User manual

Chapter 4
21
Chapter 4: Using your room system
Scheduling meetings 21
Turning on your room system 22
Starting meetings and whiteboard sessions 22
Managing meetings using the console 24
Presenting content during meetings 26
Presenting computer screens 26
Presenting files 26
Using the whiteboard feature 27
Ending meetings 28
This chapter provides an overview of how users can schedule and conduct a meeting using your
SMARTRoomSystem and Lync Room System software.
Scheduling meetings
Using MicrosoftOutlook® on their personal computers, users can schedule Lync meetings and
book the SMARTRoomSystem as a resource.
To schedule a new Lync meeting
1. Start Outlook and then click Calendar.
2. Click Home and then click New Lync Meeting.
N O T E
For users with older versions of Lync software, this button is labelled New Online Meeting.
A new Lync meeting opens.
3. Select a date and time for the meeting, type a subject and details, and then add participants
and resources (including the room system).