MODEL UX-P400/NX-P500 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9.
all.book Page 1 Monday, October 1, 2001 5:27 PM CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.
all.book Page 1 Monday, October 1, 2001 5:27 PM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling 30 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): UX-6CR 50 m (one roll yields approx. 150 A4 pages) Memory size* 448 KB (approx. 24 average pages) Modem speed 9,600 bps with automatic fallback to lower speeds.
all.book Page 2 Monday, October 1, 2001 5:27 PM Intended use Analog public switched telephone network (CTR21) / PBX Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 148 to 210 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 210 mm Length: 140 to 600 mm Effective scanning width 210 mm max. Effective printing width 204 mm max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX,TEL, FAX, A.M. (Note: A.M.
all.book Page 3 Monday, October 1, 2001 5:27 PM Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
all.book Page 4 Monday, October 1, 2001 5:27 PM Table of Contents A Look at the Operation Panel 6 1. Installation 8 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 5 Monday, October 1, 2001 5:27 PM Table of Contents 5. Answering Machine Connection 51 Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 52 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 6. Special Functions 57 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . .
all.book Page 6 Monday, October 1, 2001 5:27 PM A Look at the Operation Panel 1 2 3 4 ABC 1 TEL FAX GHI TEL/FAX AB Z A STOP KOPIE/ START/ HILFE SPEICHER FUNKTION 7 2 4 7 3 MNO 5 6 WXYZ TUV 8 9 R 0 ABRUF 6 DEF JKL PQRS AUFLÖS./ WAHLW. EMPFANG 5 8 9 10 11 12 1 Display This displays messages and prompts to help you operate the machine. 2 RESOLUTION / RECEPTION MODE key When a document is in the feeder, press this key to adjust the resolution for faxing or copying.
all.book Page 7 Monday, October 1, 2001 5:27 PM 7 COPY/HELP/POLL key When a document is in the feeder, press this key to make a copy of a document. When a document is not in the feeder, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key is also used after dialling to poll (request fax transmission from) another machine. 8 START/MEMORY key Press this key after dialling to begin fax transmission.
all.book Page 8 Monday, October 1, 2001 5:27 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. ♦ If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Handset Handset cord Telephone line cord Imaging film (initial starter roll) ♦ Note: The line cable for Germany is shown in the illustration. The shape of the cable varies slightly in other countries.
Page 9 Monday, October 1, 2001 5:27 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
all.book Page 10 Monday, October 1, 2001 5:27 PM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE SEL. TE T L L. INE N FN ♦ Note for Germany: In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line.
Page 11 Monday, October 1, 2001 5:27 PM Connections Attach the paper tray and paper tray extension Attach the paper tray and paper tray extension. Insert horizontally and rotate up Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over. Other devices If desired, you can use an answering machine or an extension telephone on the same line as your fax.
all.book Page 12 Monday, October 1, 2001 5:27 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial starter roll of imaging film included with your fax can print about 30 A4-size pages. ♦ When replacing the film, use a roll of Sharp UX-6CR imaging film.
Page 13 Monday, October 1, 2001 5:27 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print compartment. 2 slots Fit ends of rolls onto hubs Thick roll to rear 7 Rotate the front gear as shown until the film is taut.
all.book Page 14 Monday, October 1, 2001 5:27 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. • Make sure the stack edges are even. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN.
Page 15 Monday, October 1, 2001 5:27 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNKTION NORMAL: 5 Press STOP once and 1 once. twice.
all.book Page 16 Monday, October 1, 2001 5:27 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 START/ SPEICHER 1 Press FUNKTION once and FUNKTION twice. Display: ENTRY MODE 2 Press once. 3 Press once.
Page 17 Monday, October 1, 2001 5:27 PM Entering Your Name and Fax Number START/ 5 Press SPEICHER to enter the fax number in memory. 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = A= 7 G= N= U= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= M= T= F= ♦ To enter two letters in succession that require the same key, press after entering the first letter.
all.book Page 18 Monday, October 1, 2001 5:27 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 START/ SPEICHER FUNKTION 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNKTION once and Example: the 5th twice. once. 0 5 then enter the correct number.
Page 19 Monday, October 1, 2001 5:27 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 DATE 05-01-2001 1 Enter the year (four digits). Example: 2001 7 0 2 0 The currently set time appears (example): 0 1 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
all.book Page 20 Monday, October 1, 2001 5:27 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
Page 21 Monday, October 1, 2001 5:27 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press or until the display shows the desired volume level. • Press again to turn off the speaker. Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 21 1. Installation all.
all.book Page 22 Monday, October 1, 2001 5:27 PM Volume Adjustment Ringer 1 Press or . Display: (Make sure has not been pressed and a document is not loaded in the feeder.) RINGER: HIGH • The ringer will ring once at the selected RINGER: MIDDLE level, then the date and time will reappear in the display. RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, START/ press SPEICHER .
