Dear Loyal Customer: First, thank you for purchasing the Zaurus K-PDA and welcome to the Zaurus family. We are sure you will soon find that your new assistant will change your life and the way you do business. We would briefly like to share with you our vision. Your Zaurus exists today thanks to an incredible amount of effort and determination from our entire Zaurus team (not to mention numerous pots of black coffee). Our team at Sharp has a dream to change the way we all do business.
Notices • For any electronic memory device, data may be lost or altered under certain circumstances. Sharp strongly recommends that you keep separate written records of all important data. • Sharp assumes no responsibility for data lost or altered as a result of improper use, repairs, defects, battery replacement/failures or any other cause.
Contents Quick Start .................................................. 9 Important things to do .................................... 9 Installing the batteries ................................. 10 Initializing ..................................................... 11 Adjust LCD contrast ..................................... 12 Adjusting the touch panel ............................ 13 Setting the time and date ............................. 14 Setting the start-up display ..........................
Detail View and Index View ......................... 54 Filer............................................................. 69 Tool bar ......................................................... 54 Assigning entries to folders ........................... 69 Collect related entries to one folder .............. 70 Viewing entries via Filer ................................ 72 Editing folder entries ..................................... 73 New Assigned Entry......................................
MORE ......................................................... 95 Spreadsheets ............................................. 95 Entering text .................................................. 106 Moving around the display ............................ 107 Moving between fields .................................. 107 Inserting text ................................................. 107 Deleting text .................................................. 107 Blocks of text .........................................
CHAPTER 4 Time Management ............ 119 To Do .......................................................... 136 Calendar views ........................................... 119 Making a new To Do entry ............................. 137 Entering a Monthly Goal ............................... 138 Finding To Do entries .................................... 138 Checking off completed entries ..................... 139 Using Labels .................................................
Link To function ............................................. 153 Jump To function ........................................... 154 Breaking Links .............................................. 155 Editing Contacts and Data Files entries ..... 155 Deleting Groups of entries ............................ 156 Picture fields ............................................... 156 Adding a picture to an entry .......................... 157 Editing contents of picture fields ...................
Printing restrictions ....................................... 193 Printing the current display ........................... 194 Faxes .......................................................... 195 Fax Directory ................................................. 196 Setting fax options ........................................ 197 Cover sheets and headers ............................ 198 Speed buttons ............................................... 199 Sending a fax ............................................
Quick Start Important things to do T his section should be read and all necessary operations performed before you start using your unit. 1. Complete and send in the registration card. This registers your purchase and allows us to notify you of new developments and products as they become available. 2. Read through this Quick Start section. It will quickly get you up and running. Refer to the rest of the manual for more details about particular operations. 3.
Installing the batteries Before operation you will need to install the two operating batteries. The memory backup battery (CR2032) is installed at the factory and should last five years if operating batteries are replaced as required. 1. Set the battery replacement switch on the back to "REPLACE BATTERIES" (expose the red dot). 2. Slide the operating battery cover off. Battery replacement switch 1 2 3. Insert the two LR6(AA) operating batteries.
Initializing Your unit must be initialized the first time it is used. Open 1. Press the lock button and open the display. Press 2. Remove the touch pen. 3. While holding down the ON key, push the RESET button on the back with the touch pen. 4. Touch ON to initialize. After initialization, the Start-up display appears.
Adjust LCD contrast LCD contrast may sometimes need adjustment to suit certain lighting conditions. 1. Touch 2. Touch TOOLS at the left of the display. (under Preferences) twice. 3. To adjust LCD contrast, touch or . 4. When you are satisfied with the setting, touch . If LCD contrast is too light or dark to see the display, you can adjust the contrast directly. Turn the unit off, hold down the MENU 12 key and then press ON . Press and to adjust the contrast.
Adjusting the touch panel Each person holds a pen differently. The touch panel can be adjusted to respond correctly to your individual style of writing, drawing and selecting touch buttons. 1. Touch TOOLS 2. Touch . (under Preferences) twice. 3. Touch Press the . key. 4. Touch the exact center of all four cross-points with the touch pen. • As each cross-point is touched it will turn grey. When all four are touched, "Adjusted!" is displayed.
Setting the time and date For time-based functions to be effective, the built-in clock must be set to the correct Home City time and date. 1. Touch TOOLS and then touch Clock twice. 2. To select a different Home city, touch the Home City name. New York, USA is the default Home City. 3. Select your city (if available) or a city in your time . zone and then touch Use the scroll bars to see more cities. By default, all cities are set to observe daylight saving time (DST).
Setting the start-up display Each time the unit is turned on, it can display your name, telephone number and address on one of two graphic backgrounds. 1. Touch TOOLS and then touch twice. 2. Select the required setting in each field. Select User's Picture when you want to use your own original start-up picture. For details, see p. 83. 3. Touch to save your settings.
Making your first entry Your first entry will be a Contacts entry. The procedures described below can be used with other applications. To make a new Contact 1 entry: 1. Touch 2. Touch CONTACTS at the right of the display. and select "New Business(1)". “Business“ is the default file name of Contact 1. 3. Enter a name. • Select the Company field and enter a company name. • Select the Address field and enter an address. Touch a field name to select the field for data entry.
Entering an appointment 1. Touch ACTIVITIES Touch at the right of the display. ACTIVITIES again if the Day view has not been displayed. 2. Touch and drag the pen across the start and end times of the appointment on the time bar. When you lift the pen, a new appointment will appear. 3. Touch the text box and enter a description. 4. When you complete your entry, press ENTER .
Entering a To Do item To Do lets you organize tasks and objectives. 1. Touch 2. Touch ACTIVITIES at the right of the display. and select "New To Do". 3. Touch the date box and then use to select the due date (if the To Do item has one). You can assign up to five labels to a task, then later use these to filter the item in a To Do list. 4. Enter a priority level (number or letter) as required. 5. Move to the text box and enter a description. 6. When you complete your entry, press save it.
Using the Calendar Views Activities has five different calendar views: Day (initial default view), Week, Weekly Graph, Month and Year. These calendar views can be used to show Appointment, Birthday/Ann, Holiday and To Do entries. To use the calendar views: 1. Touch 2. Touch ACTIVITIES at the right of the display. and, if necessary, select "Day" view. The time bar shows your appointments and free time. Touch any date to select that day. The flashing date indicates the currently selected date.
Taking notes Notes is an electronic writing pad that lets you make handwritten notes during meetings and appointments. 1. Touch 2. Touch NOTES at the right of the display. and select "New Note". 3. Use the touch pen to make your Notes entry. The entire keyboard including OFF and others is disabled when entering Notes, so operations like DEL , CANCEL and MENU do not work. Touch to unlock the keyboard. The keyboard is automatically unlocked when you select another application. 4.
Making a letter The "Make a Letter" feature converts an unformatted Documents entry into a professional looking business letter. 1. Touch DOCUMENTS at the right of the display. For details on making a Documents entry, see Documents on p. 165. 2. Select the entry you want to make into a letter, or create a new entry. 3. Touch • Touch and select "Make a Letter". to select a recipient. • Adjust other settings or simply accept the defaults. For details, see Make a Letter function on p. 177. 4.
Searching for information The search function lets you search for a keyword in the entries of selected applications. 1. Touch SEARCH at the left of the display. 2. Enter a keyword in the "Only Entries Containing" field. Select "Limit by Date Range" as required. 3. Select the applications you want to search. All applications are selected for the search by default. 4. Touch . Matching entries are assigned temporarily to the Search folder in Filer. 5. Touch the entry you want to view twice.
Finding an entry from the Index view Keyword search lets you search for entries containing any word in Activities, Contacts, Data Files, Notes, Outline and Documents. 1. Select the application and go to the Index View. 2. Press 2nd then F . 3. Enter the first few letters of the keyword (the word you are searching for). 4. Touch to jump to the first entry that contains the keyword. 5. Touch or you are looking for. Touch until you see the entry to end the search.
Editing an entry Entries can be edited quickly and easily. 1. Display the entry you wish to edit in Detail View. 2. Make any necessary changes. Use the scroll bars and cursor keys to move within the display, use BS and to delete text, and make DEL new entries from the keyboard. You can also drag the pen over text to select it, then cut the text and paste it elsewhere, or just delete it. 3. When you complete your changes, press save them.
Deleting entries You can delete single entries or specific groups of entries. To delete a single entry: 1. Select the entry that you wish to delete in Index View or display it in Detail View. 2. Touch and select "Delete Entry". ("Delete Note" in Notes; "Delete Document" in Documents; "Delete Outline" in Outline) 3. Touch to confirm the deletion. Single entries can also be deleted by selecting the entry in Index View and pressing DEL . To delete multiple entries: 1.
Assigning an entry to Filer folders Filer allows you to group entries into folders. Filer entries are not copied or moved to the folder, they are just assigned to the folder. 1. Display the entry you wish to assign to a folder in Index or Detail View. 2. Touch . 3. Touch the folder(s) you want to assign the entry to. • You can select multiple folders. • Touch once to select a folder. Touch again to cancel the selection. 4. Touch folder(s).
Using Filer Filer allows you to manage information by subject instead of by entry type. Filer entries can be accessed and changed using the original application. 1. Touch FILER at the left of the display. 2. Touch a folder tab twice to view entries assigned to that folder. You can also select a folder tab and press view entries. ENTER to 3. Touch an entry twice to examine it in Detail View. You can also select the entry and press it in Detail View.
Sending a fax With the optional CE-FM4 Fax/Modem connected to your unit, you can fax Filer, Documents, Notes or Scrapbook entries to a remote facsimile machine. 1. Connect your unit and the CE-FM4 Fax/Modem. Make sure the Fax/Modem is plugged into a wall jack. For details about connecting the CE-FM4, see the CEFM4 manual. 2. Select a single entry or a Filer folder to be sent. 3. Touch and select "Fax". 4. Touch and select a recipient from your Contacts file. 5. Touch . For details, see Faxes on p.
Copying and pasting text You can copy text from one place to another. 1. Display the entry you want to copy text from in Detail View. 2. Drag the touch pen over a word or sentence. The text will be displayed in reverse (white on black) to indicate it is selected. To cancel the selection, touch any unhighlighted area. 3. Touch and select "Copy". 4. Display the entry you want to add the text to in Detail View. 5. Touch the required place of insertion. (In Scrapbook, use the area tool to paste into.) 6.
Tools Tools provides a range of utilities that let you customize your unit to your personal taste. Tools is also used to set up communications and peripheral operations. Transfer data with a remote computer via a modem and phone line. Send/receive messages (email) to a remote computer. Connect to CompuServe. Exchange data with a personal computer or use PC Link for the Sharp Electronic Organizer (OZ-7000/OZ-8000/YO-600/ZQ-5000 series). Access and exchange data with a remote PC via a modem and phone line.
Turn key and alarm sounds on and off. Set the start-up display. Set the sleep interval. Show/hide secret entries. Stores commonly used words or phrases. Select the data source for applications. Control duration of the ZR-5800's Backlight.
Drawing pictures Scrapbook lets you make quick handwritten notes, drawings and maps directly on the display. 1. Touch 2. Touch SCRAP BOOK at the left of the display. and select "New Entry". You can also just start drawing. 3. Write whatever you like directly on the display with the touch pen. You can also use the stamp function to insert some useful built-in pictures. 4. Press ENTER drawing.
Using the Calculator Calculator works as a standard 10-digit calculator. 1. Touch CALC at the left of the display. 2. Enter calculations by touching the key pad. 3. Touch when finished.
Commonly asked Questions & Answers Q: A: I currently also own a Sharp Wizard and would like to move my information from my Sharp Wizard to the ZR-5700/ZR-5800. How can I do it? If you own an OZ-5000/OZ-6000/OZ-9000 series you can use wireless infrared transfer to move the information over: • Line up the two units so the infrared ports are facing each other. • On the ZR-5700/ZR-5800, select an application (e.g. Activities) and display the index of that application.
Q: What does PC card mean? Can I use any PC card I find on the market on my ZR-5700/ZR-5800? A: PC card (formally "PCMCIA") is an industry standard card format. Many popular PC cards available on the market are compatible with your ZR-5700/ZR-5800. Check with your Sharp dealer for more information, or call our automated fax-ondemand service (612-397-8601) to obtain a complete and up-to-date list of ZR-5700/ZR-5800 compatible PC cards.
Just plug the included RJ-11 phone cable into the CE-FM4 modem and the phone jack. Note that you cannot use this device with digital phone lines. Digital phone lines are likely to be found at your office, typically when you have a PBX system installed. The basic rule to follow is that if you can use a standard fax machine on the phone line, then it is analog and can be used with the ZR-5700/ZR5800/CE-FM4. Check with the proper facilities personnel in your company to be sure.
Q: How do I backup my important information? A: It is important to always have a back-up of your important electronic information. Here are some ways to do this: • You can print out a hard copy using the Sharp CE-IR1 infrared adaptor for printing. You will also need a PC-compatible printer (see page 192 for details). • You can backup your entire unit using either a PC SRAM Memory card or a PC Flash Memory card.
tion. This utility software also allows you to "map" the fields to fit almost any program that supports CSV formats. .BMP/PICT, which is used by many programs to exchange graphics files. dropped, for example, it may have to be reset. This will not delete your data. If for any reason data is missing after resetting the unit, it was lost before you pressed the RESET switch, which simply re-starts the unit. You can, of course, also use this software to backup your information to your personal computer.
Q: I would like to use the Filer feature but I am afraid of using up memory. How does the Filer work? Does it make a copy of each entry? A: When you assign an entry to a folder in the Filer, it uses only a negligible amount of extra memory. The unit doesn't actually make a copy of the entry, it simply assigns the entry to a folder. Entries are still stored in each individual application (Contacts, Documents, etc.).
What your unit can do Your new ZR-5700/ZR-5800 is a full-featured, pocketsized information manager, designed to enhance any information-based task, whether in the home, at the office or on the road. Its large, easy-to-read screen and graphical user interface makes it very easy to use for novices and experienced users alike. Pen-based touchpanel operation offers tremendous user-friendliness in a pocket-size device.
About this Manual Fax & Information Exchange Your unit allows you to send and receive information via a wide range of popular data methods and information services, including: • Fax • AT&T Mail • CompuServe • Pager • Other systems and networks You will find two manuals with your unit. This manual is designed to help you quickly learn and understand the capabilities and operation of your unit. The other manual contains detailed explanations of Spreadsheets, Terminal, CompuServe, AT&T Mail and ZR-Pager.
General Operations: Introduces operations that are common to all of the built-in applications. These operations are accessed through the tool bar at the top of the display and change to suit the application. Time Management: Explores Activities operations: Appointment; Birthday/Ann; Holiday; To Do; and the Calendar views. Activities helps you manage your time and keep track of important events.
Conventions used The following keyboard and symbol conventions are used in this manual: • ACTIVITIES, CALC, SEARCH, ON, MENU, ENTER Done, Cancel and other bold notations indicate buttons on the display that are touched with the touch pen, or keys on the keyboard that are pressed with a finger. • Letters and numbers to be entered in examples are shown in italics, for example "Lunch at 12:00" indicates that "Lunch at 12:00" should be entered from the keyboard.
Caring for your unit This unit contains delicate circuitry and a glass display panel which can be damaged if not cared for properly. The following precautions should ensure your unit gives you many years of reliable use. • Keep your unit away from extreme heat. Do not leave it on the dashboard of a car or near a Wrong heater. Do not leave it in any place that is extremely damp or dusty. • Do not use solvents to clean your unit. Use only a soft, dry cloth.
CHAPTER 1 Getting Started A major feature of the unit is its graphical user interface (GUI) which makes operation easy to understand through a combination of graphic images and text. The GUI is easy to use and provides a great deal of versatility. Operations can be entered using the touch pen on the display, pressing keys on the keyboard, or a combination of both. Before Use Before using your unit, the following operations are required.
Part Names and Functions CALC Accessory buttons Touch to select the accessory. Display Shows information and also functions as a "touch panel" for selecting operations, data entry, etc. ACTIVITIES SCRAP BOOK CONTACTS FILER DATA FILES SEARCH NOTES HELP DOCUMENTS TOOLS OUTLINES Application buttons Touch to select the application. OFF key Press to turn the unit off. ON key Press to turn the unit on. ADAPTOR Connector for the optional EA-23E AC Adaptor or the CE-BK1 battery pack.
Memory back-up battery compartment Holds memory back-up battery: CR2032 x 1 Reset button Press to reset and initialize the unit. 1 Serial number Indicates you unit's serial number. (on some units may be within the battery compartment) PC card slot For inserting a PC card. PC card eject button Press to eject a PC card. Battery replacement switch Allows access to the battery compartment.
Touch pen The touch pen is stored at the right front of the keyboard. Display angle adjustment The display can be adjusted to any angle that suits your reading style. 3/4 position To remove the touch pen, pull it in the direction shown by the arrow. To replace the touch pen, push the pen back into place (in the opposite direction to the arrow). Check the ridge grip on the touch pen aligns correctly with the mounting slot. Caution: Use only the supplied touch pen to operate the display.
GUI operations A key feature of the graphical user interface (GUI) is its system of displays and menus which can be used to quickly execute commands and perform operations. • Insertion mode is used for all text input except time and dates. There is no overwrite mode. • All Detail Views (except Notes and Scrapbook) have a blinking cursor. • Selecting an application (except Activities and Spreadsheets) containing no entries brings up a New Entry display with a blinking cursor.
Display layout Touch panel display The display layout has the following features: • The touch buttons at the left of the display provide access to accessories and utilities. TOOLS provides access to communications utilities and user settings. MORE provides access to optional Add-on software (if installed) in either the main memory or in a PC card. • The touch buttons at the right of the display provide access to applications.
Display symbols Keyboard layout The following display symbols appear at the top right of the display to indicate various conditions: XX:XX Real time and date display. Touch to toggle between time and date display. BATT Operating batteries are weak and need replacing. CARD A PC card (RAM card) is currently selected as the data source. 2nd 2nd key has been pressed. CAPS CAPS has been pressed, the keyboard is in caps lock mode, and all letters will be entered in uppercase.
Detail View and Index View The application tool bar across the top of the display normally offers a choice of either Detail View or Index View for examining unit entries. For a particular application, Detail View lets you examine the detailed contents of an entry, and Index View lets you examine a list of entry titles. 1-2-9 Detail View 1-2-10 Index View 54 Tool bar There is a special tool bar for each application.
Help Function Key Sound The built-in Help feature is a convenient, topic-specific, on-line reference source. You can view Help at any time by touching HELP at the left of the display. Messages are also displayed during normal operations for your guidance. A sound (beep) is made each time a key or button is pressed or the display is touched. Key Sound enabled as the default setting. 1 To turn the key sound off: 1. Touch TOOLS and then touch Sound twice.
Save Battery Life Sleep function To conserve battery power, the Sleep function turns your unit off if it is not used for a set time period (the default setting is 15 minutes). • Sleep is disabled when communicating with other devices to avoid interrupting data transfers. • If you are storing an entry and the Sleep function turns off power before the entry is finished, data will not be lost. When you press ON, operation resumes from the state before power was turned off.
CHAPTER 2 Desk Accessories he desk accessories along the left side of the display are handy utilities that round off the Application suite: • Calculator can perform calculations on numbers entered from the display, keyboard, or from other entries. • Scrapbook lets you make quick handwritten notes and drawings directly on the display. Scrapbook entries can be attached to Contacts or Data Files entries, or integrated into a document.
• =, M-, M+ and % terminate a calculation sequence. Any value entered after these keys begins a new calculation. • Calculation steps are retained and can be recalled with PREV or NEXT (even after the display has been cleared with C•CE), until a new sequence is entered or all steps are deleted using DEL. • Up to 50 steps can be stored in a calculation sequence. • Functions are the same as for the basic calculator, except power calculations must be performed using repeated multiplication.
2. 3. Enter the calculation. Inserting new values: • marks the starting entry. • The value on the key pad display is the value just entered or the final calculation result (indicated by ENTRY or ANSWER shown above the value). 1. Touch "=" to get the result. 2. Touch Insert. 3. Enter the operator and value to be inserted, then press ENTER. 4. Press ENTER again to get the new result. Using intermediate results: 1. Touch PREV or NEXT until you reach the calculation line you want to check.
2. Deleting a line: 1. Move to the line you want to delete using PREV or NEXT. 2. Press DEL. 3. Press ENTER to get the new result. Date calculations Calculator can calculate the period of time (in days) between two specified dates. It can also calculate the date a specified number of days before or after a set start date. Calculating the number of days between two dates: 1. Touch DATE to switch to the date calculator. The current date is the default start date.
Calculating the date from the number of days: 1. Touch DATE to switch to the date calculator. The current date is the default start date. 2. Touch CANCEL to clear the current date and enter a different start date, if desired. You can continue to calculate other dates using the calculated date as a new start date. Press + or keys and the calculated date is automatically entered in the FROM field. If you make a mistake, touch CANCEL to return to the previous step.
Data from other entries From Calculator to another entry: You can perform calculations on numbers contained in other entries. You can also transfer calculated values into another entry. 1. After a calculation, touch the result to highlight it, then press 2nd C to copy it. 2. Open an entry in Detail View, and touch the position where you want to enter the calculated value. 3. Touch EDIT and select "Paste". From another entry to Calculator: 1. 2.
Scrapbook Scrapbook lets you make quick hand-written notes, sketches and maps directly on the display. The stamp function lets you add built-in images of buildings, intersections and railways to make your maps more accurate and clear. Scrapbook entries can be added to Contacts and Data Files entries as part of those databases, or can be included in Documents entries. For more information on adding Scrapbook entries to other entries, see p. 157 and p. 180.
Drawing tools Finding entries The Scrapbook drawing tools add versatility to creating graphics. The pencil tool is the default selection when you first touch the display with the touch pen. Scrapbook entries are saved in the order entered. to step • To find a Scrapbook entry, touch through all the entries (or press PREV or NEXT). • You can also touch SHOW and select "First Entry" or "Last Entry" to move to the top or bottom of the entry list.
Selecting an area Moving or copying graphics The area tool lets you select a Scrapbook area for copying, deleting and other operations. Display the entry you want to revise and select the area tool ( ). Area tool 2. 2 To move or copy graphics: To select an area: 1. Graphics sections can only be moved or copied within Scrapbook. 1. 2-3-2A 2-3-2 Drag the touch pen from the upper left to the lower right of the area you wish to select. A rectangular outline will indicate the selected area. 3.
4. Adding text strings to Scrapbook Touch EDIT and select "Paste". You can import text into Scrapbook from other application entries. To add text strings to a Scrapbook entry: N2-3-2B 1. Display the entry with the text you want to import. 2. Highlight the required text by dragging the touch pen. 3. Touch EDIT and select "Copy". 4. Touch SCRAPBOOK and display an entry. Deleting sections of graphic entries: 66 1. Use the area tool to select the area to be deleted. 2.
5. Select the area where you want to place the text. The Stamps tool You can use the Stamp tool to add one of the 64 built-in stamps to your Scrapbook entry. 2 To use the stamp tool: 1. Display the entry you want to add a stamp to. 2. Touch the Stamp tool at the left. N2-3-3A The stamp menu appears at the top of the display. 6. Touch EDIT and select "Paste". N2-3-4 2-3-3 Text is pasted to fit the area you specify, and it is split over several lines if necessary.
