SHARR ELECTRONIC ORGANIZER OPERATION MANUAL Getting Started ....................................... .5 Expense.. ............................................... .63 General Operation.. ............................... .17 Features & Utilities for Added Power.....6 9 Time Management.. ............................... .31 Using the Optional Peripherals.. ............. .73 Creating Your Own Database.. .............. .41 Personalizing Your Organizer.. .............. .81 Memo.............................
This equipment complies with the requirements of Directive 89/336/EEC as amended by 93/68/EEC. Dieses Gerat entspricht den Anforderungen der EG-Richtlinie 89/336/EWG mit Anderung 93/68/EWG. Ce materiel r&pond aux exigences contenues dans la directive 89/336/CEE modifiee par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijn 89/336/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC med tillreg nr. 93168lEEC.
* Introduction Congratulations on purchasing the ZQ-63O/ZQ-64Q/ZQ-650 Electronic Organizer. Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference. Some of the accessories described in this manual may not be available at the time you purchase this product. Check with your local SHARP dealer concerning availability.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 Chapter 4 Creating Your Own Database . . . . . . . . . . . . . . . . . . . 41-46 The Tel Application User File Application Customizing the User File Application Caring for the Organizer . . . . . . . . . . .
Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . . 81-88 The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89-93 A. Resetting the Organizer All reset operation B. Battery Replacement General guidelines Replacing the operating batteries C.
Caring for the Organizer The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and troublefree use. * * * 4 Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.
CHAPTER 1 Getting Started This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.
Part Names and Functions Display Shows information, and is used for navigating thevariousfunctions. Numeric keypad Used for operating the calculator and entering numbers in other applications. Application keys Starts appropriate applications. GET@?SEND SYNC [@iiq(A:A][MENU] L- Infrared Transfer (IRDA) For data transfer between two ZQ-650 Organizers via the infrared port. (only ZQ-650 has the function of infrared transfer.) Keyboard For entry of characters and commands.
-Reset button initializes and resets the Organizer. Connects the docking Getting the Organizer Up and Running communication. Installing the batteries Opens the Organzier. / Battery replacement switch Locks the battery compartment to prevent access to the batteries 1. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible). 2. Slide off the operating batteries cover. 3.
4. Replace the cover. 5. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears). * The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. The Name Field Setting window appears. Please determinr t h e otxkr that YOU want. to view t.hc First and Lost Namrs Plrase +elect, either ortinn [ 11 nr [ 2 1 J Initializing 4. Press 1 or 2 to select the desired name order. Press [ENTER] when you have finished.
Setting up the Organizer after Initialization The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.
Enter your name, then press [y] or [NEXT]. The cursor moves to the NO. field. Enter your number an example, tel number, mobile phone number, etc. Then press [v] or [NEXTJ. The cursor moves to the ADDRESS field. Enter your full address. If the desired city does not appear, press [PR EVj or [NEXTI to display more cities. Press [+I] to move the start of the next line in ADDRESS. Press [ENTER] when done. You can jump to a particular country by pressing the first letter of that country’s name.
Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field. Enter the local time, preceding single-digit hours and minutes with “0”. Press [PM] to select PM or [AM] for AM, then press [ENTER]. Setting the World City As well as setting the Local City previously, you can also select I the world city, used to display the time in another city of your choice alongside the Local time.
1. 2. The Advanced Setup screen reappears. Press number 1-4 to get the desired display. To start working with the Organizer The Advanced Setup screen reappears. Setting the Password and Locking theorganizer The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the Organizer is locked, the Secret entries cannot be accessed until the Organizer is Unlocked, for which the password must be given.
data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically. Setting the LCD contrast to suit various lighting conditions From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport.
Getting to Know Your Organizer ZQ-630, ZQ-640, ZQ-650 Organizers are a compact yet sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office.
