A-AVZ-100-11 CLIE Mail Version1.
• Sony, CLIE and their logos are trademarks of Sony Corpolation. • Microsoft, Windows and Outlook are registered trademarks of Microsoft Coprpolation. • Palm OS, Palm Computing, Graffiti, HotSync and the Palm Platform Compatible Logo are registered trademarks of Palm, Inc. • Palm, the Palm logo, the HotSync Logo and Palm Powered are trademarks of Palm, Inc. • Eudora is a registered trademark of the University of Illinois Board of Trustees, licensed to QUALCOMM Incorporated.
Table of contents What you can do with CLIE Mail .......... 4 Advanced CLIE Mail operations ......... 32 Installing CLIE Mail .............................. 5 Installing on your CLIE handheld ........... 5 Sorting e-mails according to specific conditions (Filter) .................... 32 Installing on your computer ................... 6 Receiving only part of an e-mail .......... 34 Sending a test e-mail message ............ 7 Registering a signature ........................
What you can do with CLIE Mail CLIE Mail is an e-mail client application for the CLIE handheld. Checking your e-mail anytime, anywhere You can check your e-mail anytime, anywhere using the mobile kit. Managing your e-mail on your computer with your CLIE handheld You can transfer e-mail messages from your computer to your CLIE handheld and read them on your CLIE handheld screen. You can not only read them, but also write a reply and send it from your computer.
Installing CLIE Mail Installing on your CLIE handheld You can install CLIE Mail on the hard disk on your computer. Install the CLIE Palm Desktop software on your computer from the supplied CD-ROM and place your CLIE handheld in the cradle. 1 Insert the Installation CD-ROM into the CD-ROM drive. The installation launcher window appears. 2 Click Install CLIE Mail. The Install Tool dialog box appears. 3 Select a user name from the user list. The file is added to the File Name list. 4 5 Click Exit.
Installing CLIE Mail Installing on your computer You can synchronize the e-mail messages on your computer and on your CLIE handheld, after installing the CLIE Mail Conduit software on the supplied CD-ROM. 1 Insert the Installation CD-ROM into the CD-ROM drive. The installation launcher window appears. 2 Click Install CLIE Mail Conduit. A confirmation dialog box appears. The CLIE Mail Conduit software installation starts. Follow the instructions on-screen to finish the installation. 3 Click Exit.
Sending a test e-mail message Writing and sending a test e-mail To get used to operating CLIE Mail, write and send a test e-mail message. 1 With the supplied modular cable, connect your CLIE handheld to the modular jack on the wall. 2 Rotate the JogDial navigator to select the CLIE Mail icon, then press the dial. You can also start CLIE Mail by tapping the CLIE Mail icon directly. CLIE Mail starts and the e-mail list screen appears.
Sending and receiving a test e-mail 3 Tap . The e-mail edit screen appears. 4 Enter the address, subject and body text. You can use an address which you have already registered using the Address Book (refer to the Operating Instructions manual). For details, see page 9. 5 Tap Send. A menu appears. 6 If you want to send the mail message immediately, tap Send Now, otherwise tap Send Later. • Send Now: CLIE Mail sends the mail immediately.
Sending and receiving a test e-mail When you want to save an e-mail message without sending it immediately Tap Draft before performing step 5 above. To check the contents of the draft e-mail, tap the arrow V in the top righthand corner of the screen and then tap Draft. When you want to send the mail later from the Outbox Tap or . The e-mail messages which are stored in the Outbox category are sent all at once.
Sending and receiving a test e-mail Using the screen 1 The attachment icon If a file is attached to your mail, the attachment icon appears to the left of the Sender column. 2 The read/unread display The icon of e-mails you have already read changes to the open icon. 3 (Receive) button Downloads new e-mails. 4 (Send) button. Sends e-mails stored in the Outbox category. 5 (New mail) button. Displays the New Mail edit screen.
