User Manual

7 / 16
Siemens EMC manual – Activities module CM110901en_01
Building Technologies Work flow and user rights 13.07.2009
3 Work flow and user rights
3.1 Owners and users with responsibility
Activities always have an owner and someone responsible for them. One or more
users can fulfill these roles.
• Only users from the operator group can be owners. Only operators can create
and close activities.
• The user entered as responsible is responsible for further processing of the
activity in the state "open".
At any point in time, an activity has only one owner and one user with
responsibility. Responsibility can be transferred as can ownership.
Both entered users are informed on the state of the activity. The notification is
issued by e-mail.
There is also the option of notification by SMS (text messaging).
If an activity is marked with a date due, a reminder function is also provided.
3.2 Work flow and notifications
The work flow implemented in the module enables the following:
• Clear assignment of specific user rights to an activity
• Efficient overview of the progress of the activities.
The work process defines the following states for activities:
• New
• Open
• Cleared
• Closed
• Deleted
Activities can only pass through the different states according to the following
specific sequence: