EP800 ENGLISH USER’S MANUAL
WARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
TABLE OF CONTENTS 1. INTRODUCTION ________________________________ 1 Accessories _______________________________________ 1 Features _________________________________________ 1 2.
1. INTRODUCTION Accessories Keys (P/N: 1409-5030) Ribbon cassette (P/N: 1409-5010 purple) Wall mount hardware MUST USE THE 1950-4301 CARD FROM LATHEM TO INSURE PROPER OPERATION. An optional battery is sold separately (P/N: 1410-5020) to provide 100% operation of card print mechanism during power failures.
INTRODUCTION ENGLISH About Your Atomic Clock In addition to a regular quartz time clock, the Model EP800 contains an antenna and a microchip. The antenna receives the official time signal from the U.S. Government's National Institute of Standards and Technology and the microchip translates the time signal and adjusts the time display to the correct time.
2. QUICK SETUP This setup should take approximately ten to fifteen minutes to completeif you use the default settings. For this setup, take the clock to a comfortable position that has access to power. Installing Ribbon Cassette MAKE SURE THE POWER IS ON BEFORE INSTALLING. 1 Hold the left and right sides of the cover and lift up. Then, lift up the antenna case. Antenna Case 2 Turn the knob of the new ribbon cassette in the same direction as the arrow to tighten the ribbon.
4 Install the ribbon cassette so that the ribbon is between the print head and the ribbon mask (see the figure on the left). Printing will not come out properly if the ribbon is placed behind the ribbon mask (see the figure on the right). Print head Print head Ribbon mask Ribbon mask Ribbon Ribbon CORRECT 5 Turn the knob of the ribbon cassette in the direction of the arrow to tighten the ribbon. WRONG 6 Set the antenna case down. Leave the cover off while changing any settings in the next step.
Setting the Display Hours "Display Hours" is the format that the hours appear on the clock face. The default is "AM/PM". Type of Hour 1 2 AM/PM (12 hour) For example, PM 2:55 24 hour CLOCK OPTION For example, 14:55 Display Hours Set the "Display Hours". 1 Push the DATE/TIME button for 5 seconds and position the " " under the "CLOCK OPTION" mark. A flashing number can be changed.
Setting the Time Zone for Atomic Clock Function The Model EP800 can be set to one of the four United States time zones. Additionally, two more options including no reception of WWVB signal are available with this model. By default, the unit is shipped preset to Eastern Time. Order Option Notes 1 Eastern Default 2 Central 3 Mountain 4 Pacific 5 Other Adjusts just "minute" and "second" by the WWVB radio signal.
DEFAULT SETTINGS All of the settings have defaults that are already set. If these settings in the following list are acceptable, you do not have to do anything. If you would like to change any of these settings, please review the alternative options available in the Advanced Settings contents list on page 8.
ADVANCED SETTINGS CONTENTS If you choose to change any of the optional settings below, remove the top and go to the page as noted next to the optional setting.
INSTALLING THE UNIT Note: The unit has an internal battery that will save the settings when unplugged. The unit can be used on a table-top or mounted on a wall. When choosing a location, please note locations to avoid in "Environmental Conditions" at the bottom of the page. If you are using the unit as a table-top, find an appropriate place and skip to Step 3. If using as a wall-mount, take the following steps. Mounting Unit on Wall The unit can be mounted on a wall using the supplied mounting fittings.
Template for wall mounting Please copy and use this page when needed. Wall Wall Mount Template Screws Leave about 1/8" gap between wall and screw head.
3. ADVANCED SETTINGS Setting the Time Example: Change the time from 10:08 a.m. to 10:09 a.m. Hour Second Minute TIME 1 Push the DATE/TIME button for 5 seconds. 2 Push the DATE/TIME button and AM DATE/ TIME CHANGE SET AM CHANGE SET the hour. In the example, the hour is not to be changed. Push the SET button to accept, the flashing of the display changes from "Hour" to "Minute". 4 Changing the "Minute" (for example, TIME AM DATE/ TIME The flashing number can be changed.
Setting the Date Example: Change the date from October 20, 2009 to October 21, 2009. Year Month Date DATE 1 Push the DATE/TIME button for 5 seconds. 2 Push the DATE/TIME button twice to position the " " under the "DATE" mark. DATE/ TIME CHANGE SET 3 In the example, push the SET button DATE DATE/ TIME CHANGE SET because the year 2009 is not to be changed. Now the year of 2009 has been set. At that moment, the flashing of the display will change from "Year" to "Month".
Setting the Mode This time recorder can operate in one of two modes; Payroll Mode or Job Cost Mode. In Payroll Mode and Job Cost Mode, the recorder prints total elapsed time between IN(Start) and OUT(Stop), and also prints a running total of accumulated time per time card on each line. The clock matches pairs of punches and calculates the elapsed time between that pair using predefined rounding rules. The recorder always prints the actual time on the time card, regardless of rounding rules.