3. Touch the stamp you desire to select. To scroll the stamp menu, touch PREV or NEXT). or ( or press 5. When you complete your entry, press ENTER. N2-3-6A N2-3-5 4. Touch the location where you want the stamp inserted. • The stamp can be dragged to any location until the pen is lifted from the display. Once the pen is lifted, the stamp is set and cannot be moved. • A stamp can be inserted in multiple locations. • To remove a stamp, select the stamp with the area tool, then press DEL.
Filer Deleting Scrapbook entries Deleting a single Scrapbook entry: 1. Display the Scrapbook entry you want to delete. 2. Touch EDIT and select "Delete Entry". Press DEL. 3. Touch Yes to confirm the deletion. Deleting all Scrapbook entries: 1. Touch SCRAPBOOK. 2. Touch EDIT and select "Delete Group". 3. Touch Delete. 4. Touch Yes to confirm the deletion. Filer is a unique, easy-to-use accessory that helps you manage your information by topics rather than by entry type.
Collect related entries to one folder 2. The Collect function is used to assign entries linked by a common keyword to a specified folder. You can select the applications that are searched for the keyword. Touch a tab to specify the folder to hold the collected entries, then touch COLLECT in the tool bar. To collect related entries to one folder: 1. 2-4-2 Touch FILER.
• Touch the Only Secret Entries check box to collect only secret entries (not displayed if the unit is locked.) The keyword is optional in this case. 4. All applications are selected by default. Deselect any applications you do not need. 5. Touch Collect. A "Collecting" message appears. • A message indicates if no entries contain the keyword. You can try again using a different keyword, or touch Cancel to close the box. • All entries containing the keyword are assigned to the specified folder.
Naming or renaming folders: To view an entry from Filer: 1. In Filer Drawer, touch a tab to select the folder (except IN folder) that you want to name (or rename). 1. 2. Touch EDIT and select "Folder Name". Touch FILER and touch twice the tab of the folder that contains the entries you want to view. 2-4-5 2-4-4 3. Enter any folder name of up to ten characters using letters, numbers and symbols. 4. Touch OK to save the folder name.
Editing folder entries Once an entry is assigned to a Filer folder (or folders), any changes made to the entry in its source application will be reflected in all related folders. The entry is edited in the entry mode of the source application. To edit a folder entry: 1. Open the desired folder. 2. Touch the entry to be edited twice. The display changes to the entry mode of the original application. 3. Make the desired changes to the entry. 4.
5. When you complete the entry, press ENTER. The new entry appears in the Index of the selected application and the entry is automatically assigned to the folder. Removing entries from folders If you assign an entry to the wrong folder, or no longer require a particular entry to be assigned to a folder, you can remove (unassign) single entries from folders. Removed entries are not deleted from the source application. Touch FILER to see the new entry in the Filer Index.
Empty a folder Merging (Moving) folders You can empty a folder. This will remove (unassign) all entries from the folder. Removed entries are not deleted from the original application. At times, you may have two folders whose contents, names or purpose are duplicated. You might want to merge (combine) the two folders into a single folder. • To delete all entries in a folder, an alternate method is to merge that folder with the Garbage folder, then touch EDIT and select "Delete Garbage Contents".
3. Select the second (destination) folder that will be merged, and touch Merge. The contents of the first folder will be appended to the destination folder. Sending folders You can send all entries assigned to a folder to another unit via infrared transmission or via optional cable. Sent folder entries will be assigned to the IN folder of the receiving unit. For more information about Unit to Unit transfers, see p. 220. • The name of the destination folder has priority.
Generate a Report Generate a Report makes a new Documents based on the contents of a Filer folder. This makes a new Document entry containing information on entries assigned to a particular folder. For example, you might want to fax a report on your activities for a specified week. The Collect tool can be used to gather your activities into a single folder with a set date range. You can then touch SEND and select "Generate a Report" to make a Documents report entry.
Search The Search function lets you locate entries containing a specific keyword, even if you do not know the entry title or the application it was created in. The search can be limited to a specific date range for Appointments and To Do entries, or limited to secret entries. The Search function selects all applications as a default setting for the search, but you can deselect applications as desired.
Help The built-in Help feature is a convenient, on-line help and reference source. You can access Help at any time by touching the HELP button on the left of the display. To use Help: 1. 4. When you complete your selection, touch Details. 5. Touch Index to return to the previous display. Touch Cancel to exit the Help function. Touch HELP. Applications and accessories list Help item list 2. Select an application or accessory from the top list. The current application is initially selected. 3.
Tools Touching the Tools accessory produces the following display: Preferences Preferences let you configure your unit to suit your own personal requirements. Personal Personal lets you enter your personal information for use at start-up, when sending faxes, making letters, etc. 2-6-1 To enter your personal information: Utilities The communications utilities ensure your unit is much more than just a hand-held personal information manager.
4. 5. Touch Sign to enter your signature for use with the Make a Letter function in Documents. For more information on the signature function, see p. 179. To check the memory: 1. Touch TOOLS and touch Memory twice. 2 When you complete your Personal entry, touch OK. 2-6-4A Memory The memory in your unit (ZR-5700: 1MB; ZR5800: 2MB) provides you with a certain amount (ZR-5700: approx. 600 KB; ZR-5800: approx. 1,624 KB) to store your entries and Add-on software.
Display Sound The Tools Display accessory can be used to: • Adjust the contrast of the LCD display • Adjust the touch panel display for best touch pen operation. The Tools Sound accessory is used to set Key Sound and Alarm Sound. Key Sound is set on as the default setting, so a beep sound is made each time a key or touch button is pressed or the display is touched. Alarm Sound is off as a default setting, but if you set a schedule or daily alarm, it is automatically turned on.
Start-up • Show Owner's Information: Start-up can be set to Show Owner's Information (increasing the chances of your unit being returned if it is lost). Your personal information must first be registered with TOOLS Personal, see p. 80. Start-up lets you configure the start-up display to suit your own requirements. To display owner's information at start-up: 2-6-3 The Start-up display can be used to set the following: • Start-up: Can be set to On, Off. • Picture: Globe is the default picture graphics.
5. Check the Show box, then touch the Owner's Information button. Sleep Sleep turns the unit off if there is no activity within a set time period. This extends the life of the operating batteries. • Default Sleep time period is 15 minutes. • Sleep function is disabled if the unit is powered by the optional AC Adaptor EA-23E or the CE-BK1 battery pack. N2-6-4 To change the Sleep time period setting: 6. Select the owner's information to be shown at start-up. When you complete your selection, touch OK.
Secret 3. The Secret function keeps your information secure (hidden) requiring a password that you specify. Entries marked as secret are hidden until the password is entered. Individual entries can be marked as secret, or you can simply prevent access to the entire machine by requiring a password each time the unit is turned on. Marking entries as secret has no effect until a password is registered. If you forget your password, you will not be able to unlock your unit.
If your unit is locked to hide secret entries, an entry which has just been marked as secret will still be displayed until you select another entry. Once you leave the entry marked as secret, it will be hidden with all other secret entries. To change a secret entry to a normal entry: 1. Unlock your unit with the procedure above. 2. Display the secret entry you want to make normal. 3. Touch EDIT and select "Normal Entry".
If you forget your password Changing the password If you forget your password, to use the Secret function again you must delete all entries marked secret. If you have installed an optional RAM card which has the same password as the main unit, secret data on the card will also be deleted by this operation. To register a new password, you must first enter the current password, then enter the new password. To delete the current password, leave the new password field blank. To change your password: 1.
RAM cards and the Secret function If you use a RAM card in your unit, that card is also protected by your password. If you remove a RAM card and change your password, or register a password for the first time, you will not be able to use the card in your unit unless you re-register the original password, or delete your current password. It is therefore crucial to keep track of passwords used with specific RAM cards.
3. Enter a word, phrase or numbers (up to 32 characters) you want to recall with the WORD key. 3. Select the word, phrase or number you want to insert. Use the scroll bar to move through the list. 4. Touch OK. 4. Touch Recall. The Word window closes and the word is inserted in the entry at the cursor position. Repeat steps 2 and 3 to make other Word list entries. The entries are registered and sorted alphabetically. 5. When you complete your entries, touch Close. Using the WORD key: 1.
RAM Card Backlight set-up When a RAM card is installed in the unit, you can select the RAM card or main unit to save and retrieve data. 1. You can specify how you want the Backlight of your ZR-5800 to operate. 1. Touch TOOLS and then touch Backlight twice. 2. Using the pen, drag the slider to the desired number of seconds after which you want the Backlight to turn off automatically. Touch TOOLS and touch RAM Card twice. N2-6-17: 2. Select Main Unit or PC Card. 3. Touch OK.
Clock Clock is a built-in, dual-display clock that shows the current time and date in your Home City and the time and date in another World City. When Clock is selected from Tools, the clock remains displayed until another application is selected. You can choose from a built-in list of 212 cities. If you cannot find the city you require, you can make your own customized list of three User's Cities. Clock Home City time is used for all time-based operations.
3. 5. Select your World City. If the city you want is not on the list, touch More Cities and another list will appear. Complete your World City selection, then touch Select. World Clock is displayed with Home City time on the upper clock and World City time on the lower clock. 2-2-2 2-2-3 The first three cities are User's Cities you can specify. The rest of the list is in alphabetical order by country and by city. 4. Use the scroll bar to find your world city, then touch and highlight it.
Setting daily alarms To enter User's Cities: 1. Touch TOOLS and then touch Clock twice. 2. Touch USER'S at the top of the Clock display. 2-2-4 Daily alarms are set like a regular alarm clock and sound even if your unit is turned off. You can set up to seven daily alarms (and these are separate from Activities alarms). This is handy when you need to quickly set a wake-up alarm, but do not want to make an Activities entry. To set daily alarms: 1. Touch TOOLS and then touch Clock twice. 2.
4. When you complete your daily alarm settings, touch OK. 4. appears at the top right of the display to show that alarms will sound at the set alarm times. 5. When an alarm sounds: The set alarm time disappears. When you complete your setting changes, touch OK. Disabling alarm sound Once you have set alarms, they will sound at the set times whether your unit is on or off. at the top right of the display indicates if alarms are set. There may be times when you want to disable all set alarms.
MORE Spreadsheets You can install and manage add-on software and load PC files received via data transfer by touching MORE. For example, you could install some new software located on your PC card, use it for a while, then delete it if you decide not to use it anymore. Or you could convert a text file received by PC data transfer into a Documents entry. For full details of using MORE, see p. 213.
CHAPTER 3 General Operations his section describes general operations that can be used with your unit. Contacts and Scrapbook are normally used for examples of these operations. However, the operations described can be applied to most applications and accessories (which are described in detail elsewhere in this manual). For a full explanation of Contacts, see Section 5 Databases. For a full explanation of Scrapbook, see Section 2 Desk Accessories.
Tool Bar Functions The tool bar across the top of the display has many common functions as follows: VIEWS/INDEX FILTER SHOW LINKS SET UP EDIT Views/Index VIEWS/INDEX in the tool bar is used to select the display mode. Once an application is open, you can use VIEWS/INDEX to switch display modes. Each display mode has its own unique variations, functions and purposes. Detail View Detail View allows you to see the details for an entry.
To change Index/Detail View 4. To change the display mode for Activities: 1. Touch ACTIVITIES. 2. Touch VIEWS in the tool bar at the top of the display. 3. Use the touch pen to select the Detail View from the list in the menu. For example, select "Weekly Graph". The display should now be similar to that shown below. Touch VIEWS and select an Index View from the list. For example: touch VIEWS and select "To Do Index". The display should now be similar to that shown below.
Filter 4. The Filter function lets you focus on entries that contain specific information. For example, you could recall all entries related to a particular company name. The Filter function does this by hiding all entries that do not match the filter criteria. • Only Filtered entries can then be viewed or edited. • The Filter function is available only for Appointments, Contacts and Data Files. Touch Filter. Filtered entries that match your criteria can be viewed in Index View.
If Filtering is on and a new entry is made or an entry is transferred from another device, the entry is displayed even if it does not match the filter criteria. To filter the new entry, you must turn the Filter off and then back on. Turning the Filter off To turn the Filter function off, touch the "Turn Off Filter" button at the bottom of the display. The "Turn Off Filter" button is movable. To move the button, touch the left side and drag it to the new location. In Contacts or Data Files: 1.
Show The Show function is available with Activities, Documents, Outlines, Spreadsheets and Scrapbook.
Edit Contacts/Data Files Use Set Up to select the following: File Name Enter the file name and number of fields Field Name View and change field names and field types (Text or Picture). Note that if you change a field type, current field data will be permanently deleted. Index Form Select three fields for the Index view and set the column width of these fields. Notes 3-2-7 Use Set Up to select: The last drawing action, Pen thickness and Drawing delay.
Revert to Saved Revert to Saved cancels all changes and reverts to the original saved copy of an entry. Delete Entry/Group Described later in this section, see p. 113. Cut/Copy/Paste Link To The Link To function is a feature that allows entries in different applications to be linked together. This helps you to better manage your information and projects. • Link To lets you link any entries to Contacts or Data Files entries. • The Link To function is available for all applications.
General Editing Techniques File It The File It function is used to file an entry with Filer. This allows the entry to be sorted by subject instead of by entry type. For more information, see Filer in Section 2 Desk Accessories. Send The Send function is used to send entries to other units or devices such as printers. Entries can either be sent directly by built-in infrared transmission or via optional cable. Some entries can also be sent by fax using the optional Fax/Modem CEFM4.
Resume While you are creating an entry, if you move to another application or turn the unit off before the entry is stored, your data will not be lost. When you return to the application previously used, or turn the unit back on, operation resumes at its most recent state. Cursor • The unit uses permanent insertion mode for all entries (except time and date fields). • There is a blinking cursor in the Detail view of all applications except Notes.
Moving around the display When working in an entry, the easiest way to move the cursor on the display is to touch the location with the touch pen. The cursor will immediately move to the selected position. You can also move the cursor around the display with the cursor keys: , , , . This may sometimes be more convenient when you are working from the keyboard. For rapid cursor movement, hold the cursor key down.
Blocks of text Scroll bars Working with blocks of text is easy. The first step is to select the text to work with: • Position the touch pen at the beginning of the required text and drag it to select and highlight (reverse) the text. Lift the pen to complete your selection. If a field contains more information than can be displayed, scroll bars can be used to move through the information. Many displays have vertical scroll bars. Some also have horizontal scroll bars that work in a similar manner.
Finding Specific Entries Detail View Scroll display one line up. Scroll display one line down. Scroll up display page. Scroll display by dragging. Scroll down display page. There are many ways to locate entries and information: • Index View • Keyword search • Global search • Using Filer • By Date Index View The tool bar across the top of the display normally offers a choice of Detail View or Index View for viewing entries. Index View lets you view a list of entry titles for an application.
Keyword Search 4. Keyword search lets you search for entries containing a particular keyword. The keyword does not distinguish between uppercase and lowercase, and can contain up to 16 characters (letters, numbers and symbols). For Contacts and Data Files, select "Field 1 Only" to restrict the search to the Field 1 as required. 3-4-2 For Documents and Outlines, select "Title Only" to restrict the search to the Title as required.
You can change the search criteria during a search by touching "Search for" and changing the keyword. The search window is movable. To move the window, touch the top left corner and drag it to the new location. 6. • Select "Only Secret Entries" to limit the search to secret entries. When the unit is locked, "Only Secret Entries" is not displayed. 3 Touch Done to close the keyword search. N3-4-5 Global Search The global Search function lets you search any or all applications for a keyword.
Deleting Entries Using Filer Filer lets you group entries by subject. For example, all entries relating to a particular project could be assigned to a single Filer folder, making it easy to open one or more of the entries when necessary. Entries can be grouped regardless of the application they were created in, and entries can belong to more than one folder. For more information on Filer, see Section 2 Desk Accessories.
Deleting single entries Deleting group entries The EDIT Delete Entry function in the tool bar can be used to delete single entries. The EDIT Delete Group function in the tool bar provides considerable flexibility when deleting group entries. To delete single entries: 1. 2. 3. Open the required application. 3 To delete groups of entries: 1. Open the desired application. Select the entry in Index View or display it in Detail View. 2. Touch EDIT and select "Delete Group".
Cut, Copy and Paste The Cut, Copy and Paste functions are available under EDIT in the tool bar. These functions let you move or copy blocks of text or completed entries: Cut Moves the selected text or entry to the clipboard. (Clipboard contents are replaced.) Copy Copies the selected text or entry to the clipboard. (Clipboard contents are replaced). Paste Inserts the current clipboard contents at the cursor. To copy or move blocks of text: 1. Display an entry in Detail View. 2.
Copying or moving entries The Cut, Copy and Paste functions also provide a convenient way to copy or move entire entries to other applications, including those stored on a RAM Card. The entries do not have to be in the same file or the same application. However, graphic entries can only be copied or moved within Scrapbook or to picture fields in a Contacts or Data Files entry, or to a Documents entry or the start-up display. Pasting graphics entries to any other location will only display "«PICTURE»".
Time Stamp and Date Stamp Symbols and Special Characters The Time Stamp and Date Stamp functions let you insert the current time and/or date into your data so that in the future you can verify when important events occurred. • Time Stamp can be used by pressing 2nd T. • Date Stamp can be used by pressing 2nd D. The symbols menu is a single-page menu display containing 136 symbols and accent characters (such as ¥, Ç, Ú, and Í). The last symbol used is the initial selection.
3. Select the symbol you require from the menu and touch it twice. The symbol menu closes and the selected character is entered at the cursor position. 4. If the symbol you selected is an accent mark ( `, ´, ¨, ˆ, , ° or _ ), type the letter you want to enter with that accent mark. Only certain letters can be combined with each accent mark. 3 When printing, some symbols and characters may not print correctly (depending on the capabilities of your printer). Consult your printer manual.
CHAPTER 4 Time Management he Activities application helps you to structure and manage your busy schedule. There are four activity types; Appointment, Birthday/Ann, Holiday and To Do. Activities has five different calendar views, each with a convenient, easy-to-use form. This chapter shows you how to make the time management features work best for you. T Calendar views The Calendar views provide an overview of all your different Activities.
• Month Format Sunday-Saturday is the initial default month format. Select from: Sunday-Saturday or Monday-Sunday. This setting is used for calendar views. Changing Activities Setup To change the Activities Setup: 1. In Activities, touch SETUP in the tool bar. Calendar views Day view The Day view is convenient for viewing all activities on a single day. It can be accessed directly from the Month, Week or Weekly Graph views by touching a date twice.
• You can step through days by pressing PREV and NEXT. • To record an appointment, drag the pen over the time bar (from start time to end time). When you lift the pen, a new appointment entry is opened with start and end times filled. year. • Touch any month twice within the selected year and the view changes to the selected month. Month view If your unit is very low on available memory, To Do entries may not be correctly displayed in the Day view. A message will indicate this.
• If you touch the Monthly Goal list (if displayed), the To Do Index is displayed. • You can step sequentially through different months by pressing PREV or NEXT. • The drawing tools (pencil, eraser, and clear all) at the left of the Month calendar let you make handwritten comments directly on the calendar. 3. Use the pencil tool to write directly on the Month view. Use the eraser tool to remove unwanted drawings. Use the clear all tool to delete all drawings on this month.
Weekly Graph Week view Week view shows your Activities events over a one-week period. To open the Week view, touch VIEWS and select "Week". The Weekly Graph view shows your appointments as line graphs over a one-week period. This lets you check for free time at a glance, and helps avoid conflicts. Appointment times are indicated using 5-minute blocks. 4 4-1-7 Selected date is highlighted. • Press PREV or NEXT to display the preceding or following weeks.
Accessing entries using calendar views Appointment, Birthday/Ann, Holiday and To Do entries can be accessed from the Day view. • Overdue (due date has passed) To Do entries are always shown on Today's date. • Monthly goals can only be accessed from the Month view. In the Day view: 1. Select the desired entry. 2. Touch VIEWS and select "Details" to examine the entry. Show A Specific Date Another convenient way of selecting a date is to touch SHOW and select "A Specific Date".
Appointments Appointments lets you enter meetings, conferences, parties and other important events. You can also set alarms to warn you of an impending appointment. This makes it easy to organize your day and always get to appointments on time. Appointment entries are indicated in the Month view by a dot to the right of the date. Making new Appointment entries Appointment entries have four components: date, time, alarm and description.
Set the Alarm as required. Check the Alarm box and the start time is selected as the default alarm time. Set the alarm time to 815 AM. Finding entries 5. Enter Staff meeting as a description. Using calendar views 6. To complete your entry, press ENTER. 4. Note that you can also create a new entry from the Day or Weekly Graph view by dragging the pen across the time bar. This simplifies the time entry as the start and end times are automatically entered for you.
2. Touch the entry twice to view the details. Editing Appointment entries You can easily change the time, date, or description of an appointment. Cut, Copy and Paste can also be used to move appointments, see p. 115. Pressing NEXT or PREV steps through entries in Detail View. Using keyword search If you cannot remember the date of an Appointment entry, but you know a word that appears in the Description, you can locate the entry with a keyword search. For more information on keyword search, see p. 110.
Deleting a single entry Deleting group entries You can delete a single Appointment entry or groups of entries. For an explanation of deleting filtered entries, see p. 101. You can delete groups of Appointment entries by choosing from Delete All entries or specifying a deletion period. • You cannot delete group entries if the unit is locked, see p. 86. • You must be in a calendar view which includes the period you want to delete.
4. Touch Yes to confirm the deletion. You cannot delete groups of entries if your unit is locked, see p. 86. You can delete Appointment entries by selecting them in any calendar view and pressing DEL. Making entries for recurring or extended events The Appointment REPEAT function lets you copy entries to other dates without having to make new individual entries. This is convenient for appointments and meetings that are held regularly.
Using the Appointment Repeat function Example: Enter a five-day vacation from March 5, 1996. 5. Select Daily from the list of options. 6. The entry date (MAR 5, 1996) is automatically entered as the From date. Select the final repeat date for the To field. Touch the day box, then touch four times (or enter 03 09 1996 from the keyboard). 7. Touch Repeat. Your five-day vacation is now stored. Select a calendar view to confirm your vacation has been entered.
Appointment alarms Clearing a set alarm Alarms can be set to remind you of appointments. • You can set an alarm for any Appointment entry that has a start time set. • If the unit is off when an alarm is due, the alarm will still sound. • After setting an event alarm, appears in Index View. To clear an alarm that has been set for an Appointment entry, display the entry in Detail View, touch the Alarm box to deselect the Alarm, then press ENTER to save the change.
Birthday/Anniversary Birthday/Ann helps you keep track of annual events, such as anniversaries and birthdays. Birthday/Ann entries are indicated in the Month calendar view by . To make a Birthday/Ann entry: 1. In Activities, touch EDIT and select "New Birthday/Ann". Reminder function The Reminder function can be set to remind you of a birthday or anniversary. To set the Reminder function, check the Remind box and select On That Day or 7 Days before.