Display symbols DESCRIPTIONi The following symbols appear at the bottom of the screen to I indicate various operating conditions. c This symbol appears at the bottom of the display * I, to indicate that the current entry (in View or Edit mode) has been marked as Secret. The keyboard ?&4--b These symbols indicate that all information in an entry cannot be shown simultaneously on the display.
c The key sound is on (see p.13). This symbol appears at the bottom of the display while the backlight is on. To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing [CANCEL] takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed. Built-in help and other messages The Organizer has a built-in help feature which acts as a convenient, on-line reference manual.
Chapter 2 General Operation This chapter introduces most of the Organizer’s basic operations. The Tel application will be used for the examples. However, most of the techniques described here can be applied to all of the Organizer’s applications. Opening an Application To start an application, simply press the corresponding key, located on the top of the keyboard.
Selecting the Display Modes Index mode Once an application is open, you can switch between three basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode, which shows the full details of the entry.
View mode Edit mode View mode allows you to see the full details of an entry, without being able to edit or change it. Edit mode is used to create a new entry or edit an existing entry. y Cursor Other operations: Other operations: [NEWI Creates a new entry for the current application (in Edit mode). [EDlTl Edits the currently displayed entry. [DELI Deletes the currently selected entry. PEVI [NExTI Displays any previous/subsequent entries not shown.
Creating a New Entry In Index or View mode, pressing [NEW] opens a blank form for creating a new entry. Make the following new Tel entry: CATEGORY FIRST NAME LAST NAME COMPANY TITLE OFFICE# FAX# 1. PERSONAL Pat Jones SHARP CORPORATION SUPERVISOR 201-529-8200 201-529-9695 Press [TEL] to open the application. The application opens in Index mode. 2. Press [NEW] on the keyboard. A blank form opens in Edit mode. 4. Press [v’] or [NEXT] to move to the FIRST NAME field. 5. Type in Pat. 6.
Editing an Existing Entry Editing Techniques To edit an entry already stored in memory, you must first access the entry in Edit mode (in which it was originally created). This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.47 for more information.) 1. Press [TEL] to open the application. 2.
When the pop-up symbol J! appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing [JV] and selecting the desired value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.
symbols are available by pressing [SMBL] (see p.71) Deleting text Moving around the display If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text: You can move the cursor around the display with the cursor keys [A], [,I, [A] and [VI. In addition, you can hold any cursor key down for continuous rapid movement.
[BS] or [DEL] Deletes the selected text. [2nd] [COPY] Copies the selected text to the clipboard so that it can later be pasted to another location. [2nd] [CUT] Deletes the selected text from its current location and moves it to the clipboard. [2nd] [PASTE] Replaces the selected text with whatever is currently in the clipboard. + For a full explanation of the Cut/Copy Paste functions, see p.69.
The Search window will open. ‘IND ALL ENTRIES CUNTAINING: lSlJt9fIE~ 2ndl+[-1: 4. 5. When the desired entry is displayed, select it and press [ENTER] to see the entry in full. You can also press any letters/symbols/numbers, then the most relevant entry will be highlighted. Press [ENTER] to see the details of the entry. (Only Telephone and User File applications provide this function.) Using keywords 3. * SECRET OW: Enter the name you are looking for. For example, type SUMMER.
By date 3. Press [ENTER] again to see the Weekly Calendar. m 10,1998~ You can use the various Calendar views to quickly and easily find information related to a time and/or date. SCHEDULE: I 1. Press [CALENDAR]. The calendar appears in the preset view. 2. 26 4. Press [ENTER] again to see the Yearly Graph. + For more information about using the Calendar application, see p.31. * You can open the Calendar menu by pressing [MENU] to select the desired Calendar view.
Deleting Entries Entries in the Organizer can be deleted using either the [DEL] key or the application menu. Deleting single entries all TELfiles. 1. Open the desired application. 5. 2. Select the entry in Index mode. 3. Press [DEL] on the keyboard. A warning message appears asking if you are sure you want to delete the entry. A confirmation message appears asking if you are sure you want to delete the selected entry. 4. 6. Select SELECTED ENTRY, then press [ENTER].
