TELEFAX UX-D50 User Manual

ManualsBrandsSharp ManualsFax MachineUX-D50

MODELL

UX-D50

BEDIENUNGSANLEITUNG

TELEFAX

1. Installation

2. Verwenden des Mobilteils

3. Benutzung des Anrufbeantworters

4. Faxnachrichten senden

5. Faxnachrichten empfangen

6. Kopieren

7. Sonderfunktionen

8. Ausdruck von Berichten und Listen

9. Wartung

10. St

örungsbeseitigung

Summary of content (147 pages)

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MODELL UX-D50 TELEFAX BEDIENUNGSANLEITUNG 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
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all.book Page 1 Monday, September 1, 2003 3:46 PM CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen.
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all.book Page 1 Monday, September 1, 2003 3:46 PM Introduction Welcome, and thank you for choosing a SHARP fax machine and cordless handset. In addition to the cordless handset that comes with the fax machine, you can purchase up to five accessory cordless handsets. The cordless handsets can be used for intercom communication. The UX-D50 base (fax machine) complies with the GAP (Generic Access Prophile) standard and supports the following functions: Outgoing calls, incoming calls, intercom.
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all.book Page 2 Monday, September 1, 2003 2 3:46 PM Halftone (grayscale) 64 levels Compression scheme MR, MH, MMR Paper tray capacity (60 - 80 g/m2 paper) Approx.
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all.book Page 3 Monday, September 1, 2003 Weight (without attachments) 3:46 PM Approx. 2.8 kg Cordless handset specifications Standard DECT (Digital Enhanced Cordless Telecommunications) GAP (Generic Access Profile) Frequency 1.88 to 1.9 GHz Duplex operation TDMA (Time Division Multiple Access) Dimensions Width: 51 mm Depth: 29 mm Height: 145 mm Weight Approx. 130 g (with battery) Battery 1.2 V Ni-MH battery; capacity: 630 mAh x 3 pcs (min.
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all.book Page 4 Monday, September 1, 2003 3:46 PM Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
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all.book Page 5 Monday, September 1, 2003 3:46 PM Batteries Use only the batteries specified in this manual. Use only the provided charger to charge the batteries. Do not use new and old batteries together. Do not use different types of batteries together. When replacing batteries, make sure that the "+" and "-" sides are placed correctly. Do not mutilate the batteries. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed.
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all.book Page 6 Monday, September 1, 2003 3:46 PM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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all.book Page 7 Monday, September 1, 2003 3:46 PM Table of Contents Operating the Answering System . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 69 Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 4. Sending Faxes 82 Transmittable Documents . . . . . . . . . . . .
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all.book Page 8 Monday, September 1, 2003 3:46 PM Table of Contents 10. Troubleshooting 124 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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all.book Page 9 Monday, September 1, 2003 3:46 PM A Look at the Operation Panel 1 2 3 4 5 6 7 8 ABC AUFLÖS./ EMPFANG TEL FAX 1 GHI STOP TEL/FAX AB R KOPIE/HILFE/ABRUF START/SPEICHER JKL PQRS WIEDERG./ HALTEN INTERCOM A 5 1 12 13 6 WXYZ 8 9 FUNKTION 0 ZURÜCK 10 11 3 MNO TUV 7 Z WAHLW. DEF 2 4 AUFN. 9 14 15 VOR LÖSCHEN 16 17 18 key Press this key to listen to the line and fax tones through the speaker when faxing a document (page 86).
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all.book Page 10 Monday, September 1, 2003 7 3:46 PM UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 106). Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the key has been pressed, or the ringer volume at any other time (page 33). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.
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all.book Page 11 Monday, September 1, 2003 3:46 PM 15 FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 16 REPEAT key Press this key while listening to a message to play it again (page 67). 17 SKIP key Press this key while listening to a message to skip to the next message (page 67). 18 DELETE key Press this key to erase recorded messages (page 68).
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all.book Page 12 Monday, September 1, 2003 3:46 PM Cordless handset 1 2 8 3 4 9 5 10 11 6 7 1 Display This displays messages and prompts to help you use the cordless handset. key 2 Press the key and then or key to scroll through the most recent calls made and received on the cordless handset (received calls will only appear if you have Caller ID). If you have Caller ID, you can hold down the key to access the Caller ID list in the fax machine.
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all.book Page 13 Monday, September 1, 2003 3:46 PM key 4 Press this key to end a call. To turn off the power of the cordless handset, hold down this key until the display goes blank. 5 key Use this key to clear an entry, or to move back to the previous level in the settings. Press this key during a call to put the other party on hold. 6 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.
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all.book Page 14 Monday, September 1, 2003 3:46 PM Icons in the cordless handset display 1 2 3 4 5 --1-1 This indicates how much power is left in the batteries. 2 This indicates that the cordless handset ringer (and the beeps that sound when keys are pressed) are turned off (silent ring). 3 This lights up when is pressed on the cordless handset, and blinks when a call comes in. 4 This appears when new messages have been received in the fax machine’s answering system.
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3:46 PM 1. Installation all.book Page 15 Monday, September 1, 2003 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. ♦ If any are missing, contact your dealer or retailer.
