Smart Pass Management Platform User Manual Attendance machine User Manual V 2.3.
Smart Pass Management Platform User Manual Contents 1.Chapter One Installation and Login ........................................................................................ 5 2.Chapter Two Console ................................................................................................................... 7 3.Chapter Three Device Management ....................................................................................... 8 3.1 Device list ...................................................
Smart Pass Management Platform User Manual 5.1 Pass records ....................................................................................................................... 35 5.2 Pass permission ................................................................................................................ 35 5.2.1 Employee pass permission settings .............................................................. 36 5.2.2 Visitor pass permission settings ...............................................
Smart Pass Management Platform User Manual 8.4 Personnel import in bulk .............................................................................................. 70 8.5 Pass records ....................................................................................................................... 72 8.6 Application information ................................................................................................ 73 8.7 Face database .......................................................
Smart Pass Management Platform User Manual 1.Chapter One Installation and Login ⚫ One-click installation: Double-click the exe installation file and follow the installation instructions for quick installation. Note: If the installation process is blocked by a system firewall or third-party antivirus software, always choose to allow the program to operate. Otherwise, the installation process may fail and become unusable.
Smart Pass Management Platform User Manual ⚫ ⚫ Application system upgrade: You only need to overwrite and install the application system software version installation package higher than the current version.
Smart Pass Management Platform User Manual 2.Chapter Two Console It provides an overview of the number of devices and online status; statistics on the face scan (total face scan, employee face scan, visitor face scan, stranger face scan); today's pass and real-time monitoring (employees, visitors, blacklists, and body temperature); and provides quick access to view details.
Smart Pass Management Platform User Manual 3.Chapter Three Device Management 3.1 Device list [Device List] It contains all device information connected to the system. You can perform single, multiple, and grouping management operations on the device. 3.1.
Smart Pass Management Platform User Manual 3.1.2 Power control Select the device in [Device list] and click "Shutdown", "Restart", and "Reset" under "Power Control" to remotely shut down, restart, and reset the device. 3.1.3 Body temperature test Select the device in [Device list], or select the group, and click "Body temperature detection" to set the parameters of temperature detection: temperature detection switch (default on), alarm threshold (default 37.
Smart Pass Management Platform User Manual 3.1.4 Client upgrade Select the device in [Device list] and click "More-Client upgrade" to enter the device software upgrade page. On this page, you can see the list of uploaded device software. Select the software version of the device to be upgraded and click the upgrade button to complete the device software upgrade operation. It supports online and offline upgrade operation.
Smart Pass Management Platform User Manual 3.1.5 Volume settings 1） General settings: Select the device in the [Device List] and click "More-Volume setting" to set the volume of the selected device. The volume value can be set between 0-100 and the default is 20. 2） Silent setting: Select the device in [Device list], click "More-Volume setting", and select "Silent mode" in the pop-up tab. 3.1.
Smart Pass Management Platform User Manual 3.1.7 Application daemon Application daemon: When this function is enabled, the application will automatically jump back to the playback interface within 1 minute after exiting the application page. When it is disabled, it will not automatically jump back. In [Device list], select the devices that need to set application daemon, and click the "More-Application daemon" button to enable or disable this function. 3.1.
Smart Pass Management Platform User Manual 3.1.10 Move group In [Device list], select the devices that require mobile grouping, and click "Mobile Grouping". In the pop-up window, select the target group you want to move to, and you can complete the group move operation after you confirm it. It supports single or multiple device operations. 3.1.11 Personalize list The information displayed in the list can be selected as needed in the Personalize list.
Smart Pass Management Platform User Manual 3.1.12 Device details The device details include basic information, device settings, and remote operation. ⚫ Basic information: View device information, edit device name, device address, etc. ⚫ Device information: You can view and modify device parameter information, display settings, and other settings.