Sending and receiving a test e-mail (Move) button 8 Displays the E-mail Move screen. For details, see page 25. (Delete) button 9 Displays the E-mail Delete screen. For details, see page 22. (Telephone) icon 0 Displays the online status. You can also switch between online and offline modes. • • : your CLIE handheld is connected to the Internet (online). : your CLIE handheld is not connected to the Internet (offline).
Sending and receiving a test e-mail Receiving a test e-mail Download the e-mail you sent on page 7 using CLIE Mail. 1 With the supplied modular cable, connect your CLIE handheld to the modular jack on the wall. 2 Rotate the JogDial navigator to select the CLIE Mail icon, then press the dial. CLIE Mail starts and the e-mail list screen appears. You can also start CLIE Mail by tapping the CLIE Mail icon directly. 3 Tap . Your CLIE handheld connects to the Internet and can receive new e-mails.
Writing/reading an e-mail Replying to an e-mail message 1 With the supplied modular cable, connect your CLIE handheld to the modular jack on the wall. 2 Rotate the JogDial navigator to select the CLIE Mail icon, then press the dial. You can also start CLIE Mail by tapping the CLIE Mail icon directly. CLIE Mail starts and the e-mail list screen appears. 3 Tap the arrow V in the top right-hand corner of the screen, then tap Inbox. The Inbox e-mail list screen appears.
Writing/reading an e-mail 5 Tap Reply. Re: is added to the original subject line, and the e-mail edit screen in which appears. 6 Enter the text of your message. You can use an address which you have already registered using the Address Book (refer to the Operating Instructions manual). For details, see page 9. 7 Tap Send. A menu appears. 6 If you want to send the mail message immediately, tap Send Now, otherwise tap Send Later. • Send Now: CLIE Mail sends the mail immediately.
Writing/reading an e-mail Rewriting/sending draft e-mail 1 With the supplied modular cable, connect your CLIE handheld to the modular jack on the wall. 2 Rotate the JogDial navigation to select the CLIE Mail icon, then press the dial. You can also start CLIE Mail by tapping the CLIE Mail icon directly. CLIE Mail starts and the e-mail list screen appears. 3 Tap the arrow V in the top right-hand corner of the screen, then tap Draft. The Draft e-mail list screen appears.
Writing/reading an e-mail 7 If you want to send the mail message immediately, tap Send Now, otherwise tap Send Later. • Send Now: CLIE Mail sends the mail immediately. • Send Later: CLIE Mail stores the mail in the Outbox category. You can . send an e-mail which is stored in the Outbox category by tapping When you want to check e-mail messages saved in the Outbox category, tap the arrow V in the top right-hand corner of the screen and then tap Outbox.
Writing/reading an e-mail Forwarding an e-mail 1 Perform operations in Steps 1 to 3 of “Replying to an e-mail message” on page 13. 2 Rotate the JogDial navigation to select the e-mail message you want to forward , then press the dial. You can also simply tap the desired e-mail directly. The text of the e-mail message appears. 3 Tap Forward. Fwd: is added to the original subject line, and the e-mail edit screen appears. 4 Enter the e-mail address to which you want to forward the message.
Writing/reading an e-mail When you want to save an e-mail message without sending it immediately Tap Draft before performing step 5 above. To check the contents of the draft e-mail, tap the arrow V in the top righthand corner of the screen and then tap Draft. When you want to send the mail later in the Outbox Tap or . The e-mail messages which are stored in the Outbox category are sent all at once.
Writing/reading an e-mail Sending/receiving an attachment Attaching a document to your e-mail You can send or receive an attached document such as address information from the Address Book or a memo from the Memo Pad using CLIE Mail. 1 2 Write an e-mail message. Tap Attach. The Attachments screen appears. 3 Tap the arrow V and tap the desired type of document you want to attach.
Writing/reading an e-mail Viewing an attached document When address information from the Address Book or a memo from the Memo Pad is attached to an e-mail message, you can check the contents of the document while downloading it. If necessary, you can save the attached document on your CLIE handheld and add the information to your Address Book or Memo Pad database. 1 Download the e-mail message. For details, see “Receiving a test e-mail” on page 12.
