HiPath 500 HiPath 3000 HiPath 5000 optiPoint 600 office Operating Instructions
Before You Begin Before You Begin These operating instructions describe the optiPoint 600 office telephone on your HiPath 500 and HiPath 3000 / 5000. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: • The function has not been configured for your telephone – please contact your service personnel.
Before You Begin Marks The device conforms to the EU guideline 1999/5/EG, as attested by the CE mark. This device has been manufactured in accordance under a certified environmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production.
Contents Contents Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Important Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Basic Operating Instructions. . . . . . . . . . . . . . . . . . .12 optiPoint 600 office Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Turning Do Not Disturb On and Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . Turning Ringer Cutoff On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Trace Call: Identifying Anonymous Callers (Not for U.S.) . . . . . . . . . . . Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering Calls from the Entrance Telephone and Opening the Door. Accepting a Call From an Answering Machine . . . . . . . . . . . . . . . . . . .
Contents Making Calls to Stored Destinations . . . . . . . . . . . .47 Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retrieving the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Checking the Call Time/Additional Call Information . . . . . . . . . . . . . Dialing a Station Number from the Caller List . . . . . . . . . . . .
Contents Saving Station Numbers, Functions, Procedures and Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Saving Repertory Dialing Numbers on a Key . . . . . . . . . . . . . . . . . . . . Storing Station Speed-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . Assigning Functions to Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Assigning a Procedure (Operating Steps) to a Key . . . . . . . . . . . . . . . . Saving Appointments . . .
Contents Service (Not in HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Controlling Relays (Not in HiPath 500). . . . . . . . . . . . . . . . . . . . . . . . . . Sensors (HiPath 3300/3350/3500/3550 Only) . . . . . . . . . . . . . . . . . . . . Radio Paging (Not for U.S., Not in HiPath 500) . . . . . . . . . . . . . . . . . . . Simple Paging Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enhanced Paging Equipment ( HiPath3700/3750/3800 Only) . . . .
Contents Different Displays in a HiPath 4000 Environment (Not in HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Graphic Interface Applications. . . . . . . . . . . . . . . . 120 Display Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing from the Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . Creating a New Entry. . .
Contents Applications in the Alternative Graphic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . .159 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Application Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System and Application Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialog Messages . . .
Contents Advanced Options for Telephone Operation . . . . 207 Using an External Keyboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Example of User-Friendly Operation . . . . . . . . . . . . . . . . . . . . . . . Use of PC mouse and keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Operating Instructions Basic Operating Instructions optiPoint 600 office Control Panel Key field – fixed function keys: Program/Service Redial Mute or Internal Speaker Illuminated touchscreen display, 320 x 240 pixel Operating pen LEDs Key field – freely programmable keys Keypad Handset Speaker for open listening and ring tones Keys for telephone settings Fixed function key: Release Keys for scrolling to functions External keyboard for userfriendly text input and function operation 12 Key for
Basic Operating Instructions Step by Step How to Use these Operating Instructions You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: n Lift the handset. t Replace the handset. s Conduct a call. o Enter a telephone number or code. < > Press the navigation key on optiPoint 600 office. Click the relevant icon on the graphic display. dd Enter the code. a b c Enter letters or numbers: via the external keyboard Æ page 207.
Basic Operating Instructions Step by Step Screen Displays Please dial Return to held call? The graphics-enabled touchscreen display shows: • Data from the Æ page 50internal Æ page 48telephone directory or the caller list • Requests and acknowledgement messages, depending on the situation • Selection options for functions that you can confirm with :.
Basic Operating Instructions Step by Step rd Enter the code directly. The Quick-Reference Operating Instructions contain a list of codes. However, they are also displayed on screen along with the corresponding function. ... With Function Keys If you saved a function on a key Æ page 66, you can access it directly as follows : Press the Mute key to execute the function The function is executed. ...
Basic Operating Instructions Step by Step Display with Touchscreen Functionality In addition to situation-dependent functions, you can also use and access local applications in optiPoint 600 office, such as, the personal telephone directory, for example, via the large graphics-enabled display with touchscreen functionality. Overview Display interface fields: Displays the currently selected/activated function/application (e.g.
Basic Operating Instructions Step by Step Different Connection Types There are two ways of connecting your optiPoint 600 office to the communication platform: • Via UP0/E: your optiPoint 600 office is connected to the communication platform via a conventional telephone cable. • Via HFA (not in HiPath 500): the optiPoint 600 office is connected to the corporate intranet by a LAN cable and this network is then connected to the communication platform.
Basic Operating Instructions Step by Step Functions You Can Use Basic and Enhanced Functions You can use all basic and enhanced communications platform functions that appear interactively on the screen, in the Program/Service menu, and when you press function keys. Additional Team and Executive/Secretary Functions Æ page 99f.
Basic Operating Instructions Step by Step Using the Telephone Efficiently • • • You probably have certain colleagues or external parties with whom you talk on the phone especially frequently. To dial these numbers faster and more conveniently, you can save them on keys (Saving station numbers for repertory dialing on keys Æ page 66). You can save optiPoint 600 office additional names, station numbers, and calling party data in the personal directory of your telephone Æ page 122.
Making and Answering Calls Step by Step Making and Answering Calls Special default ring signaling is set for your telephone: • When you receive an internal call, your telephone rings once every four seconds (single-tone sequence). • When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence). • When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds (triple-tone sequence).
Making and Answering Calls Step by Step or Release Press the key. Notes on speakerphone mode: • Tell the other party that you are using speakerphone mode. • The speakerphone works best at a low receiving volume. • The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches). Open Listening in the Room During a Call You can let other people in the room join in on the call. Let the other party know that you have turned on the speaker.
Making and Answering Calls Step by Step Switching to Speakerphone Mode Precondition: You are conducting a call with the handset. Speaker and t Hold down the key and replace the handset. Then release the key Continue the call. Switching to the Handset Precondition: You are engaged in a call in speakerphone mode. n and s Lift the handset. Continue the call. Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call.
Making and Answering Calls Step by Step Placing the first call on hold and answering the second call: > : Select and confirm. Call waiting? or Press the key. The LED lights up. Enter the code. Program/Service qii You are connected to the call waiting party immediately. The first party is placed on hold. Ending the second call and resuming the first one: : Confirm. Quit and return? or qd Press the key. The LED lights up. Enter the code. Program/Service or t n Replace the handset.
Making and Answering Calls Step by Step Turning the Call Waiting Tone On and Off You can suppress the call waiting tone (every six seconds) for external calls. A one-time special dial tone then alerts you to the waiting call. > Waiting tone off? : Select and confirm. > Waiting tone on? : or or rlk or qlk Enter code for "tone off" or "tone on". Accepting a Specific Call for Your Colleague You hear another telephone ring. Press the key. The LED lights up.
Making and Answering Calls Step by Step Rejecting Calls You can reject calls which you do not wish to take. The call is then signaled at another definable telephone (contact your service personnel). The telephone rings. The caller is displayed. Press the key. Release If a call cannot be rejected, your telephone will continue to ring. The message US: "Currently not possible" or UK: "Feature not available" is displayed (e.g in the case of recalls).
Making and Answering Calls Step by Step Using Timed Reminders Precondition: You must have saved a timed reminder Æ page 74. The current time is the time stored. The telephone rings. The timed reminder appears on the screen. Reminder at 15:46 Press the key twice. Speaker or n t Lift the handset and replace it again. If you fail to answer the timed reminder, it repeats five times and is then erased. Using the Speakerphone A colleague addresses you directly over the speaker with a speaker call.
Making and Answering Calls Step by Step Enabling and Disabling Handsfree Answerback > HF answerback on? : Select and confirm. > HF answerback off? : or or qmj or rmj Enter the code for "on" or "off". Answering a Call with the Headset Precondition: Your telephone rings. If the "Headset" key has been configured Æ page 69 Press the key. The LED lights up. or If configured (ask your service personnel): Answer? : Confirm. Ending the call: Press the key.
Making and Answering Calls Step by Step When you lift the handset, a special dial tone (continuous buzzing tone) reminds you that do not disturb is active. Authorized internal callers can automatically override the do not disturb function after five seconds. Turning Ringer Cutoff On and Off You can activate the ringer cutoff function if you do not want the receive any calls.
Making and Answering Calls Step by Step Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 26). Precondition: You are conducting a call. The microphone is switched on. Press the key. The LED lights up.
Making and Answering Calls Step by Step Answering Calls from the Entrance Telephone and Opening the Door If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a door opener. If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering a 5-digit code (using a DTMF transmitter or installed keypad).
Making and Answering Calls Step by Step Opening the door with a code (at the door): o After ringing the bell, enter the five-digit code (using the keypad or a DTMF transmitter). Depending on how the door opener has been programmed, a doorbell call signal may or may not be forwarded. Activating the door opener: Press the key. The LED lights up. Program/Service > *89=Door opener on? : Select and confirm. or qlm Enter the code. o Dial the entrance telephone number. o Enter the five-digit code.
Making and Answering Calls Step by Step Display Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the "View number of calls" key Æ page 69. Press the "Select Option" key. If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LED on the key lights up. Contact your service personnel to find out the waiting call limit. • LED off: No callers waiting.
Making Calls Step by Step Making Calls Off-Hook Dialing n Lift the handset. o Internal: Enter the station number. External: enter external code and station number. The called party does not answer or is busy: t Replace the handset. On-Hook Dialing o Internal: Enter the station number. External: enter external code and station number. The other party answers with speaker: n Lift the handset. or Leave the handset on-hook and use speakerphone mode.
