MODEL UX-S10 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
all.book Page 1 Thursday, September 5, 2002 10:10 AM CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.
all.book Page 1 Thursday, September 5, 2002 10:10 AM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. This Sharp fax supports SMS messaging. To use this feature, see page 27. Automatic dialling 60 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): UX-6CR 50 m (one roll yields approx. 150 A4 pages) Memory size* 448 KB (approx.
all.book 2 Page 2 Thursday, September 5, 2002 10:10 AM Display LCD display, 16 digits x 2 lines Intended use Analog public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 210 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 210 mm Length: 140 to 600 mm Effective scanning width 210 mm max. Effective printing width 204 mm max.
all.book Page 3 Thursday, September 5, 2002 10:10 AM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important safety information Do not disassemble this machine or attempt any procedures not described in this manual.
all.book Page 4 Thursday, September 5, 2002 10:10 AM Table of Contents A Look at the Operation Panel 6 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 5 Thursday, September 5, 2002 10:10 AM Table of Contents 5. Receiving Faxes 75 Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Thursday, September 5, 2002 10:10 AM A Look at the Operation Panel 1 2 3 4 5 6 7 8 ABC AUFLÖS./ EMPFANG 1 GHI STOP ! R TEL FAX TEL/FAX KOPIE/HILFE/ABRUF START/SPEICHER JKL PQRS WDG. 7 Z SMS A DEF 2 4 AUFN. 9 3 MNO 5 TUV 6 WXYZ 8 9 FUNKTION 0 ZURÜCK 10 11 1 12 13 14 15 VOR LÖSCHEN 16 17 18 key Press this key to listen to the line and fax tones through the speaker when faxing a document.
all.book 7 Page 7 Thursday, September 5, 2002 10:10 AM UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting. Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the key has been pressed, or the ringer volume at any other time. FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.
all.book Page 8 Thursday, September 5, 2002 10:10 AM 15 FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 16 REPEAT key Press this key while listening to a message to play it again. 17 SKIP key Press this key while listening to a message to skip to the next message. 18 DELETE key Press this key to erase recorded messages. Envelope symbol: This lights during reception of an SMS message.
Page 9 Thursday, September 5, 2002 10:10 AM 1. Installation all.book 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. ♦ If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Points to keep in mind when setting up Do not place the machine in direct sunlight.
all.book Page 10 Thursday, September 5, 2002 10:10 AM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
Page 11 Thursday, September 5, 2002 10:10 AM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE N FN ♦ Note: In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line.
all.book Page 12 Thursday, September 5, 2002 10:10 AM Connections Attach the paper tray and paper tray extension Attach the paper tray and paper tray extension. Click! Insert horizontally and rotate up Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over.
Page 13 Thursday, September 5, 2002 10:10 AM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial starter roll of imaging film included with your fax can print about 30 A4-size pages. ♦ When replacing the film, use a roll of Sharp UX-6CR imaging film.
all.book Page 14 Thursday, September 5, 2002 10:10 AM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 Schlitz Make sure the gears fit into the slots in the ends of the rolls. 2 Schlitz 6 Insert the film into the print compartment. Fit ends of rolls onto hubs Thick roll to rear 14 7 Rotate the front gear as shown until the film is taut.
Page 15 Thursday, September 5, 2002 10:10 AM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. • Make sure the stack edges are even. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN.
all.book Page 16 Thursday, September 5, 2002 10:10 AM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNKTION NORMAL: 5 16 1 once and once. Display: OPTION SETTING PRINT CONTRAST 3 times.
Page 17 Thursday, September 5, 2002 10:10 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 19. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 FUNKTION START/SPEICHER Display: 1 Press 2 Press once. OWN NUMBER SET 3 Press once.
all.book Page 18 Thursday, September 5, 2002 10:10 AM Entering Your Name and Fax Number 5 Press START/SPEICHER to enter the fax number in memory. 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.