Finding Birthday/Ann entries Birthday/Ann entries are stored in chronological order. You can find a Birthday/Ann entry using the calendar views, the Index View, or a keyword search. Use the same procedure described in "Finding Appointment entries". Editing and deleting entries Editing Birthday/Ann entries You can easily change the date or description of a Birthday/Ann entry. Use the same procedure described in "Editing Appointment entries". Deleting single entries: 1.
Holiday Holiday helps you keep track of annual holidays. Holidays are indicated in calendar views by . 2. Check that Yearly by Date is selected. 3. Touch the Date boxes, then use to select 1 1 (month and day only, year is not required). 4. Enter New Year's Day as a description. 5. To complete the entry, press ENTER.
3. Touch the Date boxes, then use to select 520 (Month/Week/Day of week). Day of week: SUN=0, MON=1, TUE=2, WED=3, THU=4, FRI=5, SAT=6 4. If "5" is entered for week, the last week (4th or 5th) is always selected. "Last" is displayed in Index View. Using calendar views 4. Enter Mother's Day as the description. 5. To complete your entry, press ENTER. Touch VIEWS and select "Details". Touch the entry twice to examine details. In calendar views, Holiday entries are indicated by .
To Do Deleting all Holiday entries: 1. In Index or Detail View, touch EDIT and select "Delete Group". 2. Select Delete "Holiday", and "All", "in Holiday by Date" or "in Holiday by Day" from the pop-up menus. 3. Touch Delete. 4. Touch Yes to confirm the deletion. You cannot delete groups of entries if the unit is locked, see p. 86. 136 To Do helps you meet deadlines and add structure and efficiency to your work.
Priority levels You can enter a number (0-9) or a letter (A-Z) in the priority field to indicate the task importance. • Numbers have higher priority than letters. • Do not use symbols or accented characters. • Even though a lowercase letter has been entered, it will be saved as uppercase. Note that from the Calendar views, the currently selected date will automatically be entered into the new To Do. From the To Do detail view or Index view, no due date will be entered. 2.
Entering a Monthly Goal Finding To Do entries If you enter only the month and year for the Due Date (with no day), the entry becomes a Monthly Goal and is displayed in the Monthly Goal list of the Month calendar view. Example: You must read a manuscript by the end of February. Index View shows To Do entries sorted by date or priority. The default setting is Sort by Date.
Using keywords You can use a keyword search for any field, including Date and Priority, to directly access an entry. For more information, see General Operation. 4-5-4 Checking off completed entries Once you achieve a target or goal, it is important to check off that entry as done so that you can focus on tasks that are still outstanding. Entries marked "Done" are sorted into the Done file and the completion date is indicated in the calendar views.
Using Labels Labels are fields you can specify that contain up to 12 characters. Labels are assigned to To Do entries and used to manage information by grouping tasks by project, personnel or other criteria. • Up to 32 labels can be defined, and each To Do entry can have up to five labels assigned to it. • Once a word is entered as a label, that word is automatically registered and sorted alphabetically in the label list (from which you assign entry labels).
Touch an empty label twice. To assign labels using the Labels list: 1. 4-5-6 Select the To Do entry in Detail View, then touch SHOW and select "Labels". Enter Alpha Pro and touch OK to register this label. 5. Touch another empty label twice. Enter Phone Calls and touch OK to register the label. 6. To select these two labels, check the box to the left of Alpha Pro and Phone Calls so a cross appears. 7. 4-5-7 2. • Each entry can have a maximum of five labels.
Reviewing the To Do list by Labels You can check the entries assigned to a specific label. To review To Do entries by label: 1. Touch VIEWS and select "To Do Index". 2. Touch the (or ) tab at the bottom of the To Do Index to display the Label tabs. Each time you touch the or tab, the display moves across three Labels. 3. Touch a Label's tab to see the list of To Do entries that have that label assigned. 4. When you have completed your review, touch to return to the previous display.
Frequency can be selected from: Daily, Daily (Work Days Only), Every Week, Every Other Week, Every Month (by Date) or Every Month (by Day of Week). Every Month is only available for Monthly Goal. Check the Last Day of Each Month box to repeat the entry on the last day of each month. Check the Last Week of Each Month box to repeat the entry on the same day of the last week each month. The Period is defined by selecting From and To dates. The due date is automatically selected as the From date.
Editing and deleting To Do entries 3. Select "All", "in Current View" or "Checked as Done". 4. Touch Delete and then touch Yes to confirm deletion. Editing To Do entries You can easily change the due date, priority or description of a To Do entry. Use the same procedure described in "Editing Appointment entries". You cannot delete groups of To Do entries if the unit is locked, see p. 86. Deleting single To Do entries: 1. Select the entry in the To Do Index View or in Day view.
CHAPTER 5 Databases his section describes the use of Contacts and Data Files. These are personal database applications and they both have similar functions. The only difference between them is that they have different default file and field names for different types of information. These two applications are very flexible so you can manage a wide variety of personal information, from simple address books to a restaurant guide or a listing of your favorite movies.
Selecting a file 4. Before beginning a particular database operation, you must first select the file you want to work with. If you want to scroll the menu touch bottom of the menu. To select a Contacts file: 1. Touch CONTACTS at the right of the display. 2. If Detail View is displayed, touch INDEX at the top left to select Index View. To select the field used to sort the Index entries, touch the Sort By: button and select the field from the pop-up menu. 5.
Example: Enter Jonathan Smith of Brown Corporation in the Business (Contact 1) file. Finding entries Contacts and Data Files entries are stored alphabetically based on the contents of the currently selected sort field. You can find and display an entry by three methods: • Using Index View • Using Keyword search • Using Direct search To make the Business entry: 1. Touch CONTACTS. 2. Touch EDIT and select "New Business(1)".
3. 4. Touch the "S" tab to find the required entry Smith. If you cannot see the entry, use the scroll bars to move further through the list. 2. Press 2nd then F. 3. Enter the keyword Jonathan. Select the entry, then touch VIEW to see the details. You can also touch the entry twice to see the details. 5-1-4 Keyword search Check the Field 1 Only box if required. If you are not sure of the entry name, but you know a word that appears in the entry, then keyword search can be used to find it.
Direct search In the Contacts or Data Files Index View, you can enter the first or the first few letters of the name to find the desired entry. 1. Select the Contacts Index View. 2. Enter the keyword Smi directly from the keyboard. Filter function The Filter function is available for both Contacts and Data Files. Filter function lets you filter your database files to display only entries with matching field content(s). For more information on the Filter function, see p. 100.
Link function The Link function is a powerful feature that lets you link related information. Any entry or document can be linked to any Contacts or Data Files entry. This allows you to do the following: • You can jump directly to a Contacts or Data Files entry from a linked entry. • While viewing a Contacts or Data Files entry, you can view a list of linked entries. You can also jump directly to any of these linked entries. Linked entries can be viewed from a Contacts entry.
2. Touch LINKS and select "New Linked Entry". 5. Press 2nd then NEW ENTRY. Then touch at the right of the new Birthday entry. If the entry is linked to only one Contacts entry, touch and details of the Contacts entry is displayed. When the entry is linked to more than one Contacts entries, select the desired entry and then touch Jump. 5-2-1 5 Link by Searching 3. Select BIRTHDAY and then touch New. 4.
2. Touch LINKS and select "Link by Searching". 5. Touch Search. 5-2-5 5-2-4 3. Enter the search keyword. • Search function does not distinguish between uppercase and lowercase letters. • You can limit the search to secret entries by checking the Only Secret Entries box. 4. 152 As a default, all applications are selected for the search. Touch any application icon to deselect it. The search is completed and you can view the linked entries.
• In the Contacts Detail View, pressing 2nd and W toggles the screen between Show Linked Entries and Hide Linked Entries. 3. Link To function To make each link, check the link box to the left of the entry. Repeat for as many linked entries as you desire. You can also select a file using the "File:" pop-up menu. The Link To function provides a method of linking entries from any application to Contacts or Data Files entries. To use the Link To function from an Appointment entry: 1.
Jump To function The Jump To function lets you move from entries in other applications to linked Contacts or Data Files entries. • If the entry in the other application has links to Contacts, you will see to the right. • If the entry has links to Data Files, you will see . • If the entry has links to both Contacts and Data 2. Touch 3. For LINK , select CONTACTS or DATA FILES and touch OK. , or LINK . 5-2-8 If you jump to Contacts: Files entries, you will see LINK . To use the Jump To function: 1.
Editing Contacts and Data Files entries 4. If there is more than one link, select the required entry and then touch Jump. Otherwise, you will jump directly to the linked entry. The linked Contacts (or Data Files) entry is shown in Detail View. Breaking Links You may want to break links you have made. For example, you may have made an incorrect link and want to break that link before making the correct link.
Picture fields Deleting Groups of entries You can use EDIT Delete Group to delete groups of Contacts or Data Files entries. Select group deletion from: All entries; all in Contact 1; all in Contact 2; or all in Contact 3. For more information, see p. 113. You cannot use "Delete Group" if the unit is locked, so unlock it first with the Password function. For files in both Contacts and Data Files, you can change text fields to picture fields, and new pictures can be created from these picture fields.
2. Select the Field Name tab at the bottom. Adding a picture to an entry To add a picture to any entry, that file must have at least one field set up as a picture field. • Touch "Empty picture field" twice to open the picture drawing screen. You can then draw directly. After drawing, touch OK. 5-4-2 To add a picture to a Contacts entry: 3. Move to the field that you want to change, and then select Picture. 4. Touch and edit the field name as desired. 5. When you complete your changes, touch OK.
4. Touch EDIT and select "Paste" (or press 2nd V) to paste the picture into the field. Editing contents of picture fields The contents of picture fields can be edited directly within Contacts or Data Files. For example, you may want to edit the map in a map field. To delete picture field contents: 5-4-3 The message in the field changes from "Empty picture field" to "Touch to view picture." 5. Display the Contacts or Data Files entry and select the picture field with the contents you want to delete.
Setup for Contacts and Data Files You can customize Contacts or Data Files in the following three ways: • File names: Each file can have a new name of up to 10 characters. • Fields: You can change field names (up to 12 characters), field type (text or picture), and the number of fields that each entry can have (up to 16). • Index View display: For Index View, you can determine which three fields are displayed and adjust display widths for each field. The File Name tab should be initially selected.
The field type for Field 1 is fixed as text. You can specify the field type as picture or text for any of the remaining 15 fields. Note that pictures use more space than text and memory is limited. 6. Touch the Index Form tab to select it. 5-5-4 7. Touch the First Field: button and select the First Field name from the pop-up menu. • Index View can have up to three fields. • Repeat this process for the Second and Third Field. 8.
CHAPTER 6 Writing and Letters his section explains the features of the powerful writing tools. These tools include: Notes, which lets you take handwritten notes and comments at meetings; Documents, a built-in word processor; and Outlines, a simple but powerful outline package for structuring your thoughts and ideas. Used together, these three applications provide powerful documentation capabilities in a convenient, hand-held device.
4. To make a Notes entry: 1. Touch NOTES. 2. Touch EDIT and select "New Note". When you complete your Notes entry, touch KEYS to unlock the keyboard then press ENTER. Selects a drawing. Writing tool (default) Erases the last drawing, and subsequent touches erase previous drawings. Use to select the drawing then touch AAA to reduce/enlarge the size of the drawing. Moves to the next page. 3. 6-1-2 The first line is used as the title in the Index. 5.
Notes window If you touch VIEWS and select "Window", Notes changes to a moveable window. You can still see the Notes window while you open and use other applications. This is very convenient because it allows you to transcribe Notes contents to other applications. • To move the Notes window, touch the top left corner and drag the window to the new location. • To close the window, touch QUIT. • To return Notes to Review Notes display, touch VIEW. • To move to the previous or next entry, touch .
• Will be reduced by 50% and then selected. • Will be reduced to fit between grid lines but will not be selected. Review Notes After your meeting, you can review your Notes entry, modify it as required and save it for future reference. The Review Notes function is also convenient for checking the layout of your Notes entry. • Notes entries can contain up to eight "screens" (4 pages). • The Review Notes mode provides a two-page view (half of a full Notes entry).
Documents Documents is a built-in word processor that lets you set margins, tabs and indents. You can also select page size and change fonts. If you connect a printer to your unit, you can print out professional looking full-page letters, reports and other documents. The Make a Letter feature helps you produce high-quality letters with your own signature. You can use advanced editing techniques and the Check Spelling function helps you eliminate spelling mistakes. Touch Touch 3. 4.
4. When you complete your entry, press ENTER. The new entry is shown in Index View as Untitled. 4. Making a new entry based on an existing entry To edit a Document title: 1. To save your entry with the new title, press ENTER. Once you have written the memo to Frank, you may need to write a similar memo to someone else. Rather than creating another new memo, you can make a copy of this existing memo and change the addressee's name and address. Display the Documents entry in Detail View.
Finding entries Using Keyword search and the Search function. For how to use keyword search and the Search function, see the General Operations chapter on p. 110. There are three ways to find an entry: • Using Index View • Using Keyword search • Using the Search function Using Index View to find a Documents entry: Editing a Documents entry 1. 1. Select the entry in Detail View. 2. Make required changes directly to the entry. Use the scroll bars to move through the entry. 3.
Changing display character size Find Text In Documents Detail View, you can change the size of display characters by touching AA at the bottom right. Each time you touch AA , the size cycles from 9 pt (default) to 12 pt to 7 pt and back to 9 pt. When editing a Documents entry in Detail View, you may want to find a specific text string to edit or delete. Find Text can find text strings of up to 20 characters (including spaces). To use Find Text in a Documents entry: 1.
4. To continue searching, repeat steps 1 and 3 above. • Find Text will continue from the last match. • The same text string can be used for many searches. • A message indicates if no matching text is found. Text styles Text style keyboard shortcuts You can use keyboard shortcuts to change text styles on the fly. Keyboard shortcuts (shown in the Style menu) are: • Plain (2nd Y) • Bold (2nd O) • Italic (2nd I) • Underline (2nd U). Text styles add variety and emphasis to Documents entries.
To change the text style for a Documents entry: 1. Open a Documents entry in Detail View. 2. Move the cursor to the desired location. 3. Touch STYLE and select the text style. For example, touch Bold. 4. Make your text entry. The text is displayed in the selected style. Changing the style for existing text To change the style of existing text, select the text by dragging the pen across it, then choose the text style from the menu (or use keyboard shortcuts).
To change tab settings: Setting tabs and indents Tabs and indents are set using the ruler across the top of the display. The ruler is a standard feature with many word processors. The ruler is enabled with Show Ruler from the SHOW menu. 1. To see the ruler, touch SHOW and select "Show Ruler". Tab markers at default settings Tab markers First line indent marker 6 6-2-11 Left indent marker Right indent marker 6-2-10 2. Touch the tab marker you wish to change and drag it to the new position.
Indent settings No Indent is the default setting. You can set different indents for individual paragraphs (which are preceded by a [ ]). To change indent settings: 1. To see the ruler, touch SHOW and select "Show Ruler". Left indent marker First line indent marker 6-2-12 172 2. Place the cursor in the paragraph you want indented. 3. To set the first line indent, touch the first line indent marker and drag it to the new position. 4.
To change indent settings: 1. Position the cursor in the paragraph (which is preceded by a [ ]) where you want the change to take effect. 2. Touch the desired indent markers and drag them to the new positions. That paragraph and following text will assume the new layout. New indent settings only start from a new paragraph (which is preceded by a [ ]).
Page Setup You can use UTILS Page Setup to set the following: • Page size Select a page size to suit your printer. If necessary, consult your printer manual. You can select from three standard page sizes: A4: 21 cm x 29.7 cm Letter: 8.5 inch x 11 inch (21.6 cm x 27.9 cm) Legal: 8.5 inch x 14 inch (21.6 cm x 35.6 cm) • Measure in You can select from Inch (default) or cm. If you change this setting, margin sizes are automatically converted for the selected system.
4. Margin settings can be changed by touching a field and entering the new value directly from the keyboard. • If you use PS font, some printers may not correctly print the display image because the font of the printer is different from the font of the unit. If this occurs, use Pica or Elite font for printing. Inserting a page break Margin Margin marker Page breaks are automatically inserted at the end of each page (according to page size) and indicated on the display by dotted lines.
Print Preview Check Spelling You can use the Print Preview function to check that text is formatting properly when working with full-size pages. While you cannot read the text with this function, it is useful for indicating the full page layout. The Check Spellings function lets you check the spelling of an entire Documents entry, or just a single word (entered from the keyboard or dragged in text.) • Change accepts a suggestion for a spelling correction.
4. 5. Touch Change, Ignore, Ignore All or Suggest as needed. 1. When you complete your spelling check, touch Close. Enter the text of your letter as a Documents entry. 2. Touch UTILS and select "Make a Letter". To use the Make a Letter function: Make a Letter function The Make a Letter function helps you format a Documents entry as a letter that is automatically dated, addressed and closed with your signature.
5. Touch the "To:" button to open the Mail Directory. 6-2-18 6. 7. Select the addressee from the list. You can also enter the addressee directly from the keyboard after touching Cancel to return to the Make a Letter screen. 8. Enter the subject of the letter into the Subject field. 9. Enter the number of characters paragraphs should be indented. Touch Setup in the Letter to display. 6-2-19 Set up the directory to suit your requirements. • Memory can be selected from Main unit or PC card.
11. Touch the "From:" button. 12. If you want to use a different signature from the one saved under the Personal display, touch Sign. 6-2-20 6-2-21 Check the boxes as required for Owner's Name, Position, Company, etc. This enters the owner's information saved in the TOOLS Personal display. You can also select use of the owner's signature saved in the Personal display. For more information, see section 2, Desk Accessories. When you complete your setup, touch OK.
Documents with pictures 3. Documents entries can also contain pictures created with the Pictures function (similar to Scrapbook). • The picture can be moved by touching it and dragging it to the new location. • To make changes to the picture, touch it, and then touch [PICT]. The display changes to the Picture display so you can use the drawing tools to edit the picture. To add a picture to your Documents entry: 1. In Documents Detail View, touch [PICT] above the vertical scroll bar. 6-2-22 2.
To add a header: Exchange Documents with PC Files 1. Create the body text of your document. To copy a Documents entry to PC Files: 2. Touch SHOW and select "Header". 1. Select the Documents entry you want to copy to PC Files in Index View. 2. Touch SEND and select "Copy to PC Files". 3. Type the file name and the description for the created PC File. 4. Select "RTF" or "TXT". 5. Touch OK. 6-2-23 3. Touch the icons to select the header information.
Outlines 6. Touch OK. To replace a Documents entry with PC Files: 1. Select the Documents entry you want to replace with a PC File in Index View. 2. Touch SEND and select "Replace with PC Files". 3. Select "Main Unit" or "PC Card", to indicate the memory location of the PC File. 4. Select the PC File you want to copy to Documents. 5. Touch OK. 6. Touch OK, if the replacement information is correct.
Example outline Creating an Outlines entry Below is an example of an Outlines entry in Detail View. A new Outlines entry can be created by entering the title and adding the different levels of topics and subtopics. When creating a new Outlines entry, use the following keys: [ ] To add a new line. [ENTER] To save the topic. [ ] To demote the topic one level. To promote the topic one level. [ ] 6-3-1 To make an Outlines entry: • Each individual topic heading is marked with a diamond.
3. Enter a title on the first line and press ENTER. 4. Enter the first topic. 5. To enter subsequent lines for any topic, press [ ]. When you complete all subsequent lines, press ENTER. Second and subsequent lines of the topic are hidden and a flashing diamond prompts entry of a new topic. You can only see the first line of each topic, but you can store large amounts of information in one outline. To view topic contents, touch SHOW and select "Full Topics". All lines are displayed for all topics.
To edit a topic: To display Full Topics: 1. Display the outline in Detail View. 1. Display the outline in Detail View. 2. Touch SHOW and select "Full Topics". 2. Press and to edit. All subsequent lines of all topics are displayed. Use the scroll bar to see topics off the display. Changing the Show settings for an outline does not affect other outlines. However, a new Outlines entry will use the last settings selected. to move to the topic you want You can only edit one topic at a time. 3.
Adding topics You can also add a topic between existing topics by touching the location and entering the new topic from the keyboard. If the existing topics are parent topics, the added topic becomes a subtopic. However, if between subtopics, this topic will have the same level as the topic above it. As your plans and ideas grow, you may want to add topics to an existing outline. To insert a new topic in an outline: 1. Display the outline entry in Detail View. 2.
Joining two topics You can join a selected topic to the topic above it. If the entry is in 1 Line Topics mode, change to Full Topics first. Splitting one topic into two 1. In Detail View, select the topic you want to split. 2. Touch UTILS and select "Split 1 Topic into 2". To join two topics: 1. In Detail View, select the topic you want to join to the one above it. 2. Touch UTILS and select "Join 2 Topics". The selected topic is joined to the one above it.
Outline deletion Deleting all outlines: Deleting topics: 1. 1. In Detail View, select the topic you want to delete. 2. Press DEL. 3. Touch Yes to confirm the deletion. If you select a topic for deletion, all subtopics below it will also be deleted. You may want to rearrange an outline beforehand to prevent this. Deleting an outline: 1. Select the outline. 2. Touch EDIT and select "Delete Outline". 3. Touch Yes to confirm the deletion.
• Each subtopic belongs to the topic above it. • Subtopics are created by pressing before entering the topic text. (Press to promote a subtopic). • A subtopic can also have its own subtopics, and these can continue for 15 levels below the title. • Topics are often referred to as "parents", subtopics as "children", and topics and subtopics as a "family". • A white diamond indicates that the topic is a parent.
Restructuring families You can move, delete, join and divide families just as you can topics. However, these operations affect the entire family (even if the topic is collapsed and subtopics are not visible), so proceed with caution. Restrictions when working with families: You may not be able to change the level of a collapsed family in some situations. Other topics cannot be moved unless the family is expanded. Generally, if you have problems, expand all families and try again.
CHAPTER 7 Optional Accessories his is a powerful pocket-size computer with many features that let you accomplish a broad range of tasks. Tools Utilities allow you to connect and transfer data to personal computers, and public information and message systems. You can log in to CompuServe, a popular on-line information service, and even send and receive messages via AT&T Mail and radio pager. You can even send faxes directly from Notes, Documents, Scrapbook and Filer.
Printing This offers great flexibility in what you can print, from current display contents, to single entries and all entries in an application or a file. Printing options depend on the particular application you are using.
Printing restrictions Text should always print, but printing of graphic images is determined by your particular printer's capabilities. Data may not print exactly as shown in your entry if the printer does not support the text styles used (italics, bold, etc.). Also, because of the way in which data sent by the unit is converted to characters on the printer, the final printed copy may not appear exactly the same as on your unit.
6. Select Printer Path from Wireless or Cable. 7. When using A4-size paper instead of the default Letter-size, press the A key. To return to Letter-size, press the L key. A small A appears at the top of the Print display when A4-size is selected. • When using Documents, the page size may be set as A4, LETTER or LEGAL using Page Setup. • The setting will be retained even after the unit is turned off or the reset button is pressed. 8. To print a specified group of entries: 1. Select an application. 2.