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all.book Page 16 Monday, September 1, 2003 3:46 PM Setting Up Setting Up Selecting a location for the fax machine To maximize the talking range of the cordless handset, we recommend installing the fax machine in a high and central location away from obstructions such as walls. High and central location with no obstructions Keep the fax machine away from other electrical appliances such as TVs, microwave ovens, computers, and other cordless phones. Do not place the machine in direct sunlight.
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3:46 PM Setting Up Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. Connecting the power cord Plug the power cord into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.
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all.book Page 18 Monday, September 1, 2003 3:46 PM Setting Up Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. TE L.S ET TE L.L INE N FN ♦ Note for Germany: In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line.
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3:46 PM Setting Up Attach the paper tray and paper tray extension Attach the paper tray. Attach the paper tray extension. Klicken! Insert horizontally and rotate up Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over. 19 1. Installation all.
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all.book Page 20 Monday, September 1, 2003 3:46 PM Setting Up Connecting the cordless handset charger 1 Plug the AC adapter into a standard 220 - 230 V AC outlet. Important: Never cover the charger and AC adapter with a blanket, cloth, or other material. Excessive heating may result and cause fire.
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3:46 PM Setting Up Installing the batteries and charging the cordless handset ♦ Be sure to read the battery precautions on page 5. 1 2 Insert thethe Connect batteries batteryinto connector the cordless ➊ handset, making sure that the “+” and “-” sides are placed correctly. + - + - + - Place the battery cover on the cordless handset, making sure it snaps firmly into place. • Make sure the wires are not caught or pinched by the cover.
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all.book Page 22 Monday, September 1, 2003 3:46 PM Setting Up • The cordless handset and charger may feel warm while charging. This is normal. ♦ The batteries cannot be overcharged. When not using the cordless handset, keep it in the charger to ensure that it is always charged. ♦ When the batteries need charging, will blink in the display and you will hear beeps during a phone conversation.
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3:46 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial starter roll of imaging film included with the machine can print about 30 A4-size pages. ♦ When replacing the film, use a roll of SHARP UX-9CR imaging film. One roll can print about 180 A4-size pages.
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all.book Page 24 Monday, September 1, 2003 3:46 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print compartment. 2 slots Fit ends of rolls onto hubs Thick roll to rear 24 7 Rotate the front gear as shown until the film is taut.
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3:46 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack with the new paper.
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all.book Page 26 Monday, September 1, 2003 3:46 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNKTION NORMAL: 5 26 Press STOP once and 1 twice. Display: twice.
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3:46 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 29. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 FUNKTION START/SPEICHER 1 Press FUNKTION once and 3 times. Display: ENTRY MODE 2 Press once. OWN NUMBER SET 3 Press once.
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all.book Page 28 Monday, September 1, 2003 3:46 PM Entering Your Name and Fax Number START/SPEICHER 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. to enter the fax number in memory.
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3:46 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 FUNKTION START/SPEICHER 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNKTION once and Example: the 5th 3 times. Display: once.
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all.book Page 30 Monday, September 1, 2003 3:46 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 DATE 05-01-2003 1 Enter the year (four digits). Example: 2003 7 0 2 0 The currently set time appears (example): 0 3 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).
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3:46 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.
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all.book Page 32 Monday, September 1, 2003 3:46 PM Volume Adjustment - Fax Machine Volume Adjustment - Fax Machine 1 2 3 4 5 6 8 9 7 You can adjust the volume of the speaker and ringer using the up and down arrow keys. 0 Note: To adjust the volume of the cordless handset receiver, see page 37. To adjust the volume of the cordless handset ringer, see page 51. Speaker 1 Press . 2 Press or • Press 32 to select the desired volume level. again to turn off the speaker.
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3:46 PM Volume Adjustment - Fax Machine Fax machine ringer 1 Press or volume level. to select the desired Display: (Make sure has not been pressed, and a document is not loaded in the feeder.) RINGER: MIDDLE • The ringer rings once at the selected RINGER: LOW level, and then the date and time reappear in the display. 2 RINGER: HIGH RINGER: OFF OK ? If you selected “RINGER: OFF OK ?” to turn off the ringer, press START/SPEICHER .
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all.book Page 34 Monday, September 1, 2003 3:46 PM Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting.
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3:46 PM Setting the Display Language Setting the Display Language If desired, you can change the language used in the display, reports and lists. Press the keys on the operation panel as follows: 1 Press 2 Press once and 3 Press once. 4 Press or 5 Press FUNKTION once and twice. 3 times. Display: OPTION SETTING LANGUAGE until the desired language appears in the display. START/SPEICHER . • The machine will beep and the display will change to the selected language.