Making Calls Step by Step En-Bloc Sending/Correcting Numbers If this feature is configured (contact your service personnel), a connection is not attempted immediately when a station number is entered. This means that you can correct the number if necessary. The station number is only dialed at your specific request. o Internal: Enter the station number. External: enter external code and station number. Dialing entered/displayed numbers: n Lift the handset. or : Confirm.
Making Calls Step by Step Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties called. This feature remains active until you deactivate it. > Suppress call ID? : Select and confirm. > Restore caller ID? : or or qlj or rlj Enter code for "suppress" or "restore". Service personnel can turn caller ID suppression on and off for all telephones.
Making Calls Step by Step Activating Tone Dialing/DTMF SuffixDialing You can transmit dual-tone multifrequency (DTMF) signals to control devices, such as, an answering machine or automatic information system. Press the key. The LED lights up. Program/Service > *53=DTMF dialing? : Select and confirm1. or qig Enter the code. o You can use the keys "0" through "9", "*", and "#" to transmit DTMF signals. Ending the call also deactivates DTMF suffix-dialing.
Making Calls Step by Step Reserve Trunk If this feature is configured (contact your service personnel), you can reserve a busy trunk for your own use. When the trunk is free, you receive a call and a message appears on the display. Precondition: The message US: "Currently busy UK: busy at the moment" appears on your screen. : Confirm. Reserve trunk? When the reserved trunk becomes free: Your telephone rings. The display shows "Trunk is free". n Lift the handset. You hear the CO dial tone.
Making Calls Step by Step Trunk Flash (Not in HiPath 500) To activate ISDN-type services and features (such as, "consultation hold") through the network carrier’s analog trunks or those of other communication platforms, you must send a signal to the trunks before dialing the service code or telephone number. Precondition: You have set up an external connection. Press the key. The LED lights up. Program/Service > *51=Trunk flash? : Select and confirm1. or qie Enter the code.
Making Calls Step by Step Associated Dialing/Dialing Aid If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls for your telephone. The operating procedure depends on whether the dialing aid is connected to the S0 bus or the a/b (T/R) port. You can also use your system telephone as a dialing aid for other telephones. Dialing aid on the S0 bus: On the PC, select a destination and start dialing.
Calling Multiple Parties Simultaneously Step by Step Calling Multiple Parties Simultaneously Calling a Second Party (Consultation Hold) You can call a second party while engaged in a call. The first party is placed on hold. Enquiry? : Confirm. o Call the second party. Return to the first party: Return to held call? : Confirm. Quit and return? : or or Program/Service qd Press the key. The LED lights up. Enter the code. The LED goes out.
Calling Multiple Parties Simultaneously Step by Step Conducting a Conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. > o Call the first party. Start conference? : Select and confirm. o Call the second party. Announce the conference. > Conference? : Select and confirm. or Program/Service qg Press the key. The LED lights up. Enter the code. The LED goes out.
Calling Multiple Parties Simultaneously Step by Step Checking which Parties are in the Conference (Initiator Only) > View conf parties? > Exit list? : Select and confirm. The stations appear on the screen. : Close the list: Select and confirm. Removing Parties from the Conference (Initiator Only) > View conf parties? : Select and confirm. The stations appear on the screen. Press the keys shown to select the required station.
Calling Multiple Parties Simultaneously Step by Step Transferring a Call If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. > : Confirm. Enquiry? o Enter the number of the party to which you want to transfer the call. s Announce the call, if necessary. t Replace the handset. > or : Select and confirm1. Transfer? ...
Calling Multiple Parties Simultaneously Step by Step > or Transfer? : Select and confirm1. If the connection between the two other parties is not established within 45 seconds, the call from the first party returns to you (recall).
Calling Multiple Parties Simultaneously Step by Step Parking a Call You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Precondition: You are conducting a call. Press the key. The LED lights up. Program/Service > *56=Park a call? : Select and confirm. or qij Enter the code. d ... m Enter the number of the park slot (0 - 9) and make a note of it.
Calling Multiple Parties Simultaneously Step by Step Placing External Calls on Hold If you have programmed a key on your telephone as a hold key Æ page 69, you can place external calls on hold. This enables all other parties to retrieve the call on the assigned line. Press the US: "Hold" or UK: "Common Hold" key. A message appears showing which line is on hold (e.g. 801); make a note of the line number. If a trunk key has been assigned, the LED flashes slowly.
Making Calls to Stored Destinations Step by Step Making Calls to Stored Destinations Redialing a Number The last three external telephone numbers dialed are stored automatically. You can redial them simply by pressing a key. The station number appears on your screen for two seconds and is then dialed. Redial Press the key once to dial the number last dialed. Press the key twice to dial the next to the last number dialed. Press the key three times to dial the third-to-the-last number dialed.
Making Calls to Stored Destinations Step by Step Using a Caller List If you are unable to accept an external or internal call, the call attempt is stored in the caller list. You can store answered calls either manually (both internal and external calls) or automatically (external calls only), Contact your service personnel for details. Your telephone stores up to ten calls in chronological order. Each call is assigned a time stamp. The most recent entry not yet answered in the list is displayed first.
Making Calls to Stored Destinations Step by Step Checking the Call Time/Additional Call Information Precondition: You have retrieved the caller list, the call you want is displayed. > : Select and confirm. Add’l information? or Page Press the key. Dialing a Station Number from the Caller List Precondition: You have retrieved the caller list, the call you want is displayed. > : Select and confirm. Call? or Enter Press the key. The display changes to "Phone" Æ page 16.
Making Calls to Stored Destinations Step by Step Dialing from the Internal Directory If this function has been configured (ask the service personnel), all internal station numbers and central speeddial numbers for which a name was assigned are stored in your internal directory. Precondition: Names have been assigned to the station numbers stored in the system. n Lift the handset. or Press the key. The LED lights up. Speaker : Confirm. Phonebook? or qih Enter the code.
Making Calls to Stored Destinations Step by Step Dialing from the Telephone Database (LDAP) (Not in HiPath 500) If configured (ask your service personnel), you can search for directory data in the LDAP database and dial the number of any subscriber you find there. In addition to the procedure described here, you also have the option of accessing a corporate directory based on LDAP. For a description, see Æ page 137 or Æ page 176. Ask the service personnel about availability and dialing rules.
Making Calls to Stored Destinations Step by Step If applicable If configured (ask your service personnel), you can also search for surname and first name. To separate surname and first name by a space, enter "0". You can enter incomplete names, e.g. "mei p" for "Meier Peter". If applicable Backspace Press the key to delete the letters to the left of the cursor one by one. In large databases, the results of the search may be incomplete if too few characters are entered Æ page 52. Search? : Confirm.
Making Calls to Stored Destinations Step by Step In this case it is advisable to narrow down the search so that all corresponding names can be displayed. Show results? : Confirm, to view the incomplete list. For further procedure, see above. or Narrow the search down. > Change search string? : Select and confirm, in order to change the search string. For further procedure, see above.
Making Calls to Stored Destinations Step by Step Dialing from the Personal Directory An external keyboard is required for this procedure. For a detailed description (for users without external keyboard), see Æ page 122 and Æ page 165. For more information on using an external keyboard, see Æ page 207. Precondition: The personal directory contains entries/ names with station numbers Æ page 123. a If applicable Scroll to move to the next or previous entry.
Making Calls to Stored Destinations Step by Step Using Repertory Dialing Keys Precondition: You have saved a station number on a repertory dialing key Æ page 66. Press the key on which the number is saved. If the station number is located on the second level, first press "Shift". You can also press the repertory dial key during a call. This automatically sets up a consultation Æ page 40.
Displaying and Assigning Call Charges Step by Step Displaying and Assigning Call Charges Displaying Call Charges (Not for U.S.) For the current call: The display usually shows call charges at the end of a call (default setting). If you wish to display charges continuously during a call in progress, service personnel must request this feature from your carrier. Indication of the cost of a telephone call has to be requested from the service provider and has to be installed by an authorized technician.
Displaying and Assigning Call Charges Step by Step Displaying Call Charges for Another Telephone (Not for U.S.) If this function is configured (contact your service personnel), you can display and print the chargeable calls for other telephones (such as, a pay phone). Precondition: You have programmed the function "View call charges" on a key Æ page 69. The LED lights up to indicate that a you have conducted chargeable call since the last time you viewed the charges. Press the "View call charges" key.
Displaying and Assigning Call Charges Step by Step Dialing with Call Charge Assignment You can assign external calls to certain projects. Precondition: Service personnel has set up account codes for you. Press the key. The LED lights up. Program/Service > *60=Account code? : Select and confirm1. or qjd Enter the code. o Enter the account code. #=Save entry? and r Enter. or : Confirm. May be necessary, depending on how your system is configured; contact your service personnel for details.
If You Cannot Reach a Destination ... Step by Step If You Cannot Reach a Destination ... Using Callback If a user is busy or is not answering, you can store an automatic callback. This feature saves you from having to make repeated attempts to reach the user. You receive a callback, • When the other party is no longer busy • When the user who did not answer has conducted another call. Storing a Callback Precondition: You have reached a busy line or no one answers. Set Callback? : Confirm.
If You Cannot Reach a Destination ... Step by Step Deleting a displayed entry: : Confirm. Delete? Ending callback display: > : Select and confirm. End? or Press the key. The LED goes out. Program/Service or Speaker Press the key. The LED goes out. Call Waiting (Camp-On) Precondition: You have dialed an internal number and hear a busy signal. It is important that you reach the called party. Camp-on Wait (approx.
If You Cannot Reach a Destination ... Step by Step Busy Override - Joining a Call in Progress This function is only available if it has been configured. (contact your service personnel). Precondition: You have dialed an internal number and hear a busy signal. It is important that you reach the called party. > Override? : Select and confirm. or qjf Enter the code. The called party and person to whom this party is talking hear an alerting tone every two seconds.