Page 19 Thursday, September 5, 2002 10:10 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 START/SPEICHER FUNKTION 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNKTION once and Example: the 5th 3 times. Display: DATE&TIME SET once.
all.book Page 20 Thursday, September 5, 2002 10:10 AM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 DATE 05-08-2002 1 Enter the year (four digits). Example: 2002 7 0 2 0 The currently set time appears (example): 0 2 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
Page 21 Thursday, September 5, 2002 10:10 AM Setting the Reception Mode Setting the Reception Mode Your fax has the following four modes for receiving incoming faxes. Note: SMS messages can be received in any of the reception modes. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 22 Thursday, September 5, 2002 10:10 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press or until the display shows the desired volume level. • Press speaker.
Page 23 Thursday, September 5, 2002 10:10 AM Volume Adjustment Ringer 1 Press or . Display: (Make sure has not been pressed and a document is not loaded in the feeder.) RINGER: HIGH • The ringer will ring once at the selected RINGER: MIDDLE level, then the date and time will reappear in the display. RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, press START/SPEICHER . Note: When the reception mode is set to TEL, the ringer will still ring at LOW if turned off. 23 1.
all.book Page 24 Thursday, September 5, 2002 10:10 AM PBX and Display Settings PBX and Display Settings PBX Connection If the fax machine is connected to a PBX, you must set it for PBX operation. 1 Press 2 Press once and 3 Press once. 4 Press 1 if the machine is connected FUNKTION once and once. Display: OPTION SETTING 5 times. to a PBX. Press 2 if it is connected to a regular public line.
Page 25 Thursday, September 5, 2002 10:10 AM PBX and Display Settings Flash Select Setting for PBX If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line (or other high-speed line). 1 Press 2 Press once and 3 Press once. 4 Select 1 (SHORT TIME) if your PBX line is a normal telephone line.
all.book Page 26 Thursday, September 5, 2002 10:10 AM PBX and Display Settings 4 Press 5 Press START/SPEICHER . or until the desired language appears in the display. • The machine will beep and the display will change to the selected language. 6 Press STOP to return to the date and time display. Display Backlight The display backlight is initially set to GREEN. If desired, you can change the backlight to red or turn it off. 1 Press 2 Press once and 3 Press once.
all.book Page 27 Thursday, September 5, 2002 10:10 AM 2. SMS Text Messaging 2. SMS Text Messages Your fax machine can be used to send and receive SMS (Short Message Service) text messages. Requirements: To use this feature, you must: ♦ Subscribe to an SMS service. If you wish to use the preset ANNY WAY SMS Center, simply send an SMS message and you will be automatically registered for SMS service. If you wish to use the Telekom SMS Center, registration by means of a separate application is required.
all.book Page 28 Thursday, September 5, 2002 10:10 AM Setup for SMS Test Messaging Setup for SMS Test Messaging To use your fax machine to send and receive SMS messages, you must first turn on the SMS Receive function, enter the number of your SMS center (if you are using a carrier other than ANNY WAY), and select which carrier you wish to use to send messages. Turning on the SMS Receive function The SMS Receive function is initially turned on. If you need to change the setting, follow these steps.
all.book Page 29 Thursday, September 5, 2002 10:10 AM Setup for SMS Test Messaging The number for the ANNY WAY center has been pre-stored. If you are going to use the ANNY WAY center, you do not need to perform the following procedure. If you wish to initiate DT service, press 2 in Step 4 below and enter the number “8888” in Step 5. When finished, select “2nd” carrier as explained on the following page, and then send an SMS message that simply says “ANMELD” as explained on page 31.
all.book Page 30 Thursday, September 5, 2002 10:10 AM Setup for SMS Test Messaging Specifying the carrier If you entered a number for a second center using the previous procedure and are going to use that center for your SMS service, follow the steps below to select “2nd CARRIER”. ♦ The initial setting is ANNY WAY. Note: This setting only selects the center used for transmission of SMS messages. Messages can still be received from any center where you are registered. Display: 1 Press 2 Press .