Smart Pass Management Platform User Manual ⚫ Device operation: restart, shutdown, reset and remote door opening. 3.1.13 Device monitoring Device monitoring includes two parts: real-time monitoring and log monitoring. ⚫ Real-time monitoring: You can view the device name and online status, and load and display the current screen of the device. You can also restart and shut down.
Smart Pass Management Platform User Manual ⚫ Log monitoring: View related operation logs of the device. 3.1.14 Grouping operation in Bulk Batch operations can be performed in the device group by selecting the device group.
Smart Pass Management Platform User Manual If there is no device under the selected group, a prompt will pop up: there is no device under the selected group, please select again. If there are devices under the selected group, the original settings will be overwritten after the batch setting is prompted. 3.1.15 Device grouping management Device grouping uses structure grouping by default. Each user group has a default device group. You can add, modify, and delete device groups on the user group.
Smart Pass Management Platform User Manual 3.2.2 New APK Click Smart Pass to open the [Version Upload] page, and upload software files on this page.
Smart Pass Management Platform User Manual 4.Chapter Four Personnel Management 4.1 Employee list The employee list is used to manage employee information, such as viewing, adding, editing, and exporting employee information. Employee information can be added individually or in bulk. The batch adding operation requires information import in bulk first, and then portrait import in bulk. 4.1.
Smart Pass Management Platform User Manual Upload a face recognition photo description ➢ Upload from local Click "Upload from local" to open the local folder, select the jpg and png portrait photos in the folder. Note: Portrait photo specifications 1. Please choose a front-and-bareheaded photo in the past three months, with clear and even-light image. 2. The recommended size is 640 px * 480 px, and the size does not exceed 500kb. Only jpg and png file are supported. 3.
Smart Pass Management Platform User Manual ➢ Register from device Click "Register from Device" to open the Select Device window and select an online device. Once determined, the device will enter the photo state. After the photo is taken and verified, the photo will be sent back here from the client. 4.1.2 Import employee information in bulk Steps: In the [Employee list], click the "Add in Bulk - Information Import in Bulk" button. 1) First step, click "Download Template".
Smart Pass Management Platform User Manual Description of import failure exception ⚫ The content or format of the uploaded excel file is incorrect and does not meet the template specifications. Click to start the import, and a prompt will appear: "The file content or format is incorrect. Please fill in the employee information according to the template requirements. ⚫ A field in the employee is malformed or should not be duplicated.
Smart Pass Management Platform User Manual front-faceless photo in the past three months. The avatar is clear and the light is uniform. Avoid the avatar cannot be used for face recognition. ⚫ [Select Folder Upload] After the above conditions are met, place the named portrait photos in the specified folder and select the folder to import. Description of failed portrait import ⚫ If the size of an image file does not meet the requirements, the import will fail.
Smart Pass Management Platform User Manual ⚫ Employee edit On the details page, click the edit button to modify the employee's basic information and photo information. After modifying the information, click Save.
Smart Pass Management Platform User Manual 4.1.7 Employee grouping management Employee grouping uses the organizational structure grouping by default. There is a default employee grouping under each user group. You can add, modify, or delete employee groupings on the user group by yourself. The operation is similar to the user grouping in [Group Structure]. 4.2 Visitor management Visitor management is used to view, add, edit, and export visitor information.
Smart Pass Management Platform User Manual 4.2.1 Add visitor individually Steps: 1) In [Visitor Management], click the "Single Add" button to enter the visitor adding page. 2) Fill in the visitor ID, name, gender, affiliation group, mobile phone number, ID card number, IC card number, ethnicity, nationality, date of birth, contact address and remarks, add face recognition photos and click "Save" to complete the visitor operating.
Smart Pass Management Platform User Manual Upload a face recognition photo description ➢ Upload from local Click "Upload from local" to open the local folder, select the jpg and png portrait photos in the folder. Note: Portrait photo specifications 4. Please choose a front-and-bareheaded photo in the past three months, with clear and even-light image. 5. The recommended size is 640 px * 480 px, and the size does not exceed 500kb. Only jpg and png file are supported. 6.