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all.book Page 36 Monday, September 1, 2003 3:46 PM 2. Using the Cordless Handset About the Cordless Handset System Additional cordless handsets In addition to the cordless handset that is included with the fax machine, up to five other cordless handsets can used with the fax machine. The additional cordless handsets must support the DECT/GAP standard. ♦ Two cordless handsets can be used for intercom communication. A call can also be transferred from one cordless handset to another.
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all.book Page 37 Monday, September 1, 2003 3:46 PM Making a Phone Call 2. Cordless Handset Making a Phone Call 1 Pick up the cordless handset and press • . appears in the display. • Note: If the cordless handset display shows BUSY, you must wait until the fax machine is no longer in use to use the cordless handset. 2 When you hear the dial tone, dial the number. 3 When you are ready to end the call, press .
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all.book Page 38 Monday, September 1, 2003 3:46 PM Receiving a Phone Call You can also dial by entering the phone number first and then pressing ♦ Check the number in the display before pressing mistake, press digits. . . If there is a to clear the mistake and then enter the correct Note: If a pause is needed between any of the digits to access an outside line or a special service, hold down until “xx” appears.
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all.book Page 39 Monday, September 1, 2003 3:46 PM Receiving a Fax Using the Cordless Handset Receiving a Fax Using the Cordless Handset other party speaks to you and then wants to send a fax, press 2. Cordless Handset If you hear a fax tone after answering a call on the cordless handset, or if the . This signals the fax machine to begin fax reception.
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all.book Page 40 Monday, September 1, 2003 3:46 PM Storing and Using Auto-Dial Numbers NAME? 3 Press 4 Enter a name for the auto-dial number. To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears in the display. Up to 8 characters can be entered. (If you do not wish to enter a name, go directly to Step 5.) . SPACE = M, N, O = A, B, C = P, Q, R, S = D, E, F = T, U, V = G, H, I = W, X, Y, Z = J, K, L = To clear a mistake, press .
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all.book Page 41 Monday, September 1, 2003 3:46 PM Storing and Using Auto-Dial Numbers Dialing an auto-dial number Press 2 Press once. or 2. Cordless Handset 1 until the auto-dial number that you wish to dial appears in the display (the name will appear, or the number if no name was stored). • To go directly to names that begin with a certain letter, hold down the number key with that letter until the letter appears in the display, and then press until the desired name appears.
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all.book Page 42 Monday, September 1, 2003 3:46 PM Storing and Using Auto-Dial Numbers Quick Search You can also quickly dial an auto dial number by entering the first 3 letters of the name. 1 Enter the first 3 letters of the name of the auto dial number that you wish to dial. To enter each letter, hold down the number key with the desired letter until the letter appears in the display. • If you do not wish to enter all 3 letters, you can press and then enter one letter.
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all.book Page 43 Monday, September 1, 2003 3:46 PM Storing and Using Auto-Dial Numbers If you need to make changes to a previously stored auto-dial number, follow these steps: Cordless handset display: 1 Press 2 Press 3 Press . 1 PHONE BK and then 12 EDIT . . • The name of one of your stored auto-dial numbers appears. 4 Press or until the name of the number that you wish to edit appears in the display. 5 Press 6 Edit the name. .
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all.book Page 44 Monday, September 1, 2003 3:46 PM Storing and Using Auto-Dial Numbers • If you do not wish to change the number, go directly to Step 9. DONE 9 Press . 10 Press repeatedly to exit. Deleting an auto-dial number If you need to delete an auto-dial number, follow these steps: 1 Press 2 Press 3 Press Cordless handset display: . 1 PHONE BK and then . 13 DELETE . • The name of one of your stored auto-dial numbers appears.
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all.book Page 45 Monday, September 1, 2003 3:46 PM Dialing From the Incoming/Outgoing Call List (Redial) The cordless handset keeps a list of the most recent calls that you have made and received on the cordless handset. You can view this list and automatically dial a number in the list. ♦ Important: Received calls only appear in the list if you subscribe to a Caller ID service and have activated the Caller ID function (see page 108).
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all.book Page 46 Monday, September 1, 2003 3:46 PM Using the Intercom Feature Deleting all calls from the incoming/outgoing list To delete all calls from the incoming/outgoing list in the cordless handset, follow the steps below. (To erase all calls from the Caller ID list, see page 111.) Cordless handset display: 1 Press twice. 2 CALLS 2 Press once. 21 DELETE 3 Press to delete the calls. • To cancel, press 4 Press . to repeatedly to exit.
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all.book Page 47 Monday, September 1, 2003 3:46 PM Using the Intercom Feature Press • . 2. Cordless Handset 2 appears in the display. 3 The paged device rings and the other person answers. 4 Talk with the other person. When you are ready to end the conversation, press . Paging a cordless handset from the fax machine (cordless handset locator) You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it. 1 Pick up the fax machine handset.
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all.book Page 48 Monday, September 1, 2003 3:46 PM Transferring Calls If a call comes in while the Intercom feature is being used If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press on the cordless handset or replace the fax machine handset), and then answer the outside call (press on the cordless handset or pick up the fax machine handset).