all.book Page 31 Thursday, September 5, 2002 10:10 AM Sending an SMS Message This section explains how to write and send an SMS message. A maximum of 160 characters can be entered in one message. ♦ When sending a message, you can manually enter the full phone number of the recipient, or select the number from your list of auto-dial numbers. Sending an SMS message by manually entering the number 1 Press SMS once and twice.
all.book Page 32 Thursday, September 5, 2002 10:10 AM Sending an SMS Message Example: I WILL COME. = 444 1 9 444 555 SPACE = A= 555 1 222 666 6 33 G= N= U= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= ♦ To enter two letters in succession that require the same key, press after entering the first letter. ♦ You can move the cursor with the arrow keys (up, down, left, and right).
all.book Page 33 Thursday, September 5, 2002 10:10 AM Sending an SMS Message When you are ready to send the message, press START/SPEICHER . The fax machine will automatically call your SMS center and send the message. • After the message is sent, it is placed in the outbox.
all.book Page 34 Thursday, September 5, 2002 10:10 AM Sending an SMS Message 5 Press START/SPEICHER . 6 Enter the message by pressing number keys for each letter as shown in the following chart. Example: I WILL COME. = 444 1 9 444 555 SPACE = A= 555 1 222 666 6 33 G= N= H= O= V= U= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= ♦ To enter two letters in succession that require the same key, press after entering the first letter.
all.book Page 35 Thursday, September 5, 2002 10:10 AM Sending an SMS Message ♦ When you have finished entering your message, you can check it by 7 When you are ready to send the message, press START/SPEICHER . The fax machine will automatically call your SMS center and send the message. • After the message is sent, it is placed in the outbox.
all.book Page 36 Thursday, September 5, 2002 10:10 AM Receiving SMS Messages Receiving SMS Messages Each time you receive an SMS message, your SMS center will call the fax machine and send the message. The envelope in the display lights up while the message is being received. 01-AUG 12:00 The envelope lights while a message is being received TEL Viewing unread messages When you have unread messages, you can go directly to the most recent unread message by pressing SMS once.
all.book Page 37 Thursday, September 5, 2002 10:10 AM Receiving SMS Messages 2 Press or until the message you wish to read appears in the • You can press 2. SMS Text Messages display. and then START/SPEICHER to delete a message when it appears in the display, or press KOPIE/HILFE/ABRUF to print the message. 3 To read the message, press . The text of the message appears in the display. • Press 4 or as needed to scroll through the message.
all.book Page 38 Thursday, September 5, 2002 10:10 AM Viewing the Outbox If the inbox is full... The inbox can hold a maximum of 10 messages. When the inbox is full, an exclamation point will appear in the date and time display. 01-AUG 12:00 “!” appears when the inbox is full. When you press SMS ! , the following message briefly appears: TEL INBOX IS FULL DELETE MESSAGE While the inbox is full, you will not be able to receive any new messages.
all.book Page 39 Thursday, September 5, 2002 10:10 AM Viewing the Outbox Press or to scroll through your sent messages. • If an exlamation point (!) appears next to a message, the message was not sent successfully. If you press SMS , UNSENT appears followed by E0 or FE. E0 indicates that there was no Caller ID service. FE indicates that an error occurred during transmission. The fax machine will make 3 attempts at 5-minute intervals to resend the message.
all.book Page 40 Thursday, September 5, 2002 10:10 AM Printing or Deleting all Messages Printing or Deleting all Messages Printing all messages Follow these steps to print all messages in the inbox or outbox. Display: 1 Press 2 Press 3 Press SMS once and to print all messages in the 1 ALL PRINT 1:INBOX 2:OUTBOX . inbox, or 2 the outbox. 4 3 times. ALL PRINT OK ? to print all messages in Press START/SPEICHER .
all.book Page 41 Thursday, September 5, 2002 10:10 AM 3. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. ♦ To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the (press AUFLÖS./ EMPFANG until is selected in the display).
all.book Page 42 Thursday, September 5, 2002 10:10 AM Operating the Answering Machine 4 Press START/SPEICHER and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press WDG. .
