User's Manual

BrailleNote Apex BT User Guide
18-429
18.4.1 Field Definition List.
Once you have created a new database by typing and confirming the new database name, KeyBase
will display "Field definition list for Medical History".
You will now need to think of all the information that you want to keep from each visit the Medical
Center. Each piece of information becomes a field and you can have up to 150 different fields in
your database. Also consider which order you want the fields presented when you add a record.
Last, but not least, you will need to decide on the type of data to store in each field. Is the data a
date, time, number or text only? The type of data you store in each field is known as a field type and
there are 8 choices:
String
Number
Yes or No
Document
Date
Time
Field types are explained in detail in 18.4.2 Field Types.
For the Medical History database, the following fields and field types will be entered in the order
below:
Reason for appointment - String
Appointment Date - Date
Appointment Time - Time
Medical Practitioner - String
Prescription Issued – Yes or No
Notes - Document
Medical Center Name - String
Medical Center Cost - Number
Prescription Cost - Number
You don't need to get everything right the first time. You can come back later and add additional
fields, remove fields you find you don‟t need, or change the name of fields. However, think
carefully about the field type, because if you change a field type after you have added data to your
database, any data already stored in the previous type will no longer be displayed.