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all.book Page 49 Monday, September 1, 2003 3:46 PM Transferring Calls 1 During the call, press 2. Cordless Handset Transferring a call from a cordless handset to another cordless handset on the cordless handset (the call is put on hold). 2 Enter the number of the handset, or press to page all cordless handsets. • To cancel the transfer and return to the initial caller, press 3 Press . . • You can speak to the person who answers on the cordless phone.
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all.book Page 50 Monday, September 1, 2003 3:46 PM Transferring Calls Transferring a call from the fax machine to a cordless handset 1 During the call, press INTERCOM on the fax machine. PRESS HANDSET # • The numbers of cordless handsets that Fax machine display: are registered in the fax machine will appear. 2 Fax machine display: Enter the number of the cordless handset to which you wish to transfer the call. (Press CALL TRANSFER 3 to page all cordless handsets.
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all.book Page 51 Monday, September 1, 2003 3:46 PM Adjusting the Ringing Melody and Volume You can select one of six ringing melodies for the cordless handset, as well as adjust the ringer volume or turn it off. Selecting a ringing melody Cordless handset display: 1 Press 3 times. 2 Press once. 3 Press once. 4 Enter the number (from 1 to 6) of the desired melody (or press 3 RING 31 MELODY 1 DONE or until the desired number appears and press ). • The selected melody will sound.
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all.book Page 52 Monday, September 1, 2003 3:46 PM Adjusting the Ringing Melody and Volume 2 Press once and then 3 Press once. 4 Press or once. 32 VOLUME 3 to select a volume DONE level from 1 to 4 and then press . (You can also simply enter the number of the desired volume level.) 5 Press repeatedly to exit.
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all.book Page 53 Monday, September 1, 2003 3:46 PM Other Features Turning beep sounds on and off Cordless handset display: 1 Press 3 times. 2 Press once and then 3 Press once. 4 Press or and then press 5 2. Cordless Handset A beep normally sounds when you press a key on the cordless handset. To turn the beep sounds on or off, follow these steps. Press 3 RING once. 34 BEEPS ON to select ON or OFF DONE . repeatedly to exit.
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all.book Page 54 Monday, September 1, 2003 3:46 PM Other Features 3 Press once. The duration appears. 4 Press repeatedly to exit. End call setting When this setting is turned on, calls can be ended by simply replacing the handset in the charger (there is no need to press ). (A call will end even if it has been placed on hold.) Cordless handset display: 1 Press 3 times. 4 SET 2 Press once. 41 END CALL 3 Press once. 4 Press or and then press 5 Press to select ON or OFF DONE .
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all.book Page 55 Monday, September 1, 2003 3:46 PM Other Features Listening to messages from the cordless handset system, 2. Cordless Handset When new messages have been received in the fax machine’s answering will appear in the display. To listen to the messages from your cordless handset, follow the steps below. ♦ 1 Press changes to after you listen to the messages. Cordless handset display: once.
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all.book Page 56 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets Registering Cordless Handsets In order to be used, a cordless handset must first be registered in the fax machine. The cordless handset that came with the fax machine is already registered. To register an additional cordless handset, follow the steps in Automatic registration or Custom registration on the following pages.
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all.book Page 57 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets 5 On the cordless handset, hold down 2. Cordless Handset On the cordless handset 5 BASE until the display at right appears. 6 On the cordless handset, press 3 times. The cordless handset display changes as follows each time you press : 51 REGIST AUTO 7 Fax machine display: When registration is finished, the fax machine and cordless handset will show the messages at right.
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all.book Page 58 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets Programming a system PIN The system PIN is a 4-digit ID number that is used to prevent unauthorized registration of a cordless handset in a fax machine. When the system PIN is set to a number other than 0000 (the initial factory setting), a cordless handset must be registered using custom registration and the correct system PIN must be entered on the cordless handset during registration.
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all.book Page 59 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets Enter the new system PIN once again for confirmation. 9 Press 10 Press START/SPEICHER STOP 2. Cordless Handset 8 . to return to the date and time display. Custom registration Use this procedure to register a cordless handset when the system PIN in the fax machine has been set to other than 0000, or when you are registering the cordless handset in multiple fax machines..
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all.book Page 60 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets 7 Press once and 8 Press once and then enter the once. CUSTOM CODE ? number (1 to 4) that you would like to assign to the fax machine. (This number is used to identify the fax machine when the cordless handset is registered in multiple fax machines.) 9 10 Enter the 4-digit system PIN number that is programmed in the fax machine. Press .
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all.book Page 61 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets When a cordless handset is registered with multiple bases, use the following setting to select which base the cordless handset will normally be used with. ♦ The initial setting is NONE. When NONE is selected (or when the selected base is not powered on), the cordless handset will be used with the first base that is powered on. 1 On the cordless handset, hold down until the display at right appears.