Page 23 Monday, October 1, 2001 5:27 PM Flash Select Setting for PBX Flash Select Setting for PBX If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line. 1 Press 2 Press once and 3 Press once. 4 Select 1 (SHORT TIME) if your PBX line is a normal telephone line.
all.book Page 24 Monday, October 1, 2001 5:27 PM Setting the Display Language Setting the Display Language If desired, you can change the language used in the display, reports and lists. Press the keys on the operation panel as follows: 1 Press 2 Press once and 3 Press once. 4 Press or 5 Press SPEICHER . FUNKTION once and once. 7 times. Display: OPTION SETTING LANGUAGE until the desired language appears in the display.
all.book Page 25 Monday, October 1, 2001 5:27 PM 2. Sending Faxes 2. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 26 Monday, October 1, 2001 5:27 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 27 Monday, October 1, 2001 5:27 PM Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 29. 2. Sending Faxes 3 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO.
all.book Page 28 Monday, October 1, 2001 5:27 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 AUFLÖS./ Press EMPFANG one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 29 Monday, October 1, 2001 5:27 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling ) and dial by 2. Sending Faxes With Normal Dialling, you pick up the handset (or press pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 30 Monday, October 1, 2001 5:27 PM Sending a Fax by Normal Dialling • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. 5 START/ When you hear the fax tone, press SPEICHER . Replace the handset if you used it. • When transmission is completed, the fax will beep once.
all.book Page 31 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling ♦ Auto-dial numbers are dialled by pressing 2. Sending Faxes You can store up to 30 fax or phone numbers in the machine for automatic dialling. until the desired number START/ appears in the display, and then SPEICHER . Storing fax and phone numbers for automatic dialling Display: 1 Press 2 Press 3 Enter the fax or voice number by pressing the number keys.
all.book Page 32 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling START/ 4 Press SPEICHER 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 33 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNKTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: until the number you wish to edit or clear appears in once. 1 1=EDIT, 2=CLEAR CLEAR: 2 • If you selected CLEAR, go to Step 8.
all.book Page 34 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling START/ 8 Press SPEICHER 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
all.book Page 35 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the 2. Sending Faxes START/ SPEICHER key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
all.book Page 36 Monday, October 1, 2001 5:27 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled. Make sure the number that appears is the number you wish to dial.
all.book Page 37 Monday, October 1, 2001 5:27 PM Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Broadcasting (sending a fax to multiple destinations) This function allows you to send the same fax to as many as 20 different locations in just one operation.
all.book Page 38 Monday, October 1, 2001 5:27 PM Sending a Fax From Memory 6 START/ When you are ready to begin transmission, press SPEICHER . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Memory transmission You can also send a fax through memory when sending to a single location.
all.book Page 39 Monday, October 1, 2001 5:27 PM 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press AUFLÖS./ EMPFANG until the arrow in AUFLÖS./ EMPFANG 3. Receiving Faxes the display points to TEL/FAX. TEL FAX TEL/FAX AB When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 40 Monday, October 1, 2001 5:27 PM Using A.M. Mode 2 Press once and 3 Press once. 3 times. PSEUDO RING 1=15 SECONDS (Selections appear alternately) 4 Enter a number as follows for the desired duration: 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS The display briefly shows your selection, then: 5 Press STOP QUIET TIME to return to the date and time display. Using A.M. Mode To select A.M. mode, press AUFLÖS.
all.book Page 41 Monday, October 1, 2001 5:27 PM Using FAX Mode Using FAX Mode To select FAX mode, press AUFLÖS./ EMPFANG until the arrow in AUFLÖS./ EMPFANG 3. Receiving Faxes the display points to FAX. TEL FAX TEL/FAX AB When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 42 Monday, October 1, 2001 5:27 PM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER # (2-5) 2 4 Enter the desired number of rings (any number from 2 to 5). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 Press STOP 3 to return to the date and time display. Using TEL Mode To select TEL mode, press AUFLÖS./ EMPFANG until the arrow in the display points to TEL. AUFLÖS.
all.book Page 43 Monday, October 1, 2001 5:27 PM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. 3. Receiving Faxes Answering with the fax’s handset Beep RECEIVING Note: If you have set the Fax Signal Receive setting START/ (page 45) to NO, press SPEICHER to begin reception.
all.book Page 44 Monday, October 1, 2001 5:27 PM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5 once and twice on the extension phone (only on a tone dial phone).
all.book Page 45 Monday, October 1, 2001 5:27 PM 3. Receiving Faxes Optional Reception Settings Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem.
all.book Page 46 Monday, October 1, 2001 5:27 PM Optional Reception Settings 3 Press 4 Press 2 5 once. 1=YES, 2=NO to turn on the function, or 1 to turn it off. Press STOP The display briefly shows your selection, then: CALLER-ID to return to the date and time display. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press FUNKTION once and once.
all.book Page 47 Monday, October 1, 2001 5:27 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
all.book Page 48 Monday, October 1, 2001 5:27 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 49 Monday, October 1, 2001 5:27 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 50 Monday, October 1, 2001 5:27 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNKTION once and once. Display: OPTION SETTING 2 Press once and 3 Press once.
all.book Page 51 Monday, October 1, 2001 5:27 PM 5. Answering Machine Connection Preparations If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.
