Instruction Manual

5. Task management
5.1 Overview and general principles
5.2 Task creation
5.3 Tasks menu
6. Contributors
SYSTRANLinks offers a Translation Memory feature that will help you and your translators to leverage already done translations. Translation Memory matches of fuzzy
matches will be shown in the Sentences Menu and in the Sentences Toolkit.
The Translation Memory tab will contain:
All sentences manually edited/validated on your website.
Sentences from files you own and you have imported.
Import supports raw text format and generic TMX files. To have a template, just export a set of sentences and reuse this file.
Then, the Translation Memory can be used:
When post-editing sentences, translators will see as TM matches (exact and fuzzy) as alternative translations in the Sentence Toolkit.
In the Sentences Menu, sentences that have an exact match in the memory (and not yet reviewed) will have the status TM Exact Match. You can then filter them and
either create a task or directly mas publish them.
The Translation Memory applies for the website only, it is not shared with other websites in the same account.
Import and Export features are not enabled for the Free edition of SYSTRANLinks.
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SYSTRANLinks task management features enable full flexibility and adaptation to different editing workflows.
When creating a task from a sentence set selection, you can choose between two task types:
Post-Editing only.
Full Review (Edit, Validate or Reject).
If ‘Post-editing’ only, task assignee will only be able to save edits on sentences, and task will be marked as completed when all sentences have been 'Edited'. This is desirable
if you want a proofreader or a customer to further review all edited sentences.
If ‘Full Review’, task assignee will be able to edit, but also to validate or reject sentences. This is desirable either:
as a validation task of a previous "Post-editing Only" task.
if the task assignee is in charge of the full cycle, from post-editing to validation.
In this case, task will be marked as completed when all sentences are either 'Validated' or 'Rejected'.
As a consequence, and even though not yet embedding a Workflow Engine and automatic sequencing, SYSTRANLinks task management already enables the following:
On the fly translation and validation, directly from the sentence list or from the website.1.
Process includes a Post-editor and a proofreader:
Create a task with type ‘Post-editing Only’ and assign it to the Post-editor.a.
When finished, from sentence list, filter on sentences with ‘status’ Edited.b.
Create a second task with type ‘Full Review’ and assign it to the Proofreader.c.
2.
Process only involves a translator, directly validating sentences: Create directly a task with the Type ‘Full Review’.3.
To create a task, first select sentences from the Sentences menu (either by selecting them through checkboxes or with a set of filters).
Once selection is completed, click on ‘Create a task’, and task creation form opens.
Once all required information is set, a notification email is sent to the assignee, and the task is added to assignee’s task list.
Note that there is a ‘Limit’ field that will block the number of sentences in a text. It is set by default to 100, and can be changed in this screen.
Task is now visible in the Tasks Menu.
This menu lists all tasks created from the Sentence list, and shows their progress.
To enter a Task as an editor: select the task and click ‘Edit’, this opens the ‘Task Editor’, which is basically a sentence list in full screen mode, with the sentence toolkit enabled
in accordance with the Task type.
To modify Task Information (date/assignee): select the task and click ‘Information’.
A task can be cancelled. In this case, it won’t appear anymore in the list. Note that the cancellation of the task doesn’t affect work that might have been done on the sentences
within the task.
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SYSTRANLinks enables collaborative translation through invitation of external contributors to review and edit translations.
SYSTRAN Online Support - SYSTRANLinks http://support.systran.net/systranlinks/
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