Setting Weekly Period in Payroll Mode Example: Weekly period in Payroll Mode ----- the start day is Monday. MODE 1 Push the FUNCTION button for 5 FUNCTION CHANGE SET seconds and make sure the " " is positioned under the "MODE" mark. Set the "Mode". Weekly period 2 In the case of weekly period, push MODE FUNCTION CHANGE SET the CHANGE button to set the leftside number at "2" and then push the SET button. At that moment, the flashing of the display will change to the right-side number.
Setting Monthly Period in Payroll Mode Example: Monthly period in Payroll Mode ----- the starting date is the 21st. MODE 1 Push the FUNCTION button for 5 seconds and make sure the " " is positioned under the “MODE” mark. FUNCTION CHANGE Monthly period SET Set the "Mode". MODE 2 In the case of monthly period, push FUNCTION CHANGE SET Starting date MODE FUNCTION CHANGE the CHANGE button to set the leftside number at "1" and then push the SET button.
4 Setting Bi-Weekly Period in Payroll Mode Example: Change to Bi-Weekly Period and set the desired starting date of the pay period to October 19. MODE 1 Push the FUNCTION button for 5 seconds and make sure the " " is positioned under the “MODE” mark. FUNCTION CHANGE SET Set the "Mode". 2 In the case of Bi-Weekly period, push the Bi-Weekly period CHANGE button to set the left-side number at "3" and then push the SET button. At that moment, the flashing of the display will change to the middle number.
Setting Semi-Monthly Period in Payroll Mode Example: Semi-Monthly period in Payroll Mode ----- the starting dates are 1st and 16th. MODE 1 Push the FUNCTION button for 5 seconds and make sure the " " is positioned under the "MODE" mark. FUNCTION CHANGE Semi-Monthly period SET Set the "Mode". 2 In the case of Semi-Monthly period, push the CHANGE button to set the left-side number at "4" and then push the SET button. At that moment, the flashing of the display will change to the middle number.
6 Job Cost Mode This mode is basically the same as Payroll Mode, but has no pay period. After punching 64 times, the end sign appears. If you want to be able to reset the card manually without removing the cover, you must select "Reset is YES". See page 36 on "Resetting Cards In Job Cost Mode". Example: Change to Job Cost Mode and Card "Reset" is YES. MODE 1 Push the FUNCTION button for 5 FUNCTION CHANGE seconds and make sure the " " is positioned under the "MODE" mark. SET Set the "Mode".
Setting the Print Format You can select the following "Print Format". "Date" or "Day of the week" print format "AM/PM" or "24 HR" hour print format "Regular" or "Hundredths" minutes print format If error " E-49 " appears when you try to change settings, then you must reset all cards before proceeding. ( See "All cards reset" on page 38.) The Default setting is "Day of the Week, AM/PM, and Regular Minutes".
8 Set the "Hour" print format. Hour Print format Order Option AM/PM 24 hour 1 2 PRINT FORMAT 4 In FUNCTION CHANGE this case, push the CHANGE button to set at "1" and then push the SET button. At that moment, the flashing of the display will change to the right-side number. SET Minute Print format Set the "Minute" print format for totals only. Punch times only show in minutes.
Setting the Rounding For Rounding, there are two options: Hourly Rounding and Punch Time Rounding. Using Hourly Rounding, the recorder calculates the hours from time IN punch and time OUT punch, and rounds that result with the "Rounding Unit". The fractions that occur after rounding will be omitted by breakpoint. Using Punch Time Rounding, the recorder rounds both the time IN punch and the time OUT punch, and then it calculates the hours from the time IN punch and the time OUT punch.
0 ROUNDING 1 Push the FUNCTION button for 5 seconds. 2 Push the FUNCTION button until FUNCTION CHANGE SET the position of the " " is under the "ROUNDING" mark. Set the "Types of rounding". Types of rounding ROUNDING 1 2 Order Option Hours (Hourly rounding) Punch (Punch time rounding) 3 In the case of the example, push the FUNCTION CHANGE SET Rounding unit Set the "Rounding unit". 1 2 3 4 ROUNDING FUNCTION CHANGE CHANGE button to set the left-side number at "2" and then push the SET button.
Setting the Auto Break Deduction The EP800 will deduct the break amount after totaling the hours and if the total hours are equal to or greater than the "Elapsed Time" setting. Break times can be automatically deducted from totals using the "Auto Break Deduction" feature. You must set a base working elapsed time and break duration. Once total working hours reaches to Elapsed Time, Break Duration will be deducted from the total working hours.