Writing/reading an e-mail Reading sent/received e-mail messages Received or sent e-mail messages are stored on your CLIE handheld according to the category. 1 Rotate the JogDial navigation to select the CLIE Mail icon, then press the dial. You can also start CLIE Mail by tapping the CLIE Mail icon directly. CLIE Mail starts and the e-mail list screen appears. 2 Tap the arrow V in the top right-hand corner of the screen, then tap the category in which the e-mail message you want to read is stored.
Managing your e-mail Deleting e-mail 1 Rotate the JogDial navigation to select the CLIE Mail icon, then press the dial. You can also start CLIE Mail by tapping the CLIE Mail icon directly. CLIE Mail starts and the e-mail list screen appears. 2 Tap the arrow V in the top right-hand corner of the screen, then tap the category in which the e-mail message you want to delete is stored. 3 Tap . A check box appears to the left of the e-mail list.
Managing your e-mails 7 Tap . A check box appears to the left of the e-mail list. 8 Tap and select the check box of the e-mail messages you want to delete. 9 Tap Delete. The confirmation screen appears. 10 To delete the selected e-mail messages, tap OK. E-mail messages you have selected are completely deleted. To cancel the deletion of the selected messages Tap Cancel in step 10 above. The e-mail messages selected in step 4 are still stored in the Trash category.
Managing your e-mails Managing your e-mails using original categories Making original categories You can manage your e-mail messages using original categories you have chosen, such as Private, Business or New Project. To manage your e-mails using an original category, first create the desired category and then use it to manage your e-mail. 1 Tap the arrow V in the top right-hand corner of the screen, then tap Edit Categories. The Edit Category screen appears. 2 Tap New.
Managing your e-mails Managing your e-mail messages using original categories As an example, move the e-mail messages in the Inbox category to an original category you have created. 1 Tap the arrow V in the top right-hand corner of the screen, then tap Inbox. The Inbox e-mail list screen appears. 2 Tap . A check box appears to the left of the messages in the e-mail list. 3 Tap and select the check box of the e-mail messages you want to move.
Storing an e-mail from your computer You can transfer e-mails from your computer to your CLIE handheld and read them on your CLIE’s screen. You can not only read them, but also write a reply and send it from your computer. Compatibility with other e-mail software When you use the following e-mail client software, you can transfer e-mails from your computer and store them on your CLIE handheld. • Microsoft Outlook Express • Microsoft Outlook • Eudora 3.0.
Storing an e-mail from your computer Choosing the e-mail client software on your computer To transfer an e-mail from your computer to your CLIE handheld, follow the procedures below. Choosing the Microsoft Outlook Express 5.0 or later 1 Click Start - Settings - Control Panel. The Control Panel window appears. 2 Double-click the Internet icon. If you have the Windows 2000 operating system on your computer, double-click the Internet Options icon. The Internet Options dialog box appears.
Storing an e-mail from your computer Changing the detailed settings for transferring e-mails You can change the detailed settings for transferring e-mails. For details, see Help files for the procedures below. 1 Click the icon in the Windows task tray, then click Modify Setting from the shortcut menu. 2 Double-click CLIE Mail. Or, click Modify after clicking CLIE Mail. The CLIE Mail window appears. 3 Click Help. The Help window appears.
Storing an e-mail from your computer Setting up the HotSync option on your computer Specify the e-mail client software and mail folders for use in the HotSync transfer. 1 Double-click the CLIE Palm Desktop icon, or click Start Program files - Sony CLIE - CLIE Palm Desktop. The CLIE Palm Desktop software starts. 2 3 Click Setup from the HotSync menu. Double-click CLIE Mail. Or click Modify after clicking CLIE Mail. The CLIE Mail window appears. 4 5 Click Synchronize the files or Overwrites handheld.