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all.book Page 62 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets Cordless handset display language Use this setting to select the language used in the cordless handset display. ♦ This setting is selected on the fax machine. 1 On the fax machine, press and 62 FUNKTION once DECT SETTING once. 2 Press once and 3 Press once. 4 Press or 5 Press 6 Press twice. HS LANGUAGE until the desired language appears in the display. START/SPEICHER STOP Fax machine display: .
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all.book Page 63 Monday, September 1, 2003 3:46 PM Registering Cordless Handsets Deleting a cordless handset 1 On the fax machine, press and FUNKTION once Fax machine display: DECT SETTING once. 2 Press once and 3 Press once. 4 Enter the number of the cordless handset that you wish to delete. 5 Press 6 Press START/SPEICHER STOP 2. Cordless Handset Follow these steps if you need to delete a cordless handset (cancel the registration in the fax machine). once.
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all.book Page 64 Monday, September 1, 2003 3:46 PM 3. Using the Answering System The built-in answering system allows you to receive both voice messages and faxes while you are out. ♦ To use the answering system, you will first need to record an outgoing message. When you go out, turn on the answering system by setting the reception mode to A.M.
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all.book Page 65 Monday, September 1, 2003 3:46 PM Operating the Answering System 4 Press START/SPEICHER and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press STOP . 3. Answering Machine 5 To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press WIEDERG./ .
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all.book Page 66 Monday, September 1, 2003 3:46 PM Operating the Answering System Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
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all.book Page 67 Monday, September 1, 2003 3:46 PM Operating the Answering System Listening to received messages When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. 1 Press WIEDERG./ HALTEN . listened to), continue to hold 2 WIEDERG./ HALTEN down for at least two seconds. The messages will play. • As each message plays, the date and time of recording will appear briefly in the display.
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all.book Page 68 Monday, September 1, 2003 3:46 PM Operating the Answering System Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press and then START/SPEICHER FUNKTION , , LÖSCHEN . ♦ Erasing a single message: To erase a single message, press LÖSCHEN while the message is being played.
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all.book Page 69 Monday, September 1, 2003 3:46 PM Optional Answering System Settings Optional Answering System Settings Setting ICM time 1 Press FUNKTION 3. Answering Machine Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. Display: once and once. A.M.
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all.book Page 70 Monday, September 1, 2003 3:46 PM Optional Answering System Settings ♦ NO (do not switch to FAX mode): The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 75). The initial setting is NO .
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all.book Page 71 Monday, September 1, 2003 3:46 PM Transfer Function 3 Press 4 Press 1 or to turn it off. Press 1=YES, 2=NO to turn on OGM only mode, STOP The display briefly shows your selection, then: TOLL SAVER 3. Answering Machine 5 2 . to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
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all.book Page 72 Monday, September 1, 2003 3:46 PM Transfer Function 4 Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/SPEICHER STOP FUNKTION . . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
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all.book Page 73 Monday, September 1, 2003 3:46 PM Transfer Function 4 Press START/SPEICHER and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press STOP . 3. Answering Machine 5 Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above IEDERG.
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all.book Page 74 Monday, September 1, 2003 3:46 PM Transfer Function 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 75), . The machine will play back your messages.
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all.book Page 75 Monday, September 1, 2003 3:46 PM Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
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all.book Page 76 Monday, September 1, 2003 3:46 PM Remote Operations If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 99). 1 Press FUNKTION once and once. Display: A.M. SETTING 2 Press once. TOLL SAVER 3 Press once.
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all.book Page 77 Monday, September 1, 2003 3:46 PM Remote Operations 2 Enter your remote code number and then press . • You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep. 3. Answering Machine • If no messages have been received, you will hear a short beep.
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all.book Page 78 Monday, September 1, 2003 3:46 PM Remote Operations 4 When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and . . • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them.
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all.book Page 79 Monday, September 1, 2003 3:46 PM Remote Operations Other remote operations After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing 0 and , and then enter the 3. Answering Machine command.
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all.book Page 80 Monday, September 1, 2003 3:46 PM Remote Operations Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone. To turn Transfer off: Press 9 , 2 , and on the telephone. Changing the transfer telephone number 1 Press 2 After you hear a short beep, enter the new telephone number. When 9 , 0 , and finished, press on the telephone. . • To insert a pause between any two digits of the number, press .
