HiPath 3000 HiPath Xpressions Compact Version 2.
This device has been manufactured in accordance with our certified environmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production.
Introduction Introduction Please read these instructions carefully before using your mailbox. HiPath Xpressions Compact places innumerable functions at your disposal which facilitate your daily work with customers, business partners and colleagues: • • • • • • • Callers can leave messages if, for example, you are away from your desk or on the phone. You are informed immediately of incoming messages. You can add your own personal comments to received messages, and forward them to your colleagues.
Getting Started Getting Started Accessing the Mailbox In order to access your mailbox, call the HiPath Xpressions Compact number which has been assigned by the system administrator. The mailbox responds, and asks you to enter your code number. Enter your mailbox code number. When you call your mailbox for the first time, use the code number provided to you by the system administrator. This is usually the code number '1234'. On entering the correct code number, the mailbox informs you of its current status.
The Menu Structure The Menu Structure The features your mailbox offers depends on the configured mailbox class. A call is placed to the HiPath Xpressions Compact number from the mailbox owner’s extension.
Getting Acquainted with Your Mailbox Getting Acquainted with Your Mailbox Call HiPath Xpressions Compact. The system asks you to enter your code number. After entering your code number, a recorded voice will inform you as to whether or not messages have been received in your mailbox, and if so how many. Use the key respectively the key on your telephone keypad to scroll back and forth between messages and mailbox functions.
Changing the Greeting Text Changing the Greeting Text Now that you are able to scroll back and forth between messages and mailbox functions, you should change your greeting text. Up until now, the standard greeting has been used. In order to record you own personalized greeting, scroll through your mailbox with the key respectively the key until you hear the system message indicating the first greeting message.
Changing the Code Number Changing the Code Number To avoid the unauthorized entry to your personal mailbox your code number should be changed in regular intervals. Especially important is the change of the code number when using the mailbox for the first time. To change the code number proceed as follows: 1. Call HiPath Xpressions Compact and enter the current code number. 2. Scroll through your mailbox with the key until you hear the system message which indicates the code number for mailbox queries.
Sending Internal Messages Sending Internal Messages HiPath Xpressions Compact allows you to send messages to colleagues without calling them directly. After calling HiPath Xpressions Compact and entering the code number press the key. HiPath Xpressions Compact now asks you to record a spoken message. Finish the recording by pressing You can mark the message by pressing key to mark as urgent, by pressing key to mark as private or by pressing key to mark as a normal message.
Forwarding a received message Forwarding a received message HiPath Xpressions Compact allows you to add a comment to the received message and send it to colleagues. To do this, press the key while the desired message is being played back. HiPath Xpressions Compact now asks you to record a spoken comment. End your recording by pressing You can mark the commented message by pressing key to mark as urgent, by pressing key to mark as private, by pressing key to mark as a normal message.
Notification of Incoming Messages Notification of Incoming Messages HiPath Xpressions Compact can call you after a message has been received in your mailbox. You only need to inform HiPath Xpressions Compact of the telephone number to be called (e.g. cell phone, home phone etc.). To do this, call HiPath Xpressions Compact and enter your code number. Scroll through your mailbox with the key respectively until you hear the system message which indicates that no notification call number is available.
Setting Up a Substitute Setting Up a Substitute You can activate the substitute function whenever you are not in the office, for example when you are on vacation. After hearing your greeting, callers are connected with the substitute of your choice (e.g. a colleague), depending on the status of your message recording function. You only need to inform HiPath Xpressions Compact of your substitute’s telephone number (extension number).
Menu and Key Control of the the Xpressions Compact Standard User Interface Menu and Key Control of the the Xpressions Compact Standard User Interface 3 List of Messages and Functions 1 Messages 3 0: Delete 2: Repeat 4: Rewind 5: Pause 6: Fast forward 7: Send internal message 8: Return call 9: Forward messages *: Skip all messages ##: Save heard messages #: Switch between message "input" and "storage" area *#: Change mailbox 1 2: Repeat 8: Select next greeting 0: Delete/record (end with #) Greeting T
Menu and Key Control of the the Xpressions Compact Standard User Interface Notification Call on/off 3 2: Repeat 0: Activate/deactivate 1 Notification Call Phone Number 3 2: Repeat 8: Select notification call phone number 0: Change number (end with #) 1 Substitute Function on/off 2: Repeat 0: Activate/deactivate 1 3 2: Repeat 8: Select substitute phone number 0: Change number (end with #) Substitute Phone Number 3 1 2: Repeat 5: Select previous speed dialing destination number 8: Select next spee
Menu and Key Control of the the Xpressions Compact Standard User Interface 15
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