Telephone Settings Step by Step Telephone Settings For information on other settings for optiPoint 600 office, see Æ page 149. Adjusting the Ring Volume Ringer volume? u or v Press one of these keys while the phone is idle. : Confirm. u or v Raise or lower the volume. Keep pressing the keys until the desired volume is set. : Save. Adjusting the Ring Tone > Ringer tone? u or v Press one of these keys while the phone is idle. : Select and confirm.
Telephone Settings Step by Step Adjusting the Speakerphone to the Room Acoustics To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Normal room" and "Noisy room". u or v Press one of these keys while the phone is idle. > Speakerphone mode? : Select and confirm. u or v To set the room type: Keep pressing these keys until the setting you want appears on the screen. : Save.
Telephone Settings Step by Step Locking the Telephone to Prevent Unauthorized Use You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence. Precondition: You must have configured a personal identification number (PIN) for your telephone Æ page 65. To lock and unlock the telephone: > Changeover on? : Select and confirm. > Changeover off? : or or qjj or rjj Enter the code for "on" or "off". o Enter the telephone lock PIN Æ page 65.
Telephone Settings Step by Step Saving Your PIN To use the functions • to prevent unauthorized persons from using your telephone Æ page 64 • to use another telephone like your own Æ page 85 • to change your station number Æ page 87 you need to enter a personal identification number, which you can save yourself. Press the key. The LED lights up. Program/Service > *93=Change PIN? : Confirm1. or qmg Enter the code. o Enter the current five-digit PIN.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Saving Station Numbers, Functions, Procedures and Appointments You can save a frequently-dialed number, or frequentlyused functions/procedures (comprising several operating steps) to any free key on your telephone or add-on device.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step The system telephone automatically recognizes if you want to save an internal or an external station number. The options "Save without LED" or "Save with LED" are only available for internal station numbers. > Save with LED? : Confirm. Save without LED? : Select and confirm to save the repdial key without LED or display. Exit? : Confirm. > Another key? : Select and confirm. > Clear key? : Select and confirm.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Storing Station Speed-Dial Numbers You can store the ten numbers which you use the most and dial them using your own station speed-dial numbers: *0 through *9 Æ page 55. Press the key. The LED lights up. Program/Service > *92=Change Speed Dial? : Select and confirm1. or qmf Enter the code. o Enter the speed-dial number you wish to use (*0 to *9).
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Assigning Functions to Keys Press the key. The LED lights up. Program/Service > *91=Prog. feature key? : Select and confirm. or qme Enter the code. Press the key. If the relevant key is already programmed, the programmed function appears on the screen. : Confirm. : Select and confirm function, for example, "Do not dis- Change feature? > > > turb". All programmable functions appear on the screen.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Meaning of LED Signals for Saved Functions: Call forwarding, Forwarding - trunk, Forward Line Key, US: Night Service UK: Night Service, Do not disturb, Changeover,Advisory message, Ringer cutoff, HF answerback on/off, US: Hunt group join/leave UK: Hunt group join/leave, Caller ID suppression, Call wait.term.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Active call on assigned trunk. Flashing rapidly- A call has arrived on this line; press the key to pick up the call. Flashing slowly - A call on this line was placed on hold. Trunk group key At least one trunk is free. All trunks in the trunk group are busy. View call charges: No chargeable calls have been made since the last time call charges were displayed.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Assigning a Procedure (Operating Steps) to a Key Station numbers and functions which require additional inputs, i.e. comprise several operating steps, can be saved to a single key on your telephone. Using the associated dial function, for example Æ page 39, you can save all the remaining inputs required (station number of the calling party + the station number to be dialed) to a single key.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Select the stored procedure by pressing a key. Procedures containing functions which can be switched on/off can be activated by pressing the key, and deactivated by pressing the same key again. You can also press a procedure key during a call. The stored digits are automatically sent as DTMF signals Æ page 36.
Saving Station Numbers, Functions, Procedures and Appointments Step by Step Saving Appointments You can tell your telephone to give you a call when you want to be reminded of an appointment Æ page 26. To do this, you need to save the time you want the call to be made. You can enter a single appointment that will take place in the next twenty four hours, or you can enter a daily recurring appointment. Press the key. The LED lights up. Program/Service > *46=Timed reminder on? : Confirm.
Testing the Telephone Step by Step Testing the Telephone Testing the Telephone Functions You can test your telephone functions. Precondition: Your telephone is idle. Press the key. The LED lights up. Program/Service > *940=Phone test? : Select and confirm. or qmhd Enter the code.
Call Forwarding Step by Step Call Forwarding Using Variable Call Forwarding You can immediately forward internal or external calls to different internal or external telephones (destinations). (External destinations require special configuration in the system.) Special features must be taken into consideration if your telephone operates with HiPath 5000 (system networking via PC network) Æ page 113! > Forwarding on? : Select and confirm. or qe Enter the code. 1=all calls? : Select and confirm.
Call Forwarding Step by Step When call forwarding is active, a special dial tone sounds when you lift the handset. If DID DTMF is active (contact your service personnel), you can also forward calls to this destination. Destinations: fax = 870, DID = 871, fax DID = 872. If you are a call forwarding destination, your display will show the station number or the name of the originator on the upper line and that of the caller on the lower line.
Call Forwarding Step by Step Using Night Answer If appropriately authorized, you can activate night answer mode to forward all external calls straight to a specific internal telephone (night station), for example, during your lunch break or after office hours. The night station can be defined by the service personnel (default night answer service) or by you (temporary night answer service).
Call Forwarding Step by Step Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN) (Not for U.S.) If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone after business hours. > Trunk FWD on? : Select and confirm. or qjh Enter the code.
Call Forwarding Step by Step Call Forwarding in the Event of a Telephone Malfunction Only for HFA connections (ask the service personnel). If this feature is configured (ask the service personnel), you can define an internal or external call forwarding destination that becomes effective when your telephone is not working. Press the key. The LED lights up. Program/Service > *9411=CFSS on : Select and confirm. or qmhee Enter the code. o Enter the destination number. Save entry? : Confirm.
Call Forwarding Step by Step o Change the station number of the destination. US: Save entry? UK: Save? : Confirm.
Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages (infotexts) to single users or groups of users who have system telephones. On system telephones with no display (for example, optiPoint 500 entry), on ISDN, pulse or tone dialing telephones, transmitted text messages will be saved as a callback request. Creating and Sending a Message > : Select and confirm. Send Message? or qjl Enter the code.
Using Other Functions Step by Step Deleting/Displaying the Message Sent > View sent message? : Select and confirm. or rjl Enter the code. > : Follow the display prompts. Texts sent to groups can be deleted only by the originator. Answering Messages "Messages received:" appears on your screen, along with an indication of the length. Display Messages? > : Confirm. : Follow the display prompts.
Using Other Functions Step by Step Leaving an Advisory Message You can leave an advisory message on your telephone screen for internal callers who want to reach you while you are away from your desk. When another party calls you, the message appears on the caller’s screen. > : Select and confirm. Advisory msg. on? or qjm Enter the code. > : Select and confirm the preprogrammed message Will return at: (which can be changed by the service personnel). or d ... m Enter the code directly.
Using Other Functions Step by Step Using Another Telephone Like Your Own for a Call Other people can temporarily use your telephone for outgoing calls as though it were their own. Press the key. The LED lights up. Program/Service > *508=Temporary Phone? : Select and confirm1. or qidl Enter the code. o Enter the other user’s station number. o Enter the other user’s telephone lock PIN.Æ page 65.
Using Other Functions Step by Step Using Another Telephone Like Your Own for an Extended Period of Time (Mobility) Only for HFA connections (ask the service personnel). For UP0/E connections, see Æ page 87. If this feature is configured, you can use a random as your own telephone. Your station number including all settings (for example, programmed keys) are transferred. Precondition: You have received a mobile station number and, where applicable, a password (ask the service personnel). Press the key.
Using Other Functions Step by Step Change station number (Relocate) Only for UP0/E connections (ask the service personnel). For HFA connections, see Æ page 86. You can put your station number on every other available telephone when it is set up (ask the service personnel). Your previous telephone then receives the old station number of your new telephone. The station number together with the settings (for example, programmed keys) of the telephone are changed.
Using Other Functions Step by Step Moving with an HFA connection You can connect your telephone to any other LAN connection within a subnet (ask your system administrator) and can make and receive calls immediately. Fax Details and Message on Answering Machine If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key Æ page 69, the key lights up when a fax or a message has been received.
Using Other Functions Step by Step Resetting Services and Functions (System-Wide Cancellation for a Telephone) There is a general reset procedure for activated functions. The following functions are canceled, if they were activated: • Forwarding on • Advisory msg. on • Ringing group on • Hunting group off • Suppress call ID • Waiting tone off • DND on • Ringer cutoff on • Messages received: • View callbacks Press the key. The LED lights up. Program/Service > #0=Reset services? : Select and confirm1.
Using Other Functions Step by Step Monitoring a Room A telephone can be used to monitor a room. The function must be activated on the telephone that you want to monitor. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monitored: Press the key. The LED lights up. Program/Service > *88=Room monitor? : Select and confirm. or qll Enter the code.
Using Other Functions Step by Step Activating Functions for Another Telephone This feature is also known as associated service. • • • • • • • • • • Press the key. The LED lights up. Program/Service > *83=Associated serv.
Using Other Functions Step by Step Locking Another Telephone to Prevent Unauthorized Use If this function has been configured (contact your service personnel), you can lock other telephones to prevent unauthorized use, and later unlock them again. You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs. Press the key. The LED lights up. Program/Service > *943=Telephone Lock? : Confirm1. or qmhg Enter the code.