all.book Page 43 Thursday, September 5, 2002 10:10 AM Operating the Answering Machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.
all.book Page 44 Thursday, September 5, 2002 10:10 AM Operating the Answering Machine Listening to received messages If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages. 1 Press WDG. . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 WDG. down for at least two seconds. The messages will play.
all.book Page 45 Thursday, September 5, 2002 10:10 AM Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press FUNKTION , , LÖSCHEN 3. Answering Machine and then START/SPEICHER . ♦ Erasing a single message: To erase a single message, press LÖSCHEN while the message is being played.
all.book Page 46 Thursday, September 5, 2002 10:10 AM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
all.book Page 47 Thursday, September 5, 2002 10:10 AM Optional Answering Machine Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 53). Automatic fax reception is set to NO at the factory before shipping.
all.book Page 48 Thursday, September 5, 2002 10:10 AM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 2 . 1=YES, 2=NO to turn on OGM only mode, The display briefly shows your selection, then: TOLL SAVER Press STOP to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 49 Thursday, September 5, 2002 10:10 AM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press START/SPEICHER . 6 Press STOP to return to the date and time display. FUNKTION . 3. Answering Machine 4 Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 50 Thursday, September 5, 2002 10:10 AM Transfer Function 4 Press START/SPEICHER and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press WDG.
all.book Page 51 Thursday, September 5, 2002 10:10 AM Override Ringing 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 53), . The machine will play back your messages. Operations later in this chapter (see page 53).
all.book Page 52 Thursday, September 5, 2002 10:10 AM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 Press START/SPEICHER to store the override code, and then STOP to return to once and 3 times. OVERRIDE CODE . the date and time display. Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 53 Thursday, September 5, 2002 10:10 AM Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 54 Thursday, September 5, 2002 10:10 AM Remote Operations If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 77). Display: 1 Press 2 Press once. TOLL SAVER 3 Press once.
all.book Page 55 Thursday, September 5, 2002 10:10 AM Remote Operations 2 Enter your remote code number and then press . • You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep. 3. Answering Machine • If no messages have been received, you will hear a short beep.
all.book Page 56 Thursday, September 5, 2002 10:10 AM Remote Operations 4 When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and . . • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them.
all.book Page 57 Thursday, September 5, 2002 10:10 AM Remote Operations Other remote operations After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing 0 and , and then enter the 3. Answering Machine command.
all.book Page 58 Thursday, September 5, 2002 10:10 AM Remote Operations Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone. To turn Transfer off: Press 9 , 2 , and on the telephone. Changing the transfer telephone number 1 Press 2 After you hear a short beep, enter the new telephone number. When 9 , 0 , and finished, press on the telephone. . • To insert a pause between any two digits of the number, press .
all.book Page 59 Thursday, September 5, 2002 10:10 AM Remote Operations Recording a memo You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to. 1 Press 2 When you hear a short beep, speak into the telephone to record the memo. 3 When you are finished, press on the telephone. 0 and 3. Answering Machine and on the telephone. • If the machine detects silence, it will stop recording automatically.
all.book Page 60 Thursday, September 5, 2002 10:10 AM 4. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 61 Thursday, September 5, 2002 10:10 AM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 62 Thursday, September 5, 2002 10:10 AM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 64. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO.
all.book Page 63 Thursday, September 5, 2002 10:10 AM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before 2 Press AUFLÖS./ EMPFANG 4. Sending Faxes the resolution and contrast can be adjusted. Display: one or more times until STANDARD :AUTO the desired resolution and contrast settings appear in the display.
all.book Page 64 Thursday, September 5, 2002 10:10 AM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 65 Thursday, September 5, 2002 10:10 AM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. When you hear the fax tone, press START/SPEICHER . Replace the handset.
all.book Page 66 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 60 fax, phone, or SMS numbers in the machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing until the desired number appears in the display, and then START/SPEICHER . Storing fax, phone, and SMS numbers for auto dialling Display: 1 Press 2 Press 3 Enter the fax or voice number by pressing the number keys.