2 Setting the Auto Break Deduction (continued) Example Elapsed time ----- 8 hours Break duration ----- 60 min. AUTO BREAK DEDUCTION FUNCTION CHANGE 1 2 Order Option Elapsed time Break duration 1 Push SET the FUNCTION button for 5 seconds. 2 Push Elapsed time setting Hour the FUNCTION button and position the " " under the "AUTO BREAK DEDUCTION" mark. AUTO BREAK DEDUCTION Set the "Elapsed time". 3 Push the SET button.
Setting the Max In In order to properly identify missed punches, the recorder has Max In Value that is used to pair punches for calculations. If the next punch following an IN punch exceeds the Max In Value (i.e., 13 hrs.), then it assumed that the employee forgot to punch OUT, and that punch is actually printed as the next IN punch. The employee can override this and force the recorder to make OUT punch by pressing the OUT button before inserting the time card.
4 Setting the Button Function (In/Out) You can select one of three functions for the buttons. Required You must push the "IN" or "OUT" button immediately prior to inserting the time card. If not, the card will be ejected and an error sign will appear. NO YES Optional When the time card is inserted, the recorder will judge the last imprint and automatically switch the "IN" and "OUT". You may also manually switch the column position of the imprint by pushing the button.
Setting the Button Function (In/Out) (continued) The functions for the buttons on the front of the recorder can be set. There are three options; Required, Optional, Disabled. The default setting is Optional. Example Select "Required" for the button. 1 2 3 Order Option Required Optional Disabled BUTTON FUNCTION 1 Push the FUNCTION button for 5 seconds. 2 Push the FUNCTION button and FUNCTION CHANGE SET position the " " next to the "BUTTON FUNCTION" mark.
6 Setting the Daylight Savings Time Automatic DST correction By default, the daylight savings time is already set to start on the second Sunday of March and to end on the first Sunday of November. The time clock automatically updates the settings every year. No further manual setting is necessary. If you are located in an area that does not observe Daylight Savings Time, you can also disable DST function by changing the display of "Month" of the starting setting to " ".
1 Push the FUNCTION button for 5 seconds. 2 Push the FUNCTION button and position the " Month Year Date " " mark means "starting date" setting. DAYLIGHT SAVINGS FUNCTION CHANGE " next to the "DAYLIGHT SAVINGS" mark. Set the "starting date". SET 3 In the case of the example, push the Month DAYLIGHT SAVINGS FUNCTION CHANGE SET Month CHANGE button to set at "10" and push the SET button. At that moment, the flashing changes from "Year" to "Month".
8 " " mark means "ending date". Month Year Set the "ending date". Date DAYLIGHT SAVINGS FUNCTION CHANGE SET 6 Next, push the SET button. At that moment, the flashing changes "Year" to "Month". Month DAYLIGHT SAVINGS FUNCTION CHANGE SET Month 7 Push the CHANGE button to set at DAYLIGHT SAVINGS FUNCTION CHANGE SET "11" and push the SET button. At that moment, the flashing changes from "Month" to "Date".
Deleting the Daylight Savings Time settings 1 Push the FUNCTION button for 5 seconds. 2 Push the FUNCTION button and position the " " next to the "DAYLIGHT SAVINGS" mark. Year SU Month 3 Push DAYLIGHT SAVINGS FUNCTION CHANGE SET SU the SET button and the flashing changes from "Year" to "Month". Next, push the CHANGE button until the "Month" changes to two dashes, or " ". The two dashes are the next setting after '12'.
0 Setting the Print Language English, Spanish, or French can be selected to print "Month" and "the days of the week". The default language is English. The print language can be selected from the following three options. Print Example:Thursday 3:30 p.m. Options 1. English TH 3 : 30P 2. Spanish JU 3 : 30P 3. French JE 3 : 30P 1 Push the FUNCTION button for 5 seconds. 2 Push the FUNCTION button to position LANGUAGE FUNCTION CHANGE SET the " " next to the "LANGUAGE" mark.
4. OPERATIONS & FUNCTIONS Once the AC line cord is plugged into the outlet, the recorder can be used immediately. The current time (EST) and date are preset. The time card is automatically pulled in, printed, and then ejected. Do not let any metallic object get into the slot including paper clips. Do not forcefully push in a card, either. These may cause the unit to malfunction. A maximum of 100 cards can be automatically registered.
2 RADIO SIGNAL RECEPTION About Radio Signal Reception The Model EP800 is programmed to see the WWVB radio signal everyday. Initially the time recorder will search for a signal immediately after you set the time zone. Once the clock has initially set, it will search for the signal every few hours per day to maintain accuracy. The WWVB signal is the strongest early in the morning, when there is the least amount of interference from other sources.