Faxes Print Conditions • To cancel printing at any time, press ON. All other key functions are inoperative. • If you try to print a group of entries with your unit locked, only non-secret entries are printed. To print secret entries, you must first unlock your unit, see p. 86. • Entries are printed in Detail View format. For example, collapsed Outlines topics would be printed without hidden subtopics, etc.
4. 3. Turn your unit on. Touch the “To:” button. Fax Directory Any of the three files in Contacts or Data Files can be designated as the fax directory. Each time you send a fax, the unit will allow you to select the fax recipient from the fax directory. Once selected, the unit will automatically use that person’s fax number and extract other information for the cover sheet, etc. By default Contact 1 (Business) is selected as the fax directory. 7-2-3 4. Touch Setup. To set up the fax directory: 1.
6. When you complete your directory set up, touch OK. Detect: Select Dial Tone for normal settings. If using a line without dial tone, e.g. PBX, select None. Modem string: Check the Modem String box and enter specific Fax/Modem initialization commands if necessary. (When using CE-FM4, it is not necessary to set this.) Fax dialing address information can be entered manually without using the fax directory. Setting fax options To send faxes, the following Fax/Modem options must be configured correctly.
3. To change the fax options, touch Options. Cover sheets and headers You can set up cover sheets and headers so that your name and phone number appear on each fax page. 7-2-4 To set up cover sheets and headers: 1. Touch SEND and select “Fax”. 2. Touch Options and then touch the Cover Sheet tab at the bottom of the display. Set all fax options as required. To cancel the new settings and return to the default settings, touch Restore. 4. When you complete your settings, touch OK. 7-2-5 3.
4. 8. Touch the “From:” button. Before sending a fax, check that the home time and date set in your unit are correct. By law, your name, fax number, time and date must appear on the top of each fax page sent (see the inside front cover of this manual). This information is inserted automatically if entered correctly. 7-2-6 5. Select the owner’s information to be used with the fax cover sheet. As an alternative to step 4, enter “From” information in the text box. For more information, see p. 80.
Sending a fax You can fax a single Notes, Documents or Scrapbook entry, or you can fax an entire Filer folder. The fax can be dialed automatically or you can use manual dialing. 7-2-8 To send a fax: 1. 3. 4. Select any of the six speed button fields in the list. You can now edit the name (6 characters) and enter a fax number in the Number fields below. From Notes, Documents or Scrapbook, select an entry, touch SEND and select “Fax”. From Filer, select a folder, touch SEND and select “Fax”.
3. Check that the fax number is correct and has hyphens in the appropriate places. 4. Check that the Use Cover Sheet box as required. If you check this box, Preview appears at the top of the display. 5. Touch Preview. 7. • The unit does not have an automatic redial function. A message will indicate if the line is busy and the fax transmission will be terminated. • All four pages of the Notes will be faxed even if you have only drawn on one of them.
Manual fax dialing You may sometimes want to dial a fax number manually so that you can hear dial tone and other sounds. Manually dialing a fax number with your unit is similar to using the speaker on a conventional fax machine when dialing. To hear dial tone, you must set Volume in Fax Options to 1, 2 or 3. For settings, see Setting Fax Options on p. 197. • If you touch the Manual button, you should hear a dial tone within a few seconds. • Dial normally by touching the display number pad.
Optional Cards About fax numbers You may sometimes find a fax number dials too quickly for a connection to be made. Dialing can be slowed by inserting commas in the fax number field (for example, after an area code) for that entry. Each comma inserts a one-half second dialing pause. To do this, open the entry and insert a comma in the appropriate place(s) in the fax number field.
3. Push the eject button again so the protection card pops out. 2 Pull the protection card out. Protection card 204 Hold the card so its back faces the bottom of the unit. Insert the card fully into the card slot. Be sure to insert the card to this point, if possible. 1 4. 5.
Using PC cards The ZR-5700/ZR-5800 are extremely powerful and flexible products due in part to their industry standard PC card (formally "PCMCIA") Type II slot. This allows you to use cards such as; • SRAM memory cards • FLASH memory cards • Fax/modem cards (including cards that can be used with your cellular phone).
• Be sure to turn the unit off before removing or inserting any cards or you may lose memory in either the unit or the card. Store the protection card in a safe place and replace it in your unit when there is no other card installed. • Additional types of cards may require the installation of an add-on software program before use. SRAM and FLASH Memory Cards The ZR-5700/ZR-5800 support up to 2MB SRAM cards and up to 16MB FLASH cards which provide you with different benefits as outlined below.
Notes about Memory cards FLASH cards are ideal for backing up your ZR5700/ZR-5800. They require no back-up battery and will back up everything in the main unit. FLASH cards require more power than SRAM cards when being written to. When creating a backup or especially when installing Add-on software programs onto a FLASH card, try to use an external power supply such as the AC Adaptor in order to extend the life of the main unit batteries.
To initialize a new SRAM card: 1. Install the card. 2. Press ON. To copy data to the SRAM card: Note that although the data of the communications applications (those applications found under "TOOLS") will be copied to the SRAM card, it cannot be accessed from there. This data will, however, be copied back to the main memory if you ever decide to copy all data back from the SRAM card to the main memory. A message telling you this card needs to be initialized will appear. 3. Touch Initialize. 4.
To view and store data on an SRAM card: 1. Install the card and then turn the unit on. 2. Touch TOOLS and select RAM Card. 3. Select PC Card in the Set Data Source screen and touch OK. CARD will appear at the top of the display to indicate you are now accessing the SRAM memory. Note that now all of the major built-in applications will be accessing the SRAM card memory. You can't set this individually for each application. To set it back again, you must use the steps above and select Main Unit.
FLASH cards 2. Additional Add-on software programs and multiple backup (archive) files of your main unit can be stored on a FLASH card. FLASH cards cannot be used to provide additional memory for the built-in application as SRAM cards can. You cannot view backup (archive) files, just restore them to the main unit if necessary. to adjust the memory Data Backup Area is used for archives of the main unit. This size can be set for as much memory as the card has.
To backup your main unit data to a FLASH Memory card: 1. Make sure your unit is unlocked. 2. Touch TOOLS and then touch Backup twice. 5. Touch OK. Note that the unit will take a few seconds to restart after this operation. Note that this operation backs up ALL main unit data, including Add-on software programs and their data. A backup operation does not delete your main unit data. To delete an archive from a FLASH card: First be sure your unit is unlocked. 3. 4. 1.
To restore your main unit data from an archive file: Note that this will delete ALL information stored in the main memory including Add-on software programs and their data. First be sure your unit is unlocked. 1. Touch TOOLS and then touch Backup twice. 2. Select the Backup file you want to use to restore your main unit data and touch "Restore". Notes about FLASH cards FLASH cards do not require a backup battery.
More Notes about Fax/Modem cards When using these Fax/Modem cards with the builtin communications software, be sure to set the modem settings to reflect this in each of these applications. For increased cellular communications reliability with most cellular-ready modems, we recommend you consult your modem manual for the proper cellular modem initialization string. For more information, see the Q&A on p.
• Call Sharp’s 24 hour automated Fax-on-demand service at 612-397-8601 • Go to the ZAURUS forum on CompuServe and download the appropriate files from the Zaurus library. • Call 800-BE-SHARP and request a free brochure. from another ZR-5700/ZR-5800. This software could be installed via the PC Files area (see PC Files). See the directions included in the Add-on software program instruction manual for more details about installation. Software on SRAM cards.
Deleting add-on software programs Using the delete tool, you can delete either all installed programs or the last installed program (farthest down and to the right in the MORE display). You cannot simply delete any individual program so be sure to install your program in order of importance when possible. PC Files From the MORE area of your ZR-5700/ZR-5800, you can access the PC Files area by touching the PC Files icon.
• You can install Add-on software programs from here (such as a program downloaded from a CompuServe Forum) to the main memory or to a memory card (SRAM or FLASH). • You can beam files stored here to another ZR5000 series. • You can copy files to and from an SRAM memory card. • You can upload files to a remote system using the Terminal mode. As an example you may create a memo in Documents (with graphics) and then convert the file to an RTF file (compatible with MS Word).
Data Exchange • Files from your PC you downloaded directly using the Windows or Macintosh Data Exchange Utility or remotely using Sharp’s remote access software. • Files beamed (unit to unit) from another ZR-5000 series. PC Files on Memory Cards When an SRAM card is installed, there will be two PC Files areas; one in the main memory and one on the SRAM card. Note that FLASH memory cards do not have a PC Files area. You can only store Add-on software programs and data backup archives on FLASH cards.
Data and transfer direction ( : from ZR-5700/ZR-5800, : to ZR-5700/ZR-5800) Transfer Add-on Main device application software PC Files programs data Single entry Printer Entire file/ NA application NA (See p. 192) Filer folder Single Notes, Remote Documents, fax Scrapbook machine entries (See p.
Data Transfer with Other Sharp Devices Your unit can transfer data with other Sharp Devices as follows: • ZR-5700/ZR-5800 to ZR-5700/ZR-5800 via infrared transfer or cable. • To/From ZR-5000 via infrared transfer or cable. • To/From OZ-5000/OZ-6000/OZ-9000 series units via infrared transfer or cable. Data transfer between ZR-5700/ZR-5800s or with ZR-5000 Data can be transferred easily from one unit to another using the GET and SEND keys.
• Keep the infrared port clean with a soft, dry cloth. Dust on the port restricts data transfer. • Avoid direct sunlight. • Infrared transfer is simple, but it is easily affected by ambient conditions such as external light, distance, transfer angle, etc. Received data should be confirmed after the transfer. Quick transfer Single entries can be quickly exchanged between two units at any time using the wireless infrared transfer. To quickly transfer single entries: 1. Turn both units on. 2.
• Check the orientation of the cable when it is connected. • Disconnect the cable as soon as the transfer is completed to conserve battery power. • If Wireless is selected, correctly align the two units so that their infrared ports face each other and are less than 50 cm (20 inches) apart. To perform a Unit to Unit data transfer: 1. Open the application. 2. Touch SEND and then select “Unit to Unit”. 5. Select the Unit to Unit Path from Wireless or Cable. 6.
Corresponding applications When transferring data from your unit to OZ-5000/ OZ-6000/OZ-9000 series, the following applications correspond: Schedule - Appointment To Do - To Do ANN 1 - Holiday (Yearly by date) ANN 2 - Holiday (Yearly by day) Tel 1 - Contact 1 Tel 2 - Contact 2 Tel 3 - Contact 3 User File 1 - Data File 1 User File 2 - Data File 2 User File 3 - Data File 3 Notebook, Memo - Documents Outline - Outlines Scrapbook - Scrapbook • For Appointments, Contacts and Data Files entries, if the Filter fun
Data Transfer with Other Computers Your unit can exchange data with personal computers (PCs) and other computers. 4. Touch TOOLS and select PC Link. 7-8-1 PC Link Using Sharp’s optional PC Link software and hardware package (or third party software packages), you can exchange data with a personal computer. Some PC Link software allows data transfer via the infrared port using the optional CE-IR4 wireless interface.
Corresponding applications When transferring data between OZ-7000/OZ8000/YO-600/ZQ-5000 series and ZR-5700/ZR5800, the following applications correspond: • Schedule - Appointment • To Do - To Do • ANN 1 - Holiday (Yearly by date) • ANN 2 - Holiday (Yearly by day) • Tel 1 - Contact 1 • Tel 2 - Contact 2 • Tel 3 - Contact 3 • User File 1/Business Card - Data File 1 • User File 2 - Data File 2 • User File 3 - Data File 3 • Memo - Documents • Outline - Outlines To exchange data with a OZ-5000/OZ-6000/OZ9000 ser
When using OZ-8000 series Organizer Link: • You cannot transfer the following data: DAILY ALARM, TEL FILE NAME, TEL/BUSINESS CARD (corresponds to Data File 1) FREE FIELD NAME and USER’S DICTIONARY (corresponds to Word key). If you attempt these transfers, no error messages are displayed, but the data is not transferred. • You cannot transfer a Data File 1 (Business) entry if it has no data in its Name field, and you cannot transfer any complete file containing such an entry.
Special Communications Applications Certain built-in or optional applications allow your unit to serve as a powerful hand-held data communications tool. Connecting to a variety of information services or networks via telephone or cellular phone lets you stay in touch with the world, wherever you are. Remote Link Remote Link allows you to exchange information between your unit and a PC, more flexibly than ever.
CompuServe Access CompuServe Access allows you on-line access to CompuServe using your unit. Simply select CompuServe from Tools, connect to a telephone or cellular phone using a modem or PC card, and you're ready to get on-line! Now you no longer need to carry around a bulky PC just to stay in touch on the road. The CompuServe Access lets you use your unit to: • Send and receive mail via CompuServe, Internet and other electronic mail networks and services.
ZR-Pager ZR-Pager allows you to send pager messages from your unit, wherever you are. Using ZR-Pager you can create pager messages and send them via telephone or cellular phone using the optional fax modem or PC card modem. And with the optional Pager Card, you can even receive, view and store incoming pager messages using your unit. ZRPager and a Pager Card transform your unit into a sophisticated personal communications tool.
Appendices A. Key Notations Key A. Key Notations B. Reset C. Troubleshooting D. Battery Replacement E. Specifications Representation in text Function ACTIVITIES Opens the Activities application. CONTACTS Opens the Contacts application. Press again to switch between Contact 1, 2 and 3. DATA FILES Opens the Data Files application. Press again to switch between Data File 1, 2 and 3. NOTES Opens the Notes application. DOCUMENTS Opens the Documents application.
Key Representation in text Function FILER Opens the Filer. SEARCH Initiates the Search function. HELP Calls the on-line help feature. TOOLS Opens utilities and user preferences. MORE Accesses installed PC cards or Add-on software. ON Turns the unit on. QUIT Interrupts printing and data transfer. OFF OFF Turns the unit off. GET GET Receives data from another unit via the infrared port. SEND SEND Sends data to another unit via the infrared port.
Key Representation in text 2nd Function - Moves the cursor to the end of a field, or moves the cursor to last line of a field. BS ! 1 2nd Moves the cursor to the end of a line. PREV Moves the cursor between fields. Steps up through entries or screens. Continues a keyword search backward. NEXT NEXT ) 0 Moves the cursor between fields. Steps down through entries or screens. Continues a keyword search forward. 1-0 1- + Moves the cursor down one line. Scrolls the display down.
Key Representation in text Function Key Representation in text Function 2nd I Sets the text style to italics in Documents and Spreadsheet. 2nd K Enters an accent mark ´ (then enter a letter). 2nd O Sets the text style to bold in Documents and Spreadsheet. 2nd L Enters an accent mark enter a letter). P Enters PM in a time field. 2nd Z Undo [DEL] in Notes and last operation in Spreadsheets. 2nd P Prints the current display (with printer connected).
Key Representation in text Function Switches letters between uppercase and lowercase when held. Enters symbol above a key when held while the key is pressed. , , , Enters a comma. 2nd , Enters a double quotation mark. , : . Enters a quotation mark. . Enters a period. For Calculator, a keyboard period acts as a decimal point. 2nd . Enters a semicolon. Key Representation in text WORD WORD ? SMBL SMBL SMBL SPACE DEL Caps lock key; switches letter keys between uppercase and lowercase.
B. Reset Strong impacts, exposure to electrical fields, and other unusual conditions may render the unit inoperative (pressing keys and touching the display has no effect). If this occurs, you must press the RESET switch on the back using the touch pen or a similar object. Conditions that make the unit inoperative may also erase part or all of the data stored in memory. To perform an All Reset operation: 1. Hold down ON while pressing and releasing the RESET switch.
C. Troubleshooting When the unit is not functioning properly, refer to the list below for solutions before contacting your Sharp dealer. Problem The display remains blank after pressing ON. Solution • Make sure the battery replacement switch is in the NORMAL OPERATION position. • Adjust the LCD contrast, see p. 12. • Install new batteries, see p. 236. Poor display contrast. Adjust the LCD contrast, see p. 12. The unit is turned on, Reset the unit, see but pressing keys and p. 234.
D. Battery Replacement General guidelines Your unit uses the following battery types: Use Operations Memory backup Type Alkaline batteries Lithium battery Size/Model Qty. LR6(AA) 2 CR2032 1 Important points to remember when installing new batteries: • Be certain to use alkaline batteries with your unit under normal conditions.
Replacing operating batteries 5. When using the unit, if BATT appears at the top of the display, the operating batteries may need to be replaced. To confirm this, turn the unit off and then on again. The unit will display a message if the operating batteries need to be replaced. Insert two new LR6(AA) operating batteries. Align them correctly for positive (+) and negative (-) polarity, as shown in the battery well. To replace the operating batteries: 1. Turn the unit off. 2.
Replacing the memory backup battery To replace the memory backup battery: The memory backup battery has an expected lifetime of about five years under normal conditions (temperature extremes can shorten this lifetime). Replace the memory backup battery every five years. 1. Turn off the unit. 2. Set the battery replacement switch on the back to "REPLACE BATTERIES" (the red dot is visible). WARNING: 3. Undo the screw from the memory backup battery cover.
5. Use a ballpoint pen or a similar object to remove the old memory backup battery. 6. Insert a new CR2032 battery, positive (+) side up. 7. Replace the backup battery cover and secure it with the screw. 8. Set the battery replacement switch to the "NORMAL OPERATION" position. If nothing happens when you press ON: • Setting the battery replacement switch to "REPLACE BATTERIES" shuts off operating power. Check that this switch is set to "NORMAL OPERATION".
E. Specifications Model: Display: ZR-5700 320 x 240 dot matrix liquid crystal display Model: Display: ZR-5800 320 x 240 dot matrix liquid crystal display with Backlight function Electronic unit Applications: Desk accessories: Activities, Contacts, Data Files, Notes, Documents, Outlines, Spreadsheets Calculator, Scrapbook, Filer, Search, Help, Tools and More Memory capacity: ZR-5700 1 MB (User area: Approx. 600 KB) Appointments capacity: Approx. 8,850 entries Contacts capacity: Approx.
Maximum data per entry: Documents: 16 Kbytes Outlines: 32 Kbytes for an entire outline, 2 Kbytes for each topic Contacts/Data Files: 2 Kbytes for text data, 61.7 Kbytes for graphics data Others: 2 Kbytes User interfaces: Touch panel, keyboard Other features: Secret function, data transfer, keyword search, messages, etc. Calculator Digits: Functions: 10 Addition, subtraction, multiplication, division; constant, square root, percent, memory calculation, date calculation, paperless printer.
General Power: Battery ( The EA-23E AC Adaptor and CE-BK1 battery pack are optional.) Operating: 3 V DC alkaline batteries (LR6 x 2) * Be certain not to use manganese or nickel cadmium batteries. These may be easily mistaken for alkaline or lithium batteries. Memory backup: 3 V DC, lithium battery (CR2032 x 1) Power consumption: ZR-5700 0.5W ZR-5800 0.9W (when the Backlight is on) Battery lifetime: Varies depending on usage. Operating ZR-5700 • 70 hours approx.
Memory backup: • 1 month approx. (with depleted operating batteries) • 5 years approx. (with replacement of depleted operating batteries). Operating temperature: 32° to 104°F (0° to 40°C) Dimensions: Open: 170(W) x 191(D) x 18(H) mm (6-11/16(W) x 7-17/32(D) x 23/32(H) inch) Closed: 170(W) x 100(D) x 25.4(H) mm (6-11/16(W) x 3-15/16(D) x 1(H) inch) Weight: ZR-5700 Approx. 380 g (0.84 lb) including batteries ZR-5800 Approx. 390 g (0.
Index A AC Adaptor 56 Accessing Entries using calendar views 124 Secret entries 86 Accessories 57, 97, 191 Activities 119 Appointment 125 Birthday/Ann 132 Calendar 119 Changing type 144 Holiday 134 To Do 136 Adding Labels 140 Picture to an entry 157, 180 Text to graphic entries 66 Topics 186 User's Cities 93 Add-on Software 37, 213 Deleting 215 Installing 214 Alarms Daily 94 Disabling all alarms 94 Appointments 131 Align 170 All Reset 234 Anniversaries 132 Appendices 229 Appointments 125 Alarms 131 Editing
B Backing up data 38, 206, 207, 210 Backlight 56 Setting 90 Battery Installing 10 Lifetime 37, 56, 242 Memory backup 236 Operating 236 Pack 56 Replacing memory backup 238 Replacing operating 236 Before use 47 Birthdays 132 Blocks of text Copying/moving 114 Working with 108 C Calculator 33, 57 Changing part 59 Inserting new values 59 Performing 57 With dates 60 With other entries 62 246 Calendar views 19, 119 Changing default 119 Day 120 Month 121 Week 123 Weekly Graph 123 Year 121 Canceling indents 172 C
Checking off To Do entries 139 Clock 14, 91 Collapsing 189 Communications applications 226 CompuServe Access 227 Connecting Fax/Modem 195 Contacts Finding 147 Making an entry 16, 146 Selecting a file 146 Setup 159 Conventions 44 Copying Blocks of text 29, 108, 114 Entries 115 Documents to PC files 181 Graphics to picture fields 157 Graphic sections 65 To Do entries 142 Cover sheet 198 Creating new entry 103 Cursor 106 Cut 108, 114 D Daily alarms Setting 93 Removing 94 Disabling 94 Databases 145 Data exchan
Scrapbook entries 69 Single entries 25, 113, 155 Text 107 To Do entries 144 Topics 188 Using tool bar 113 Desk accessories 57 Detail View 54, 98 Display Adjust LCD contrast 12 Adjust touch panel 13 Detail View 98 Index View 98 Layout 52 Symbols 53 Time/date 53 Documents 165 Adding a picture to 180 Exchanging with PC files 181 Find Text 168 Headers/footers 180 Make a Letter 21, 177 Page Setup 174 Spelling check 176 Tabs/indents 170 Text styles 169 Drag and drop 106 248 Drawing On Month calendar 122 Picture
F Families 188 Collapsing 189 Expanding 189 Restructuring 190 Fax 195 Cover sheets/headers 198 Directory 196 Log 202 Number field 160 Send 28, 200 Speed buttons 199 Fax/modem 36, 195 Fields 105 Moving between 107 Picture 156 File It 105 Filer 27, 40, 69 Drawer 70 Report 77 Filter 100 Deleting filtered entries 101 Turning off 101 Finding entries 109 (see also Search) Appointment entries 126 Scrapbook entries 64 Using calendar views 126 Using direct search 149 Using Index View 23, 109 Using keyword search 11
G Generate a Report 77 General operations 97 Getting started 47 GUI operation 51 H Headers Documents 180 Fax 198 Help function 55, 79 Holidays 134 Home City 14, 91 Inserting Page break 175 Text 107 Topic 186 Installing Add-on software 214 Batteries 10, 236, 238 PC cards 203 J Joining two topics 187 Jump To function 154 K I Import 223 Important points 9 IN folder 220, 222 Indents 170 Changing/Canceling 172 Setting 172 Index View 54, 98 Infrared transfer 219 Initializing Flash Memory cards 210 RAM cards 2
Link function 104, 150 Breaking links 155 Link by searching 151 Link To 104, 153 Making linked entries 150 Locking your unit 86 M Make a Letter 177 Manual dialing 202 Margins 174 Making secret entries 85 Memory cards 36, 207 Memory check 81 Memory expansion 207 Messages 226 Monthly goals 138 Month view 121 More 213 Movable window display 58 Moving Appointments 127 Between fields 107 Blocks of text 114 Cursor 106 Entries 115 Graphics sections 65 Topics 186 N New entries Based on existing 166 Creating 103 N
P Page break 175 Paper Size 174 Source 192 Paperless printer calculator 58 Part names and functions 48 Password Deleting/changing 87 Forgotten 87 Registering 80, 85 Paste 29, 114, 115 PC Files 215 PC Link 223 PC cards 36, 203, 205 Personal 80 Picture Adding to an entry 157, 180 Fields 156 In documents 180 Power AC Adaptor 56 Battery pack 56 ON key 48 Sleep function 56 Preferences 80, 191 Printing 252 Connections 192 Current display 194 Group entries 194 Page size/font type 174 Single entry 193 Printer emu
Remote Link 226 Replacing Memory backup battery 238 Operating batteries 237 Restoring data 209, 212 Review Notes 164 Ruler 171 S Scrapbook 32, 63 Scroll bars 51, 108 Search 22, 78, 109 (see also Finding entries) By Date 112 For information 22 Global Search 111 Keyword Search 110, 127, 139, 148, 167 Using Filer 112 Secret function 85 When using RAM cards 88 Selecting Calendar views 120 Data source 90 Date 124 Display View 98 Paper size/print font 173, 174 Topics 185 Send function 105 Sending a fax Automati
Software Add-on 37, 213 Sound setting 82 Speaker 197 Special characters 116 Specifications 240 Speed buttons 199 Spelling check 176 Splitting one topic into two 187 Spreadsheets 95 Stamps tool 67 Start-up display 15, 83 Subtopics (Children) 188 Symbols Display 53 On keyboard 53 Inserting 106, 116 T Tabs 170 Changing 171 Setting 171 Time management 119 Time stamp 116 To Do 18, 136 Checking off 139 Copying 142 254 Tools 30, 80, 191 Tool bar 52, 98 PC files 216 Topics 1 line/Full 184 Adding/Moving 186 Editi
U Unit to Unit transfer 220 Unlocking 86 User's City 92 Utilities 80, 191 W Weekly Graph view 123 Week view 123 Window display 58, 163 Wireless infrared transfer 192, 219, 220 Wizard (Sharp OZ-9000 series) 35 Word List 88 Editing/deleting words 89 Registering words 88 Using 89 Word wrap 173 World City 91 Z ZR-Pager 228 255
Contents Formatting cells .............................................. 13 Creating a chart .............................................. 14 General .......................................................... 1 Disclaimer and warnings ..................................... 1 Trademarks and copyrights ................................. 1 About this manual ............................................... 1 Important things to do ......................................... 2 Manual conventions ...................