all.book Page 67 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling 4 Press START/SPEICHER . 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) 7 G= N= A= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= M= T= SPACE = F= U= 4.
all.book Page 68 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: once and FUNKTION once. until the number you wish to edit or clear appears in 1=EDIT, 2=CLEAR once. 1 Display: CLEAR: 2 • If you selected CLEAR, go to Step 8.
all.book Page 69 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling 8 Press START/SPEICHER . 9 Return to Step 2 to edit or clear another number, or press STOP to return to the date and time display. Using an auto-dial number 1 4. Sending Faxes Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
all.book Page 70 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/SPEICHER key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Note: Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine.
all.book Page 71 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. 2 Press once. appears in the display, followed by the last number dialled. Make sure the number that appears is the number you wish to dial.
all.book Page 72 Thursday, September 5, 2002 10:10 AM Sending a Fax by Automatic Dialling ♦ To stop automatic redialling, press STOP . ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 73 Thursday, September 5, 2002 10:10 AM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
all.book Page 74 Thursday, September 5, 2002 10:10 AM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/SPEICHER . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Memory transmission You can also send a fax through memory when sending to a single location.
all.book Page 75 Thursday, September 5, 2002 10:10 AM 5. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press AUFLÖS./ EMPFANG until TEL/FAX is selected in the display. AUFLÖS./ EMPFANG 01-AUG 12:00 TEL/FAX When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on one ring. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 76 Thursday, September 5, 2002 10:10 AM Using A.M. Mode 2 Press once and 3 Press once. 3 times. PSEUDO RING 1=15 SECONDS (Selections appear alternately) 4 Enter a number as follows for the desired duration: 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS The display briefly shows your selection, then: 5 LANGUAGE Press STOP to return to the date and time display. Using A.M. Mode To select A.M. mode, press AUFLÖS./ EMPFANG until is selected in the display.
all.book Page 77 Thursday, September 5, 2002 10:10 AM Using FAX Mode Using FAX Mode To select FAX mode, press AUFLÖS./ EMPFANG until FAX is selected in the display. AUFLÖS./ EMPFANG 01-AUG 12:00 FAX When the reception mode is set to FAX, the fax machine will automatically answer all calls on one ring and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 78. Fax reception 5.
all.book Page 78 Thursday, September 5, 2002 10:10 AM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER # (1-4) 1 4 Enter the desired number of rings (any number from 1 to 4). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 3 Press STOP to return to the date and time display. Using TEL Mode To select TEL mode, press AUFLÖS./ EMPFANG until TEL is selected in the display. AUFLÖS.
all.book Page 79 Thursday, September 5, 2002 10:10 AM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows FAX RECEIVING and then replace the handset. Beep FAX RECEIVING Note: If you have set the Fax Signal Receive setting (page 81) to NO, press START/SPEICHER to begin reception.
all.book Page 80 Thursday, September 5, 2002 10:10 AM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone).
all.book Page 81 Thursday, September 5, 2002 10:10 AM 5. Receiving Faxes Optional Reception Settings Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem.
all.book Page 82 Thursday, September 5, 2002 10:10 AM Optional Reception Settings 3 Press 4 Press 2 5 once. 1=YES, 2=NO to turn on the function, or 1 The display briefly shows your selection, then: CALLER-ID to turn it off. Press STOP to return to the date and time display. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.
all.book Page 83 Thursday, September 5, 2002 10:10 AM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 84 Thursday, September 5, 2002 10:10 AM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 85 Thursday, September 5, 2002 10:10 AM 6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 86 Thursday, September 5, 2002 10:10 AM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. Press 2 Press once and 3 Press once.
all.book Page 87 Thursday, September 5, 2002 10:10 AM 7. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services.
all.book Page 88 Thursday, September 5, 2002 10:10 AM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 89 Thursday, September 5, 2002 10:10 AM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 90 Thursday, September 5, 2002 10:10 AM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 91 Thursday, September 5, 2002 10:10 AM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 92 Thursday, September 5, 2002 10:10 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 92 Display: 1 Press 2 Press once and 3 Press once.
all.book Page 93 Thursday, September 5, 2002 10:10 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
all.book Page 94 Thursday, September 5, 2002 10:10 AM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.