Checking the Time and Date Checking the Memory 1. To check the current date and time, press [CLOCK]. 2. Press any other application key to close the Clock application. The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored.
* Even if the display shows a small amount of free memory available, that amount may be insufficient for certain operations to work properly. You are strongly recommended to carry out regular “housekeeping” by deleting unwanted or out-of-date information to prevent the memory becoming full. The TOOLS Menu -the Organizer’s Basic Utilities Many of the basic utilities are accessed through the TOOLS menu. The menu is also used to set up and configure certain features, such as the display contrast.
Chapter 3 Time Management The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.
Daily Calendar: A time bar of the specified day is shown. A date entry window appears. GO TO A SPECIFIC DATE You can use the Calendar menu to select a particular Calendar view directly, regardless of which view you are already using. 1. 3. Select the desired view in the VIEWS menu. * You can also jump to Daily Calendar by pressing [DAILYJ directly. In the Daily Calendar, highlight an entry and press [ENTER] to display the details of the entry. #,‘15/1998 [CANCELl.
Date Calculating The Schedule Application You can find and display any date a given number of days before or after a particular date. The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments.
The first entry on that day is selected in Index mode, or displayed in View mode. If you would like to make a new entry, press [NEW], or if you would like toview other entries on that date, press [NEXT] or [PREY. Monthly by day Repeats the same day of each month (for example, the first Tuesday) for regular monthly events on a specific day. Monthly by date Repeats the same date each month (for example, the 10th) for regular monthly events on a specific date.
8. Enter the number of additional days on which the event will be repeated. An entry can be repeated up to 999 times. In this case, type 4 (together with the original entry, the event will occur on five days). ISiTE: AUG 15, 1998 ‘:.SAT! can be generated by making two different schedule entries and repeating each one. Setting a Schedule alarm A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set.
* If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press [2nd] [ALARM]. * Note that the alarm 0 symbol is different from the bell which appears at the bottom of the display to indicate that any alarm already marked as set throughout the Organizer will sound at the designated time. 5. Move to the DESCRIPTION field and typeLunch with Sally. 6. Press [ENTER].
The To Do application The To Do application is a valuable organizational tool to help you meet deadlines and to add structure and efficiency to your work that you set for yourself. This application allows you to organize and track task and objectives, assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE. 2. Press [NEW]. The To Do entry display opens.
Assigning due dates to entries Checking off completed entries A To Do entry must be given a due date (or month) so the Organizer knows how to classify it and the Calendar knows when it becomes due. The due date can be entered either by typing in the actual date, or by selecting the date from the pop-up calendar and using the arrow keys to select the desired month and day.
+ due date. The To Do Index view appears. Once a project or task is completed, and you no longer need the To Do reminder, you can delete the entry, or groups of entries, which will free up memory in the Organizer. * When you edit a category name, any To Do entries that refer to that category are automatically updated to reflect the change. The To Do application menu Split Screen Mode The Split Screen function is available in the Schedule and To Do applications.
The Ann (Anniversary) Application The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar, giving you plenty of warning to prepare for them well in advance every year.
Chapter 4 Creating Your Own Database This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the waythatthey function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from simple address book to an extensive restaurant guide or even a ksting of your important business contacts.
The User File Application The Tel application menu The User File application allows you to manage different information. Each entry comprising 16 text fields. Note that you can rename the file name and the field names according to your preferences. See p.43 for more information on customizing this application. for deletion (see p.
Customizing the User File Application The USER FILE Index view appears. * You can customize the User File application in the following four ways: Category: You can update the category list. File name: You can rename the file name of your choice. Fields: You can change the field names. Sorting order: You can specify which fields are used to sort the entries displayed in Index mode.
2. Press [MENU], select FIELD NAME. The FIELD NAME window opens. 3. Move to the desired fields and change them as required. you want your Restaurant list (initially configured as USER FILE) to bedisplayed by NAME, CUISINEand NUMBER respectively in the Index mode. Also you might want your Restaurant list to be sorted alphabetically first by NAME, (as opposed to the default, which is by CUISINE only, so that for restaurants, the names are displayed in the order in which they were created). 1.