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all.book Page 81 Monday, September 1, 2003 3:46 PM Remote Operations Recording a memo You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to. 1 Press 2 When you hear a short beep, speak into the telephone to record the memo. 3 When you are finished, press on the telephone. 0 and 3. Answering Machine and on the telephone. • If the machine detects silence, it will stop recording automatically.
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all.book Page 82 Monday, September 1, 2003 3:46 PM 4. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
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all.book Page 83 Monday, September 1, 2003 3:46 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
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all.book Page 84 Monday, September 1, 2003 3:46 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 86. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting is STANDARD and the default contrast setting is AUTO.
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all.book Page 85 Monday, September 1, 2003 3:46 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before 2 AUFLÖS./ Press EMPFANG one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
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all.book Page 86 Monday, September 1, 2003 3:46 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
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all.book Page 87 Monday, September 1, 2003 3:46 PM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. When you hear the fax tone, press START/SPEICHER . Replace the handset.
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all.book Page 88 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 40 fax or phone numbers in the fax machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing appears in the display, and then START/SPEICHER until the desired number . Storing fax and phone numbers for automatic dialling Display: 1 Press 2 Press 3 Enter the fax or voice number by pressing the number keys. Up to 32 digits can be entered.
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all.book Page 89 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling START/SPEICHER 4 Press 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) SPACE = A= 7 G= N= H= O= V= U= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= 4.
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all.book Page 90 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNKTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: until the number you wish to edit or clear appears in once. 1 1=EDIT, 2=CLEAR CLEAR: 2 • If you selected CLEAR, go to Step 8.
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all.book Page 91 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling START/SPEICHER 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. . STOP to Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
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all.book Page 92 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/SPEICHER key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast.
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all.book Page 93 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. 2 Press once. appears in the display, followed by the last number dialled. Make sure the number that appears is the number you wish to dial.
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all.book Page 94 Monday, September 1, 2003 3:46 PM Sending a Fax by Automatic Dialling STOP ♦ To stop automatic redialling, press . ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
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all.book Page 95 Monday, September 1, 2003 3:46 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
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all.book Page 96 Monday, September 1, 2003 3:46 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/SPEICHER . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Memory transmission You can also send a fax through memory when sending to a single location.
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all.book Page 97 Monday, September 1, 2003 3:46 PM 5. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press AUFLÖS./ EMPFANG until the arrow in the display points to TEL/FAX. AUFLÖS./ EMPFANG TEL FAX TEL/FAX AB When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
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all.book Page 98 Monday, September 1, 2003 3:46 PM Using A.M. Mode 2 Press once and 3 Press once. twice. PSEUDO RING 1=15 SECONDS (Selections appear alternately) 4 Enter a number as follows for the desired duration: 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS The display briefly shows your selection, then: 5 Press STOP LANGUAGE to return to the date and time display. Using A.M. Mode To select A.M. mode, press AUFLÖS./ EMPFANG until the arrow in the display points to A.
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all.book Page 99 Monday, September 1, 2003 3:46 PM Using FAX Mode Using FAX Mode To select FAX mode, press AUFLÖS./ EMPFANG until the arrow in the display points to FAX. AUFLÖS./ EMPFANG TEL FAX TEL/FAX AB When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 100.
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all.book Page 100 Monday, September 1, 2003 3:46 PM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER (2-7) 2 4 Enter the desired number of rings (any number from 2 to 7). The display briefly shows your selection, then: TRANSACTION Example: 3 rings 5 Press STOP 3 to return to the date and time display. Using TEL Mode To select TEL mode, press AUFLÖS./ EMPFANG until the arrow in the display points to TEL. AUFLÖS.
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all.book Page 101 Monday, September 1, 2003 3:46 PM Auto-Cordless Fax Control (answering with an extension phone in TEL mode) Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
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all.book Page 102 Monday, September 1, 2003 3:46 PM Stiller Faxempfang 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead Stiller Faxempfang Sie können das Gerät auch so einstellen, das es automatisch Faxe empfängt ohne zu klingeln (stiller Faxempfang), aber z. B. Telefonanrufe durch leises Klingeln anzeigt.
