Back? – Allow call joining = YesÆ page 36 – No? – Back? – Join in conferences = YesÆ page 66 – No? – Back? – Allow hold rem. = YesÆ page 47 – No? – Back? – Hold rem.
Local user menu – Medium – High – Back – Keys = Keypad onlyÆ page 83 – All keys – Back – Save & Exit – Exit (no save) – Back? Locality? – Country = DEÆ page 86 – DE? – Further countries, seeÆ page 86 – Back? – Language = DeutschÆ page 84 – Deutsch? – Further languages, seeÆ page 85 – Back? – Date format = dd/mm/yyyÆ page 78 – dd/mm/yyy? – yyyy/mm/dd? – mm/dd/yyyy? – Back? – Time format = 24 hourÆ page 78 – 24 hour? – 12 Hour (AM/PM)? – Back? – Save & Exit – Exit (no save) Security? – User password = *******
Local user menu – Exit (no save) Reset? – Reset all user data?Æ page 88 – Cancel? Back? 100
Index Index A Administration ............................................ 21 Allowing call joining ................................... 36 Alternate ...................................................... 35 Application ................................................... 58 Audio Room character ...................................... 81 Autodial delay ............................................. 61 AutoReconnect ........................................... 59 C Call Answering ................................
Index Missed calls ................................................ 42 Music on hold ............................................. 49 N Navigator ..................................................... 14 O Open listening ............................................ 26 OpenScape Voice Abbreviated dialing Two-key abbreviated dialing ............. 60 Operating instructions ................................. 2 P Phone locking ...................................................... 72 Phone settings ............
Important telephone numbers In case of technical failures: For sales queries: For handover of equipment, please quote the telephone number! Published by: Deutsche Telekom AG Right of modifications reserved. Part number: A31003-T2080-U101-7-7619 SW version: 1.0 Date: 01/2012 Printed on environmentally friendly recycling paper.