Smart Pass Management Platform User Manual Click "Register from Device" to open the Select Device window and select an online device. Once determined, the device will enter the photo state. After the photo is taken and verified, the photo will be sent back here from the client. 4.2.2 Export visitor information In [Visitor management], click the "Export" button to export all visitor information in the list to the file "Visitor information.xls" and download it. 4.2.
Smart Pass Management Platform User Manual ⚫ Visitor edit On the details page, click the edit button to modify the visitor's basic information and photo information. After modifying the information, click Save.
Smart Pass Management Platform User Manual 4.2.5 Visitor grouping management Guest grouping uses the organizational structure grouping by default. Each user group has a default guest grouping, which can add, modify, and delete guest groups on the user grouping. The operation is similar to the user grouping in the [Group structure], which is not described in detail. 4.3 Blacklist management Blacklist management is used to view, add, edit, and export blacklist information.
Smart Pass Management Platform User Manual 4.3.1 Add blacklist individually Steps: 1) In [Blacklist management], click the "Single Add" button to enter the blacklist addition page. 2) Fill in the blacklist ID, name, gender, belonging group, phone number, ID card number, IC card number, ethnicity, birthplace, date of birth, contact address and remarks. Add face recognition photos and click "Save" to complete the blacklist create operation.
Smart Pass Management Platform User Manual 8. The recommended size is 640 px * 480 px, and the size does not exceed 500kb. Only jpg and png file are supported. 9. Faces should account for more than 1/3 of the photo, avoiding photo blurring, wearing sunglasses, excessive facial-up, and head rotations. 4.3.2 Export blacklist In [Blacklist management], click the "Export" button to export all the blacklist information in the list to the file "Blacklist information.xls" and download it. 4.3.
Smart Pass Management Platform User Manual ⚫ Blacklist edit On the details page, click the edit button to modify the basic information and photo information of the blacklist. After modifying the information, click Save.
Smart Pass Management Platform User Manual 4.3.5 Blacklist grouping management The blacklist group uses the organizational structure group by default. Each user group has a default blacklist group. You can add, modify, and delete blacklist groups on the user group. The operation is similar to the user grouping in [Group Structure].
Smart Pass Management Platform User Manual 5.Chapter Five Pass Management 5.1 Pass records View all the identification records on the device, which can be grouped and filtered by device. The data body temperature value is greater than or equal to 37.3 degrees to display red font, less than 37.3 degrees to display green font, no temperature data display "none". There are three passage states: normal body temperature, abnormal body temperature and no mask. 5.
Smart Pass Management Platform User Manual 5.2.1 Employee pass permission settings Steps: Enter the [Pass permission] page and click the "Employee Access Authorization" button. ⚫ Pass permission 1） Select personnel, devices, pass permission and permanent effective time, and click "Save" button to start pass permission. After the device is successfully authorized, the person can pass the gate and the validity period is permanent.
Smart Pass Management Platform User Manual Description of Pass permission: ➢ Click the Save button to start the pass permission. Present the current synchronization status, authorization progress, number of successes and failures of each device in the form of a list, and display device names. ➢ The person who failed the authorization is recorded in the "Verification Failure Description" table. You can click "Export Settings Failed Number" to export and view the authorization failure information.
Smart Pass Management Platform User Manual ⚫ Pass permission Select the visitor, select the device, pass permission and valid time range, and click the "Save" button to start the pass permission. After successful authorization on the device side, the visitor can pass the gate to be valid within the set effective time range. Description of pass permission: ➢ Click the Save button to start the pass permission.
Smart Pass Management Platform User Manual ⚫ Revoke pass permission Select personnel and equipment, and revoke the permission. Click the "Save" button to start. Revoke permission is the same as "Pass permission", except that the reassigned personnel are removed from the original equipment. 5.2.3 Revoke permission In the authorized personnel list, you can click the "Revoke permission" button behind the list record to release the authorization.