Using Other Functions Step by Step Using System Functions from the Outside (DISA: Direct Inward System Access) If this function has been configured (contact your service personnel), you can set up external outgoing calls from outside the system, just like an internal user.
Using Other Functions Step by Step o Wait for a dial tone and then enter the code, such as, *97, for "Do not disturb on". Make other inputs as necessary; (refer to the operating instructions for pulse and DTMF telephones). or o Dial the external number. You can only execute one function at a time, or set up only one outgoing connection. The connection is immediately released after successful activation of a function.
Using Other Functions Step by Step Using Functions in ISDN via Code Dialing (Keypad Dialing) If authorized (contact your service personnel), you can set ISDN functions via code dialing in some countries. Press the key. The LED lights up. Program/Service > *503=Keypad dialing? : Select and confirm. or qidg Enter the code. o Enter the number of the trunk you wish to use (contact your service personnel). o Entering a code for required ISDN function.
Using Other Functions Step by Step Controlling Connected Computers or Other Programs and Telephone Data Service (Not in HiPath 500) If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone. Precondition: You have set up a connection. Press the key. The LED lights up. Program/Service > *42=Waiting calls: ? : Confirm. or qhf Enter the code.
Using Other Functions Step by Step Controlling Relays (Not in HiPath 500) If this function has been configured (contact your service personnel), you can turn up to four relays on and off to control different facilities (such as a door opener). Depending on how they are programmed, you can switch the relays on and off or switch them on and have them switched off automatically after a timeout.
Using Other Functions Step by Step Simple Paging Equipment Paging: To be paged, you must have activated a call ringing group Æ page 109, call forwarding Æ page 76, or call redirection (ask the service personnel) to the internal station number of your paging equipment. A call request is then signaled automatically. Answering the page from the nearest telephone: n Lift the handset. qim Enter the code. o Enter your own station number.
Team and Executive/Secretary Functions with Trunk Keys Step by Step Team and Executive/Secretary Functions with Trunk Keys If this function has been configured (contact your service personnel), you belong to a team of users for whom special keys were programmed: • Trunk keys (MULAP keys) • Direct station selection keys • Group call key (not on the executive telephone in an executive/secretary team) • Ring transfer keys (only in an executive/secretary team) As a team member, you can also program these keys
Team and Executive/Secretary Functions with Trunk Keys Step by Step Answering Calls with Trunk Keys Precondition: Your telephone is ringing and/or the trunk key is flashing rapidly. if necessary Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the "Loudspeaker" key; in this case the assigned trunk key lights up. n Lift the handset. or On-hook: Use speakerphone mode.
Team and Executive/Secretary Functions with Trunk Keys Step by Step Retrieving the call: Press the slowly flashing trunk key. Switching Between Phone Calls on Multiple Trunks Precondition: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the flashing trunk key. The first party is placed on hold on the other trunk. Press the slowly flashing trunk key. The second party is placed on hold. You can switch between the two call as many times as you wish.
Team and Executive/Secretary Functions with Trunk Keys Step by Step or > 2=external calls only? : > 3=internal calls only? : or or e or f or g Enter the code. o Enter the destination number. US: Save entry? UK: Save? : Confirm. : or If available. Press the "Forward Line Key" key. (You have stored the call forwarding type and destination on the "Forward Line Key" key Æ page 69.) Deactivating call forwarding: Press the key. The LED lights up.
Team and Executive/Secretary Functions with Trunk Keys Step by Step Using DSS Keys Each team member has a DSS key for every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. meaning of LED indications; LED on the DSS key is off - the team member is not engaged in a phone call. or LED on the DSS key is lit - the team member is engaged in a phone call or has activated do not disturb.
Team and Executive/Secretary Functions with Trunk Keys Step by Step Transferring a Call in Progress Press the DSS key and announce the call, if desired. t or Replace the handset or press the key. Release Accepting a Call for Another Team Member Press the flashing DSS key or trunk key. n Lift the handset. or On-hook: Use speakerphone mode. Joining or Leaving a Group Call (not on the executive telephone in an executive/secretary team) By default, your telephone rings when a call arrives on your line.
Team and Executive/Secretary Functions with Trunk Keys Step by Step Transferring Calls Directly to the Executive (Only in an Executive/ Secretary Group) Normally, audible signaling of all calls for the executive is heard only in the secretary’s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it. Activate: Press the "Ring Transfer" key. The LED lights up. or Press the key. The LED lights up.
Using Other Team Functions Step by Step Using Other Team Functions Turning Group Call On and Off If this function has been configured (contact your service personnel), you belong to one or more user groups that can all be reached at a hunt group or group station number. Incoming calls are signaled on all group member telephones in the order in which they are received ( hunt group) or simultaneously (= group call) until one member of the group accepts the call.
Using Other Team Functions Step by Step You belong to a hunt group or a group call: > Leave hunt group? : Select and confirm1. > Join hunt group? : or or rli or qli Enter the code for "off" or "on". or Press the "Hunt group IN/OUT" key. or You belong to multiple groups or to one group with trunk keys (including executive/secretary teams). > Leave hunt group? : Select and confirm1. > Join hunt group? : or or rli or qli Enter the code for "off" or "on".
Using Other Team Functions Step by Step > or : Select and confirm1. #=Leave all groups? This turns off the audible tone for all groups and trunks. or r Enter the code for "Leave all groups". or > *=Rejoin all groups? : Select and confirm1. This turns off the audible tone for all groups and trunks. or q Enter the code for "Join all groups".
Using Other Team Functions Step by Step Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at up to five other internal phones. The person who answers first receives the call. Special features must be taken into consideration if your telephone operates with HiPath 5000 (system networking via PC network) Æ page 115! Saving, displaying, and deleting telephones for the ringing group: Press the key. The LED lights up.
Using Other Team Functions Step by Step Uniform Call Distribution (UCD) If this function has been configured (contact your service personnel), you belong to a group of users (agents) to whom calls are distributed. An incoming call is always assigned to the agent who has had the longest break without a call. Logging on and off at the beginning and end of your shift: Press the key. The LED lights up. Program/Service > : Select and confirm1. : Confirm.
Using Other Team Functions Step by Step Requesting and activating a work time: If you want to follow-up on the last call you answered without being disturbed, you can request and activate a work time. This removes your telephone from the call distribution cycle for a programmable period of time until you log back on. Press the key. The LED lights up. Program/Service > UCD? > *403=Work on? : Select and confirm. : Confirm. or : #403=Work off? or qhdg Enter the code for "on" or "off".
Special LAN-Based Functions (Not in HiPath 500) Step by Step Special LAN-Based Functions (Not in HiPath 500) If your telephone is operating in a HiPath 5000HiPath 3000 environment, multiple are interconnected via a LAN (Local Area Network, e.g. proprietary PC network). Your telephone calls are conducted via the LAN (PC network). If this is the case, you must take certain special features into consideration when performing various functions. These are described below.
Special LAN-Based Functions (Not in HiPath 500) Step by Step Transferring Call Forwarding You can activate/deactivate call forwarding HiPath 5000 for your telephone from other Æ page 76 telephones. > : Select and confirm. DISA internal? or qhk Enter the code. o Enter the (DISA) station number of the HiPath 3000 to which your telephone is connected. : or r Confirm the entry. o Enter the (DISA) station number of your telephone. : or r Confirm the entry.
Special LAN-Based Functions (Not in HiPath 500) Step by Step Using Night Answer If authorized (contact your service personnel), you can define telephones in other HiPath 3000 communications platforms as the night answer Æ page 78. > DISA internal? : Select and confirm. or qhk Enter the code. o Enter the (DISA) station number of the HiPath 3000 to which the night answer telephone is connected. : or r Confirm the entry.
Special LAN-Based Functions (Not in HiPath 500) Step by Step Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at external telephones or at telephones in other HiPath 3000 communications platforms Æ page 109. Saving, displaying, and deleting telephones for the ringing group: Press the key. The LED lights up. Program/Service > *81=Ringing group on? : Select and confirm. or qle Enter the code. Add ext to group? : Select and confirm.
Special LAN-Based Functions (Not in HiPath 500) Step by Step Controlling Relays If this feature is configured (contact your service personnel), you can also control relays Æ page 97 in other HiPath 3000communications platforms. > : Select and confirm. DISA internal? or qhk Enter the code. o Enter the (DISA) station number of the HiPath 3000 in which the relay is to be controlled. : or r Confirm the entry. o Enter the (DISA) station number of the telephone from which you wish to control the relay.
Special LAN-Based Functions (Not in HiPath 500) Step by Step Opening the Door If this feature is configured (contact your service personnel), you can also activate the door opener Æ page 30 in otherHiPath 3000 communication platforms. > DISA internal? : Select and confirm. or qhk Enter the code. o Enter the (DISA) station number of the HiPath 3000 in which the door is to be opened. : or r Confirm the entry.
Different Displays in a HiPath 4000 Environment (Not in HiPath 500) Step by Step Different Displays in a HiPath 4000 Environment (Not in HiPath 500) Depending on the system configuration, not all functions may appear on the display exactly as shown in this document.
Different Displays in a HiPath 4000 Environment (Not in HiPath 500) Step by Step Menu More features? Function DTMF dialing? Speaker call? Retrieve call? Pickup - directed? Account code? Show call charges? Reset services? Trunk flash? Temporary MSN? US: DISA intern? UK: DISA internal? Description Æ page 36 Æ page 35 Æ page 45 Æ page 24 Æ page 58 Æ page 56 Æ page 89 Æ page 38 Æ page 37 Æ page 112 Cancel? Depending on the system configuration, some display texts may differ from the display texts described
Graphic Interface Applications Step by Step Graphic Interface Applications Display Menu A number of functions can be activated in the lower field of the display. Phone Telephone application Personal Additional applications Menu key Status information Touchscreen keypad The Telephone application provides situation-specific information from the communication platform on the idle or talk state of your optiPoint 600 office Æ page 14.
