User's Manual

•• Announcement 2 - this is a general use announcement that can be assigned to any line.
•• Answer Only Announcement - this announcement is used when you do not want the caller to leave a message. It can be
assigned to any line.
•• Blocked Call ID Announcement - this announcement is used when the caller has blocked the caller ID information.
•• Default Announcement - this announcement is the system default and cannot be changed. It can be assigned to any line.
Use the Process Announcements menu to play, record, delete, and assign active announcements.
Note: These menus are dynamic, meaning if you do not have any announcements recorded, then the delete and assign options
will not be shown.
Recording Announcement
To record an announcement.
1. Access the Answering System menu.
2. Select Process Announcements.
3. Select Record Announcement.
4. Select which announcement to be used.
5. Begin recording the announcement after the start tone.
At any time you wish to cancel the current recording and restart again, press the BACK key.
6. When you have finished, press SELECT.
Note: Announcements can also be recorded using the corded handset. To use the handset, lift it out of the cradle and press the
REL key. Follow steps 1 through 5 as described above. When you are done, press the SELECT key or hang up the handset.
During recording of both announcements and messages, if there is more than eight seconds of silence, recording will end
automatically.
Playing Announcement
Use this option to review existing announcements
Access the Answering System menu and select Process Announcements. Select the Play Announcement option from the menu
and then select which announcement to be used.
Deleting Announcement
Use this option to delete currently recorded announcements.
Access the Answering System menu and select Process Announcements. Select the Delete Announcement option from the menu
and then select which announcement to be used.
Assigning Announcement
Use this option to choose which announcement should be used. You may choose different announcements for each external line.
Access the Answering System menu and select Process Announcements. Select either Assign Line 1 Announce or
Assign Line 2 Announce then select which announcement to be used.