Page 95 Thursday, September 5, 2002 10:10 AM 8. Printing Lists all.book 8. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press START/SPEICHER to print the list. FUNKTION once and twice. Display: LISTING MODE TEL # LIST until the desired list appears in the display.
all.book Page 96 Thursday, September 5, 2002 10:10 AM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 97 Thursday, September 5, 2002 10:10 AM 8. Printing Lists Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNKTION once and once. OPTION SETTING TRANSACTION twice. 1:ALWAYS PRINT (Selections appear alternately) 4 Press a number from to 1 5 to select the condition for printing.
all.book Page 98 Thursday, September 5, 2002 10:10 AM 9. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
all.book Page 99 Thursday, September 5, 2002 10:10 AM Maintenance Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). 9. Maintenance 4 Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.
all.book Page 100 Thursday, September 5, 2002 10:10 AM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 101 Thursday, September 5, 2002 10:10 AM 10. Troubleshooting Problems and Solutions Line error LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Make sure there are no modem devices sharing the same telephone line. • Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line.
all.book Page 102 Thursday, September 5, 2002 10:10 AM Problems and Solutions Dialling and transmission problems Problem No dial tone when you pick up the handset or press the key. Dialling is not possible. Solution • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 10. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
all.book Page 103 Thursday, September 5, 2002 10:10 AM Problems and Solutions Reception and copying problems Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 104 Thursday, September 5, 2002 10:10 AM Problems and Solutions Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 16). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 16).
all.book Page 105 Thursday, September 5, 2002 10:10 AM Problems and Solutions SMS messaging problems You cannot send SMS messages. Solution • If you are using a carrier other than ANNY WAY, have you registered for the SMS messaging service? • Make sure that you have entered the correct center number (see page 29) and selected the correct carrier (see page 30). You cannot receive SMS messages.
all.book Page 106 Thursday, September 5, 2002 10:10 AM Problems and Solutions When sending an SMS message, OVER 20 DIGITS appears when you enter the number of the recipient. • The maximum number of digits that can be entered for the number of an SMS message recipient is 20. A number longer than 20 digits cannot be used when redialing, using an auto-dial number, or using the Caller ID list. OVER DIGITS appears while you are writing a message and no further characters can be entered.
all.book Page 107 Thursday, September 5, 2002 10:10 AM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 88 for display messages related to Caller ID. Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in the tray) and then press the START/MEMORY key. A.M.
all.book Page 108 Thursday, September 5, 2002 10:10 AM Messages and Signals LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 101. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full. You may have too many messages recorded in the answering machine. To erase messages, see page 45.
all.book Page 109 Thursday, September 5, 2002 10:10 AM OVER HEAT The print head has overheated. Operation can be continued after it cools. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 16). PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) The print head has failed and requires service. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying.
all.book Page 110 Thursday, September 5, 2002 10:10 AM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/SPEICHER . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 111 Thursday, September 5, 2002 10:10 AM Clearing Paper Jams Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). 10. Troubleshooting 4 Clearing jammed printing paper 1 Open the operation panel (press ➊).
all.book Page 112 Thursday, September 5, 2002 10:10 AM Quick Reference Guide Sending Faxes Receiving Faxes 02-JAN 10:30 FAX Place your document (up to 10 pages) face down in the document feeder. AUFLÖS./ EMPFANG 02-JAN 10:30 TEL/FAX 02-JAN 10:30 02-JAN 10:30 TEL FAX mode: The fax machine automatically answers and receives faxes. Normal Dialling 1.Lift the handset or press . TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax 2.Dial the fax number. 3.
all.book Page 113 Thursday, September 5, 2002 10:10 AM Index A H A.M.
all.
all.book Page 115 Thursday, September 5, 2002 10:10 AM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 116 Thursday, September 5, 2002 10:10 AM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ....................
all.
