SMART Room System™ for Microsoft® Lync® Software configuration guide For models SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M, SRS-LYNC-M-DUAL and SRS-LYNC-L
In this guide: For your records Preparing for your room system Before configuring your room system’s software Starting your room system for the first time Logging on and configuring the displays Configuring SMART Settings Configuring Lync Room System software Checking the status of the Lync Room System software product key Testing your room system 1 2 2 3 9 11 14 16 17 For more information on configuring, maintaining and troubleshooting your room system, see the SMART Room System™ for Microsoft® Lync® set
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide For your records Record the following information for future reference or in case you need to contact SMART Support.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide Preparing for your room system Several weeks before installing your room system’s hardware and configuring its software, complete the following tasks. Task Ensure you have all items documented in the SMART Room System for Microsoft Lync installation and service preparedness checklists (knowledgebase.force.com/?q=000014425). Ensure your organization has implemented Lync 2013 and the Lync infrastructure is functioning.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide Task A USB mouse and keyboard are connected to the Lync appliance for use during the software configuration. Starting your room system for the first time Starting your room system The procedure for starting your room system depends on the room size. Room size Procedure Extra small room page 3 Small room page 4 Medium room page 5 Medium room with dual panels page 6 Large room page 7 To start your extra small room system 1.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 5. Press the down arrow until you select USB SETTING, and then press the right arrow. 6. Press the left or right arrow until the USB1 option is set to HDMI1. 7. Press MENU or EXIT until the on-screen display menu closes. 8. Continue to Configuring Lync Room System software first-run installation settings on page 8. To start your small room system 1. Flick the power switch on the bottom of the interactive flat panel. 2.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide To start your medium room system 1. Flick the power switch on the bottom of the interactive flat panel. 2. Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI3/PC. The Lync appliance begins the first-run installation process. During this process, the Lync appliance restarts several times. N OTE This process takes time to complete.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide To start your medium room system with dual panels 1. Flick the power switch on the bottom of the right interactive flat panel. 2. Press the Input Select button on the right interactive flat panel’s front control panel until the input source is HDMI1. 3. Flick the power switch on the bottom of the left interactive flat panel. 4.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide To start your large room system 1. Flick the power switch on the bottom of the right interactive flat panel. 2. Press the Input Select button on the right interactive flat panel’s front control panel until the input source is HDMI3/PC. 3. Flick the power switch on the bottom of the left interactive flat panel. 4. Press the Input Select button on the left interactive flat panel’s front control panel until the input source is HDMI3/PC.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 9. Repeat steps 5 to 8 for the right interactive flat panel. N OTE Completing steps 5 to 9 configures the interactive flat panels’ USB-video mapping, audio settings, presence detection settings and other settings for use with the SMART Room System. In addition, completing the above steps disables the volume and input select controls on the interactive flat panels’ front control panels. 10.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 4. Type a password for the administrator’s account and a hint for that password, and then click Next. IMPOR TA N T o You must type a password for the administrator account in the Type a password box. Do not leave this box blank. o Do not use special characters in the password that require the use of the ALT key to type.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 3. Select Use the table microphone, and then click OK. IMPOR TA N T You are unable to change this setting later, so ensure you select the correct option. The First things first dialog box and a dialog box prompting you to check the display settings appear. 4. In the First things first dialog box, select Use recommended settings, and then click Accept. 5. In the dialog box prompting you to check the display settings, click OK.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 9. Type the room system administrator account’s password, and then press ENTER. The Microsoft end user license agreement appears. 10. Read the Microsoft end user license agreement, and then click Accept. The Lync Admin Console appears. 11. Continue to the next procedure. Configuring SMART Settings To configure SMART hardware 1. Click OEM Settings, and then click SMART Settings. SMART Settings appears. 2.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 2. Click Connection Wizard. The SMART Connection wizard appears. The wizard detects your room system’s SMART interactive products. 3. Select the first interactive flat panel in the list, and then click Next. 4. Select Product is being set up for the first time, and then click Next. 5. Click Calibrate. The calibration screen appears on the console. 6.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 7. Calibrate the interactive flat panel by following the on-screen instructions. The orientation screen appears on the selected interactive flat panel. 8. Orient the interactive flat panel by following the on-screen instructions. N OTE If you touch a target in either the calibration screen or the orientation screen but aren’t advanced to the next target, press the spacebar or the Orient button interactive flat panel and try again.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 5. Select the mains power line frequency for your country (50 Hz or 60 Hz), set the pan, tilt and zoom as appropriate for the meeting room’s size, and then click OK. N OTE Digital pan and tilt options are available only when the camera is zoomed in. 6. Click OK. SMART Settings closes. 7. Continue to the next procedure.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide To configure Lync Room System software 1. Click Lync Settings, and then set the following controls: Control Procedure Credentials User Name Type the Lync account’s full domain name in one of two formats depending on how your organization’s servers are configured (for example, yourdomain\room1 or room1@yourdomain.com). SIP URI Type the Lync account’s SIP URI (for example, room1@yourdomain.com).
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 5. Select Obtain DNS server address automatically. OR Select Use the following DNS server addresses, and then type your domain’s DNS server addresses in the Preferred DNS server and Alternate DNS server boxes. 6. Select Validate settings upon exit, and then click OK. 7. Close the Local Area Connection Properties dialog box, and any other open windows and dialog boxes. 8. Click Password Renewal, and then disable Auto-Renew Password. 9.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 3. If the room system is licensed, continue to the next procedure. OR If the room system isn’t licensed, do one of the following: o Wait for the KMS server to allocate a product key to the room system, and then repeat steps 1 to 2. N OTE You can continue using the Lync Room System software during the trial period. o Type the MAK provided by Microsoft in the MAK key box, click Activate Key, and then continue to the next procedure.
SMART ROOM SYST EM F OR MICROSOF T L YNC Software configuration guide 5. Click Apply & Restart. The Lync appliance restarts in meeting mode: o When the room system connects to the Microsoft Exchange server, the meeting room’s calendar appears. o When the room system connects to the Lync Server, the meeting room name and the Meet Now button appear below the calendar.
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