User's Manual

BrailleNote Apex BT User Guide
3-90
The Paragraph format option assumes that a single carriage return and/or line feed character
sequence, that is not followed by an indent of more than one space, denotes the end of a line within
a paragraph and is therefore removed so that KeyWord can reformat the paragraph within the
margins that you have set. A sequence of two or more carriage return and/or line feed characters or
a single sequence followed by an indent is interpreted as being the start of a new paragraph and is
substituted for KeyWord's New Line markers. This option is the initial setting when you first open a
document and is the one that you will need for most prose type documents.
The Line format option retains every carriage return and/or line feed sequence as a New Line in
KeyWord. Use this setting when opening documents containing lists or documents where each
paragraph is formatted as one long line.
To retain "Paragraph" format when opening the document, just press ENTER. To select "Line"
format, press L followed by ENTER.
“Use Line or Paragraph format when saving the document? Currently Paragraph.”
In a similar way to the previous option for opening documents, this option controls the use of
carriage returns and line feeds when a plain text or plain Braille document is saved. Paragraph
option puts carriage return/line feed sequences only where New Line markers occurred while the
document was being edited. Line option puts them where either Line Break indicators or New Line
markers occur.
If you are saving a document for use again in KeySoft or for transferring to another word processor,
use Paragraph format. This will ensure that all paragraphs, headings, list, etc. are properly formatted
when the document is opened next time. However each paragraph will appear as one long line, so if
you are saving the document for use on a system which may not be able to handle this, then save
using Line format.
To retain "Paragraph" format when saving the document, just press ENTER. To select "Line"
format, press L followed by ENTER.
You may have worked out that if you open a document using Paragraph format and then save it
using Paragraph format, then you must open it next time using Line format. KeyWord changes the
setting automatically for you so that if you have saved a document using paragraph format, next
time you open it, the opening setting will be Line format.
Whether or not KeyWord uses Line Feed control characters in addition to Carriage Return
characters is controlled by the "Use of Line Feed characters?" option in the ASCII Translation
Options in the Translation Menu. The use of the ASCII End of File character is controlled by the
"Use of End of File character" option in the same list.
"Extended character set? Currently ANSI.”
More than one system has been used for extended characters, therefore you must tell KeyWord
which one to use for this document. The options are the "ANSI" character set and the "MSDOS"
character set. If you don't know which one to use, try one and if the extended characters do not
come out correctly, try the other. For the "MSDOS" set press M followed by ENTER. For the
"ANSI" set press A followed by ENTER.