User Guide

Address Book
Address Book Reference
13
382 | 393
Siemens
User Guide Version 3.0
A6V10415471
Building Technologies
2017-11-30
13.2.4 Outlook Import Rules for the Address Book
The Desigo CC address book can import CSV contacts files exported from
Microsoft Outlook 2003 and 2007 but only in English language.
If a CSV file is not already available, you can export contacts from Microsoft
Outlook into a CSV file as follows:
● If your language is not English, change this setting to English in Microsoft
Outlook before proceeding to export the contacts. See also:
Microsoft Office 2003: http://office.microsoft.com/en-gb/word-help/change-the-
default-language-setting-HP003088462.aspx
Microsoft Office 2007: http://office.microsoft.com/en-us/support/change-the-
default-language-for-office-programs-HA010356057.aspx
● In Microsoft Outlook, select File > Import and Export > Export to a File >
Comma-Separated Values and then choose a location on disk and a name for
the file (for example, myContacts.csv).
– The CSV file is created in the specified location.
Once you have obtained an exported CSV file, you can check it by opening it in a
text editor. You should see:
● A multi-line text file where each line contains values separated by commas.
● The first row contains the field headers, while the succeeding rows contain the
data, one contact per row.
The fields in the Address Book workspace are populated with data from the CSV
file as follows:
● Preferred Device. The contact’s first valid email address in the CSV file is set
as the preferred device. If there is no valid email address, a mobile phone
number or pager is taken as the preferred device. If there is no valid email,
SMS number, or pager number, then the contact is skipped (not added to the
address book).
● SMS. Phone numbers in the CSV file can contain the following special
characters:
– A plus sign (+) as a prefix to the number; during import this character is
replaced by two zeros (00).
– An empty space, a hyphen (-), or a comma (,) between digits; during import
these characters are removed.
● Full Name. The contact’s first name, middle name and last name (with space
as a separator) in the CSV file are used to populate the Full Name field in the
address book. It is limited to 50 alphanumeric characters.
● Email. Email addresses are limited to 50 alphanumeric characters. If the email
address in the CSV file exceeds this limit, the field in the address book is left
empty.
The following rules apply when re-importing a CSV file (for example, an updated
version of a previously-imported Outlook contacts file):
● Any duplicated contacts (for which all the fields are unchanged) are skipped.
● If the preferred device field is changed (for example, a different email address),
a new entry for the same contact is created.
● If any other data is changed (for example, name or other phone number) the
existing contact entry in the address book is updated.