User's Manual

BrailleNote Apex BT User Guide
10-253
This puts you in an entry list so you can modify or add to any other field as well. You have the
same three options for all the fields and you can change any other field in the record.
The second scenario is where you wish to add an additional field to an existing record. From the
"Lookup address" option, select the person's record you wish to add to, then press
BACKSPACE with dots 2-5. KeySoft will prompt: "Last name? Currently (name)"
Press ENTER to accept the name, then use SPACE to move through the list of fields until you hear
the field you wish to add. Type in the required information and press ENTER. When you are
satisfied press SPACE with dots 2-6 and the modified record will be stored.
10.4 Deleting a Record.
To delete a record, comprising a last name and all its associated fields, use the "Lookup" option.
Move to any field in the record and press BACKSPACE with dots 2-3-5-6.
You are prompted to make sure, so press Y, and the record is deleted from the address list.
10.5 Duplicating a Record.
You may want to create a new record which is similar to an existing one. There is often less to type
if you duplicate an existing record, and then make the required changes. You might do this, for
example, if two people work for the same company and many of their details are the same. There is
a useful function called "Retrieve last record", which can help here.
Assume that you have just added a new record for someone who works for a particular company,
and you want to add another similar record for someone else. Select the Add Address option and
when you get as far as the Last name prompt, select the Block Commands Menu by pressing
SPACE with B.
Note that this is a different menu to the Block Commands menu in KeyWord. Press SPACE and
KeyList displays: "Retrieve last record".
KeyList is offering to retrieve the last record you added, so press ENTER. KeyList prompts,
"Last name? Currently Smith". You now have two identical records, so you should change the
fields that are to be different, such as Last name, First Name, and Title. When you have made the
changes, add the new record by pressing SPACE with dots 2-6.
If you need to add other similar records, continue using the retrieve last record command as
necessary. If you want to duplicate an old record, just look it up first, since the retrieve last record
command retrieves the last record which was looked up, added or copied.