Storing an e-mail from your computer Setting up the HotSync option on your CLIE handheld When you select the HotSync setting in step 4 in “Setting up the HotSync option on your computer” on page 29, you can specify various settings for transferring your e-mail. 1 Tap Menu on the e-mail list screen, then tap Options HotSync Options. The HotSync Options screen appears. 2 Select the e-mails to be transferred. • All: transfers and synchronizes all e-mail messages.
Storing an e-mail from your computer Transferring an e-mail Place your CLIE handheld in the cradle, then press the HotSync button on the cradle. HotSync starts and synchronizes your e-mail.
Advanced CLIE Mail operations Sorting e-mails according to specific conditions (Filter) You can specify filters to sort your e-mail automatically to specific categories when you receive e-mail. By setting a filter, you can refuse e-mail messages which meet the specific conditions or sort e-mail messages, sending them to a specific category automatically. 1 Tap Menu Filters.1 in the e-mail list screen, then tap Options - The Filter screen appears. 2 Tap New. The Edit Filter screen appears.
Advanced operations for CLIE Mail 4 5 Tap OK. To activate the filter, tap and select the check box of the desired filter. The selected filter is activated. 6 Tap OK. The e-mail list screen appears. To cancel filtering temporarily Tap and deselect the check box of the filter in step 5 above. To delete the filter Tap Delete in step 4 above. Tap OK after the confirmation screen appears.
Advanced operations for CLIE Mail Receiving only part of an e-mail You can choose to receive only the e-mail header, which contains the from, subject and date items, and so on, and just the beginning of the text. You can also choose to receive the remainder of the e-mail text for messages you want to read in their entirely. You can also specify the number of e-mail messages to be downloaded in a single connection.
Advanced operations for CLIE Mail If you have chosen to receive only part of an e-mail message “Download remainder of the message” check box appears at the end of the text. If you want to receive the remainder of the message the next time you download your e-mail, tap and check the box. In the next time you download, you will receive the remainder of any selected e-mail.
Advanced operations for CLIE Mail Registering a signature You can register a mail signature. After registering your signature, you can add it automatically when you send e-mail messages. 1 Tap Menu Signatures. on the e-mail list screen, then tap Options - The Signatures screen appears. 2 Tap the arrow V, then tap the type of signature. You can register up to 3 types of the signature. This function is convenient for using different signatures in different situations.
Advanced operations for CLIE Mail Setting display options Selecting the display order In CLIE Mail, e-mail messages are displayed in order by date and time. You can also display e-mail messages by sender or subject. Tap the column you want to sort by when displaying e-mail messages on the e-mail list screen. E-mail messages are displayed in the selected order. When you tap the same column again, e-mail messages are displayed in the reverse order.
Advanced operations for CLIE Mail Switching mail accounts You can switch the mail account you are currently using and receive/send email using up to 8 accounts with CLIE Mail. Note You can receive e-mail from all mail accounts at once, but you can only send e-mails from one account at a time. If you want to send an e-mail message from different account, switch to the account you want to use and then send the e-mail message. 1 Tap Menu Accounts.
CLIE Mail Menu items The following items appear when you tap the MENU icon. This section explains the menu commands specific to CLIE Mail. For the menu common to all CLIE applications, see “Using the Edit menu” in the Operating Instructions manual. E-mail list screen Mail menu Empty Trash Deletes all e-mail messages stored in the Trash category. Options menu Accounts Shows the Account screen. Preferences Shows the Preference screen.
CLIE Mail Menu items Show Options Shows the Show Options screen. You can choose whether or not to display the subject, sender and date and time. Tap and select the check box of items you want to display. Filters Shows the Filter screen. For details, see “Sorting e-mails according to specific conditions (Filter)” on page 32. HotSync Options Changes the settings to be used for e-mail synchronization. For details, see “Setting up the HotSync option on your CLIE handheld” on page 30.
CLIE Mail Menu items Address edit screen Edit menu Keyboard Shows the screen keyboard. Graffiti Help Shows the Graffiti Help screen. Options menu Lookup Shows the Lookup screen.
CLIE Mail Version 1.