Smart Pass Management Platform User Manual 5.2.4 Refresh permission information On the [Pass permission] page, click the "Refresh" button to refresh all authorized information in the list to the latest state. 5.3 Blacklist monitoring 5.3.1 Blacklist monitoring settings Steps: Enter the [Blacklist monitoring] page and click the "Blacklist monitoring settings" button. ⚫ Blacklist monitoring settings 1） Select the blacklist and device and snap to report.
Smart Pass Management Platform User Manual Description of Pass permission: ➢ Click the Sure to start the blacklist monitoring. Present the current synchronization status of each device in the form of a list, display the device name, synchronization monitoring progress, the number of successful and the number of failed. The monitoring failures are recorded in the "Export Blacklist Monitoring Failure Information" table. You can click the export table to view the monitoring failure information.
Smart Pass Management Platform User Manual 5.3.2 Identification record query Enter the [Blacklist monitoring] page, click the "Identify Record Inquiry" button to enter the [Identify record inquiry] page, and display the identification records of all blacklist personnel. Blacklist identification records can be selected according to grouping, device, and date range inquiries. 5.3.
Smart Pass Management Platform User Manual 5.4 Permission records [Permission records] The module contains the information records of the “Permission” and “Remove permission” of employees and visitors, as well as the blacklist monitoring and contact monitoring setting operations. You can enter the list to view the details of related records.
Smart Pass Management Platform User Manual Permission details are as follow: Smart Pass page44
Smart Pass Management Platform User Manual 6.Chapter Six System Management 6.1 Group structure [Group structure] The module is used to manage the group structure and enterprise user information management in the enterprise. The hierarchical relationship is created and managed by admin or enterprise administrator. 6.1.
Smart Pass Management Platform User Manual 6.1.2 Group management ⚫ Create a group: select a group and click to enter the [New Group] page. On this page, you only need to fill in the group name and save it。 ⚫ Modify and delete operations: (omitted) ⚫ Group permission description: visible in the default group 6.1.3 User management ⚫ User creation Click "Add User" to enter the [Add User] page.
Smart Pass Management Platform User Manual ⚫ Modify, query, delete operations: (omitted) ⚫ User password modification: Note that only administrators (admin or company administrators) can reset passwords for users in the group. Reset the password to 123456. 6.2 Role management [Role management] It is used to create and manage roles. Roles are used to control various business function modules and function operations of users in the system. It is composed of different function operation rights.
Smart Pass Management Platform User Manual ➢ Role information is independent between enterprises and cannot be accessed by each other. Note: The role of admin is the system super administrator, which can manage all the functional modules and business data in the system. Among them, the functions of [System Settings] and [Enterprise Management] can only be managed by admin users, other users cannot see these two modules, including enterprise administrator users.
Smart Pass Management Platform User Manual Note: Enterprise delete operation is supported. After deleting an enterprise, all data associated with the enterprise will be deleted, and the devices under the enterprise will belong to the admin default group. 6.4 System log [System Log] The system log list on the page contains the user's operation date, function modules, log details, operation results, operator and other information records during the use of the system.
Smart Pass Management Platform User Manual 6.5 System setting The system settings provide several functions such as "background server port", "message service port" and "database service port configuration".
Smart Pass Management Platform User Manual 7.1.1Shift settings The shift setting contains a default shift. Click the new shift button to increase the shift. Click the modify shift icon in the operation to modify the parameters in the current shift. Click the delete shift icon in the operation to delete the current shift. ➢ New shift Click the New shift button to open the new shift settings interface. ◼ Shift name 1）The name can be customized to enter no more than 32 characters.