Graphic Interface Applications Step by Step Configuring the applications Corporate, Web access and Programs requires additional knowledge not covered in this manual. For any questions, please consult your service personnel. The Menu key opens the menu for selecting one of the other applications and creating the softkey for quick access to other applications. If the Status information softkey is displayed, system messages have been received (flashing light = unread messages).
Graphic Interface Applications Step by Step Personal Directory Dialing from the Personal Directory The optiPoint 600 office function in your Personal Directory application enables you to save telephone numbers and further information about other parties, e.g. addresses and fax numbers of calling parties. Three different station numbers and four additional information items can be entered for each name/entry.
Graphic Interface Applications Step by Step Creating a New Entry Click the tab. The personal directory opens. Personal Click the softkey. Editor If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed. if necessary o Enter the password (default password: 123456) and confirm with "OK" or :. To change the password Æ page 153. 1 or e Click on the "Create new entry" menu item or enter the code.
Graphic Interface Applications Step by Step On page 1 you can enter a name and up to three telephone numbers, on page 2 you can enter any additional information such as company and department names. • "Name" is the only field that may not be left empty. You can enter any combination of letters, numbers and symbols in this field • The three telephone number fields will only accept certain characters: digits from 0 to 9 and spaces.
Graphic Interface Applications Step by Step Selecting/Finding an Entry to be Modified or Deleted Precondition: The personal directory contains entries/ names with station numbers Æ page 123. Personal Editor Click the tab. The personal directory opens. Click the softkey. If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed. if necessary o Enter the password (default password: 123456) and confirm with "OK" or :. To change the password Æ page 153.
Graphic Interface Applications Step by Step Mark the name you want. A scroll bar is displayed if more than six names are saved. You can browse the list by dragging the scroll bar. or A B C Enter the name you want or just the initial letters in the "Search by name:" field (Entering characters Æ page 157); the selected name is highlighted inversely. Every letter entered narrows down the selection. Up to six of the names found are displayed at a time.
Graphic Interface Applications Step by Step Editing/Deleting/Changing an Entry Precondition: You have marked an entry/name and clicked the "Edit" softkey Æ page 54 or Æ page 125. The name is displayed with all additional information: Edit directory entry Selected entry is: Sanders, Thomas Siemens Werk Süd Dept. Manager 08912345678 Cancel Editor Phone Delete Change Personal Softkeys Canceling an entry Cancel Cancel the display.
Graphic Interface Applications Step by Step Changing an entry Change Click on the softkey. The first page of the two-page "Change directory entry" input form appears. 1 of 2 Change directory entry Name Sanders, Thomas Default 9 Office: 089-012345678 Mobile 0170-701071170 Private 089-876543210 Cancel Phone Editor Save Next Personal Softkeys A B C Click on the required field and make your changes (Entering characters Æ page 157).
Graphic Interface Applications Step by Step The following softkeys are available: Cancel Cancel the display. If you have made any changes, confirmation will be requested. The display changes to the directory list Æ page 54 or the search list Æ page 125. Editor Cancel the display. If you have made any changes, confirmation will be requested. The display changes to the Editor menu. Save Save the entries you made in the personal directory.
Graphic Interface Applications Step by Step Displaying an Entry Precondition: You have marked an entry/name and clicked the "Details" softkey Æ page 54. The first page of the two-page "Directory entry details" appears showing detailed information.
Graphic Interface Applications Step by Step Displaying the Number of Existing Entries Personal Editor Click the tab. The personal directory opens. Click the softkey. If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed. if necessary o Enter the password (default password: 123456) and confirm with "OK" or :. To change the password Æ page 153. 3 or g Click on the "Statistics" menu item or enter the code.
Graphic Interface Applications Step by Step Importing or Exporting a Personal Directory via USB You can transfer all your personal directory entries from your PC to your optiPoint 600 office and use your to save these entries on your PC. Preconditions: A USB connection1 is active between the PC and your optiPoint 600 office and the "ENB Update Tool Comfort" program was installed and configured by yourself or the service personnel.
Graphic Interface Applications Step by Step Importing/Exporting the Personal Directory via LAN You can transfer all personal directory entries from a server in your LAN to your optiPoint 600 office and use your to save these entries on the LAN server. Precondition: LAN-based transmission must have been configured correctly Æ page 134. Service Click the tab. 2 or f Click on the "Personal options" menu item or enter the code. if necessary o Enter the password (default password: 123456) and click "OK".
Graphic Interface Applications Step by Step Settings for data transfer via LAN Incorrect settings for the transfer of data via LAN will cause problems when importing and exporting personal directory data Æ page 132! Click the tab. Service 2 or f Click on the "Personal options" menu item or enter the code. if necessary o Enter the password (default password: 123456) and click "OK". To change the password Æ page 153. 1 or e Click on the "Personal directory options" menu item or enter the code.
Graphic Interface Applications Step by Step Changing Captions You can change the captions, such as, "Name" or "Mobile" that designate the details of a directory entry Æ page 130. Click the tab. Service 2 or f Click on the "Personal options" menu item or enter the code. if necessary o Enter the password (default password: 123456) and click "OK". To change the password Æ page 153. 1 or e Click on the "Personal directory options" menu item or enter the code.
Graphic Interface Applications Step by Step The following softkeys are available: 136 Cancel Cancel the display. If you have made any changes, confirmation will be requested. The display changes to the "Personal directory options" menu. Save Save changes to data (page 1 and 2 of the form). This softkey is only available if changes have actually been made. The display changes to the "Personal directory options" menu. Next On page 1 of 2 only: Display the second page of the view.
Graphic Interface Applications Step by Step Corporate Directory The "Corporate directory" application’s start display features a search mask which provides a simple and userfriendly means of finding entries in your corporate directory and dialing them directly. Precondition: You can access a corporate directory via LAN; the dialing rules are entered correctly Æ page 155. Ask the service personnel about availability and dialing rules.
Graphic Interface Applications Step by Step Advanced Search In comparison to the fast search Æ page 137, the advanced search provides options for searching on the basis of additional corporate directory fields ( max. 5). Click the tab. The corporate directory opens. Corporate Click on the softkey beside "Advanced search". The advanced search appears: Input fields for the advanced search Advanced search Surname miller First-name peter* Dept. sale|* Location s* Org.
Graphic Interface Applications Step by Step The following softkeys are available: Cancel Clear Search Cancel the display. The display changes to fast search Æ page 137. Delete the texts in the input fields (apart from the default entries "*"). Start the advanced search Æ page 138. Displaying results "Searching" appears in the top right of the display when the search is running. The search can be interrupted at any time with "Cancel".
Graphic Interface Applications Step by Step Details Display detailed information on an entry that supports station number dialing Æ page 140. Displaying an entry Precondition: You have marked an entry/name and clicked on the "Details" softkey Æ page 54 or Æ page 140. The first page of the two-page "Corporate directory" appears showing detailed information.
Graphic Interface Applications Step by Step WAP Browser The "Web access" application provides access to information on the corporate intranet. Precondition: You can access corporate WAP via LAN. If you have any questions regarding availability, please contact the responsible experts. The WAP browser can be password-protected on your optiPoint 600 office. For information on enabling, changing or disabling password protection, see Æ page 153.
Graphic Interface Applications Step by Step Your WAP browser can be configured in a way that the browser shows continually changing WAP pages ("WAP-Push"). Address any questions about WAP-Push to your service personnel. WAP browser Options menu The following functions can be performed on every WAP page via the WAP browser’s Options menu (example): Cancel 142 1 PreviousBack Show the previously displayed page (move backwards in the navigation history).
Graphic Interface Applications Step by Step Using Java Midlets Java midlets are small programs that are executed locally in the optiPoint 600 office and which serve to provide different functions. These may include applications with notepad, calculator or phone directory functions, for example. General operation of the "Æ page 145" register is explained below, followed by the description of an example midlet: "SpeedDialApplet" .
Graphic Interface Applications Step by Step Properties display Details Information such as file size, version, etc., which is offered for every midlet, is displayed. To cancel the display, press the "Cancel" softkey. Deleting a midlet Delete The selected midlet is permanently deleted from the memory of the optiPoint 600 office without requesting confirmation. The "SpeedDialApplet" midlet Æ page 145 can not be deleted. If you want to upgrade this midlet please ask your service personnel.
Graphic Interface Applications Step by Step Sample Application: Speed Dial List Installed in your optiPoint 600 office is an example application for creating and selecting speed dial entries (if not, please ask your service personnel). The midlet shown here can deviate from the version installed on your optiPoint 600 office. Extended Applications Click the tab. There you will find a line with the "SpeedDialApplet" midlet. You will need to select it if there are also other items.
Graphic Interface Applications Step by Step Creating/changing an entry First you will see the following display with all speed dial fields empty. Speed Dial Applet 1 of 5 empty empty empty empty empty empty empty empty Previous Exit Next Edit Phone Back to menu Ext. apps With "Next" and "Previous" you can go to four more pages, each with eight fields. Edit empty Change to Edit mode. "Edit Mode" is indicated in the title bar.
Graphic Interface Applications Step by Step A B C Enter the name to be displayed for this number (max. 11 digits; for information on entering characters Æ page 157). o Enter a dialable number which you wish to be able to call using the speed dial key and confirm. Save Save the entry. Dialling the number Start the "SpeedDialApplet" midlet Æ page 145.
