Maintenance Guide

Chapter 4
23 smarttech.com/kb/170450
Chapter 4: Using your room system
Scheduling meetings 23
Turning on your room system 24
Starting meetings and whiteboard sessions 25
Managing meetings using the console 26
Presenting content during meetings 28
Presenting computer screens 29
Presenting files 29
Using the whiteboard feature 30
Ending meetings 30
This chapter provides an overview of how users can schedule and conduct a meeting using your
SMARTRoomSystem and Lync Room System software.
Scheduling meetings
Using MicrosoftOutlook® on their personal computers, users can schedule Lync meetings and book
the SMARTRoomSystem as a resource.
To schedule a new Lync meeting
1. Start Outlook, and then click Calendar.
2. Click Home, and then click New Lync Meeting.
N O T E
For users with older versions of Lync software, this button is labeled New Online Meeting.
A new Lync meeting opens.
3. Select a date and time for the meeting, type a subject and details, and then add participants and
resources (including the room system).