User's Manual

44
User Information
You will also need to gather the names of users, define their access requirements,
organize user and timezone groups, and decide how you will use other features
configurable within AMS.
It will be helpful to create a table listing what you know about each user. Start-
ing with a list of names, think about building a table that defines basic information
about each user; such as, User Type, User Group, Shift, and so on. Following is a
very simple example:
What User Groups will help you manage security? Do you have shift workers who
are allowed on site only during certain days or hours? Will there be areas off lim-
its to certain groups? Do some users need extra time to pass through a door, such
as to accommodate a food cart or wheel chair? Start thinking about these ele-
ments and begin organizing the data as soon as possible so you’ll be ready when
your equipment and software are ready. It is a good idea to use a spreadsheet
software such as Microsoft
®
Excel
®
for this purpose. That way you can sort the
data to help you plan your segment.
Importing Data
Do you have an existing database that already contains much of the information you need?
It is likely you can modify a version and import it into AMS using the program’s System
Administrator feature. If you have a large organization, this will save you time and reduce
data entry error. See “Importing Data from a Legacy OFM Database” on page 170.
Last User Type
Alverez
Bennet Fred
Ford Aldo
Manager
General
General
Bldg.
A
A
B
User Group
Admin
Lecture
Service
Timezone
Default
Default
Service 1
First
Alicia
Shunt
Default
30 sec.
30 sec.