Resetting Settings To return all settings to their factory defaults. Please note that all settings will be deleted and will revert to the factory defaults when the reset switch is pushed. To make new settings, please refer to "Default and Advanced Settings" (pages 7-8). Stored cards are also deleted from memory. If you want to just reset all cards, refer to "All cards reset" on page 38.
4 Resetting Cards In Job Cost Mode You can reset the card without removing the cover when the time recorder is used under the following condition. The Job Cost Mode and also the card "Reset" setting is YES. Refer to "Job Cost Mode" in "Setting the Mode". In order to reset the card, you must push the right-side button (Reset button) and then insert the card. After printing "RESET", the card shall be ejected. Once you push the button, the unit starts beeping. Make sure to insert the card while it beeps.
Card reassign When the card that you are using becomes full (Max 64 punches), it will show "End" on the display and the buzzer will sound. When the "End" appears, you can use the "Card reassign" mode to transfer the card and have a new card take over from the old one. In this function, it will be useful: • when the card has become full before reaching the "Pay Period". [In Payroll Mode] • when the card that is lost or damaged.
6 3 After CHANGE SET CHANGE SET the numbers of cards are shown, in the example, insert the card "003" or push the CHANGE button to show the card number "003" and then push the SET button. 4 Next insert the card "017" or push CHANGE SET the CHANGE button to pick a new card number "017" and then push the SET button. When the card number is changed, this mode will finish. All cards reset You want to reset all cards manually....... Cover 37 1 Remove the cover.
2 Push the FUNCTION and CHANGE The number of cards button for 5 seconds. The number of cards that you are using will be shown on the display. FUNCTION CHANGE 3 Push the CHANGE button to show "ALL" and then push the SET button. 4 Push the SET button one more time. FUNCTION CHANGE Card reset If you want to reset the card manually before the end of pay period, you can use the "Card reset" mode. Example: The number of the card you want to reset is "003". Cover 1 Remove the cover.
8 5. PRINT EXAMPLE Calculates time between punches Optional automatic break deduction from totals Month Date Accumulates total worked time Time Verifies correct card number and side of card for printing © SIMPLEX TIME RECORDER CO. 1-800-626-6206 www.simplexgrinnellstore.com 1950-4301 Note: "S" is to indicate totals across daylight savings adjustment. "*" is to indicate the following meanings.
6. INSTALLING BATTERY (Optional) (P/N: 1410-5020) Follow the steps below to install a battery (optional) so that the clock would be operational during a power failure. Lid Clasp Battery Connector 1 Remove the lid of the battery compartment on the back of the unit by pushing up the center of the lid, and then release it from the two clasps. 2 Position the battery as shown in the figure on the left . * The connector cord should be on the right side, as shown in the figure.
0 7. TROUBLESHOOTING Error No. Causes and Actions No. Error causes Action E-00 CPU error Contact SimplexGrinnell. E-01 The remaining life of lithium battery for memory back-up is short. Return clock to SimplexGrinnell for service. E-03 Card inserted on wrong side. The front of the card must be completely filled in before using the back of the card. E-05 The card is not pulled in properly. Make sure that another time card or another item is not jamming in the time recorder.
Troubleshooting Questions & Answers Questions Answers What do I do if the clock does not operate? Ensure the power cord is properly plugged into the AC outlet. What do I do if the clock does not print? Ensure the ribbon is installed properly. What do I do if the time is exact to the minute but the hour is incorrect? 1. Ensure the correct time zone is selected. 2. Check the Daylight Savings Time setting.
2 8. Warnings & Cautions Please follow all the instructions to avoid possible danger to yourself or others and damage to the unit. Warning Do not disassemble the unit. There is a high voltage present inside, possibly leading to an electric shock. Do not modify the unit. Modifications may cause a fire and/or electric shock. If any anomaly occurs, for example, heat or smoke is generated or an odor is emitted, unplug the unit immediately and contact your dealer for servicing.
9. SPECIFICATIONS Clock accuracy Monthly accuracy ± 15s (at ordinary temperature) Calendar Year up to 2099. Automatically adjusted to leap years, 31-day months and months with thirty or fewer days, and the days of the week.
4 Warranty Subject to the limitations set forth below, SimplexGrinnell warrants that the Products shall be free from defects in material and workmanship under normal use for the period of 90 days commencing on the date of 1) first beneficial use of all or any part of Product if installed by SimplexGrinnell or 2) Product shipment, whichever is earlier.
Corporate Sales and Marketing: 50 Technology Drive, Westminster, MA 01441-0001, Toll Free: 1-888-777-9237 Canada: 2400 Skymark Avenue, Mississauga, Ontario L4W 5K5 Telephone 1-800-565-5400 © 2011 SimplexGrinnell LP. All rights reserved. Printed in the U.S.A.