Smart Pass Management Platform User Manual 7.1.2 Holiday settings Click New holiday to customize the time period of various holidays. Click the Modify to modify the parameters of the currently set holiday. Click the delete to delete the current holiday. ➢ New holiday Click New holiday to open the new holiday interface. ◼ Holiday name The name can be customized to enter no more than 32 characters. ⚫ Start date & end date The start date and end date of the newly added holiday can be customized.
Smart Pass Management Platform User Manual holiday. ➢ New public holiday Click New public holiday to open the interface. ⚫ Public holiday name 1）The name can be customized to enter no more than 32 characters. ⚫ Off day 1）You can select single or multiple choices from Monday to Sunday as a custom fixed weekly off day. 7.1.4 Device group settings You can customize the new device group, and click the Modify to modify the device group information. Click the Delete to delete a set device group.
Smart Pass Management Platform User Manual ➢ New device group Click New device group to open the interface. ⚫ Device group name 1）The name can be customized to enter no more than 32 characters. ⚫ Select device 1）The "Cancel edit" button is displayed by default. At this time, you can check the devices in each group of the associated account. After clicking the "Cancel edit" button once, the display changes to "Edit button" and the device check box is grayed out and cannot be checked. 7.
Smart Pass Management Platform User Manual ⚫ Employee grouping list 1）In the list, the group name and group information are the same as the group data in [Employee list], which is synchronized in real time according to the data changes in the employee list. After selecting all groups, the attendance records of all employees are displayed on the right side of the interface. In the sub-group, only the attendance records of the employees in the group are displayed.
Smart Pass Management Platform User Manual 6）If multiple marking conditions are met at the same time, the status bar will display multiple markings at the same time. ⚫ Attendance records list - Operate 1）You can enter the Pass management - Pass record page to view the employee's attendance details for the day. ⚫ Search bar 1）Enter the employee name or employee ID in the search box and click the "Enter" to query the employee's attendance record.
Smart Pass Management Platform User Manual ⚫ Employee group list 1）In the employee group list, the group name and group information are the same as the group data in the [Employee list], and the data changes in the Employee list are synchronized in real time. After all groups are selected, the attendance statistics of all employees will be displayed on the right side of the interface. The sub-grouping only displays the employee attendance statistics of the group.
Smart Pass Management Platform User Manual The attendance status is selected as all by default. If you do not enter the date range and employee name, the default is to query the attendance data of all employees in the current month. Attendance status can be manually selected separately for normal, late, early leave and absent. You can also customize the input or select the date and employee name / ID for a combined query within the specified range.
Smart Pass Management Platform User Manual Note: You need to enter the set device password before entering the login management, after logging into the application settings and before exiting the application. The password can be set in the "Parameter setting" in the [Device management] on the backstage web page, or can be modified in the "App Password Settings" in the terminal application settings.
Smart Pass Management Platform User Manual 8.2.1 Device name setting By default, the device name is the MAC address of the device, which can be modified manually.
Smart Pass Management Platform User Manual 8.2.2 Body temperature setting ⚫ Body temperature detection switch 1）Control body temperature detection function. You can choose to turn on or off, the default is on. 2）On: During the identification of personnel traffic, the interface will display and broadcast the body temperature value after the face is recognized. 3）Off: During the recognition of personnel traffic, the outline of the face in the interface is automatically hidden.
Smart Pass Management Platform User Manual 8.2.3 Identification parameter setting ⚫ Test threshold It is used when checking the pictures into the warehouse. The higher the threshold is set, the lower the requirements on the pictures. It needs to be set reasonably. The default value is 17. ⚫ Number of recognition The number of times to identify whether a person is an already-entered person, the default value is 3.
Smart Pass Management Platform User Manual 8.2.4 Volume setting While logged in, the volume setting of the synchronization server can also be set locally. 8.2.5 Start-up settings ⚫ Auto-star The application will start automatically when it is turned on, and it will not start when it is turned off. ⚫ Application daemon The application will automatically jump back to the playback interface within 30 seconds after opening the application page when opening, and not automatically when closing.