6. Press [ENTER] when you have finished (or [CANCEL] to cancel the changes). The Index view reappears with the entries sorted by Name. The User File application menu Opens the CATEGORY window so you can edit category names. q 1 lLlSER F I L E HENCI Ii CATEGORIES 0 F I L E NAME 0 F I E L D NWIE I I N D E X iTEMS 0 DCtTli IIELETION Edits the File name (see p.43). Edits the field names (see p.43). Modifies the Index display and the Index sort order (see p.44).
Chapter 5 Memo This chapter explains the features of the Memo application, the Organizer’s basic word processing utility. This application provides powerful word processing capability in a hand-held device. The Memo Application The Organizer’s Memo application provides you with a simple yet powerful means of recording information, from meeting notes to memorandums and letters. Before reading this chapter, be sure you have read Editing Techniques in Chapter 2.
3. Type in the following letter (pressing [+I] to move to a new line): July lo,1998 Mr. Frank Smith Chairman ABC Co. Ltd. The Memo Title window then appears. 5. Type in the titleLetter to Frank. 6. Press [ENTER]. The entry is then stored and displayed in View mode. Dear Mr. Smith: Finding entries Thank you for your fax of July 5th, 1998 regarding the Alpha Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information.
* To turn word wrap back on for any entry, repeat the procedure. The/ next to WORD WRAP ON will no longer appear. The Memo application menu deletion (see p.
Chapter 6 Desk Accessories The Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures entered by using the number keys. The Clock can simultaneously display the day, date, and time in any two cities of your choice. This chapter provides all the information you need to enjoy full use of these very useful applications.
To quit the Calc application, simply change to any other application by pressing the corresponding key. * To clear an entered value, press [C-CE] once. To clear an entire calculator operation, press [C-CE] twice. * Calculations are performed in the order of entry, not according to algebraic operator precedence, ie., the calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 + (2 x 3). This is just as for a regular electronic calculator.
1. Press [CALC/CONV] several times until the COST/ S.PRICE/MARKUP display or theCOST/S.PRICE/MARGIN display appears, as required. COST~SELLellmGIn CaLCULATIoR E n t e r a n u m b e r i n Z of the 3 fields. Pm.5 [SOLVEI t.o c a l c u l a t e t h e 3 r d f i e l d . Press [?I t,,,,,,,,,,,,,,,, clcut- o f i e l d . .,.,.,.,........,.,....,.,,,,,.,.,,,,.,,,,,,,,,,,,,,,,,,, COST SELLIN PRICE MaaTTN 121 # , , .,.,.,......,.,.,.1...,....,.,.,.,......, (12
Calculation examples Conversion function The Organizer can be used to perform conversions between different currencies and units of length, area, volume, mass, temperature and energy. There are 3 conversion index groups. The first index group comprises eight currency conversion screens in which you can set and edit the exchange rates yourself. The other two index groups have preset conversion factors so conversion can be performed right away. Changing the currency rate 1.
A maximum of seven characters can be entered on each side. COHUERSIOll F88888 - - - - L- Ima CCIRRENCY 4 - RATE= - 3+.i - - 5. 6.25 Y Press [ENTER] when you have finished (or [CANCEL] to cancel the changes). If you want to set another currency exchange rate, start again from step 2 above. you can use each currency conversion at any time once it has been set. Press [CCE] to clear the original rate first. Then enter the rate 0.45. Make sure that a maximum of 10 digits can be entered.
4. Enter 10 gallons and then press [A, B] to convert it. The Calc application menu The answer is displayed under the unit rate. COWERSIOM ‘VULIJME I If you want to know how many gallons are equal to 10 liters, press [AdB] key to change from gal+ I to gal+ I. The method of converting currencies, units of length/area/ mass/temperature/energy is the same as above. The following table shows the conversion factors that are preset in your Organizer.