How formulas work with the data in your worksheet .......................................................... 35 Types of formulas .............................................. 37 About built-in functions ...................................... 37 Guidelines for editing data or formulas ............. 40 Displaying the legend ........................................ 64 Exchanging the X and Y axes ........................... 64 Exiting and saving a chart ................................. 64 Saving a chart ...
Appendixes ................................................. 79 Appendix A: Menu Functions .......................... 79 In Index mode ................................................... 79 In Worksheet mode ........................................... 81 In Charts mode ................................................. 83 Appendix B: Function Reference .................... 84 Arithmetic functions .......................................... 84 Date/time functions ...........................................
Starting CompuServe Access Software ....... 117 Setting up your modem ................................ 118 Setting up connections ................................. 119 Connecting to CompuServe ......................... 120 Mail ............................................................ 121 Creating mail ................................................ 121 Sending mail messages ............................... 123 Getting mail messages ................................. 124 Reading mail messages off-line ..
Reading incoming messages ....................... 153 Searching messages .................................... 153 Commonly Asked Questions & Answers.... 154 Introduction .............................................. 157 What is Pager Access? ................................ 157 Starting ZAURUS Pager Access .................. 158 Obtaining a Pager Card and paging service ... 159 Setting up a paging service .......................... 159 Sending messages .......................................
– AT&T Mail – Quick Start ................................................ 189 Starting AT&T Mail Access ........................... 189 Setting up AT&T Mail Access ....................... 190 Creating a new message .............................. 191 Sending messages ....................................... 192 Receiving messages .................................... 193 Commonly Asked Questions & Answers.... 194 Introduction .............................................. 195 Obtaining an AT&T Mail account .
Appendix C:AT&T Mail login scripts .............. 239 AT&T Mail Direct ............................................. 239 REDI-ACCESS Packet (X.25) ......................... 239 LAS – Local Access Service ........................... 240 DATAPAC – DataPac in Canada ..................... 240 Login Script Commands ................................. 241 – Terminal – Terminal emulation ....................................... 257 Terminal display setup .................................. 257 Troubleshooting .....
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General About this manual Disclaimer and warnings NOTICE SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable as a result of improper use, repairs, defects, software error, or any other causes.
The indexes for these chapters are listed, separately, at the back of this manual. Manual conventions In this manual, screen menus, menu items and keys on the keyboard are in bold lettering. Important things to do 2 1. Read through the Quick Start section of each chapter. It will quickly get you up and running. Refer to the rest of the chapter for more details about particular operations. 2.
Spreadsheet Caution • Spreadsheet data in the ZR-5700/ZR-5800 cannot be backed up using Zaurus Data Exchange Utility for ZR-5000 (Data Exchange Utility version 1.02 or prior). • If you attempt to backup a ZR-5700/ZR-5800 with Data Exchange Utility version 1.02 or prior and then restore your data, all spreadsheet data will be lost. • Please be sure to use only version 1.1 or higher of the Data Exchange Utility with your ZR-5700/ZR-5800.
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Quick Start T his section is a quick start to setting up and running PenCell®, a spreadsheet application. On your unit, PenCell is referred to as SPREADSHEETS and indicated by the icon. Starting PenCell 1. Turn on the unit. 2. Touch .
Creating a worksheet Press NEW ENTRY. Saving a worksheet 1. Touch EDIT, then select “Save as....” 2. Type a file name that is 20 characters or less. 3. Touch OK. A new, blank worksheet appears in the display. The worksheet has the name [Untitled] until you save it and give it a name of your choice (20 characters or less).
Entering data in worksheet cells Touch cell C4 or press ENTER. Now you see 5 in cell B4. Selecting another cell signals that you are finished entering data into the current cell. To enter data in a worksheet cell: 4. Press 1 0. 1. 5. Press . The arrow keys move the selection to the adjacent cell in the direction of the arrow. 6. Press 1 5. Then touch E4. A cell is referred to by its column letter and row number (for example, cell B4).
Entering formulas 4. Touch cell C4. 5. Press 5, replacing the previous cell content. 6. Touch another cell (or press ENTER). To enter a formula in a worksheet cell: 1. Touch cell E4. 2. Enter B 4 + C 4 + D 4. 3. Touch another cell (or press ENTER). By default, formulas are automatically calculated and the results are displayed in the cell. When you select a cell that contains a formula, the formula appears in the edit bar. The formula appears in the edit bar.
Using built-in functions Built-in functions make it easier to enter complex formulas. The following example use the MAX function to determine the maximum value from data in a specified range of cells. 1. Touch cell F4. 2. Touch to use a built-in function. Scroll arrows The edit bar displays the function and its argument place holder. Now you can replace (values) by typing (for example, B4:D4) or by selecting a range of worksheet cells. 6. Drag the pen across the range B4:D4. 7.
Creating a worksheet from a template To create a new worksheet using a template: 1. While in the Index mode, touch the Templates tab to see the list of available templates. Editing data in a cell You can quickly replace a cell's contents by touching the cell to select it, then typing new data and pressing ENTER. Anything that was in the cell is replaced. But if you want to edit parts of the data or formula in a cell, first select the cell, then touch in the edit bar.
£ £ £ £ • Touch a cell to select it. • Touch a column heading to select all cells in the column. • Touch a row heading to select all cells in the row. • Touch All to select all cells in the worksheet. • Drag the pen across several cells to select the range of cells. • Press 2nd and touch a cell to extend or reduce a selection. £ To select cells: • Drag the pen to the edge of the worksheet to select a range that extends past the edge of the display.
Moving and copying data To move the contents of a cell or range: 1. Select a cell or range. 2. Touch and hold the pen within the selection and drag the selected cell or range to a new location. This is the new location where the highlighted data will be moved to. To copy the contents of a cell or range: 1. Select a cell or range. 2. Press 2nd. 3. Touch and hold the pen within the selection and drag the selected cell or range to a new location.
Navigating the worksheet Below are some guidelines for moving around the worksheet: • Touch the up or down arrow in the scroll bar to display cells in rows above or below those in the display. • Touch the left or right arrows in the scroll bar to display cells in columns left or right of those in the display. • Touch within the scroll bar to page to the next position in the worksheet. • Drag the scroll button in the scroll bars to jump to the corresponding position in the worksheet.
Creating a chart To create a chart: 1. In the Worksheet mode, select the cells containing the data you want to chart. Select a range of cells to create a chart. 2. Touch EDIT, then select “New Chart.” Chart legend 14 To change the chart format Touch PIE, LINE, COLUMN, or STACK. To save the chart Touch VIEWS, then select “Worksheet.” When prompted, enter a chart title.
Commonly Asked Questions & Answers Q: A: I want to print or Fax a worksheet. Is there any way to accomplish this? Yes. You have three options although PenCell does not support Print or Fax directly as other applications do. 1) You may use the 2nd P (PRINT SCREEN) key. This sends the screen image to a printer that is connected to your unit using the optional cable or infrared adapter. 2) Select the range of cells or display a Chart (in Chart mode) you wish to print.
Q: A: Q: A: Is there a shortcut for moving and copying cells? Yes. You can “drag and drop” selected cells to move them anywhere in the worksheet. To copy the selected cells, press 2nd before you drag and drop. PenCell automatically maintains the cell references and dependencies that the moved or copied cells contain. Can I import very large spreadsheets from a desktop computer to PenCell? It depends on the size and complexity of the spreadsheet.
Introduction T his section gives you general information about the unit's Spreadsheets operations. Starting PenCell 1. Turn on your unit. 2. Touch . When you start the application, you enter the Worksheet mode and see a display like this: The display you see when you enter the application is the same display that had been present when you last used the application.
Selecting display modes Once in PenCell, you can move between three display modes: Index, Worksheet, and Charts. Each mode has its own appearance and purpose. To change to another mode, touch VIEWS and select the appropriate mode. Index mode The Index mode shows you a list of templates and a list of the worksheets you have named and saved. The primary functions of Index mode are to: • Open an existing worksheet. • Create a new, blank worksheet. • Create a new worksheet using a template.
Worksheet mode Chart mode The Worksheet mode lets you create and edit one worksheet at a time. By default: • Calculated results of formulas are automatically displayed in the worksheet cells. • New results are automatically calculated and displayed if you change data or formulas in the worksheet. The Chart mode gives you the power to graphically display meaningful interpretations of your worksheet data.
Getting to know PenCell PenCell operates like other applications on your unit, except that it does not directly support printing or faxing. You must use the Copy Image command to paste into Scrapbook or Documents. You may then print or fax from Scrapbook or Documents. Tool bar There is a special tool bar for each application.
The pop-up menu In the worksheet mode, the popup menu is available for quick access to frequently used operations. Press 2nd MENU to display the pop-up menu. Keyboard shortcuts Many operations in PenCell have keyboard equivalents. Refer to Appendix D, “Keyboard Reference” for a summary of keyboard operations. If a menu option has a keyboard equivalent, it appears beside the command in the menu. For example, to copy a selected item, touch EDIT and then select “Copy,” or press 2nd C.
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Creating a Worksheet T his section describes ways to create and work with worksheets Three ways to start a worksheet You can start a worksheet in any of the following three ways: • Create a new, blank worksheet. • Create a new worksheet using a template. • Open an existing worksheet. Starting with a new worksheet You can create a new worksheet in either the Worksheet or Index mode. To create a new, blank worksheet: Touch EDIT, then select “New Worksheet,” or press NEW ENTRY.
Saving a worksheet Starting with a template Name and save a worksheet in the worksheet mode, as follows: PenCell includes worksheet templates that can save you time when you create a new worksheet. When you choose a template, a new worksheet opens in the worksheet mode with useful data and formula and sample data already entered. 1. Touch EDIT and select “Save as....” To create a new worksheet: 2. Type a worksheet name. The name must be 20 characters or less and can include letters or numbers. 3.
3. 4. Touch the highlighted template or press ENTER. A new worksheet based on the template opens so that you can modify it, if necessary, or add data. Touch EDIT and select “Save as...” to name and save the worksheet. Starting with an existing worksheet Another way to create a new worksheet is to open an existing one, save it with a different name, and use the copy as a starting point for a new worksheet. To create from an existing worksheet: 1.
Entering data 2. Press ENTER, or touch the selected worksheet, or touch VIEWS and select “Worksheet.” The selected worksheet opens in the worksheet mode. 3. Touch EDIT and select “Save as....” 4. Type a new worksheet name. 5. Touch OK. To enter data in a worksheet: 1. Touch a cell to select it. The cell becomes highlighted and the cell reference appears in the cell indicator. See “Entering formulas,” later in this section for more information about cell references.
3. When you are finished entering, select a different cell (or press ENTER). The data now appears in the worksheet cell. £ Type the data you want the cell to contain. The maximum number of characters in a cell is 255, excluding the “quotes” that PenCell adds around text labels. Press , , , or £ to complete data entry and move cell highlighting in the direction of the arrow. £ By default, all the cells in the worksheet have the General cell type so they can contain numbers, labels, or formulas.
Entering data with the 10-Key Pad Entering labels PenCell includes a 10-key Pad that allows you to enter numeric data with the pen in a cell. If you add text to a cell, PenCell assumes that the text is a label and automatically adds quotes around it. The quotes only appear in the edit bar after you enter the label. They are not displayed in the worksheet cell. To use the 10-Key Pad: 1. Touch SHOW and select “Show 10-Key Pad.” The 10-key pad appears in the display.
Entering labels from the Word list The WORD key provides a quick alternative to typing words that you use frequently, such as your company name or logo. Refer to the other Operation Manual for information about storing words or phrases using the WORD key. Selecting cells Many worksheet functions operate on selected cells only. Selecting a cell distinguishes it from others in the worksheet. When a cell is selected, it is highlighted.
Entering formulas To select a column or row: Touch the column or row heading. To select multiple adjacent columns or rows: Drag through column or row headings. Formulas make your worksheet an interactive calculating machine that not only lists raw data, but also calculates useful results based on that data. To enter formulas in the worksheet: 1. Touch a cell to select it. The cell becomes highlighted.
Wnen the cursor blinks in the edit bar, you can edit your formula using copy, cut and paste operations, and you can move the cursor using the arrow keys. Touch EDIT and select “Undo” if you enter something by mistake. Undo returns the worksheet to its status prior to the last operation. Automatic or manual recalculation When you edit worksheet data or formulas, results of formulas need to be recalculated. Recalculating is automatic by default, but you can also choose manual recalculation.
To control performance, you can specify the number of iterations: 1. Choose Recalc Options... in the UTILS menu. The greater the number you enter for iterations, the more accurate the result of circular computations will be, but the longer it will take to arrive at that result. 2. Touch OK to close the dialog box and to cause the new iteration count to take effect. The iteration count for a worksheet is saved with its name and other characteristics.
Two ways to enter cell and range references in formulas As you enter a formula, you have two ways to insert a cell or range reference: To use a built-in function: 1. Select a cell. 2. Touch (or touch UTILS and select “Insert Function....”) 3. Scroll through the list by touching the up and down arrow. Touch the white area above or below the scrolling button to move one page up or down. 4. Touch a function to select it or touch SUM(), AVERAGE(), or COUNT() for the respective function.
34 5. Touch Insert to add the selected function and its argument place holder to the formula in the edit bar. Functions that require a specific type of argument include a place holder to remind you what argument to add. (See “Syntax of funcitons,” for details about arguments.) The place holder is highlighted so all you need to do is type the argument or touch a cell to enter the cell reference. 6. Enter the function argument, if necessary.
How formulas work with the data in your worksheet A worksheet formula can be a simple arithmetic operation, such as 5 + 2, or a complicated operation, such as determining the net present value of a series of future cash flows based on data present in worksheet cells. Use cell and range references to identify the data used in formulas. A cell reference identifies one cell by its column letter and its row number, such as C3.
Ranges Order of precedence in calculations A range is a rectangular block of adjacent cells in the worksheet. A range can be one or more rows, one or more columns, or a group of cells in adjacent rows and columns. Use ranges in commands and formulas to perform operations on more than one cell at the same time. The following table shows the arithmetic, relational, and logical operators you can use in formulas and their order of precedence.
Types of formulas About built-in functions There are three types of formulas: numeric, logical, and date. A formula can include one or more built-in functions. You can include built-in functions in your worksheet by typing them or, more simply, by inserting them using the icon. See Appendix B, “Function Reference” for details. This section gives you some general information about using the functions.
Financial Calculate annuities, loan payments, cash flows, and so on. These include: DDB, FV, IRR, NPER, NPV, PMT, PV, RATE, SLN, SYD. For the remainder of the functions, the syntax is: FUNCTION (argument1, argument2,...,argumentN) Where: Logical Compute the results of conditional formulas. These include: AND, FALSE, IF, NOT, OR, TRUE. Relational Operators Perform mathematical comparisons. These include: <, <=, <>, =, >, >=. Statistical Perform calculations on lists of values.
Functions and their arguments Supply the information PenCell needs to carry out a function. For example, when PenCell comes across the function SUM(A4:A20), the argument A4:A20 tells PenCell to add the values in the range extending from A4 to A20. The number and type of arguments required varies by function. The functions in the function list of the PenCell formula editor display a template of the arguments that each function requires.
Editing a worksheet Select the cell that you want to change. The cell contents appears in the edit bar. 2. Touch within the edit bar (or press ENTER) to obtain the blinking edit cursor that indicates you are ready to edit. Now you can use any of the editing techniques described below in “Guidelines for editing.” If you start to type immediately, before you obtain the blinking cursor, the original cell contents disappear from the edit bar and are replaced by what you type. 3.
Moving around a worksheet Your unit displays a portion of the cells in a worksheet at one time. There are several methods to display other parts of the worksheet. You can move around the worksheet in the following ways: Going to a specific cell 1. • Touch the scroll arrows to move the worksheet one row or column at a time in the direction the arrow points. • Touch in the scroll bar or drag the scroll button to move a proportional distance in the worksheet. The display changes after you lift the pen.
Finding cell contents Another way to move the worksheet display is to find specific cell contents. You can find a value, label, or formula. Note, however, that the search is not casesensitive. NOTE By default, formulas do not appear in cells, the value calculated by the formula is displayed instead. Before you can search for a formula, you need to show formulas by touching SHOW and selecting “Show Formulas.” See “Formatting a worksheet” for more information. To find cell contents: 1.
A white outline appears around the selected cell or range. Copying and cutting using menu commands 1. Select the cell or range whose contents you want to copy or cut. 2. To copy, touch EDIT and then select “Copy.” To cut, touch EDIT and then select “Cut.” The contents of the cell or range disappear. 3. 4. Drag the outline to the new location.
NOTE If you copied or cut a single cell, but selected a range of cells prior to pasting, the cell's contents are repeated throughout the range. If you cut or copy a range and select a range of a different size prior to pasting, an error message is displayed unless the new range size is a multiple of the range you cut or copied. If you select one cell to paste a range of cells, the full range is pasted in, with the selected cell as the top left cell of the pasted range.
Copying and annotating a worksheet Copying formulas To copy the current worksheet as an image that you can paste in the Scrapbook or Documents application: 1. Select the cells you want to copy. To speed up building formulas in a worksheet, you can copy a formula to a number of continuous cells, and the contents of the formulas automatically adjust themselves to the new locations. 2. Touch EDIT, then select “Copy Image.” To replicate a formula: 3.
Clearing data Sorting You can clear the contents of a cell or range without by: • Using the Clear command or DEL. • Using the Cut command or 2nd X. You can sort a range in ascending or descending order based on the key cell you enter. If you sort by rows, the order of the rows is changed. If you sort by columns the order of the columns is changed. To remove data from your worksheet: To sort a range of cells: 1. 2. Select the cell or range that contains data you want to remove. Select the range.
3. 4. Select your sorting criteria by touching your choices in the Sort window. For example, if you choose rows, ascending, and D5, the data in the selected range, C4:E7, are rearranged with the data in cells D4 through D7 in increasing order. To add new, empty cells to your worksheet: 1. For example, to add a new, blank column or row to the worksheet, select the column or row that currently occupies that location. Touch Sort.
Formatting a worksheet To delete cells from your worksheet: 1. 2. 3. Select the cell or range that you want to delete. Touch CELLS, then select “Delete....” If the range is not a row or column, then the following dialog box appears. Decide whether to shift the selected cells up or to the left after deletion. Then touch OK. NOTE #REF appears in a cell containing a formula if you delete a cell that is referred to in the formula or if you delete an entire range that is referred to in the formula.
Worksheet Characteristic Default Setting Hiding or displaying gridlines Hide or display gridlines Gridlines displayed Display values or formulas Values displayed Touch SHOW, then select “Hide Gridlines.” To redisplay them, touch SHOW and select “Show Gridlines.” Any changes in this setting will affect only this worksheet.
If the formula is too long to fit in a cell, you only see the part that fits in the cell (unless the adjacent cell is empty). Any change in this setting will affect only this worksheet. Showing full screen To view more cells, you can set the display to full screen. Touch SHOW, then select “Show Full Screen.” If you want to see the formula in one cell without reformatting the entire worksheet, touch the cell to select it. The formula appears in the edit bar.
Displaying or hiding column/row labels Setting title Touch SHOW, then select “Hide Column/Row Labels.” To redisplay them, touch SHOW and select “Show Column/Row Labels.” Use Set Title to create stationary table headings. This enables you to scroll through multiple pages of data while the appropriate row or column labels remain stationary and visible.
Rows above and columns to the left of the selected cell are indicated by dark lines that divide the display into panes. When you scroll up and down, column labels appear on each page and when you scroll left and right, row labels appear on each page. modified: 1. Touch UTILS. 2. Select “Turn Protection On.” If you select a cell in column A or row 1 before you choose Set Titles, the display is divided into only two panes and scrolling is impacted in only one dimension. 1.
When you activate the protection status of the worksheet, the undo and redo operations are cleared from the memory. That means you will not be able to undo or redo operations you performed prior to activating worksheet protection. In addition, when the worksheet protection status is active, you cannot move cells. You can control cell characteristics for a selected cell or range. The following table shows cell characteristics and the default settings.
1. 2. 3. Select the cell or range you want to format. (To change the default setting of worksheet, select All instead.) Touch FORMAT, then select “Format....” Choose a cell type, then touch OK. If you select the Number or Date/Time cell type, you also need to choose a format option from the pop-up menu. 54 The following table describes the available cell types. Cell Type Number Description If the cell contains a value, it is displayed in one of the following formats: Format Name Example nnnn.