Graphic Interface Applications Step by Step Import an entry from the Personal directory Precondition: There are already entries in your Personal directory Æ page 123. Start the "SpeedDialApplet" midlet Æ page 145 and activate the Edit Mode. empty Select any field to import an entry and select "Import Entry from ENB" from the Action menu. A list with entries from the Personal directory appears. Select one entry.
Graphic Interface Applications Step by Step Local Settings Besides options for personal directory settings (Service onwards), the "Æ page 131" application features options for making optiPoint 600 office-specific settings. For other telephone settings, please see Æ page 62. Adjusting the Display Contrast You can adjust the display contrast to any of nine levels to suit your individual lighting conditions. Service Click the tab. 1 or e Click on the "Phone control" menu item or enter the code.
Graphic Interface Applications Step by Step Calibrating the Touchscreen By calibrating the touchscreen of your optiPoint 600 office you can customize the dimensioning and alignment between your input and the image on the display. This helps to eliminate problems in operation such as, those caused by parallax. Service Click the tab. 1 or e Click on the "Phone control" menu item or enter the code. 2 or f Click on the "Display settings" menu item or enter the code.
Graphic Interface Applications Step by Step Selecting your Operating Language You can change the language of the menus and text output in local applications. The following languages can be selected (language group A): • UK English • US English • German • French • Italian • Spanish • Portuguese • Dutch Displays on the "Administration" menu are only available in English. Service Click the tab. 1 or e Click on the "Phone control" menu item or enter the code.
Graphic Interface Applications Step by Step Selecting a Language for the External Keyboard Your optiPoint 600 office tries to automatically detect the language type used by the external keyboard connected via USB Æ page 207. If this is not possible, you can set the keyboard language manually. The following languages can be selected (language group A): • UK English • US English • German • Spanish • Italian • French Service Click the tab. 1 or e Click on the "Phone control" menu item or enter the code.
Graphic Interface Applications Step by Step Setting a Password for Personal Options You can change or delete the default password for accessing the "Personal options" areas and the directory editor. If a password is not set, password-protection is not enabled for these areas. If you have forgotten your password, the default password can be reset (ask the service personnel). Service Click the tab. 2 or f Click on the "Personal options" menu item or enter the code.
Graphic Interface Applications Step by Step Setting Web Access Parameters If WAP server access is password-protected, you must enter the access data here. Click the tab. Service 2 or f Click on the "Personal options" menu item or enter the code. if necessary o Enter the password (default password: 123456) and click "OK". 3 or g Click on the "Web access settings" menu item or enter the code. A B C Enter user name. o Enter password. OK Click on the softkey to apply the changes.
Graphic Interface Applications Step by Step Setting Dialing Rules The station numbers in your corporate directory Æ page 137 are available in the internationally-standardized canonical format. In order for optiPoint 600 office to be able to dial these numbers correctly, the dialing rules (conversion information) must be defined. If you have any questions regarding the dialing rules, please contact the responsible experts.
Graphic Interface Applications Step by Step Graphic Interface Touchscreen Keypad You can enter text, digits, and symbols in graphic interface in any of the following ways: • via an external keyboard – connected via the USB interface (recommended) Æ page 207. • via the keypad – by repeatedly pressing keys on Æ page 212. • via the touchscreen keypad – a keypad appears on the display (see below), Using the Touchscreen Keypad Show the touchscreen keypad.
Graphic Interface Applications Step by Step Switch to diacritical marks. The option for entering characters, such as, "è", is active when the relevant softkeys appear on the touchscreen (for example, "e" is displayed as "è") and by the inversion of the switching softkey (softkey is black). In addition to the alphabetical softkeys, the following softkeys are available: or ABC Shift to upper case. or abc Shift to lower case.
Applications in the Alternative Graphic Interface Step by Step Applications in the Alternative Graphic Interface This interface is available with the HFA connection type and after updating the telephone software (consult your service personnel). This primary difference between the alternative interface and the standard interface Æ page 120 is the graphic display. The alternative GUI also include a number of different functions: • Addition: language selection (not yet available).
Applications in the Alternative Graphic Interface Step by Step Telephone Application When you pick up the handset to dial or accept an incoming call, the display indicator automatically switches to the Telephone application.
Applications in the Alternative Graphic Interface Step by Step Application Menu System bar ? Applications ENB Programs Phone LDAP Display Admin Browser Select Application bar Icons for starting applications ENB You can save up to 640 entries in your optiPoint 600 office’s local database. You can individually configure the personal directory and exchange data between the PC and optiPoint 600 office Æ page 165. You can start the Telephone application Æ page 160.
Applications in the Alternative Graphic Interface Step by Step Access to the administration area is reserved for the relevant service personnel. Admin Configuring the applications LDAP, Browser, and Programs requires additional knowledge not covered in this manual. For any questions, please consult your service personnel. Operation with active display lock Only necessary if the display lock is configured, see Æ page 193.
Applications in the Alternative Graphic Interface Step by Step System and Application Bar Information and display keys repeatedly appear in different situations on the system and application bar Æ page 163 on your optiPoint 600 office. The display keys perform standard functions when clicked. On the left-hand side of the system bar: The application/function you are currently processing is displayed here.
Applications in the Alternative Graphic Interface Step by Step Dialog Messages In different situations, optiPoint 600 office prompts the user to confirm information in a dialog window. The buttons "OK", "Yes", "No", and "Cancel" appear depending on the contents. Answer the question by clicking one of the two buttons. Confirm the warning. It appears, for example, as a security prompt when deleting directory entries. An error has occurred. Try to resolve the error described in this message.
Applications in the Alternative Graphic Interface Step by Step Personal Directory The ENB application in your optiPoint 600 office enables you to save telephone numbers and further information about other parties, for example, addresses and fax numbers of calling parties. Four different station numbers and four additional information items can be entered for each name/entry. One of the station numbers can be set as the default.
Applications in the Alternative Graphic Interface Step by Step Scroll bar Entry field Directory abc ? abl| Abbot Nicola Abbots Richard Ablett, Natalie Acid Raban Ackroyd John Adams, Robert Dial View x Existing entries/ names If a different display appears when you open the personal directory, press "Cancel", "Menu" or "Exit" until this display appears. Searching for an entry Mark the name you want. A scroll bar is displayed if more than six names are saved.
Applications in the Alternative Graphic Interface Step by Step Dialing the default station number Precondition: One of the station numbers entered for the marked name was set as the default station number Æ page 169. Otherwise select the station number to be dialed Æ page 167. : Confirm. or Dial Click the softkey on the application bar. The station number is dialed. The display switches to the telephone application Æ page 160.
Applications in the Alternative Graphic Interface Step by Step The "Name" tab "Last name:" is the only field that must contain an entry. You can enter any combination of letters, numbers, and symbols in this field. Edit entry abc ? Mueller Karl Last name: Mueller First name: Karl| Numbers Notes Save A B C View x Click the relevant field and make your entries (for information on entering characters Æ page 157). • Last name: Enter the last name of the relevant person.
Applications in the Alternative Graphic Interface Step by Step The "Numbers" tab You can use the option fields to set which of the station numbers entered should be automatically dialed when dialing from the personal directory (default station number) Æ page 54.
Applications in the Alternative Graphic Interface Step by Step The "Notes" tab Edit entry abc ? Name Numbers Notes Address1: Musterstr. 185 Address2: Konradstr.| Company: Mueller GmbH Position: Dept. Manager Save A B C View x Click the relevant field and make your entries (for information on entering characters Æ page 157). • Address1: Enter the first line of the relevant person’s address. • Address2: Enter the second line of the relevant person’s address.
Applications in the Alternative Graphic Interface Step by Step Searching for an entry Precondition: The personal directory contains entries/ names Æ page 123. Mark the name you want. A scroll bar is displayed if more than six names are saved. You can browse the list by dragging the scroll bar. or A B C Enter the name you want or the initial letters in the input field (for information on entering characters Æ page 157). The name is displayed in a frame. Every letter entered narrows down the selection.
Applications in the Alternative Graphic Interface Step by Step Deleting all entries All entries in your personal directory are irreversibly deleted. We therefore recommend creating a backup copy, see Æ page 175. Click the icon on the system bar. The context menu opens. Delete ALL Delete ALL Are you sure? Select "Delete ALL". A warning appears. : Confirm. All entries in the personal directory are deleted.
Applications in the Alternative Graphic Interface Step by Step Importing/Exporting the Personal Directory via LAN You can transfer all personal directory entries from a server in your LAN to your optiPoint 600 office and use your to save these entries on the LAN server. This is important, for example, for backing up or restoring data. For information on exporting data from Microsoft Outlook, see Æ page 214. Precondition: The LAN and FTP settings must be correctly configured.
Applications in the Alternative Graphic Interface Step by Step Next Click the softkey on the application bar. Export 2/2 abc ? File details File: enbdata.csv Folder: .| Export A B C x Click the relevant field and make your entries (for information on entering characters Æ page 157). • File: Enter the name (including filename extension) of the file to be exported. • Folder: Enter the directory that corresponds to the file to be exported.
Applications in the Alternative Graphic Interface Step by Step Importing the directory Precondition: There is already an exported file in the relevant FTP directory (for example, enbdata.csv), see Æ page 173. Click the icon on the system bar. The context menu opens. Import Select "Import". The "Import 1/2" window opens. The procedure for importing the personal directory is the same as for exporting it, see Æ page 173.
Applications in the Alternative Graphic Interface Step by Step Corporate Directory The "LDAP" application’s start display features a search mask which provides a simple and user-friendly means of finding entries in your corporate directory and dialing them directly. Precondition: You can access a corporate directory via LAN and the dialing rules are entered correctly. Ask the service personnel about availability and dialing rules. Opening the Corporate Directory Click the icon on the system bar.