The Clock Application The unit’s built-in clock makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications. In addition to these features, daylight saving time (DST) can be enabled for any city your designate, for those countries that use an annual Daylight Saving Time adjustment.
* Certain countries will be abbreviated as follows: Federal Republic of Germany Papua New Guniea Czech Republic Republic of Trinidad and Tobago Dominican Republic French Polynesia United Arab Emirates United States of America * GERMANY, F.R. PAPUA N.GUINEA CZECH REP. TRINID. & TOB. DOMINICAN REP. FR. POLYNESIA U.A. EMIRATES USA Country and city names in the list and their relative time differences are current as of july 1997. 3.
Checking the time in a citv You can find out the time anywhere in the world using the Clock application by selecting another city, called the World city. Selecting a city as the World city will display the time in that city as well as the Local city when you press [CLOCK]. The Organizer also shows you the time difference between the current World city and the Local city. When you first use the Organizer, the default World city is London. To change the World city: 1. Press [MENU] to open the Clock menu. 2.
Daylight Saving Time (DST) Assigning DST to a city separately, you can simply disable the Organizer’s DST feature itself, which then applies to all cities within the Organizer. When these cities switch back to DST, you can simply re-enable the feature without having to change any city’s entry. Designating Daylight Saving Time (DST) for a city automatically sets the time for that city one hour ahead of its regular time. 1. Press [MENU] to open the Clock menu. 1. Press [MENU] to open the Clock menu. 2.
turned off, ie. no audible alarm will sound, until you use the above procedure to turn them on again by re-selecting ALARM SOUND ON. However, each alarm will still be displayed when it reaches its set time, even when the unit is turned off. This means the alarm sounds are disabled, but not the alarms themselves.
Chapter 7 Entering expense record Expense Function 1. Press [EXPENSE] to open the application. The Expense application opens in Index mode. The Expense function is an easy way to track expense information for the traveling business person. Each record can contain the category, date, amount, payment type (AMEX, Visa, Mastercard, Diners Club, check, cash or two other types of your choice), status and a description of the expenses.
5. Type in the amount 100. 10. Press [ENTER] to store the entry. * The expense amount can be up to 10 digits including up to two decimal places. The message “Stored!” appears briefly. The entry is now stored and displayed in view mode. 6. Move to the Payment Type field. Press [lJ] to select the desired payment type. Press l-8 to select the desired item. Select AMEX. 7. Move to the Memo field and use the keyboard to input the description of the expense.
Expense Report A blank form is displayed. ?ME;;RY A summary is a collection of records in the EXPENSE REPORT mode. Daily or Period expense summaries for entire records or for each payment type can be obtained. * * * Press [2nd] [EXPENSE] to jump to Expense Report function directly. 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select EXPENSE REPORT. ALL * I MID/Y= / / ,/ ,’ ‘AYMENT TI’PE :* A L L * i* ALL * ;TATUS I TOTAL: 4.
amount for the specified period is calculated and displayed. Summarizing expense records for a certain period For example, you want to find out the total amount of all expenses from July 14 to Aug 14,1998: 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select EXPENSE REPORT Entering and changing category and payment A blank form is displayed. 4. Select BUSINESS. 5. Press [v] or [NEXT] to move to the Period field. Enter the From and To date.
Expense application menu L L Selects the Expense Report function. Selects the specific entries for deletion. (see p.
Chapter 8 Features and Utilities for Added Power In addition to its basic functions, the Organizer also provides a wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying, pasting and many more. Most people will not need to use all of these features on a daily basis.
5. Press [ENTER] if you want to store the original entry with any changes you have made (including moving or copying the selected text), or press [CANCEL] to discard all the changes you have made to the original entry. Note that even if you press [CANCEL], the text you selected will remain in the clipboard for you to use. 6. Open an entry in which you want to place the text. 7. Press [2nd] [PASTE].