Cell Type Description Date/Time Displays cell content in one of the selected date/time format. Date/time formats are: Format Example DD-MMM-YY 28-Dec-96 DD-MMM 28-Dec MMM-YY Dec-96 HH:MM:SS (AM/PM) 02:34:51 AM HH:MM (AM/PM) 02:34 AM MM/DD/YY 12/28/96 MM/DD 12/28 HH:MM:SS 02:34:51 (24 hour) HH:MM 02:34 (24 hour) General By default, all cells have the General format until you change them. • General cells can contain a value, formula, or label. • If you enter a number in a General cell, it is right justified.
To reverse a format change, touch EDIT, then select “Undo.” Decimals When a cell has the number cell type, you control the decimal points displayed in the cell from the Format dialog. To specify decimal points for the NUMBER cell type: 56 1. Select a cell or range. 2. Touch FORMAT, then select “Format....” 3. Touch Number. 4. Enter a value between 0 and 15 in the box beside Decimals. 5. Touch OK.
Alignment Alignment determines where cell contents appear relative to the edges of the cell. General alignment is the default. With General alignment, numbers, dates and times are right justified, and labels are left justified. Changing font style Cells can include bold, italic, or plain characters that you can combine with underlining. The default font style is plain. To change the font style for a cell or range: To change the alignment for a cell or range: 1.
Drawing borders You can add borders to one or more cells in a worksheet. 58 1. Select the cell or range you want to change. 2. Touch FORMAT, then select “Borders....” 3. Touch one or more of the checkboxes, as required. 4. Touch OK. NOTE • When the dialog is opened Outline is unchecked. • For multi-cell selection the other buttons are initially grayed. • When Outline is not checked, the other buttons control all the borders of the selected cells.
Adjusting column and row size You can easily change the column width or row height in a worksheet. 1. Select a column or row heading. 2. Touch CELLS then select “Set Column/Row Size.” If necesary, you can drag the dialog box to a different location. 3. Touch and hold the pen tip in the center of any selected column or row heading. 4. Holding the pen tip in the display, drag left or right to change the size of columns or up or down to change the size of rows. 5.
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Working With Charts Creating a chart You can create and save one or more charts for your worksheet. C harts are a visually compelling way of presenting many kinds of worksheet information. To create a new chart, you need to start in the Worksheet mode: 1. Select the range of cells containing data you want to chart. The cells you select in the Worksheet mode form the basis of the chart. The row above the selected range determines the horizontal axis labels.
Formatting a chart 2. Touch EDIT, then select “New Chart.” The number of bars comes from the number of rows in the selected range. The default chart display is a column chart. You can display the same data in a pie chart, line chart, or stack chart. In addition you can add a chart title, add gridlines, remove the chart legend and reverse the chart axes. Chart title Grid lines The horizontal (X) axis labels come from the row above the selected range.
Pie charts Column charts A pie chart shows the data from one column in the selected range as percentages of a whole. A column chart displays all the data for each row or column in the worksheet as a single column, with each category of data distinguished by its pattern. Line charts A line chart shows the individual values of selected data connected by a line.
Chart titles Exchanging the X and Y axes You can add a chart title to enhance your chart, as follows: When you originally create your chart, the horizontal or x axis is determined by the data in the selected rows. The vertical or y axis comes from the data in the selected columns. You can switch the axes so the x axis comes from column data and y axis comes from row data. 1. Touch EDIT, then select “Chart Title....” 2. Type a chart title, up to 25 characters. 3. Touch OK.
2. If the chart does not have a title yet, the following window appears. Type a chart title and then touch OK. A prompt will indicate the chart has been saved to the current worksheet. The name of the worksheet in which the chart is saved does not appear in the Chart mode. To see the name of the worksheet, go to the Worksheet mode or touch VIEWS then select “Charts....” 3. The next display depends on the mode change you selected. • “Worksheet” returns you to the worksheet display.
Duplicating a chart You can make a new chart by duplicating an existing one, then change its content, for example. 1. While viewing a chart, touch EDIT, then select “Duplicate Chart....” 2. Charge the suggested chart title, if necessary. Then touch OK. Deleting a chart Printing and adding mark-ups to a chart The unit's Documents or Scrapbook applications include operations that enable you to print graphics like your PenCell. Scrapbook has graphic options to edit the image directly.
Managing Worksheets I ndex mode includes file management operations, as well as operations for importing and exporting worksheet files, creating a new file from a template, and opening saved worksheets. Index mode operations Index mode provides you with tools for managing worksheet files.
Managing worksheets The Index tab mode provides you with worksheet management operations. Some operations require that a worksheet be selected. Touch a worksheet to select it. Duplicating a worksheet 1. Select the worksheet you want to duplicate. 2. Touch EDIT and select “Duplicate Worksheet....” 3. Type a name for the duplicate Worksheet. 4. Touch OK. NOTE Links are not duplicated. 68 Changing a worksheet name 1. Select the worksheet you want to rename. 2.
Deleting worksheets To delete all worksheets: To delete a worksheet: 1. Touch EDIT, then select “Delete Group....” 1. Select the worksheet you want to delete. 2. 2. Touch EDIT, then select “Delete Worksheet.” If your unit is locked, a message appears to prompt you to unlock it before performing the delete operation. Touch OK. If your unit is not locked, the following window appears: 3. Touch Yes to confirm that you want to permanently delete the worksheet. 3. Touch Delete to delete. 4.
Transferring worksheets Making a secret worksheet You can turn a normal worksheet into a secret worksheet, or vice versa. When your unit is locked, secret worksheets are not shown in the Index mode and cannot be opened, viewed, deleted, copied, renamed, or set to Normal. You can transfer worksheets to another unit using the built-in infrared ports or direct cable connection. You can also exchange files between PenCell and PC Files. Unit to unit transfer 1.
3. Set the Unit to Unit Path on both units to the correct option. 4. Touch OK on both units. To quit during the transfer, press [ON]. The data is transferred as PenCell data (but not assigned to Filer’s IN folder). To transfer a worksheet via the infrared port, you can also use the following simpler method: 1. Make sure you are either in the Worksheet mode, or if you are in the Index mode you have selected a worksheet from the Worksheets tab. 2.
Getting a worksheet from a PC File 72 1. While in the Worksheet mode or the Index mode, touch SEND, then select “Get from PC Files....” If the worksheet has not been saved, you will be prompted to do so; otherwise the following dialog box appears. 2. From the Select a File pop-up menu, select the data source, then select a file from the list. 3. If necessary, change the suggested worksheet title. 4. Touch OK.
Replacing with a PC File 1. Make sure you are either in the Worksheet mode, or if you are in the Index mode you have selected a worksheet from the Worksheets tab. 2. Touch SEND, then select “Replace with PC File....” 3. Select data sorce, Main Unit or PC Card. Select the PC file. Touch OK. 4. Touch OK. Data in the worksheet is replaced with the new one. NOTE • PenCell can read Excel 3.0 and 4.0 files. It writes Excel 4.0 files. See Appendix E on file compatibility.
Linking a worksheet Linking with Contacts or Data Files entries You can link a worksheet. When linked, the entry in the Worksheets tab of the Index mode contains the following icons: Contacts only 1. Data files only Contacts and Data files Make sure you are either in the Worksheet mode, or if you are in the Index mode you have selected a worksheet from the Worksheets tab. 4. Select an entry to link by checking the box (Contacts in this example). Viewing linked entries 2.
Setting the workspace size By default, PenCell has 128KB of workspace size. You can add more to the workspace size so that you can work with larger worksheets. NOTE If you set a value for the extra workspace, then when you look at the user memory (by touching Memory in TOOLS), this is indicated by the gray, shaded portion in the memory graph. To set the workspace size: 1. While in the Index mode, touch SETUP and select “Workspace Size....” 2.
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Troubleshooting T his section answers questions you may have when using PenCell. Troubleshooting checklist ❐ A formula entered into a cell remains as text and no calculation is performed. • Make sure the cell has not been formatted to label. • Touch SHOW, then select “Hide Formulas” if it appears on the list. ❐ Cannot find a menu command to remove the 10-Key Pad from the screen. • When the 10-Key Pad is no longer needed, touch CLOSE on the key pad to close it.
❐ A formula does not calculate as expected. • Make sure the order of precedence is correct. If necessary, use parentheses to overwrite the normal order of precedence. • Touch UTILS, then select “Recalc Options....” Then see if Auto Recalculation is checked. If Auto Recalculation is not checked, you can perform calculation manually by touching UTILS and then selecting “Calculate Now!.” ❐ #REF appears in a cell. • Reference is made to a cell that no longer exists.
Appendix A: Menu Functions Appendixes Appendix A: Appendix B: Appendix C: Appendix D: Appendix E: Menu Functions Function Reference Spreadsheet Limits Keyboard Reference File Compatibility Menus and functions are available depending on which mode you are in: Index, Worksheet, or Charts. In Index mode VIEWS menu Index Use the Index mode to manage worksheets and templates. See page 18. Worksheet Use the Worksheet mode to work on the contents of a worksheet. See page 19. Charts...
EDIT menu SEND menu New Worksheet Creates new worksheet. See page 23. Unit to Unit... Worksheet Title... Changes the worksheet title. See page 68. Duplicate Worksheet... Makes a copy of the current worksheet. See page 68. Delete Worksheet Deletes the current worksheet. See page 69. Delete Group... Deletes group of worksheets. See page 69. Secret Entry Normal Entry Turn the worksheet secret. See page 70. Turn the worksheet normal. See page 70. LINK TO menu 80 Contacts...
In Worksheet mode Show/Hide 10-Key Pad Shows or hides the 10-key numeric pad. See page 28. VIEWS menu Index Use the Index mode to manage worksheets and templates. See page 18. Worksheet Use the Worksheet mode to work on the contents of a worksheet. See page 19. Charts... Use the Charts mode to create and manage charts. See page 19. FORMAT menu Format... Changes the way contents of the selected cells should be displayed. See page 56. Font Style... Changes the font style of the selected cells.
Set Column/Row Size Sort... EDIT menu Changes column or row size. See page 59. New Worksheet Opens a new worksheet. See page 23. Sorts the selected cells. See page 46. New Chart UTILS menu Worksheet Title... Find... Finds desired data in the worksheet. See page 42. Go to... Jumps to the desired location in a worksheet. See page 41. Turn Protection On/Off Protects or unprotects the worksheet. See page 52. Set/Unset Titles Sets or unsets the worksheet title. See page 51, 52.
Secret Entry Turns the worksheet secret. See page 70. Normal Entry Turns the worksheet normal. See page 70. LINK TO menu Contacts... Links the current worksheet to a Contacts entry. See page 74. Data Files... Links the current worksheet to a Data Files entry. See page 74. SEND menu Unit to Unit... In Charts mode VIEWS menu Index Uses the Index mode to manage worksheets and templates. See page 18. Worksheet Uses the Worksheet mode to work on the contents of a worksheet. See page 19. Charts...
Appendix B: Function Reference EDIT menu New Worksheet Opens a new worksheet. See page 23. Chart Title... Changes the chart title. See page 64. Duplicate Chart... Makes a copy of the current chart. See page 66. Delete Chart Deletes the current chart. See page 66. Delete Group... Deletes group of charts. See page 66. Copy Image The following built-in functions are available for inclusion in spreadsheet formulas. Each function is described in detail below.
ABS(value) Returns the absolute value of value. LOG10(value) Example: ABS(54) returns 54. ABS(-54) returns 54. EXP(value) Returns e raised to the power of value. e is a constant equal to approximately 2.718281828459045. Example: LOG10(86) returns 1.934498451. MOD(value, base) Returns the remainder (modulus) after value is divided by base. Example: EXP(4) returns the approximate value of 54.5982. INT(value) Returns the largest integer less than value. Example: INT(128.35) returns 128 while INT(-128.
SUM (values...) Returns the sum of all the values in list of arguments. Example: SUM (23,293,-97,63) returns 282. SUM (A1:A4) returns the sum of values in cells A1 to A4. Date/time functions All time functions use a 24-hour clock. TODAY() Returns the current date (from the system clock) as a serial number. If the cell is formatted with the date/time format DD-MMM-YY, this serial number is displayed as the current date.
TIME (hour, minute, second) Returns the fractional value of a particular time, where hour is a value from 0 to 24, minute is a value from 0 to 60, second is a value from 0 to 60. Example: TIME (15,32,39) returns 0.647674 which is the fractional number representing 15 hours, 32 minutues and 39 seconds. In this encoding, 0 hours is represented by the value 0 and 24 hour is represented by 1. DATEVALUE(date_text) Converts its argument to a numeric serial value counting the days since the first day of 1900.
Extracting information from date and time representations There are six functions for extracting information from date and time representations: DAY(date) MONTH(date) Returns the value of the day in date, which is an integer in the range 1 to 31. Example: HOUR(TIME(15,08,0)) returns 15. HOUR(“15:08:0”) returns 15. MINUTE(time) Returns the value of the minute in time, which is an integer in the range 0 to 59. Returns the value of the month in date, which is an integer in the range 1 to 12.
Computing with date and time representations You can use date and time representations in arithmetic expressions. For example: Financial functions In the following table, the optional parameters are shown in italic. date_representation + days Returns a new date plus a given number of days (days). date_representation - days Returns a new date minus a given number of days (days). date_representation_date - representation Returns the number of days difference between the two dates.
IRR(range, guess) Calculates the internal rate of return for a range of values that occur at equal and regular intervals. guess is a starting approximation to the expected result, or assumed to be 0.1 (10%) if omitted. Example: IRR(C9:G9) returns -2.12% where C9:G9 contains (-70000, 12000, 15000, 18000, 21000). IRR(C9:E9, -10%) returns -44.35% (same interval as above.
PV(rate, nper, pmt, fv, type) Computes the present value for a fixed payment pmt made for the number of periods nper, at a fixed interest rate. It assumes the future value to be 0 if fv is omitted, assumes the payments are made at the end of the periods if type is 0 or omitted, and at the beginning of the month if type is 1. Example: PV(7.5%,20,-10000) returns 101944.91. PV(0.08/12,12*20, -500, 10000,1) returns 58145.95.
Logical functions Logical functions let you use conditions in building formulas. Use them when you want the outcome of a computation or a returned value to determine some other value assignment or to control the sequence of operations. You can also use logical functions to determine values and control operations when error conditions occur and when special input types are used. Using logical functions to test for such conditions helps you avoid errors which might otherwise ripple throughout the spreadsheet.
Miscellaneous functions CHOOSE(index, values ...) Chooses a value from a list. If index evaluates to 1, the first value is returned; if it evaluates to 2, the second value is returned and so on. Example: CHOOSE(4, “mon”, “tue”, “wed”, “thur”, “fri”) returns “thur”. COLUMNS(range) Returns the number of columns in the range. Example: COLUMNS($A$8:$K$9) returns 11. HLOOKUP(key, range, row) Looks in the first row of the range for the largest value that is less than or equal to key.
ISNA(value) Returns TRUE if value is the error value NA (Not Available), and FALSE, otherwise. Example: ISNA( NA() ) returns TRUE. ISNUMBER(value) Returns TRUE if the value is a number, and FALSE, otherwise. Example: ISNUMBER(D21) returns TRUE where D21 has the value 298. NA() Returns the error value NA (Not Available). If a formula refers to a cell having value NA, the formula also returns NA.
Relational functions Statistical functions Relational functions operate on numeric values, references to numeric values, and labels. For statistical functions that accept a list of values as arguments, the values can be any combination of numbers, numeric formulas, cell references, and cell ranges. value1 < value2 Returns TRUE if value1 is less than value2, FALSE otherwise. Example: 5<7 returns TRUE. value1 <= value2 Returns TRUE if value1 is less than or equal to value2, FALSE otherwise.
MAX(values...) MIN (values...) Returns the largest value in the argument list. Trigonometric functions Example: MAX(12, 29, 8, -39) returns 29. Trigonometric functions operate on numeric values or references to numeric values. The angle values are generally expressed in radians. Returns the smallest value in the argument list. ACOS(value) Example: MIN(-5, 29, 32, 7) returns -5. Returns the arccosine of a value. The value cannot be less than -1 or greater than 1. Example: ACOS(-0.5) returns 2.094.
COS (value) Returns the cosine of a value which is an angle. Example: COS(1.047) returns 0.500171. SIN (value) Returns the sine of a value which is an angle. Example: SIN(PI()/2) returns 1. TAN (value) Returns the tangent of a value which is an angle. Example: TAN(2.328) returns -1.058041.
Appendix C: Spreadsheet Limits The following table summarizes the spreadsheet limits: Description 98 Minimum Maximum Number of columns 64 Number of rows 128 Charts saved in worksheet 0 Rows in a chart 1 40 Columns in a chart 1 40 Nesting level of parentheses in a formula 0 12 20 Description Minimum Maximum Iteration epsilon 1e-6 99 Number of characters in a cell N/A 255 Number of decimal places in numerics 0 15 File size Number of arguments in a function var-arg function li
Appendix D: Keyboard Reference The following table summarizes the keys for use in the three modes: • Index mode (Worksheets tab, Templates tab) • Worksheet mode • Charts mode Key Index Mode (Worksheets tab) Index Mode (Template tab) Worksheet Mode (When Editbar inactive) ENTER View worksheet Open template Enter editbar mode DEL Delete worksheet Chart Mode Clear Delete chart CANCEL/ON/QUIT Cancel edit bar mode View worksheet RETURN ↵ Go to first column of next row NEW ENTRY New worksheet
Key Index Mode (Worksheets tab) SHIFT+UP Worksheet Mode (When Editbar inactive) Chart Mode Extend selection upward £ SHIFT+RIGHT £ Extend selection to the right SHIFT+LEFT £ £ Extend selection downward Extend selection to the left SHIFT+DOWN 100 Index Mode (Template tab) GET Unit to Unit Get operation Unit to Unit Get operation Unit to Unit Get operation SEND Unit to Unit Send operation MENU Open VIEWS menu Open VIEWS menu Worksheet: open VIEWS menu Full screen: collapse and open V
Key Index Mode (Worksheets tab) Index Mode (Template tab) Worksheet Mode (When Editbar inactive) 2nd + X Cut 2nd + C Copy 2nd + V Paste 2nd + Z Undo 2nd + A 2nd + P Chart Mode Copy image Redo Print screen Print screen Print screen 2nd + Y Use plain font style 2nd + U Use underline font style 2nd + I Use italic font style 2nd + O Use bold font style 2nd + F Open find dialog Print screen 101
Appendix E: File Compatibility PenCell can read Excel 3.0 and Excel 4.0 files. It writes to Excel 4.0 files. Only a subset of Excel’s features and functions are supported in PenCell. Unsupported functions, after being imported into PenCell, evaluate to error value and are displayed in edit bar with the prefix XL_ (such as XL_DMAX(...)).
Communication Applications 103
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Before you start T he unit must be connected to a modem in order to use a communication software. You can use either the SHARP CE-FM4 Fax/Modem or a PC Card modem. Connecting to a modem Connecting to the SHARP CE-FM4 Fax/ Modem 1. Make sure the unit is turned off. 2. Slide up and remove the protective cover of the unit's Computer Link Port to expose the 15-pin connector.
Connecting to a PC Card modem Be sure to use only a recommended PC Card modem. Using card modems that are not recommended may result in damage to the main unit and/or loss of data. If you are not sure whether a particular modem is compatible, consult your SHARP dealer. You also need the modular telephone cable supplied with the modem to complete the steps below. The variesvaries Theconnection connection with the PCMCIA card. with the PC card. 106 1. Make sure the unit is turned off. 2.
CompuServe Quick Start ............................................................... 109 Commonly Asked Questions & Answers .............. 115 Introduction ............................................................. 117 Mail ........................................................................... 121 Forums ..................................................................... 126 Executive News Service ......................................... 133 Other Functions ....................................
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Quick Start T his section is a quick start to setting up and running CompuServe Access Software. Starting CompuServe Access Software 1. Touch TOOLS. This section assumes you have already joined CompuServe. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch the CompuServe icon twice. If the unit is locked, you need to enter the password. The main screen will appear.
Setting up your modem 1. 110 From the main screen, touch Setup, then touch the Modem Setup tab. 2. Make any necessary changes to these settings. 3. Touch OK to save the changes. Setting up connections You can connect to CompuServe from different places or via different networks, as follows: 1. From the main screen, touch the Setup button. 2. Touch Add and enter a new connection name. Then touch OK. 3. Enter your name, ID, password, and access number. Use NEXT/PREV keys to move between fields.
Connecting to CompuServe After you have set your modem and connection preferences, you are ready to connect to CompuServe. 1. From the main screen, use the Connection pop-up menu to select a connection. 2. Touch the icon then OK to connect to CompuServe. To disconnect To disconnect, touch . NOTE Many operations in CompuServe can be done both online and off-line.
Creating Mail 1. If necessary, touch MAIN to go back to the main screen, then touch the OUT tray. 2. From the Mail index view, touch EDIT, then select “Create Mail” 3. 112 Touch To: to display the following screen. 4. Use the Type: pop-up menu if the recipient is on a network other than CompuServe. Select a name from the Address Book list, then touch To:, Cc: or Bcc: to put the name into the Recipients list.
Sending Mail 1. While in the Mail index view of the OUT tray, tag entries you want to send by touching their checkbox. Getting Mail 1. From the main screen, touch the New Mail icon. 2. A list of new mail messages will appear. The Receipt Notification and Sensitivity information of the selected message, if available, will also appear above the list. To read a message on-line Touch a message entry twice. 2. Touch SEND, then select “Send Mail....” 3.
Reading Mail off-line 1. If necessary, touch MAIN to go back to the main, then touch the IN tray. 2. From the index view, touch a mail message entry twice to read it. To reply 114 1. While reading a message (or from the Mail index view of the IN tray), touch EDIT, then select “Reply.” 2. Select Reply to Author Only or Reply to All Recipients. Check the Include Original Message box to include a copy of the original message in the reply message. 3. Touch OK. 4.
Commonly Asked Questions & Answers Q: A: What do I need to use CompuServe Access Software? First, you must join CompuServe and get an account number and password. If you don't already have one, call CompuServe and they will send you PC or Macintosh disks that will allow you to sign up using your personal computer (and your personal computer's modem). See the CompuServe brochure included in this box for more details.
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Introduction Starting CompuServe Access Software 1. T Touch TOOLS. his section gives you general information about CompuServe Access Software application in your unit. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch the CompuServe icon twice. If the unit is locked, you need to further enter the password. The main screen will appear.
Setting up your modem You need to set up your modem, as follows: 1. 2. 3. 118 Make sure the unit is not connected to CompuServe. From the main screen, touch Setup, then touch the Modem Setup tab. Make any necessary changes to these settings. See the “Modem settings” section for details. You can restore the modem settings to the default values by touching Restore. When prompted, touch Yes. Touch OK to save the changes. Modem settings Speed Specify a modem speed to use.
Setting up connections You can connect to CompuServe from different places or via different networks, as follows: 1. 2. Make sure the unit is not connected to CompuServe. From the Setup screen, touch the Connection tab. Touch Add and enter a new connection name. Then touch OK.