Smart Pass Management Platform User Manual ⚫ Application thread guard When the camera is turned on, an abnormality occurs and the camera restarts. 8.2.6 Application information settings After setting, the camera displays or hides the bottom information bar in full-screen display; default: display, which can be set to show or hide. 8.2.
Smart Pass Management Platform User Manual red light), the fill light display (the default value of the three-color light), as shown in the figure: 8.2.8 Application password settings 1）Enter the login management, enter the application settings after login, and exit the application before you need to enter the set device password, the initial password: 123456. 2) The password can also be set in the "Parameter Setting" of [Device Management] on the background web page.
Smart Pass Management Platform User Manual 8.2.9 Camera preview resolution setting Set the camera resolution when performing face recognition. The default value is 1280 * 720. 8.2.10 Screen-saver brightness setting ⚫ Screen-saver 1）When face recognition is not required, a screen-saver is required. After recognizing a face, jump to the home page. 2）The app starts to display the homepage, there is a face recognition homepage within 30s, and no face recognition screen-saver within 30s.
Smart Pass Management Platform User Manual 8.2.11 Device restart time setting Set the device restart time: hour-minute (default value 03:00) and 24-hour system. If you choose to restart, the device will automatically restart at the selected restart time. If you choose not to restart, it will not restart. The default value is to restart. 8.2.12 Relay settings ⚫ Relay mode: 0: indicates no automatic closing mode, that is, it will not automatically close after opening the relay, the default value.
Smart Pass Management Platform User Manual 1: Indicates automatic closing mode (high effective-default low level, then high level for X seconds, and finally low level). That is, after opening the relay, a delay of X seconds will automatically close. 2: Indicates auto-close mode (active low-default low level, then high level for X seconds, and finally low level). That is, after opening the relay, a delay of X seconds will automatically close.
Smart Pass Management Platform User Manual 8.2.14 Application initialization The application initialization function will clear all data in the application and restore it to its initial state, including user login information, entered face information, access records, and settings in the application settings. 8.3 Face portrait entry You can enter personnel information locally, collect faces, enter employee ID, name, gender, and save.
Smart Pass Management Platform User Manual 8.4 Personnel import in bulk In addition to a single entry method, you can also import personnel to the client in batches via a U disk. The import method adopts excel format and folder method. The detailed operation steps are as follows: 1. Create importVip directory with U disk. 2. Put the excel file in the importVip directory, please refer to the template file for the excel template. Note that excel 2003 is used and can only exist in one excel file. 3.
Smart Pass Management Platform User Manual 4. Insert the USB port of the device after it is created and import it automatically. The current total number of imported people, successful people and failed people will be displayed. 5. After the import is completed, a fail folder will be created under the importVip directory, and a description of the reason for the import failure will be generated.
Smart Pass Management Platform User Manual 8.5 Pass records By default, the travel records of the current day are displayed, and the data of the travel records can be queried and exported by day (the data of the current day is displayed by default, and the export record needs to be inserted into a U disk). The name, identity, time of passage, temperature and snapshot of the passage will be displayed.
Smart Pass Management Platform User Manual 8.6 Application information Display application and terminal system related information, as shown below: 8.7 Face database The face database page can view the face database information of the current device. The list will display the name, identity, expiration date, type and pictures. Records can be deleted, and local personnel can also be uploaded to the background. 8.
Smart Pass Management Platform User Manual 1）The top information bar: The time information bar will automatically synchronize the server time and day of the week. 2）Camera screen: The camera screen is displayed in full screen, and the recognition result is displayed when passing through. 3）The bottom information bar: The company name, number of people, photo, MAC address, IP address and version number will be displayed. 1.
Installation steps 1. Switch on the power and signal line 2. Click the power switch to start the machine 3. Select the desired functionality 4. Power off after use This device complies with Part 15 of the FCC Rules.