Special Characters The Organizer has a list of 153 symbols and accented characters, such as “&‘I, ‘I?“, and “/‘I. These symbols and accented characters can be easily accessed and inserted into an entry. Selecting any of these special characters inserts it at the cursor’s current location. 1. 2. When entering data or editing an entry in any application in Edit mode, position the cursor where you want to insert a symbol or special character. Press [SMBL] on the keyboard. 5.
Chapter 9 The Peripherals Menu Using the Optional Peripherals I Sets up data exchange with PCs (see p.78). PERIPHERALS 0 SELECT PORT Your Organizer is a powerful pocketsize computer with built-in functions that make it possible to accomplish a broad range of tasks. It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities, which are accessed through the PERIPHERALS menu.
* Transferring Data There are several ways to transfer information - whether specific entries or entire files - between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you can back up your information to guard against losing it, or copy information so that you or someone else can work with it on another device.
Initial set-up * There is no special hardware set-up involved infrared transfers. And if you only want to transfer single entries using [2nd] [GET] and [2nd] [SEND], there is no software set-up either: all you have to do initially is set up the units properly so they use the same path (step 4 below). For all other infrared transfers, follow the procedure below. 1. 2.
Transferring all entries in an application For more reliable data transfer, you can connect two ZQ-650 Organizers using the optional 4 pin cable. All entries in Schedule, To Do, Ann, Memo, Expense, Tel and User File applications can be transferred. To set up the Organizers for data transfer via option port: 1. Turn on both Organizers. 1. Turn off both Organizers. 2. Open the same application on each Organizer. 2. Open the cover of the 4-pin cable jack on each Organizer. 3.
* To conserve battery power, disconnect the cable as soon as a transfer is completed. * The [GET] and [SEND] keys are used only for infrared transfers, not for cable transfers. You must use the PERIPHERALS menu to transfer data via cable. Using the [GET] and [SEND] keys always initiates an infrared transfer, regardless of the selection for SELECT PORT or whether or not the cable is connected. (ZQ-650 only) 8.
* * After transferring an Expense record to ZQ-639lZQ64Oi ZQ-650, the error indicator E will be displayed in the Amount field of the receiving unit if the data in the Amount field of an Expense record in other SHARP Organizer is over 8 digits. * After transferring a To Do record to ZQ-630/ZQ-640/ZQ650, 1,2,3,4,5 will be shown in the Priority field of the receiving unit respectively if the data in the Priority field of a To Do record in other SHARP Organizer is 0, 1,2,3,4.
6. Select PC-LINK. * You can also press [2nd] [MENU] to accessthe PC-LINK. PQTH . . . COMPUTER LINK SPNGPl‘-LI < NC’I READ’,’ ! Points to remember when using peripherals When using Organizer Link software designed for an Organizer other than ZQ-630/640/ 650 Organizer: * W h e n YOU ll1-e f i n i s h e d erchansine intomationr l=r+z5 [ON1 t.o quit.. Your Organizer is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer procedures.
Chapter 10 Personalizing Your Organizer The Start-Up Display The Organizer can display three built-in graphic backgrounds. You may choose one of the three built-in backgrounds to be displayed at startup (when the Organizer is turned on).
Setting the Owner’s Information Locking the Organizer The Owner’s Information comprises your name, address and number. The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the Password. Individual entries can be marked as secret, so that only someone who knows the password can access them by unlocking the Organizer.
4. * 5. Enter any password up to sixteen characters long. Letters and numbers can all be used. This text box is casesensitive, which means that upper- and lower-case letters are treated differently. The password “SHARP”, for example, is different from the passwords “Sharp” or “sharp”. Choose your password carefully. If you forget your password, there is no way to bypass the Secret function or enter a new password without losing all data marked as Secret.
A window appears, prompting you to enter your password. You can also lock the Organizer yourself at any time: 3. Enter your password exactly as you registered it. 1. Press [MENU] twice to open the PREFERENCES menu. 4. Press [ENTER]. 2. Select SECRET If the password is correct& disappears. The SECRET submenu appears. If the password is incorrect, a message appears indicating this. 3. 5. After unlocking the Organizer, access any entry you want using the normal procedures.