Connecting to CompuServe After you have set your modem, connection, and preferences you are ready to connect to CompuServe. To disconnect To disconnect, touch . NOTE Many operations in CompuServe can be done both online and off-line. 120 1. From the main screen, use the Connection pop-up menu to select a connection point. 2. Touch the icon to connect to CompuServe.
Creating mail Mail Create a mail message as follow: Y 1. If necessary, touch MAIN to go back to the main screen, then touch the OUT tray. 2. From the Mail index view, touch EDIT, then select “Create Mail.” ou can create, send, get, and read mail.
3. 4. 122 Touch To: to display the following screen. Use the Type: pop-up menu if the recipient is on a network other than CompuServe. Select a name from the Address Book list, then touch To:, Cc:, or Bcc: to put the name onto the Recipient list. Alternatively you can type the name and user ID of the recipient, then touch To:, Cc:, or Bcc:. Repeat this step until you have specified all the desired recipients, then touch Done. 5. If desired, touch OPTION to specify Importance and Sensitivity.
Sending mail messages To attach data 1. While composing a message, you can touch ATTACH to attach Filer or PC File data to the message. (only one file allowed) 2. Touch Attach. 3. Select the attachment type, then touch OK to select the data. 4. Select a Folder or a PC File, then touch Attach. 5. Touch Done to attach the data. 1. While in the Mail index view of the OUT tray. Tag entries you want to send by touching their checkbox. 2.
Getting mail messages 3. 4. Specify to send the current message only, all tagged messages, or all messages. Also decide if you want to disconnect after sending by touching the checkbox. Depending on the settings in the Preferences, the sent mails may be deleted automatically or moved to the SENT tray. Touch OK to send (connect to CompuServe). 1. From the main screen, touch the New Mail icon. 2. A list of new mail messages appears.
Reading mail messages off-line To forward a message 1. 2. If necessary, touch MAIN to go back to the main, then touch the IN tray. 1. While reading a message (or from the Mail index view of the IN tray), touch EDIT, then select “Forward.” A copy of the original message is included in the message body. 2. Complete the rest of the message in the same way you create a new message in the OUT tray. Be sure to press ENTER to save the message when finished.
Going to a forum Forums O 1. If necessary, touch MAIN to go back to the main screen, then touch Forums. 2. Select a forum, then touch GO. If necessary, touch Add and type the forum description and service name (or the forum's “Go” word) to add a new one. Then touch OK. 3. You will now enter the selected forum. It will automatically join the forum if this is the first time you visit it.
Reading a forum message on-line 3. 1. While in the section view of a forum, touch a section of interest twice (or touch INDEX, or press ENTER). Read the message using the scroll bar, if necessary, to see the rest of the message. Touch FULL to get a full screen view, or touch SMALL to return to the normal view. £ ➡ ➡ £ Use MORE to see the next message. To go to another topic, touch or . MORE will continue to display the next message even across topics. Use PREV key to see the top message of the topic.
Downloading forum messages 1. 2. 3. Touch SEND, then select “Save to IN....” While in the section view of a forum, touch a section of interest twice. 4. Select the download option, then touch OK to start the download. To download all messages related to a topic, tag the topic. NOTE • You can only download topics and/or messages from one section at a time. Downloading messages from different sections in a forum at once is not possible.
Downloading library files Reading forum messages off-line You can download files from CompuServe (but not upload files), as follows: 1. Touch the IN tray and touch Forum M. 2. Use the Forum pop-up menu to select a forum. Each entry consists of the topic (“thread”) title, the section it belongs, and the number of messages in the thread. 3. Touch (or press ENTER, or touch VIEW) a message entry twice to see its contents. 1. 2. 3. Select the Library tab, then touch a section name twice.
Creating a new forum message off-line 1. 2. 130 3. Use the Forum pop-up menu to specify a forum, and the Section pop-up menu to specify a section. Then type a title in the Topic box. Check the Private checkbox if you want the message to be visible to only the recipients; use the Via Mail checkbox to send the message to the mail box of the recipients instead. 4. Touch To: and enter the names of recipients in the same the way you create a mail message.
Posting messages to a forum on-line 1. When you are in the desired section of a forum, go to the OUT tray. 2. If necessary, tag the messages you want to send. Then touch SEND and select “Send Forum Messages....” 3. In the Send Messages dialog, set the Send option, then touch OK. NOTE • You must post the messages while you are in the OUT tray. • To post messages to a forum, you must be in the same forum. Getting responses to your forum messages 1.
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Troubleshooting I f you are having difficulty using CompuServe Access Software, check the following list for possible solutions before contacting your SHARP dealer. Troubleshooting checklist ❏ The modem cannot dial. • Make sure the modem is correctly and securely connected to the unit. • Make sure the modem settings on the unit are correct. See “Setting up your modem” on page110. • If you know the proper initialization string for the modem you are using, make sure it is entered correctly.
❏ Attachment cannot be sent out. • Make sure the attachment is Filer or PC File data. All other type of data cannot be attached to a message. ❏ Some of the messages no longer appear on the unit. • Make sure there is no filter active.
Appendix T he appendix lists all menu functions you can use in the application. Menu functions VIEW/ INDEX (There are no menu items.) This button toggles between the details of a selected message (View) and a list of the current messages in the selected tab (Index). MAIN Go to the main screen.
SETUP EDIT Connection / Modem... Set up connections and your modem. See page 118. Create Mail Preferences... Customize the unit to the way you prefer. See page 135. Create Forum Message Create a new forum message. See page 130. Address Book... Enter recipients of your messages. See page 136. Reply Replay to a message. See page 125. ENS Personal Folders... Set up personal folders for news clipping. See page 133. Forward Forward a message to someone else. See page 125.
FILTER SEND Filter (Off-Line)... Turn on the filter. See page 129. Send Mail... Mail... Specify filter keyword so that only filtered mail messages can be viewed and deleted. See page 124. Send mail messages. See page 123. Send Forum Messages... Send forum messages. See page 131. Save to IN... Save data to the IN tray. See page 124. Waiting Messages... If there are any messages waiting for you in the forum, they will be selected and displayed. See page 131. Forum Message...
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Pager Access Quick Start ............................................................... 147 Commonly Asked Questions & Answers .............. 154 Introduction ............................................................. 157 Using Pager Access ................................................ 164 Troubleshooting ...................................................... 183 Appendix ..................................................................
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Quick Start T his section is a quick start to setting up and running Pager Access. Starting Pager Access 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch ZR-Pager twice.
System diagram Pager Access Send Pager Messages from your unit AnyTime, Anywhere.
Receive information to your unit and Pager Card Internet CompuServe America Online E-mail users can send messages to your unit and Pager Card Pager Access and Pager Card Forward Mail messages to your unit and Pager Card Paging Service provides information to your unit * – Messages from others through operator dispatch – News Updates – Stock quotes – Financial information – Sports Scores Receive pager messages into your Pager Access IN folder * Contact your Paging Service Carrier for more information
Setting up a paging service 2. Select the paging service from the Name list. If it is not on the list, you must touch Delete to delete one or more paging services you're not going to use from the Name list, then touch New to enter a new paging service. 3. Type the name of the paging service and its TAP access phone number. Specify the communication speed as well as the maximum message length the service accepts. 4. Touch OK and the Save changes? dialog box appears.
Composing a message 1. Press NEW ENTRY. Or, touch EDIT, then select “New Message”. 2. Select a paging service (Paging Network in this example) from the Name: pop-up menu for this message, then touch OK. 3. Touch To:. In the Address Message screen, select a name from the Address Book and the name will appear in the Name: field. Or, you can type directly in the Name: and Pager PIN: fields. When you touch the To: button, the name will be put into the Recipients list.
Sending messages 1. 152 Touch PAGER, then select “Send Messages...”. 2. Select Current Message, Tagged Messages, or All Messages to send, then touch OK. Touch OK. 3. After making the connection, the Now Sending status box appears and the messages are sent. 4. When there are no more messages to send, Pager Access disconnects and the SENT folder appears. Getting messages from your Pager Card Make sure your Pager Card is inserted in the unit. 1. Touch PAGER, then select “Get New Pager Messages”. 2.
Reading incoming messages 1. From the IN folder, touch the message you want to read twice. 2. Read the message using the scroll bar, if necessary, to see the rest of the message. If the ATTACH button is visible, you can touch the button to view and save the attachment. 3. Press ENTER or touch INDEX to return to index view. An opened envelope icon is used to indicate the message has been read. Searching messages 1. Touch FIND. The Find Messages dialog appears. 2.
Commonly Asked Questions & Answers Q: A: How does Pager Access work? It uses the CE-FM4 Fax/Modem or PC Card modem to send out messages through paging services, and reads messages from your Pager Card. Q: Do I need to subscribe to the paging service which I want to send messages to? No. But you do need to know its TAP access phone number, etc. in order to set it up in Pager Access and send a message to a pager user. See “Setting up a paging service” on page 159 for details.
Q: A: Q: A: Q: A: Is there an automatic way to put my name into every new message I compose? Touch SETUP and select “Preferences.” Then type your name into the box below the Contents of From: Field, or touch the Use Owner's Name: button to copy the Owner's Name registered in Personal within the TOOLS area. What are some good habits I can develop when using Pager Access? Here are some: • Always back up important messages.
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Introduction T his section gives you general information about Pager Access. What is Pager Access? You can compose a message, name one or more recipients, then dial the paging service of the recipients. Your message is sent via a modem to the pagers of the recipients. What’s more, you can use either a conventional telephone line or a cellular phone for modem connection. To read incoming messages from your Pager Card, insert the Pager Card into the unit and use Pager Access to load the messages.
Starting ZAURUS Pager Access 1. Touch TOOLS. About the password screen If you have entered a secret password into the unit, then regardless of whether the unit is locked or unlocked, the following screen appears when you select ZR-Pager. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch ZR-Pager twice. Enter the correct password and the Message screen will appear.
Obtaining a Pager Card and paging service Pager Access works with a Motorola® NewsCard® (Pager Card). For more information about where to obtain one, please check with your SHARP dealer or call: 800-BE-Sharp In addition, you can call our automated Fax-on-Demand service at: 612-397-8601 NOTE All alphanumeric Pager Cards record a date and time stamp for each received message.
2. Select the paging service from the Name list. If it is not on the list, you must touch Delete to delete one or more paging services you're not going to use from the Name list. Touch New to enter a new paging service. The following screen appears. About the Message Limit field Message Limit refers to the total of number of characters in the From, Subject, Message and Attachment fields. In actual use, however, the message limit is slightly less than this total.
Configuring your modem Deleting an existing paging service After you have connected to a modem, you need to configure Pager Access for your modem, as follows: 1. From the Paging Service screen, select the paging service you want to delete. 1. Touch SETUP, then select “Modem Setup”. 2. Touch Delete. When prompted, touch Yes to confirm. If this paging service is referenced in any messages in the OUT or SENT folders, an alert box appears.
Modem settings Port Line type Redial Volume MNP Hardware 162 Specify if communication with the modem is via the 15-pin connector or the PC Card slot. Specify whether your telephone system uses tone or pulse dialing. If you are not sure, check with your local telephone company. Specify the number of times the unit should redial if it cannot connect successfully (due to a busy line, etc.). The acceptable redial range is from 0 to 9. A value of 0 means there will be no redial.
Fax/Modem initialization strings for paging service Manufacturer Model No. Sharp CE-FM4 AT&T Paradyne Keep ln Touch 3762 Megahertz XJ1144 XJ2144 CC4144 Motorola Lifestyle Power CELLect 14.
Using Pager Access Looking at the Message screen The Message screen is where you handle all of your messages. It consists of a Tool bar on the top and the IN, OUT, and SENT folders. T his sections explains in details how to use Pager Access to communicate with a paging service in order to send or get messages.
Message folders OUT folder IN folder The OUT folder stores all messages waiting to be sent, including messages which have not been successfully transmitted. New messages are composed in the OUT folder. The IN folder stores messages read from your Pager Card. From: Subject: Message: ATTACH Sender of this message Subject for this message Details of the message If ATTACH is visible, additional data is attached to this message. Touch ATTACH to see and save the attachment.
Composing a message SENT folder 1. Press NEW ENTRY. Or, touch EDIT, and then select “New Message”. 2. Select a paging service (Paging Network in this example) from the Name: pop-up menu for this message, then touch OK. 3. Touch the To: button to select one or more recipients of this message. For details, see “Selecting recipients of a message” on page 167. The SENT folder stores all messages which have been successfully sent out.
4. 5. 6. In the Subject: field, type the subject of this message, up to 30 characters. In the Message: field, type in your message. Note that you cannot create a new line. The Message field will stop accepting text if you reach the limit allowed by the paging service you are going to send the message to. This information is stored in SETUP. See “Setting up a paging service” on page 159 for details. If desired, touch the ATTACH button to attach Appointment or To Do data.
Attaching data to a message 2. If you want to remove a name from the Recipient list, select the name and touch REMOVE. 3. Touch Done. Touching a selected name on the Recipients list displays the Send Status information as well as a date (current date if the send status is Queued or the transmission or failed transmission date otherwise) in the area above the Address Book. You can attach Appointment or To Do data to an outgoing message. The data, however, must have been filed into a FILER folder.
Modifying a message 3. 4. Touch the desired folder, then touch Attach. From the Select Attachment screen, select the desired data to attach, then touch Attach. You can only attach Appointment or To Do data filed in a Filer folder. Sometimes you may want to modify a message or its attachment before it is sent. You cannot modify messages in the IN and SENT folders, though you can copy them to another location. 1. Select the OUT folder. 2. Touch the desired entry twice.
Setting up an address book 3. 4. 170 Edit the message contents as required. You can touch ATTACH to view or change the attachment. You cannot edit the attachment, but you can change to another one. See “Attaching data to a message” on page 168 for more information. Press ENTER to save the modifications and return to the Message screen. An address book makes addressing outgoing messages simpler and quicker. Use an address book to select names you want to send a message to. 1.
Sending messages 2. Touch each list and select the appropriate information: Memory: Selects the memory location that contains the source information, either the main unit memory or PC Card memory. Before sending messages, make sure is connected to a telephone line via a modem. Also make sure the modem as well as the paging service is correctly configured. 1. Touch PAGER, then select “Send Messages...”. 2. Select the current message, tagged messages, or all of the messages to send. Then touch OK.
3. 4. When Pager Access configures the modem, the following screen appears. 5 After making the connection, the Now Sending status box appears and the messages are sent out. 6. When there are no more messages to send, Pager Access disconnects and the SENT folder appears. Then Pager Access dials the access number of the paging service (Paging Network in this example). About message transmission When a message is successfully sent, that means it has reached the paging service only.
Getting messages from your Pager Card Make sure your Pager Card is inserted in the unit. Reading incoming messages 1. From the IN folder, touch the message you want to read twice. If you have checked the Get new messages at start up box in the Preferences screen, Pager Access automatically gets messages from your Pager Card when it starts up. Otherwise, use the following steps to get the messages. 1. Touch PAGER, then select “Get New Pager Messages”. The following status box appears.
Messages containing errors 3. 174 Press ENTER or touch INDEX to return to index view. An opened envelope icon appears to indicate the message has been read. If messages received in the Pager Card contain any errors, Access Pager indicates this in the message detail view.
Viewing and saving attachments Converting messages to documents Some received messages may contain a Appointment or To Do attachment. You may view and save the attachment as follows: You can convert one or more messages to Documents, as follows. 1. 2. 3. 1. Touch EDIT, then select “Convert Message...”. 2. Enter a title for the Document. You can convert the current message, tagged messages, or all messages. 3.
Deleting messages in the unit Deleting a group of messages Deleting a single message 176 1. Select the message you want to delete. 2. Press the DEL key (possible only in index view), or touch EDIT and select “Delete Message”. 3. When the following message appears, touch Yes. You can delete a group of messages from the IN, OUT or SENT folder, as follows: 1. Touch EDIT, then select “Delete Group”. 2. Select the folder where messages will be deleted (IN, OUT, SENT or ALL). 3.
Deleting messages in your Pager Card 2. Touch Delete. The following screen appears. You can delete the current message only, messages tagged with a check mark on the Index screen, or all messages. 3. Select the type of messages to delete, then touch OK. From time to time, you may want to delete old messages from your Pager Card memory. If you have checked the Delete messages from pager after reading box in the Preferences screen, messages automatically deleted after copied into the IN folder. 1.
Applying a filter to view selected messages 2. This function lets you focus on messages that contain specific information. For example, you can view only entries related to a particular company name. The function does this by hiding all entries that do not match the filter criteria. Then, only filtered messages can be viewed, edited, or deleted. 1. Type a keyword into the To/From, Subject, or Message fields.
Searching messages You can search for messages containing a text string in any or all of the IN, OUT, and SENT folders. Only the Subject and Message fields of each message are searched for the entered text string. 1. Touch FIND. The Find Messages dialog appears. 2. Enter the search string into the All Entries Containing box, in upper or lower case. (The search is case-insensitive.) 3. Touch one or more folders you wish to search. 4. Touch Find. If the string is found, the Find String dialog appears.
Copying and moving text Customizing Pager Access You can copy or move text using the clipboard. 1. Display the message you want to copy or move, in View mode. 2. Drag over a word or sentence to highlight it. 3. For copying, press 2nd and C. Or, touch EDIT and select “Copy”. For moving, press 2nd and X. Or, touch EDIT and select “Cut”. 4. Move to the entry where you want to paste the text, then touch the required place of insertion. 5. Press 2nd and V. Or, touch EDIT and select “Paste”. 1.
Contents of From: Field If you enter a name here, this name will appear in the message area when you create a new message, thus saving time in typing your name. You may also touch Use Owner's Name: to copy the Owner's Name registered in Personal under the TOOLS area. 3. Touch OK to save the changes.
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Troubleshooting I f you have difficulty using Pager Access, check the following list for possible solutions before contacting your SHARP dealer. Troubleshooting checklist ❏ The modem cannot dial. • Make sure the modem is correctly and securely connected to your unit. • Make sure the modem settings in Pager Access are correct. See “Configuring your modem” on page 161. • If you know the proper initialization string for the modem you are using, make sure it is entered correctly.
❏ Cannot send messages over a cellular phone. • Make sure the cellular phone works with Pager Access. • Check to ensure you are using the appropriate modem initialization string. • There may be strong interference. Move the cellular phone to another location and try again. ❏ Cannot receive any incoming messages. • Make sure the Pager Card is correctly inserted in your unit. • Messages do not come in to Pager Access automatically.
Appendix T he appendix contains a list of menu function. Menu functions VIEW/ INDEX (There are no menu items.) This button toggles between the details of a selected message (View) and a list of the current messages in the selected folder (Index). FILTER Filter Turn Off View Filter SETUP Modem Setup Paging Service Preferences Address Book Specify a filter keyword so that only filtered entries can be viewed, edited, and deleted. See page 178. Turn off the filter if it has been set. See page 178.
EDIT New Message Delete Message Delete Group Cut Copy Paste Convert Message Compose a new message to send. See page 166. Delete a single message. See page 176. Delete a group of messages. See page 176. Cut the highlighted text into the clipboard.See page 180. Copy the highlighted text into the clipboard. See page 180. Paste contents from the clipboard. See page 180. Convert messages to a document. See page 175. FIND (There are no menu items.) Use FIND to search for desired messages.
AT&T Mail Quick Start ............................................................... 189 Commonly Asked Questions & Answers .............. 194 Introduction ............................................................. 195 Mail Basic ................................................................. 203 Managing Your Messages ....................................... 227 Troubleshooting ...................................................... 231 Appendixes ......................................................
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Quick Start T his section is a quick start to setting up and running AT&T Mail Access. Starting AT&T Mail Access 1. Touch TOOLS. * The contents of the TOOLS screen may differ depending on the version for your country. 2. Touch AT&T Mail twice.
Setting up AT&T Mail Access 3. Touch the Modem Setup tab to configure your modem settings. If using a Sharp CEFM4 Fax/Modem, touch RESTORE to use the default settings. You may need to change this information when using a PC card modem. Refer to the Zaurus, PC card compatibility chart for a list of supported modems and the required modem string. 4. Touch OK to save the new settings, and return to the mail folders. Touch Cancel to return to the old settings.
Creating a new message 3. Touch To: to address the message. The first step in sending a message is to create the message. To create a message: 1. Touch EDIT, then select New Message to get a blank message display. Select a name from Address Books. Touch To: (or Cc:, or Bcc:). The name will be put into the Recipients list. Repeat this step until all recipients have been set. Touch Done. 2. Type a brief subject that describes the nature of the message. 4. Touch the message box and type a message.
Sending messages To send messages: 192 1. If you have more than one message in your OUT folder you can tag selected messages that you want to send. 2. Touch MAIL, then select Send Only or Send/Receive. Note that these selections are available only if the currently displayed folder is the OUT folder. 3. Select the messages that you want to send and touch OK. 4. After verifying your modem and phone line connection, touch OK to send the messages.
Receiving messages 3. After verifying your modem and phone line connection, touch OK to connect to AT&T Mail. 4. Status messages are displayed when the message transfer is completed and when the unit is disconnecting from the AT&T Mail host. To receive messages: 1. Touch MAIL, then select Turn on Receive Filter to use the receive filter. If the receive filter is turned off, then all new messages are received. 2. Touch MAIL, then touch Receive Only or Send/Receive.
Commonly Asked Questions & Answers Q: A: Q: A: What do I need to use AT&T Mail Access? You need an AT&T Mail account which you must first obtain from AT&T. Is there any limit to the size of a message that I can create? Yes, the maximum length of the message body is approximately 14.5K bytes. However, the size of additional attachments is limited only by the amount of memory available in your unit. Q: A: Can I send multiple messages all at the same time? Yes.
Introduction T his section gives you general information about AT&T Mail Access. Obtaining an AT&T Mail account Before using AT&T Mail, you need to get a user name and password. To register with AT&T EasyLink® Services, call 1-800-242-6005 (within the U.S.) and say Department Zaurus. They will then mail you an AT&T Mail Welcome Kit with your account information and documentation. To register with AT&T from outside of the U.S., see the international support list in Appendix A.
Setting up AT&T Mail Access AT&T Mail Access needs your AT&T Mail account and modem information to connect to the AT&T Mail service. Use E-Mail Setup to specify setup information for AT&T Mail, the modem, and the login script. You may need to change these settings if there is a change to your account, modem, or when connecting to AT&T Mail from different locations. • Your AT&T Mail user name.
• Use Dialing Prefix An optional prefix that may be needed to dial the above phone number. For instance, you may need to enter a 9 to get an outside line or a string of numbers for a long-distance access code. You may need to change this prefix when using the unit at different locations (such as your office, home, or hotel). • 3. Touch the Modem Setup tab, and enter the following information. If using a Sharp CEFM4 Fax/Modem, touch Restore to use the default settings.
• If using a PC card modem, change the Port setting to PC Card, and enter a Modem String, if recommended by your modem manual. If you select a speed (bps) greater than 2400, we recommend that you select the Hardware Flow Control box. Refer to your modem user manual for more information on these settings. Speed(bps), Port, Parity, Line Type, Data Bits, Stop Bits, MNP, Hardware Flow Control, Modem String Modem settings are based on the type of modem and connection.