Applications in the Alternative Graphic Interface Step by Step The "Basic Search" tab Entry field LDAP Opens the advanced search Æ page 178 abc ? Basic Search Last name First name |* Advanced Search Search A B C x Enter the name you want or the initial letters in the input field (for information on entering characters Æ page 157). The name is displayed in a frame. Every letter entered narrows down the selection. < Delete characters to the left of the cursor one by one.
Applications in the Alternative Graphic Interface Step by Step The "Advanced Search" tab LDAP abc ? Basic Search Advanced Search Last name: |* First name: * Position: * Country: * Department: * Search A B C x Click the relevant field and make your entries (for information on entering characters Æ page 157). • Last name: Enter the last name of the person you want to find. • First name: Enter the first name of the person you want to find.
Applications in the Alternative Graphic Interface Step by Step WAP Browser The "Browser" application provides access to information on the corporate intranet. Precondition: You can access corporate WAP via LAN. If you have any questions regarding availability, please contact the responsible experts. Opening the WAP Browser Click the icon on the system bar. Click the icon Æ page 161 on the home page to open the WAP browser.
Applications in the Alternative Graphic Interface Step by Step WAP Settings Click the icon on the system bar. The context menu opens. Select "Settings". The "WAP settings" window opens. Settings The "Web access settings" tab WAP settings abc ? Web access settings For WAP gateway/proxy access User name: Password | Home page Save A B C x Click the relevant field and make your entries (for information on entering characters Æ page 157).
Applications in the Alternative Graphic Interface Step by Step The "Home page" tab WAP settings abc ? Web access settings Home page Home page URL for web access wap.teamone.de| Save A B C x Click the relevant field and make your entries (for information on entering characters Æ page 157). • Home page URL for web access: Specify the home page domain here. This opens immediately when you activate the "Browser" menu. < Delete characters to the left of the cursor one by one.
Applications in the Alternative Graphic Interface Step by Step Favourites abc ? URL favorites: You have saved the following Favourites. Back Favourites x Enter the required WAP address in the input field, for example, wap.teamone.de. The address entered is printed in bold. Set the cursor outside the input field. The address entered is displayed in normal font. Click the icon on the system bar. The context menu opens. Save to Favourites Select "Save to Favourites".
Applications in the Alternative Graphic Interface Step by Step Managing favorites You can assign an appropriate name to the saved WAP addresses. You can also edit an already saved WAP address. Click the icon on the system bar. The context menu opens. Manage Favourites Select "Manage Favourites". The favorites list is displayed with all saved entries. ? Favourites Favourites TeamOne WEB Edit x Cancel Select the required entry. The selected entry is surrounded in a bold frame.
Applications in the Alternative Graphic Interface Step by Step • • Name: Enter the name you want for your WAP address. URL: Enter the appropriate WAP address here. < Delete characters to the left of the cursor one by one. : Press the key shown to save the entry. Deleting favorites Click the icon on the system bar. The context menu opens. Manage Favourites Select "Manage Favourites". The favorites list is displayed with all saved entries.
Applications in the Alternative Graphic Interface Step by Step Using Java midlets Java midlets are small programs that are executed locally in the optiPoint 600 office and which serve to provide different functions. These may include applications with notepad, calculator, games or phone directory functions, for example. Opening the Program Application The "Extended Applications" application offers you an interface that lets you add additional functions to your optiPoint 600 office.
Applications in the Alternative Graphic Interface Step by Step Add Midlet 1/2 abc ? FTP parameters Server: 192.168.1.103 User: anonymous| Password Account: x Next A B C Click the relevant field and make your entries (for information on entering characters Æ page 157). • Server: Enter the IP address of the FTP server here. • User: Enter the name that was set in the FTP server as the user with access to this server.
Applications in the Alternative Graphic Interface Step by Step < Delete characters to the left of the cursor one by one. Click the softkey on the application bar. An information window opens. Add Midlet The import operation is active. Add Midlet Please waitÖ Import error : An error message window opens. Check and confirm Add Midlet Check settings the LAN and FTP settings. Searching for Java Midlets Precondition: Java midlets are already saved on your optiPoint 600 office Æ page 185.
Applications in the Alternative Graphic Interface Step by Step Deleting all Entries All Java midlets saved on your optiPoint 600 office are irreversibly deleted. Click the icon on the system bar. The context menu opens. Delete ALL Delete ALL Are you sure? Select "Delete ALL". A warning appears. : Confirm. This deletes all Java midlets.
Applications in the Alternative Graphic Interface Step by Step Creating/editing an entry First you will see the following display with all speeddial fields empty (factory setting). Run entry Speed Dial Applet 1 of 5 empty empty empty empty empty empty empty empty Previous Exit ? abc Next x Edit You can use "Next" and "Previous" to browse the four additional pages, each containing eight fields.
Applications in the Alternative Graphic Interface Step by Step The name and the station number of a speed-dial key can be up to 15 characters long. • • Text To display: Enter the name you want for the speed-dial key. Number To Dial: Enter the associated station number for the speed-dial key. < Delete characters to the left of the cursor one by one. Menu Click the softkey on the application bar. The "Select Action" form opens. Run entry Select Action abc ? Import Save Back x Click "Save".
Applications in the Alternative Graphic Interface Step by Step Importing an entry from the ENB Precondition: There are already entries in your Personal directory Æ page 123. Start the "SpeedDialApplet" midlet Æ page 187 and activate Edit mode Æ page 189. empty Menu Select a field for importing an entry. The "Create Speed Dial Entry" form opens. The name and station number of the entry (if available) are displayed. Click the softkey on the application bar. The "Select Action" form opens. Click "Import".
Applications in the Alternative Graphic Interface Step by Step Display Settings You can use the "Display" application to customize the touchscreen display layout to suit your environments. You can configure a display lock to protect your device against unauthorized use. Depending on the time you set, the lock activates when you stop working and can only be deactivated by entering the personal password. Opening the Display Application Click the icon on the system bar.
Applications in the Alternative Graphic Interface Step by Step The "Screen lock time" tab The display lock is deactivated by default and only activates after you make the appropriate settings. Settings abc ? Display Screen lock time Screen lock disabled 30 seconds 5 minutes 1 minute 2 minutes 10 minutes 15 minutes Set screen lock password x Save To activate the display lock: select the relevant time option to specify when the display lock should activate (30 seconds to 15 minutes).
Applications in the Alternative Graphic Interface Step by Step • • • Current : This field is visible the first time you define the password. Enter the password currently valid if you want to change the password. New: Enter the new password here to deactivate the display lock (at least eight characters). Confirm: Confirm the password here. < Delete characters to the left of the cursor one by one. Saving settings : Press the key to save the settings. or Save Click the softkey on the application bar.
Applications in the Alternative Graphic Interface Step by Step Graphic Interface Touchscreen Keypad You can enter text, digits, and symbols in graphic interface in any of the following ways: • via an external keyboard – connected via the USB interface (recommended) Æ page 207. • via the keypad – by repeatedly pressing keys on Æ page 212.
Applications in the Alternative Graphic Interface Step by Step ~ " Switch to diacritical marks. The option for entering characters, such as, "è", is active when the relevant softkeys appear on the touchscreen (for example, "e" is displayed as "è") and by the inversion of the switching softkey (softkey is black). In addition to the alphabetical softkeys, the following softkeys are available: or ABC Shift to upper case. or abc Shift to lower case.
Applications in the Alternative Graphic Interface Step by Step Web-Based Management Tool These functions are available for HFA and UP0/E connections. However, in the case of UP0/E, these functions only work if LAN connection to the intranet already exists (consult your service personnel). General Information optiPoint 600 office features a HTTP Web server that lets you display the contents of the telephone on a Web browser associated with a PC integrated in the LAN ("Web-Based Management Tool").
Applications in the Alternative Graphic Interface Step by Step Preparatory Steps Opening the Web-Based Management tool To evoke the interface, open a web browser and enter the following URL: http://[IP of the telephone]:8085 Where [IP of the telephone] stands for the IP address of the optiPoint 600 office that you want to map. Ask your service personnel for the IP address of the optiPoint 600 office. The home page appears: Click "User".
Applications in the Alternative Graphic Interface Step by Step Web-Based Management Structure Performing configuration in this area requires a level of know-how not covered in this manual. For any questions, please consult your service personnel.
Applications in the Alternative Graphic Interface Step by Step File Transfer Click a field in one of the interface images to obtain more information about the field.
Applications in the Alternative Graphic Interface Step by Step Java FTP Settings ENB FTP Settings WAP Favourites Click a field in one of the interface images to obtain more information about the field.
Applications in the Alternative Graphic Interface Step by Step Configuration Parameters Explained Clicking the icons will bring you to the relevant function descriptions: • Using the icons on the optiPoint 600 office • Operated via the Web-Based Management tool Action on submit • If you select this option, the chosen action is executed when you confirm "Submit".
Applications in the Alternative Graphic Interface Step by Step FTP password • Enter the password that was set on the Æ FTP server as the password for this server. • The password must be suitable for Æ FTP username. • Permitted values: Alphanumeric • Minimum length: 1 character • Maximum length: 24 characters Æ page 173 and Æ page 200 FTP server address • Enter the Æ IP address of the Æ FTP server for uploading/downloading files from/to optiPoint 600 office.
Applications in the Alternative Graphic Interface Step by Step LDAP template filename • If an Æ LDAP server is set, enter the name of the LDAP template file used in connection with this server. • The file must be on the Æ FTP server in a defined directory (Æ FTP server address). • For information on downloading a file Æ Action on submit. Æ page 200 User password • You can change the password needed to access the user area here.