4. Enter your password exactly as you registered it. 5. Press [ENTER]. A message appears indicating that the Organizer is unlocked. Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for Registering a password on p.82). If you forget your password... If you have forgotten your password, the only way you will be able to delete it and continue to use the Secret function is to delete all entries marked as secret. 1.
Changing the Calendar Display Format The Organizer lets you change the default Calendar display to one you find more convenient. There are two aspects to changing the display: setting the weekly format, and setting the date format. You can use these options to set up a way of working that you prefer. Setting the weekly format You can set the Three-month view in the Calendar application to show the weeks in either a Sunday-to Saturday format (this is the default) or a Monday-to Sunday format.
Selecting the Large font view Since the Organizer’s display is fairly small, you may find the displayed information easier to read if it is changed into a large font view. In general, all of the Organizer’s applications (except Clock, Calc, Calendar, Expense Report applications) share this feature. If you want to change the screen to be a larger font view, just press [A+] key on the keyboard. If you want to resume it, press [,?+A] again.
All reset operation Appendices If the unit still fails to function after it has been reset using the procedure above, you will have to reset it using a slightly more complicated procedure: 1. A. Resetting the Organizer While pressing and holding [ON], press and release the RESET switch. A strong impact, exposure to an electrical field, or other unusual conditions may render the unit inoperative, and pressing the keys will have no effect.
B. Battery Replacement If themsymbol still appears or nothing is shown, replace both of the operating batteries immediately. General guidelines 1. Turn off the Organizer. 2. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (a red dot will appear). 3. Slide off the operating batteries cover. 4. Remove the old batteries by pulling the ribbon tab.
5. Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (-) terminals, as shown below. 6. Replace the cover. 7. Set the battery replacement switch to NORMAL OPERATION. If nothing happens when you press [ON]: * Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION.
C. Specifications Model ZQ-630/ZQ-640lZQ-650 Display 239 x 80 dot matrix liquid crystal display plus LCD flag Electronic unit section Applications Memory capacity 92 Calendar, Schedule, To Do, Anniversary, Telephone, User File, Memo, Expense, Expense Report, Clock, Calculation, Conversion. ZQ-630: 256KB (User area: Approx. 21 OKbytes) ZQ-640: 512KB (User area: Approx. 464Kbytes) ZQ-650: 1 MB (User area: Approx. 971 Kbytes) Schedule application capacity: Approx.
Time system 12-hour or 24-hour Other functions Display of date and time for various cities around the world. Enable/disable daylight saving time. Backlight for 2 minutes per hourly use at an ambient temperature of 23°C (73°F) * Approx. 55 hours (1.8 months of 1 hour continuous use per day). Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of 23°C (73°F) Peripherals and data transfer interface IR transfer Up to a distance of approx.
C Calc(ulator) application 51 Date calculations 33 Calculations Examples 54 Performing 51 Date calculation 33 Conversion 54 Cost/price/margin calculations 52 Cost/price/markup calculations 52 Calendar application Setting up the initial display 86 Calendar view Daily 31 Montly 3 1 Selecting 32 3-month 3 1 Weekly 31 Caring for the Organizer 4 Categories To Do application: Category list 39 Changing (see also customizing) Large font view 87 Calendar format 86 Local city (Clock) 57 Checking Current time/date 28
Display modes Edit mode 19 Index mode 18 View mode 19 Checking off To Do entries 38 Clock application 57 Copying Blocks of text 23,69 Entries 70 Cursor 22 Customizing Index display 44 User File application 42 C u t 23,69,70 E Edit mode 19 Editing Techniques 21 Editing Categories 39 Entries 21 Error indicator 52 D Daily view 32 Date calculation 33 Date format 21 Setting 86 Daylight Saving Time (DST) 60 Assigning to a city 60 Enabling/disabling 60 Decimal point setting 53 Deleting All Secret entries 85 Sin
