User Guide

Reports
Reports Reference
8
304 | 393
Siemens
User Guide Version 3.0
A6V10415471
Building Technologies
2017-11-30
Destination
Depending on the Destination types settings, you can configure the
destination in one of the following ways:
● File: Configured folder name displays in the File drop-down list.
● Email: Email text field is populated with the pre-configured email
contacts.
● Printer: Available printers display in the Printer drop-down list.
Use report name as file
name
Default option. Becomes available only when you select the destination type
as File or E-mail. In this case, the File Name field is populated with the
selected report name and is unavailable.
Enter custom file name
When selected, allows you to type in the desired file name in the File Name
text box.
File name
If the file name contains special characters such as, / \ : * ? < > | “, then it is
highlighted with a red border and a tool-tip displays the error message.
Append date/time to
file name
Becomes available only when you select the destination type as File or
Email. When checked, adds the date and time to the file name.
Create new/overwrite
existing file
Default option. Allows you to configure a new file to the configured
destination when routing reports. If the file does not exist, a new file is
created, existing files are overwritten.
Append data
Adds the currently executing report data to the existing file with the same file
name and file type present at the destination. If there is no such file, a new
file will be created.
NOTE 1: This option only applies to PDFs.
NOTE 2: In case of an existing split PDF document, if the Append data check
box is selected, the number of available pages in the previous split document
is ignored and, a new split document is created in the same folder with an
incremental number.
Change
Allows you to modify an existing Report Output Definition entry.
Add
Adds a Report Output definition entry to the Output Definition list.
NOTE: This button is unavailable if the Destinations drop-down list is empty.
Output Definition List
Displays the existing Report Output Definition entries.
Delete
Deletes the selected Report Output Definition.
8.2.9.2 Creating and Viewing a Report as a PDF or Excel
After executing a Report Definition manually or automatically, you can view and
save the report as a PDF or Excel (XLSX) document. This way you can share the
PDF/Excel document with someone, or perform some calculations on the Excel
document by applying Excel formulas. You can either view the PDF, Excel/CSV
documents and consecutive split documents in the Report Management section
under the Report snapshot when you generate the report manually or you can
locate them in the folder configured in the Report Output Definition dialog box
when you generate the report automatically.
PDF
You can view and save the report output in a PDF document. A PDF document
contains all the report elements of the Report Definition with output data and
sorting applied. It also displays the special formatting applied to Report Definition
elements (such as tables, plots, keywords, and so on). The PDF document can
have a maximum of 500 pages, if the number of pages exceeds 500 the document
splits into two.