User Guide

Reports
Working with Reports
8
259 | 393
Siemens
User Guide Version 3.0
A6V10415471
Building Technologies
2017-11-30
8.1.18.2 Configuring a Report Output Definition
A Report Output Definition specifies the file format (PDF, XLS, CSV, or XML) in
which the report output can be generated. The XML option is available only if you
have the relevant license. The XML format does not contain information that is
present in the header and footer section of the report.
By configuring the report output definition, you can also specify the destination
(File, Email, or Printer) to which you want to route the report output.
Configuring the File Destination Type
 You have configured the report output folders.
1. In System Browser, select Application View.
2. Select Applications > Reports.
3. Click the Settings tab.
4. From the Report Output group box, click Dialog Launcher .
 The Report Output Definition dialog box displays.
5. Select the required report format (PDF, XLS, CSV, or XML) in the Report
format list.
6. Select File in the Destination types list.
7. From the File drop-down list, select the destination folder where you want to
save the file.
 The File drop-down list displays all the report output folders that you have
configured.
8. Select Enter custom file name to add the file name. The default option is Use
report name as file name.
9. Do one of the following:
– Select the Append date/time to file name check box to add the date and
time to the file name when saved.
NOTE: The Create new/overwrite existing file and Append data options
become unavailable when you select the Append date/time to file name
check box.
– Select the Append data option button to append data in the same folder but
creating new document with incremental number.
– Select Create new/overwrite existing file to create a new file or overwrite
the existing file with the same file name.
10. Click Add.
 The selected format, destination, and file name are added to the Output
Definition list.
11. Click OK.
 Configured Report Output Definitions display in the Report Output group box.
NOTE 1:
When executed (using the Execute button or macros and reactions), the file is
created and saved at the configured destination with the name entered in the File
Name field.
NOTE 2:
In a CSV file, numeric values display in an exponential format.