all.book Page 52 Monday, October 1, 2001 5:27 PM Using the Answering Machine Connection Using the Answering Machine Connection 1 Set the reception mode to A.M. AUFLÖS./ EMPFANG TEL FAX TEL/FAX AB 2 Set your answering machine to auto answer. ♦ Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.
all.book Page 53 Monday, October 1, 2001 5:27 PM Optional A.M. Mode Settings How answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
all.book Page 54 Monday, October 1, 2001 5:27 PM Optional A.M. Mode Settings Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.
all.book Page 55 Monday, October 1, 2001 5:27 PM Optional A.M. Mode Settings On A.M. Failure When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory.
all.book Page 56 Monday, October 1, 2001 5:27 PM Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
all.book Page 57 Monday, October 1, 2001 5:27 PM 6. Special Functions Caller ID (Requires Subscription to Service) Note: The Caller ID function is not available in some countries. If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
all.book Page 58 Monday, October 1, 2001 5:27 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 59 Monday, October 1, 2001 5:27 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
all.book Page 60 Monday, October 1, 2001 5:27 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 61 Monday, October 1, 2001 5:27 PM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 62 Monday, October 1, 2001 5:27 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. 1 Press FUNKTION once and twice.
all.book Page 63 Monday, October 1, 2001 5:27 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
all.book Page 64 Monday, October 1, 2001 5:27 PM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance. Making enquiry calls 1 During the telephone conversation, press on hold.
all.book Page 65 Monday, October 1, 2001 5:27 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press FUNKTION once and once. Display: LISTING MODE 2 Press once. 3 Press or 4 Press once. 5 Press SPEICHER to print the list. TEL # LIST until the desired list appears in the display.
all.book Page 66 Monday, October 1, 2001 5:27 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 67 Monday, October 1, 2001 5:27 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNKTION once and once. OPTION SETTING twice. TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) Press a number from to 1 5 to select the condition for printing.
all.book Page 68 Monday, October 1, 2001 5:27 PM 8. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
Page 69 Monday, October 1, 2001 5:27 PM Maintenance 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
all.book Page 70 Monday, October 1, 2001 5:27 PM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 71 Monday, October 1, 2001 5:27 PM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 72 Monday, October 1, 2001 5:27 PM Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 9. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
all.book Page 73 Monday, October 1, 2001 5:27 PM Problems and Solutions Reception and copying problems Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 74 Monday, October 1, 2001 5:27 PM Problems and Solutions Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 15). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 15).
all.book Page 75 Monday, October 1, 2001 5:27 PM Problems and Solutions General problems Solution A loud howling sound occurs when the speaker is used. • Feedback (a loud howling sound) may occur if you replace the handset while the speaker is on. To avoid feedback, turn off the speaker (press ) before you replace the handset. Auto-dial numbers cannot be stored in the fax. • Make sure the fax is plugged in and the imaging film has been loaded.
all.book Page 76 Monday, October 1, 2001 5:27 PM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 58 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 77 Monday, October 1, 2001 5:27 PM Messages and Signals Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 71. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out.
all.book Page 78 Monday, October 1, 2001 5:27 PM Messages and Signals RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 36.) TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied. Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying.
all.book Page 79 Monday, October 1, 2001 5:27 PM Clearing Paper Jams Clearing Paper Jams If the original document doesn’t feed properly during transmission or copying, START/ or DOCUMENT JAMMED appears in the display, first try pressing SPEICHER . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 80 Monday, October 1, 2001 5:27 PM Clearing Paper Jams 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 80 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 81 Monday, October 1, 2001 5:27 PM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 Place your document (up to 10 pages) face down in the document feeder. TEL/FAX AB TEL FAX AUFLÖS./ EMPFANG 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB FAX mode: The fax machine automatically answers and receives faxes. TEL mode: Answer all calls (even faxes) by picking up the handset.
all.book Page 82 Monday, October 1, 2001 5:27 PM Index A F A.M. reception mode, 52 Answering machine connection Activating, 52 Connecting, 51 On A.M.
all.book Page 83 Monday, October 1, 2001 5:27 PM Index Print contrast setting, 15 Print head, cleaning, 68-69 Priority Call, 60 Pseudo Ring Duration, 39 R Reception mode A.M. mode, 52 FAX mode, 20, 41 TEL mode, 20, 42 TEL/FAX mode, 39 Reception Ratio setting, 47 Redialling, 36 Resolution, 27 Ringer volume, 22 S Scanning glass, cleaning, 69 Sender’s name and number, entering, 16-17 Setup List, 65 Speaker volume, 21 T TEL reception mode, 20, 42 TEL.
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all.book Page 153 Monday, October 1, 2001 5:27 PM SHARP ELECTRONICS (EUROPE) GMBH Sonninstraße 3, 20097 Hamburg, Germany Phone: (040) 2376-0 SHARP ELECTRONICS (SCHWEIZ) AG Langenwiesenstrasse 7, 8108 Dällikon, Switzerland Phone: (01) 846-6111 SHARP ELECTRONICS GES.M.B.H.