I N Index mode 18 Infrared transfer Setting up 75 Noteson 7 5 Initialize 8 Installing Batteries 7 New entries Making 20,37,47,63 0 Organizer Link 78 Overwriting text 23 Owner information 9,82 K Key beep 13 Keyboard 15 P L Local city lo,57 Locking the Organizer 82 M Marking entries as secret 83 Memo application 47 Memory check 28 Menu 14 Application 33,36,39,40,42,45,49,56,61,67 Peripherals 73 Tools 29 Monthly view 31 Moving Blocks of text 69 Entries 70 96 Part names and functions 6 Password Deleti
S Schedule alarms 35 Clearing 36 Setting 35 Schedule application 33 Scrolling the display 24 Search (see also Finding) By keyword 25 By date 26 Search function 24 Secret function 82 Selecting Calendar views 31 Date 32 Display modes 18 Setting C l o c k lo,57 Date format 86 LCD contrast 13 Local city 57 Weekly format 8 6 Owner Information 9,82 Password 82 Schedule alarms 35 Start-up display 11,81 World city 59 Setting up Calendar’s initial display 86 For data transfer 74,77 Split screen mode 36 Start-up dis
W Weekly format 8 6 W eekly view 31 Wireless interface 74 W ord wrap 48 W orld city 59 98
SHARR Electronic Organizer Quick Reference Guide
Tel/User File Applications: Search Function: Used for managing a wide range of information, from This function allows you to locate any previously a simple address book to an extensive restaurant stored entry by using partial or specific data as a guide or even a listing of your important business search key. contacts. Press [TEL] or [USER FILE], then press [NEW]. Type in the information as prompted, and 1. finally press [ENTER] to store. 2.
Edit mode: Anniversary Application: Provides the ability to modify any entry that was Makes it easy for you to keep track of annual events, previously entered into the organizer. such as wedding anniversaries and birthdays of friends, relatives and business associates. Press 1. Find an entry that you wish to change. [ANN], then [NEW], and Anniversary by Date 2. appears. Enter the month and day, then the 3. Press [EDIT] to go to Edit mode. Move to the field you want to change. 4.
Conversions: Password/Secret Function: Changing the currency rate This function allows you to keep selected information 1. Press [CALCCONV] several times until the in your organizer secure by locking it with a password that you specify. Entries that you have 2. CONVERSION mode appears. Press [EDIT) to change the rate. 3. Press [CCE] to clear the original rate first, then marked as secret cannot be accessed until the organizer is unlocked using the password. enter the new rate. 4.
Schedule Application: To Do Application: Used for tracking meetings, appointments and time- Used for organizing and tracking tasks and sensitive data. Press [SCHEDULE], then press [NEW]. objectives, assign them priorities, and assign a If you want to use a different date, move up to the category to each entry, making it possible to access them selectively in avariety of ways. Press [TO DO] date field and press the [y] key. Press [NEXT] or and then press [NEW].
Cut/Copy/Paste/Select: Clock: Eliminates the need to retype common data or to Makes it possible not only to know the correct time simply relocate specific information. and date in your area, but also to know the time in other cities or any region around the world. 1. Display in Edit mode the entry containing the text you want to copy or cut. 2. 3. Setting the time and date Move to the start of the text you want to copy 1. Press [MENU] to open the Clock menu. or cut. 2.
Memo Application: Expense application: Used as a simple yet powerful means of recording A sophisticated and easy-to-use tool for managing information, from meeting notes to memorandums your personal and business finances, etc. and letters. Press [MEMO] to open the application. Press [NEW] 1. Press [EXPENSE]. and then enter the details of document. Press [J 2. Press [NEW]. to start a new line in the document. 3. Enter the date in the order of month, day, year.
Calculator: Changing the batteries: Provides a 12-digit calculator which performs When using the organizer, if the m symbol mathematical operations, including square root and appears at the bottom of the display, the operating percentage calculations. batteries should be replaced as soon as possible. 1. Turn off the Organizer. 2. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES. (A red dot will appear.) 3. 4. Slide off the operating batteries cover.