4. Touch the Login Script tab, and select one of the following login scripts from the menu at the top of the display. You may need to change the login script when connecting to AT&T Mail from outside of the U.S. • • The Local Access Script (see Appendix C) is preinstalled in the unit and allows you to access the AT&T Mail service from many locations throughout the world using the local packet data network.
Setting up the address book AT&T Mail Access uses the address information you have entered into other applications in your unit. This way you only have to maintain one address book for all applications. You can also enter a new address when you are creating a message, but it saves time to store frequently used addresses in the address book. Contacts and Data Files You can use the Contacts or Data Files features for your address book.
4. Press ENTER to save the address. The Business (1) Index for that entry is displayed with the new entry listed. E-Mail Addresses The E-Mail ID in the address book can take many forms, depending on the type of system to which you are sending mail. The following prefixes are used with the recipients ID or number to identify the complete mailing address. When you select the type of address, the appropriate prefix is included in the address.
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Mail Basic Setting the date and time Messages that you create include the date and time. Therefore, you should adjust this information if it is not set correctly in your unit. T his section explains he basic operations about AT&T Mail Access that you can perform.
Mail folders AT&T Mail Access has three mail folders for storing messages: • IN Folder: Lists the messages that you have received. • OUT Folder: Lists the messages that you will be sending. • SENT Folder: Lists messages that you have mailed. Touch the tab with the mail folder name to display that mail folder. All of these folders show the following information about messages. 204 • Status Icon: The icon shows the status of a message at a glance. Possible icons include: Unopened messages.
Creating a new message The first step in sending a message is to create the message. The size of a message is limited only by the amount of memory available in the unit. 4. Touch the message box and type a message. Touch the font button in the scroll bar to change the font size displayed in the message. 5. Touch OPTION to include any message options. (See the “selecting message options” section that follows.) 6. Touch ATTACH to include any attachments with the message.
Addressing messages 206 1. Touch To: on the message display to add recipients to the message. An E-Mail Address display is shown. 2. Select the type of address from the pop-up menu at the top of the display. This choice affects the address information and options that are available for the message. See the “Address types” section that follows for the types of available messages. 3.
4. Touch one of the following buttons to add that person to the Recipients list: • To: Sends the message to a primary recipient. • Cc: Sends a courtesy copy to a recipient. • Bcc: Sends a blind courtesy copy to a recipient. Other recipients do not see the list of Bcc: recipients. You can also manually address a message by entering new information in the address fields, then selecting To:, Cc:, or Bcc:. NOTE There must be at least one recipient for a message.
AT&T Mail An AT&T Mail address needs the Name and Mail ID. • /overnight: Sends the message by overnight courier service on business days (if the recipient is in the courier’s overnight delivery zone). This only applies if you also select /usmail. • /receipt: Sends a receipt of delivery to the sender when the message is opened by the recipient. There is also a /noreceipt option. • /usmail: Sends the message via U.S. mail (with U.S. delivery only).
Fax recipient options The following recipient options are available with a fax: • Logo: Specifies the public or private logo for the fax. • Nocoversheet: Sends the message without a cover sheet. • Landscape: Sends the message using an 8.5 x 11inch horizontal format (132-character width). This option is available to AT&T MailFAX only. Logos and signatures are not available with this format. Paper Paper messages are sent to an AT&T Mail printing facility, then mailed to the recipient based on the priority.
Internet, CompuServe, SkyMail, Telex, & X.400 Each of these address types requires the Name and Mail ID. There are no recipient options. Selecting message options 1. From the New Message display, touch OPTION to change the following message options: • Priority: Sets a normal or high priority for a message. • Send COD: Sends the message COD (cash on delivery) to all recipients of the message, so the recipients are billed when they read it. This does not apply to some address types, such as fax.
2. Touch Done to return to the New Message display. 2. Touch Attach and select the type of attachment (the unit FILER Folders or PC FILES Directory), then touch OK. 3. For FILER folders, select a folder and touch Attach. Only folders can be attached, not individual entries. For PC Files, select a file and touch Attach. 4. Touch Done to include the attachments with the message and return to the New Message display.
Editing a message Connecting to the host If you need to correct or add to a message in the OUT folder, you can edit it. Simply select the message and touch VIEW to display the message. You can then make any changes to the message in the same way as when creating new messages. AT&T Mail Access has the added benefit of editing a message, and saving the original and newly edited versions of the message in the OUT folder. After creating messages, you can send them using AT&T Mail Access.
To connect to the host: 1. 2. Touch MAIL, then select Send Only to send messages in the OUT folder or Send/ Receive to send and receive messages during the same session. Note that these selections are available only if the currently displayed folder is the OUT folder. 3. If you need to change the AT&T Mail or Modem setup before connecting, touch Setup. 4. After verifying your modem and phone line connection, touch OK to connect to AT&T Mail. Select the messages that you want to send and touch OK.
Receiving messages To receive messages, the unit connects to the AT&T Mail system and looks for messages addressed to your user ID. This procedure is similar to the procedure for sending messages, but incoming messages are stored in the IN mail folder. After connecting to AT&T Mail, you see the following status display while it is sending messages. This status display shows a status bar to graphically show how much of the transfer is completed.
To receive messages: 1. Touch MAIL, then select Turn on Receive Filter to use the receive filter. If the receive filter is turned off, then all new messages are received. 2. Touch MAIL, then touch Receive Only to receive messages into the IN folder or Send/ Receive to send and receive messages during the same session. You see the Receive Filter display. 3. Select the folder that contains the messages that you want to receive. Options include: • IN.NEW: New messages. • IN.
216 5. Select the Preview summaries option, if you want to see a list of messages that matches the filter criteria before they are downloaded. The following display shows you the status of the connection during this process. For a successful connection, you see the following messages: 6. Touch OK to get the Connect to Host display. 7. If you need to change the AT&T Mail or Modem setup before connecting, touch Setup.
Next, AT&T Mail Access builds the message summary display, listing the messages waiting to be received in the selected folder. This listing is similar to the other mail folder listings, with the sender, subject, and date displayed for each message. In addition, the listing shows the approximate size of the message. 9. Select a message in the summary and touch VIEW to get more information about the message on the Message Details display.
11. Touch RECV to receive messages listed in the summary. You can receive the following groups of messages: • Current Message: The message that is currently highlighted. • Tagged Messages: The messages that are tagged with the check mark in the tag box at the left of the listing. • All Messages: Every message in the folder. You also have the option of automatically disconnecting after you receive the messages.
Using AT&T Mail as a terminal You can use AT&T Mail as a simple TTY (teletypewriter) computer terminal and connect directly to the AT&T Mail network. There are two ways to use AT&T Mail in terminal mode. The first method directly connects to AT&T Mail in terminal mode, while the second method connects via AT&T Mail Access and lets you preview mail summaries before entering terminal mode. To switch between preview mail and terminal mode: 1.
3. Touch SETUP, then select Configuration to setup the terminal configuration. Refer to the AT&T Mail User’s Guide for a list of commands that you can use in terminal mode. The configuration settings are on two pages. Touch the bottom right-hand corner of the display to switch between pages. 220 4. Touch QUIT to return to the Receive Filter display or LOG OFF to disconnect from AT&T Mail.
Viewing Received Messages The IN mail folder lists received messages. You can display all of the messages in the folder, or use the view filter to show selected messages. 4. Touch the ATTACH button, select an attachment, and touch Detach to detach attachments from the message and store them in the appropriate location. Touch Done to return to the message display. 5. Touch OPTION to see the message options that the sender selected. Touch Done to return to the message display.
6. Touch To: to see all of the recipients of the message. Select a recipient to see their address at the top of the display. To use the view filter: The view filter lets you select the type of messages that are listed in a mail folder.
2. Select the criteria for filtering. You can use key words for filtering; it is not necessary to enter the entire name or subject. To view the status of the last connection and transfer: 1. 3. Touch Filter to activate the filter. Touch the AT&T MAIL icon at the top of the display. The folder shows only the messages that match the set criteria. A box is displayed at the bottom of the folder to remind you that the view filter is activated and the folder is not displaying the full list of messages. 4.
Answering a message This display shows the following information: • Last Connected: Date and time of the last connection. • Last Transfer Status: Transfer status (such as Successful or Error) of the last connection. Refer to Troubleshooting for a list of possible problems and solutions. • Messages Sent: Number of messages sent successfully and the total number of messages that AT&T Mail Access tried to send.
Forwarding a message 4. Touch OK to edit the new message. AT&T Mail Access automatically fills in the recipients and subject. If you receive a message and want to send it to someone else, then you can use the Forward Message feature. This is easier than creating a new message, since AT&T Mail Access uses the same subject (in the form Re:original subject), message, and attachments as the original message, and you only need to enter the new address and add to the message, if necessary.
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Managing Your Messages Finding messages If the mail folders contain many messages, you can use this feature to automatically search for a specific message. A T&T Mail Access has a variety of functions that help you organize your messages. To find a message: 1. Touch FIND to search for messages. 2. Enter the search criteria. 3. Select the mail folders that you want to search.
Deleting messages 4. Touch Find to search for the message. The editing functions let you delete messages to reduce the clutter in your mail folders. You can delete messages from the index or detail view. To delete a message: 1. Touch EDIT to use the delete commands. 2. Select the delete function based on the number of messages that you need to delete: • Select Delete Message to remove the selected message from the folder.
Converting messages to Documents AT&T Mail Access lets you convert a message to a Document, so you can format and edit it or file a copy of it in Filer. 4. • Current Message: The message that is currently selected. • Tagged Messages: The messages that are tagged with the checkmark in the tag box at the left of the listing. • All Messages: Every message in the folder. To convert a message: 1. In Index view, select a message or tag several messages that you want to convert to documents. 2.
6. Touch OK to convert the message into a document. You can now use the Documents application to view or change the document. The document contains the date and time, sender’s address, recipient’s address, subject, and message. If you convert a message with attachments and delete the original message, then AT&T Mail Access does not retain the attachments anywhere on the unit. Therefore, AT&T Mail Access displays a warning that reminds you to detach any attachments before it converts the message.
Troubleshooting Troubleshooting checklist ❐ Cannot find AT&T Mail Access on the unit. • Touch TOOLS. T his section answers questions you may have when using AT&T Mail Access. ❐ Incorrect date and time on the unit. • Touch TOOLS and then touch Clock twice. Touch ADJUST, and enter the correct date and time. ❐ Cannot connect to the AT&T Mail service network. Check the following: • Modem settings. • Modem connection to the unit. • Modem connection to a phone line. • AT&T Mail settings.
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Appendixes T his section contains AT&T EasyLink Services Global Alliance program member directory, AT&T Mail traveller's access number, and AT&T Mail login scripts. Appendix A: AT&T EasyLink Services Global Alliance program member directory Use the following international customerservice numbers to get information about registration, access numbers, or other questions about using AT&T Mail.
EUROPE, AFRICA, MIDDLE EAST REGION European Regional Support Center (ERSC) Tel: 32-2-676-3737 15B Herman de Broux Fax: 32-2-676-3810 1160 Brussels Belgium !europehelp Iran Pars Supala 31, 7th Street Motaheri Avenue Daryaeihnoor St. Tehran 15876 Tel: 982-1-623-208/304/ 806 Fax: 982-1-629-258 !parshelp Israel Egypt Comm Net Group Tel: 20-2-344-2085/39/64 6 Elbatal Medhat Abdel Hamid St.
ASIA, PACIFIC REGION Philippines Customer Service Center (CSC) Tel: 852-511-5828 4/F China Underwriters Center Fax: 852-598-0810 88 Gloucester Road !elsaphelp Wanchai, Hong Kong TIN Asia, Inc. 22 Filmore St., Greenhills San Juan, Metro Manila Australia, New Zealand AT&T ELS Australia Ltd. Level 8 15 Orion Rd Lane Cove, NSW Sydney Tel: 61-2-911-1530 Fax: 61-2-911-1555 !elauhelp Tel: 63-2-722-2059 Fax: 63-2-722-6650 !tinasia Taiwan, R.O.C. New Southern Engineering Enterprises Co., Ltd.. 8F, No.
AMERICAS REGION Canada Americas Regional Support Center (ARSC) Tel: (201) 331-4400 400 Interpace Parkway Fax: (201) 331-4513 Parsippany, NJ 07054 !arschelp Unitel Communications, Inc. 2005 Sheppard Ave East Suite 215 Willowdale, Ontario M2J 5B4 Argentina EasyMail, S.A. Viamonte 611 9th Floor 1053 Buenos Aires Bermuda Cable and Wireless 20 Church Street P.O. Box HM 151 Hamilton HMAX Brazil MSS do Brazil SCLN 309, Bloco A, No.
Panama Fidanque hermanos e hijos,s.a. Calle 50 y Calle 59 Urbanizacion Obarrio Apartado Postal 721 Panama 1 Paraguay Netsystems Avenida Espana 1615 Asuncion Tel: 507-64-2444 Tel: 595-21-20-8290 Fax: same as phone !paraguayhelp Peru Limatel Conquistadores 396 OF. 305 Lima 27 Tel: 5114-411319 Fax: 5114-410830 !limatel Uruguay EasyMail, S.A.
Appendix B: AT&T Mail traveler’s access numbers Hong Kong You will access AT&T Mail in the US and internationally from over 160 countries. To receive the detail international access numbers, call AT&T international customer service mentioned in Appendix A. Hong Kong Access Number: Speed/Standard: Script: Australia Singapore Country Wide Access Number: Charges: Speed/Standard: Script: +61-13-1136 Local call 2400/V.22 9600/V.
Appendix C:AT&T Mail login scripts AT&T Mail Direct DELAY 10 SEND 0 "^M" DELAY 20 SEND 0 "^M" WAIT 450 "Name:" SEND 0 "$USERID^M" WAIT 300 "Password:" SEND 0 "$ATTPASS^M" WAIT 900 "word:" OR "**" OR "ion:" IFGOT 2 SKIP 7 IFGOT 1 SKIP 4 IFTERMINAL SKIP 5 OR 0 SEND 0 "1^M" WAIT 900 "word:" OR "**" IFGOT 2 SKIP 2 SEND 0 "$SECPASS^M" WAIT 900 "**" REDI-ACCESS Packet (X.25) For a listing of REDI-ACCESS telephone numbers for each state in the U.S., check your AT&T Mail User’s Guide. DELAY 50 SEND 1"....
LAS – Local Access Service DATAPAC – DataPac in Canada In the following script, substitute $A with the LAS ID and $C with the LAS password. DELAY 30 SEND 0 "..
Login Script Commands This section documents the scripting language supported by AT&T Mail Access. Each line in a script file represents a command to be executed by AT&T Mail Access. The syntax and meaning of each command is as follows: BREAK [] Sends a BREAK signal for hundreths of a second duration. The default without the optional argument is 12/100 or 0.12 of a second (or BREAK 12) DELAY Delays script execution for tenths of a second duration.
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Terminal Introduction ............................................................. 245 Using Terminal ......................................................... 251 Troubleshooting ......................................................
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Introduction T his section describes how to use the unit's Terminal to communicate with other computers. About Terminal Terminal is an application which lets you use communications functions to link your unit to a remote computer or system (including a bulletin board service (BBS) or an on-line information service), and to transfer data via phone lines between your unit and a personal computer.
Setting up your modem 1. Turn your unit on. 2. Touch TOOLS and touch Terminal twice. Modem settings The modem settings are as follows: 3. Touch SETUP and select “Modem Setting”. Port: Select 15-pin (CE-FM4) or PC Card. Line type: Telephones use either tone or pulse dialing. Normally, push-button phones use tone dialing and rotary phones use pulse dialling (but not always). Select Tone or Pulse. Contact your telephone company if unsure. 246 4. Touch and select any required settings. 5.
Making Terminal dial setting entry Volume: If your modem has a built-in speaker, selecting 1, 2 or 3 adjusts the speaker volume so you can hear dial and connection tones. The Speaker turns off automatically after connection. Mute turns the speaker off. (Speaker volume does not function with the CE-FM4 Fax/Modem.) 1. Touch TOOLS and select Terminal. 2. Touch SETUP and select “Dial Setting”. MNP: Check to use MNP (Microcom Network Protocol) if supported by your modem.
3. Touch Name field and enter the entry’s name. 4. Touch the Number field and enter the phone number for the remote system. • Include the area code if required. • If calling from a private PBX telephone system, you may need to dial 9 or some other number to get an outside line before dialing a required number. • PBX outside line connection usually has a delay. If the modem dials continuously, part of the number may be lost. Insert a comma in the number to instruct the modem to pause when dialing.
About directory settings Terminal connection parameters are set from the Dialing Directory Setting display. Each entry has its own settings, so that you can dial a number just by selecting the desired entry. • When off line, Dial Setting can be selected and Configuration is faded. • When on line, Configuration can be selected and Dial Setting is faded. Configuration is a subset of Dial Setting, for use while on-line. Dial Setting has three setting displays and Configuration has two.
7F Code Conversion: Switch to interpret transmission code as a delete or backspace in 7-bit data. Auto Repeat: Repeat key function for press and hold. Send LF after CR: Adds a line feed to a sent carriage return. Receive LF after CR: Adds a line feed to a received carriage return. Wrap Around: Moves characters to a new display line when the end of a line is reached. To shift to the Setting 2/3 display, touch the bottom right of the icon: Cursor Shape: Select cursor shape from Block/Underline.
Using Terminal Y ou can make and receive a call, or perform other communications operation in Terminal. Making a call After setting up your unit with the modem, and making a dialing directory entry for the BBS, computer information service, or other remote computer, you are ready to communicate. To make a call: 1. Touch TOOLS and select Terminal. 2. Select the entry you want to call. 3. Touch LOG ON to dial the number. A message indicates when a connection is made with the other modem.
Hanging up Calling conditions • If you connect with a remote unit but the displayed characters are garbled, try connecting again at a slower speed. • If your telephone line has a call waiting feature, you may receive data errors or garbled characters when someone tries to call while you are connected to a remote computer. You may be able to temporarily disable this feature before connecting to the remote computer. Contact your telephone company for details.
Receiving a call In addition to making outgoing calls, your unit can also receive calls from other modems when set to “auto answer”. 6. In the terminal display, enter ATS0=1 and press ENTER. To receive a call: 1. Touch TOOLS and touch Terminal twice. 2. Select a blank entry field, touch SETUP and then select “Dial Setting”. 3. Enter a name for the expected caller, or a general name such as “Answer”. Leave the Number field blank.
On-line operations When connected to another computer via modem, anything you enter on your keyboard is sent to the remote computer, and anything received appears on your display. Terminal mode commands add power and flexibility to the process. • To use ASCII control codes while your unit is on-line, touch UTILS, select "Use Control Code" (or press NEW ENTRY) then press the appropriate key. • To interrupt a process, touch UTILS and select “Send Break Code”. This is also required for some log-off procedures.
Data transfer Your unit can upload (send) Documents entries in either ASCII (text) format or using XMODEM file transfer protocol. It can also upload Filer folders and PC Files using XMODEM, and upload and download text and files using either ASCII or XMODEM. • For a Documents entry, the number of downloaded pages is displayed as ** in Index View. Once downloaded, open the entry in Detail View and store it again to display the number correctly.
Auto log-on When you call a BBS or information service, the log-on procedure (in which you enter your name, user number, and password), is often the same each time you connect. Your unit can automate your log-on, making it faster, cheaper and easier.
Terminal emulation Terminal display setup There are two terminal emulation modes, TTY (teletypewriter) and the more advanced VT100 (VT stands for video terminal). In the dialing entry, select the terminal emulation mode the remote computer system supports. You can configure terminal parameters (Cursor Shape, Cursor Translate (Horizontal and Vertical), Tab, Auto Repeat and Wrap Around) to suit your requirements.
Troubleshooting Troubleshooting checklist Common communications problems and their solutions are listed below. T his section answers questions you may have when using Terminal. Problem: User message: Cause: Solution: Problem: User message: Cause: Solution: 258 Remote system answers, but no connection is made. None, or NO CARRIER. Setting mismatch with remote system. Excessive line noise. Touch SETUP, select “Dial setting”, and check the configuration (data speed, parity, data bits, stop bits).
Problem: User message: Cause: Solution: Problem: User message: Cause: Solution: Connection with remote system terminates unexpectedly. None. Surge of line noise, user error, etc. Try again. Problem: User message: Dialing terminated unexpectedly. Problem during dialing, auto dialing was terminated. Incorrect phone number entered. Incorrect line type selected (tone or pulse). Modem not connected to a phone line. Check phone number in Dialing Directory. Check Line Type setting in Modem Setup.
ASCII Control Codes To generate ASCII control code in Terminal mode, touch UTILS, select “Use Control Code” (or press NEW ENTRY), then press the key as shown in the table below.
Index Spreadsheet ............................................................. 263 CompuServe ............................................................ 266 Pager Access ........................................................... 268 AT&T Mail ................................................................. 270 Terminal ...................................................................
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Index Spreadsheet B Border ........................................................................ 58 Drawing ........................................................... 58 C Cells ..................................................................... 11, 29 Alignment ........................................................ 53 Characteristics ................................................ 53 Deleting ........................................................... 47 Finding cell contents ....................
Display mode ............................................................. 18 Chart mode ..................................................... 19 Index mode ..................................................... 18 Selecting ......................................................... 18 Worksheet mode ............................................. 19 K E Legend ....................................................................... 64 Displaying .......................................................
S Secret entry ................................................................ 70 Speadsheet limits ....................................................... 98 Starting PenCell ..................................................... 5, 17 T Title Setting ............................................................. 51 Tool bar ...................................................................... 20 Transferring worksheet ............................................... 70 Copying to PC File .................
CompuServe A Address book ........................................... 112, 122, 136 Setting up ...................................................... 136 Using ............................................................. 112 Attachment ............................................... 112, 115, 122 C CompuServe ............................................ 109, 111, 117 Connections ..................................................... 110, 119 On the road ...................................................
Menu functions ......................................................... 141 Modem ............................................................. 110, 118 Setting up .............................................. 110, 118 Settings ......................................................... 118 O OUT tray ........................... 112, 121, 122, 123, 130, 136 P Preferences .............................................................. 135 Executive News Service ............................... 136 Forum ....
Pager Access A Address book ........................................................... 170 Setting up ...................................................... 170 Addressing message .................................... 167 Attaching data to a message .................................... 168 Viewing and saving ....................................... 175 C Commonly Asked Questions & Answers .................. 154 Converting messages to Documents ....................... 175 Copying and moving text ............
P S Pager Access ........................................................... 147 Customizing .................................................. 180 Starting ................................................. 147, 158 What is it ....................................................... 157 Pager Card ............................................................... 159 Paging service .................................. 159, 160, 161, 163 Fax/Modem initialization strings .................... 163 Modifying .......
AT&T Mail A AT&T Mail ......................................................... 189, 208 Connecting to ................................................ 212 Obtaining account ......................................... 195 Recipient options .......................................... 208 AT&T Mail Access .................................................... 189 Setting up ...................................................... 190 Starting ......................................................... 189 Attachment .
Terminal A R Receiving a call ........................................................ 253 Auto log-on ............................................................... 256 C Calls ......................................................................... 251 Hanging up ................................................... 252 Making .......................................................... 251 Receiving ...................................................... 253 T Terminal ..................................
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