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all.book Page 103 Monday, September 1, 2003 3:46 PM Optional Reception Settings Putting a call on hold To put the other party on hold during a phone conversation, press WIEDERG./ HALTEN . When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the cradle, press WIEDERG./ HALTEN again to resume conversation.
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all.book Page 104 Monday, September 1, 2003 3:46 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
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all.book Page 105 Monday, September 1, 2003 3:46 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
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all.book Page 106 Monday, September 1, 2003 3:46 PM 6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press AUFLÖS./ EMPFANG to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
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all.book Page 107 Monday, September 1, 2003 3:46 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNKTION once and twice. Display: OPTION SETTING 2 Press once and 3 Press once.
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all.book Page 108 Monday, September 1, 2003 3:46 PM 7. Special Functions Caller ID (Requires Subscription to Service) Note: The Caller ID function is not available in some countries. If you subscribe to a caller identification service from your telephone company, you can have the fax machine and the cordless handset display the name and number of the caller when you receive a call. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
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all.book Page 109 Monday, September 1, 2003 3:46 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the fax machine display and cordless handset display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
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all.book Page 110 Monday, September 1, 2003 3:46 PM Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 30 calls, each new call will delete the oldest call.
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all.book Page 111 Monday, September 1, 2003 3:46 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.
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all.book Page 112 Monday, September 1, 2003 3:46 PM Caller ID (Requires Subscription to Service) 6 Press 7 Press START/SPEICHER STOP to store (or clear) the number. to return to the date and time display. Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
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all.book Page 113 Monday, September 1, 2003 3:46 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. Display: 1 Press 2 Press once and 3 Press once.
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all.book Page 114 Monday, September 1, 2003 3:46 PM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. 1 Dial the fax machine you want to poll using one of the following methods: • Enter the full number using the numeric keys.
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all.book Page 115 Monday, September 1, 2003 3:46 PM PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.
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all.book Page 116 Monday, September 1, 2003 3:46 PM 8. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press FUNKTION once and START/SPEICHER twice. LISTING MODE TEL # LIST until the desired list appears in the display. PRESS START KEY to print the list.
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all.book Page 117 Monday, September 1, 2003 3:46 PM 8. Printing Lists Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
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all.book Page 118 Monday, September 1, 2003 3:46 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNKTION once and twice. OPTION SETTING TRANSACTION once. 1:ALWAYS PRINT (Selections appear alternately) 4 Press a number from to 1 5 to select the condition for printing.
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all.book Page 119 Monday, September 1, 2003 3:46 PM 9. Maintenance Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
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all.book Page 120 Monday, September 1, 2003 3:46 PM Maintenance 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
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all.book Page 121 Monday, September 1, 2003 3:46 PM 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. 9. Maintenance Maintenance • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
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all.book Page 122 Monday, September 1, 2003 3:46 PM Maintenance Replacing the Cordless Handset Batteries Like any other battery, the rechargeable batteries will eventually wear out. The batteries can normally be used for about two years, although this will vary depending on the conditions of use. If you find that or appears in the cordless handset display soon after the batteries are charged, replace them with the following batteries: Replacement batteries: Use only 1.
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all.book Page 123 Monday, September 1, 2003 3:46 PM 4 Place the battery cover on the cordless handset, making sure it snaps firmly into place. 5 Place the cordless handset in the charger with the dial pad facing forward. 9. Maintenance Maintenance • Let the new batteries charge for at least 12 hours. Battery disposal The batteries are Nickel Metal Hydride batteries. The batteries must be disposed of properly. Contact local agencies for information on recycling and disposal plans in your area.
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all.book Page 124 Monday, September 1, 2003 3:46 PM 10. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line. • Check with the other party to make sure their fax machine is functioning properly.
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all.book Page 125 Monday, September 1, 2003 3:46 PM Problems and Solutions Dialling and transmission problems Problem No dial tone when you pick up the handset or • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 17. key. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
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all.book Page 126 Monday, September 1, 2003 3:46 PM Problems and Solutions Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
