User Manual

Fire Safety and Security Concept

Building Technologies 049_Archives_and_Libraries_A6

V10271399_a_en.doc

Fire Safety & Security Products 03.2009

3 Fire Safety and Security Concept

A fire safety and security concept consists of a series of coordinated measures.

Only the combination of these measures results in the desired protective effects

safety and security. Structural/mechanical, organizational/personnel and technical

measures are important elements for archives and libraries concept. The required

protection effect is based on a systematic risk analysis, on the individual risk policy

(i.e. protection objectives, legal constraints) and on the appropriate resources (e.g.

financial, personnel).

The fire safety and security-relevant specifications must be defined by the cus-

tomer at a possibly early stage. If they are defined at a later stage, this often leads

to compromises and excessive costs. This applies to both new buildings and re-

construction works. The planning process will not be taken into account herewith.

3.1 Risk Management

3.1.1 Introduction

Risk management means the systematic acquisition and assessment of risks as

well as the control of reactions on ascertained risks. It is applied in many different

areas, such as business management, fire protection, crime prevention, technol-

ogy, environment, etc.

During the past years, integrated risk management has become increasingly more

relevant for companies as well for archives and libraries.

3.1.2 Risk Management Process

The risk management process intends to control and monitor individual risks, or a

limited number of risks within an organization, a system or a process.

It consists of a core process (establishing correlations, identifying, analyzing, as-

sessing and handling risks) and of the accompanying processes (monitoring and

verifying risks, communicating and exchanging information).

Implementation is ensured using different risk assessment methods, which can be

used in various fields of application. Risk management must take into account ex-

ternal circumstances or requirements, such as trends and new developments, legal

stipulations or "best practice".

Identification

All risks relevant for the organization are identified, assessed and shown in graphic

representations.

Analysis

The organization identifies the applicable dangers, describes resulting scenarios

and assesses the probability and effects of these risks. The risks must be periodi-

cally analyzed and assessed.