Applications in the Alternative Graphic Interface Step by Step Glossary of Configuration Parameters DNS Abbreviation for "Domain Name System". Internet service for converting spoken address names into Æ IP addresses. ENB Personal directory in optiPoint 600 office. FTP Abbreviation for "File Transfer Protocol". Used to transfer files in networks, for example, to load Java midlets. HFA Abbreviation for "Hicom Feature Access".
Applications in the Alternative Graphic Interface Step by Step LDAP Abbreviation for "Lightweight Directory Access Protocol". Simplified protocol for accessing standardized directory systems, for example, a corporate directory. PBX Abbreviation for "Private Branch eXchange". Private telephone system that connects various internal devices with the ISDN network. URL Abbreviation of Uniform Resource Locator. A URL is the address of a file that can be accessed over the Internet.
Advanced Options for Telephone Operation Step by Step Advanced Options for Telephone Operation Using an External Keyboard Keyboard functions on different applications can be operated easily and conveniently via the optional external Siemens keyboard, any USB keyboard or in combination with a PC Æ page 209. External Keyboard Enter General: Executes the selected function. In menus: The focused button changes in the submenu1.
Advanced Options for Telephone Operation Step by Step a 1 End In text fields: Moves the cursor to the end of the line. In lists: Jumps to the last entry. % In text fields: Edits alphanumeric characters and symbols (in the example: the characters " a", "1" and "%"). F1 ... F10 In the Telephone application1: Activates the functions associated with the programmable keys in optiPoint 600 office. Del In text fields: Deletes characters to the right of the cursor.
Advanced Options for Telephone Operation Step by Step Use of PC mouse and keyboard This function is not available on the alternative graphic interface Æ page 159. Address any questions to your service personnel. You can enter characters or move around in the optiPoint 600 office menu using the mouse and the keyboard of your PC via a special user interface. Prerequisites • • The PC and the optiPoint 600 office must be connected to the same LAN and configured correctly.
Advanced Options for Telephone Operation Step by Step Enter one of the required values or addresses, for example, the IP address of the optiPoint 600 office (available from your service personnel). Only one of these values is needed for communication between optiPoint 600 office and your PC. • The E.164 number is your DID number, for example, 54321. You cannot use this number to set up a call in the case of a UP0/E connection type.
Advanced Options for Telephone Operation Step by Step The "Siemens K&M Client" orientation window for the mouse pointer appears. Operation The following functions are available: • Inputs over the PC keyboard are transferred to the optiPoint 600 office if the client window is active (the program is "on top"). This functionality is comparable to operation via an external keyboard, see Æ page 207.
Advanced Options for Telephone Operation Step by Step Entering Characters via the Keypad The table shows how to enter characters in a graphic application’s text fields (for example, in the personal directory) using the keys on the dialing keypad Æ page 122. Example: "+" = press the r key 10 times.
Advanced Options for Telephone Operation Step by Step Using Lists in the Telephone Application Your optiPoint 600 office displays lists in various different situations: • when polling the caller list Æ page 48 • when dialing from the internal telephone directory Æ page 50 • when polling conference participants Æ page 42 • when polling connection costs for other telephones Æ page 57 Not all functions are available in some lists.
Exporting Data from Microsoft Outlook Step by Step Exporting Data from Microsoft Outlook You can import the contents of the Microsoft Outlook "Contacts" folder into the personal directory in your optiPoint 600 office. The data must be saved in "CSV" format (Comma Separated Values) before you can import your contacts. The procedure for exporting contact data into a CSV file is described here. 1. Open Microsoft Outlook (if not already open). 2. Select "Import/Export..." in the main "File" menu.
Exporting Data from Microsoft Outlook Step by Step The following appears in the dialog window: 4. Select "Comma Separated Values (Windows)" from the list and confirm with "Next >“ . The following appears in the dialog window: 5. In the menu tree, select the folder you want to export, for example, "Contacts" and press "Next >" to confirm. Subfolders attached to the selected folder are not automatically included in the export.
Exporting Data from Microsoft Outlook Step by Step The following appears in the dialog window: 6. Where applicable, change the path and name of the CSV file to suit your requirements. Change the path information by hand or click the "Browse" button to select a destination folder. If the path information meets your requirements, confirm with "Next >". The following appears in the dialog window: 7. Click the "Map Custom Fields ..." to configure the export format.
Exporting Data from Microsoft Outlook Step by Step The following appears in the dialog window: Browse data sets Outlook list CSV List 8. Click the "Clear Map" button to remove the default map. 9. Holding the mouse button down, drag those fields that you want to export to your personal directory in your optiPoint 600 office from the Outlook window to the CSV window. You can export up to eight fields to the personal directory, fields 2 to 5 must be station numbers.
Exporting Data from Microsoft Outlook Step by Step If you have already exported the required fields, you can make the following changes in the CSV list: • You can change the term that appears for a field in optiPoint 600 office. Do this by selecting an entry in the "Field" column in the CSV window and by clicking the entry once again. You can now change the term. • You can correct the sequence of entries.
Labeling, Documentation and Accessories Labeling, Documentation and Accessories Labeling Key Fields You can chose from the following options to label the keys with the functions/call numbers saved (Æ Page 12, Æ Page 66): Labeling • by hand: Labeling strips are deliverd with your optiPoint. Write the function or a name on the matching strips within the white field and attach them to your optiPoint.
Labeling, Documentation and Accessories Attaching a Station Number Label Self-adhesive call-number labels are also delivered with your optiPoint. Write on the call-number label (fire brigade, police, own telephone numbers), then remove and stick it in the recess on the telephone when the handset is lifted. Documentation You can find these operating instructions in the Internet in PDF format under http://www.siemens.com/hipath and on CD-ROM (ask the service personnel) in HTML and PDF format.
Labeling, Documentation and Accessories Accessories The following accessories help you customize your telephone to your individual preferences. optiPoint adapters are modules which can be plugged into the option bays at the bottom of optiPoint. optiPoint key module: Key module with 16 programmable keys. You can connect up to two key modules to your telephone. optiPoint BLF: Key modules with 90 LEDs and function keys. Use preferably in conjunction with optiPoint Attendant.
Fixing Problems Fixing Problems Telephone Maintenance • • • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only). Never use cleaners containing alcohol, cleaners that corrode plastic, or abrasive powders.
Fixing Problems Step by Step Responding to Error Messages on the Screen US: Invalid entry UK: Incorrect entry. Possible cause: The station number is incorrect. Possible response: Enter a correct station number. US: Not authorized UK: Access denied Possible cause: You tried to activate a disabled function. Possible response: Ask the service personnel to authorize you to use the function. US: Currently not possible UK: Feature not available. Possible cause: The station number you dialed does not exist.
Fixing Problems Step by Step Possible response: Confirm "Delete other layer" to program the station number/function. Possible cause 2: If "Delete LED support" appears on the menu: you tried to program a station number without LED or an external station number on a key that is already programmed with an internal station number with LED. Possible response: Confirm "Delete LED support" to save the station number. The internal station number already programmed remains on the other layer without LED display.
Index Index A abbreviations .......................................205 accessories ............................................... 221 account code .............................................. 58 Action on submit ......................... 200, 202 Activating and Deactivating a Ringing Group ......................................................... 109 activating door opener .............................. 30 adapter ....................................................... 221 advisory message .............
Index D deleting advisory messages .................... 84 desk microphone ..................................... 221 dial input editing ......................................... 34 dialing en-bloc ..................................................... 34 from the caller list .................................. 49 from the internal directory .................... 50 from the LDAP database ...................... 51 from the personal directory .................. 54 on-hook dialing ...............................
Index G L group call ................................................... 106 in a team ................................................ 104 labeling key fields ............................... 12, 219 LAN ............................................................. 205 LAN telephony .......................................... 112 language selection for the external USB keyboard ........... 152 LDAP .......................................................... 206 template filename .....................
Index O R open listening ............................................. 21 opening door ............................................... 30 with a code .............................................. 31 operating instructions HTML format ........................................ 220 ordering .................................................. 220 PDF format ............................................ 220 operating steps assigning to a key .................................. 72 optiPoint adapter ..............
Index status information .................................... 121 suffix-dialing ................................................ 36 automatic ................................................. 55 switches ...................................................... 97 system bar ................................................ 163 system speed-dialing ................................ 55 system-wide cancellation ......................... 89 T team with trunk keys ................................
Index 230
Overview of Functions/Codes Overview of Functions/Codes The table below lists all available functions as they appear on the display. Functions that have been configured (contact your service personnel) can be activated interactively (select + save) via the Program/Service menu (select + save or enter a code), or by pressing function keys, provided that the functions have been configured (contact your service personnel). Functions (display) ... activated interactively <> Account code Advisory msg.
Overview of Functions/Codes Functions (display) consultation hold Return to held call Quit and return Transfer/Accept call ... activated interactively <> ; ; ; ; Control Relay On (not in HiPath 500) Control Relay Off (not in HiPath 500) ... activated via the ...
Overview of Functions/Codes Functions (display) HF answerback on HF answerback off ... activated interactively ... activated via the ...
Overview of Functions/Codes Functions (display) ... activated interactively <> Relocate Complete relocate Reserve trunk ; ; reset services Retrieve line Retrieve line Retrieve call Ringer cutoff on Ringer cutoff off ; ; Ringing group on Ringing group off Ring Transfer: On Ring Transfer: Off room monitor Select language Send message View sent message View messages ; ; ; ... activated via the ...
Overview of Functions/Codes Functions (display) ... activated interactively <> ... activated via the ...
Overview of Functions/Codes 236
www.siemens.com/hipath The information provided in this document contains merely general descriptions or characteristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products. An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract. The trademarks used are owned by Siemens AG or their respective owners.