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all.book Page 127 Monday, September 1, 2003 3:46 PM Problems and Solutions • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 26). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 26). 10. Troubleshooting Reception/copying is interrupted.
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all.book Page 128 Monday, September 1, 2003 3:46 PM Problems and Solutions Cordless handset problems Problem Solution The cordless handset does not operate and nothing appears in the display. • Make sure the batteries are correctly inserted in the cordless handset (see page 21). Calls cannot be made or received on the cordless handset. • Make sure the fax machine is plugged into a power outlet and has power. • The batteries may be low. Place the cordless handset in the charger and let it charge.
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all.book Page 129 Monday, September 1, 2003 3:46 PM Problems and Solutions The batteries do not charge. • Make sure the cordless handset is placed in the charger with the dial pad facing forward. • Make sure the AC adapter is connected correctly to the charger and the power outlet (see page 20). • Make sure the batteries are correctly inserted in the cordless handset (see page 21). • The batteries may need replacement (see page 122). You hear beeps during a call.
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all.book Page 130 Monday, September 1, 2003 3:46 PM Messages and Signals Messages and Signals Display messages (fax machine) Note: If you have turned on the Caller ID function, see page 109 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
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all.book Page 131 Monday, September 1, 2003 3:46 PM Messages and Signals A fax has been received in memory because the imaging film needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed. FUNCTION MODE The FUNCTION key has been pressed. HOLD The HOLD key has been pressed to place a call on hold. Press the HOLD key again to resume the call.
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all.book Page 132 Monday, September 1, 2003 3:46 PM Messages and Signals NO DATA This appears if you attempt to search for an auto-dial number when none have been stored. NOT REGISTERED You attempted to delete, page, or transfer a call to a cordless handset that is not registered. OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a fax. Replace the handset or press the STOP key to clear the message.
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all.book Page 133 Monday, September 1, 2003 3:46 PM Messages and Signals Display messages (cordless handset) C (blinking) When you attempt to make a phone call or page another device (fax machine or cordless phone), the system or other device is busy and cannot respond. Wait until the system or device is no longer busy. This message may also appear if the power of the fax machine is turned off. has been pressed to place a call on hold. To resume the call, press CALLS again.
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all.book Page 134 Monday, September 1, 2003 3:46 PM Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid intermittent tone 35 seconds (0.7 seconds on, 0.3 seconds off) Indicates that the handset is off hook.
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all.book Page 135 Monday, September 1, 2003 3:46 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/SPEICHER . If the document doesn't feed out, remove it as explained below. 1 10. Troubleshooting Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
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all.book Page 136 Monday, September 1, 2003 3:46 PM Clearing Paper Jams 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
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all.book Page 137 Monday, September 1, 2003 3:46 PM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 TEL/FAX AB AUFLÖS./ EMPFANG Place your document (up to 10 pages) face down in the document feeder. TEL FAX 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB TEL FAX 01-JAN 10:30 TEL/FAX AB FAX mode: The fax machine automatically answers and receives faxes. Normal Dialling 1.Lift the handset or press TEL mode: Answer all calls (even faxes) by picking up the handset.
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all.book Page 138 Monday, September 1, 2003 3:46 PM Quick Reference Guide Using the Cordless Phone Storing auto dial numbers Making a phone call 1. Press 1. Pick up the cordless handset and press 2. Enter a name for the auto-dial . 2. When you hear the dial tone, dial the number. . Making a phone call using automatic dialling 1. Press once. 2.Press or twice. number. To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears in the display.
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all.book Page 139 Monday, September 1, 2003 3:46 PM Index A A.M.
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all.book Page 140 Monday, September 1, 2003 3:46 PM Index J Jams, clearing, 135-136 L Language used in display, 35 Letters, entering, 28, 40, 89 Line error, 124 Loading paper, 25 Loading the document, 83 M Memory transmission, 96 Memory, substitute reception to, 105 Message List, 116 Messages Erasing, 68 Listening to, 67 Listening to remotely, 76 Setting allowed time, 69 N Normal Dialling, 37, 86 Number of rings in A.M.
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all.book Page 141 Monday, September 1, 2003 3:46 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
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all.book Page 142 Monday, September 1, 2003 3:46 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start .........................
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all.book Page 143 Monday, September 1, 2003 3:46 PM Quick48 )KIJ=KI?DIAHLE?A Hotline: 0180/5 23 46 76 (0,12 EUR/Min.) Hotline: 0180/5 23 46 77 (0,12 EUR/Min.
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all.
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all.book Page 145 Monday, September 1, 2003 3:46 PM SHARP ELECTRONICS (EUROPE) GMBH Sonninstraße 3, 20097 Hamburg, Germany Phone: (040) 2376-0 SHARP ELECTRONICS (SCHWEIZ) AG Langenwiesenstrasse 7, 8108 Dällikon, Switzerland Phone: (01) 846-6111 SHARP ELECTRONICS GES.M.B.H.